Joberg2C Basic Race Tour

Transcription

1 Joberg2C Basic Race Tour Gauteng - Johannesburg - Scottburgh 14 Days / 13 Nights 1 Person Date of Issue: November April April 2018 P a g e 1

2 P a g e 2 Overview Accommodation Destination Nights Basis Courtyard Rosebank Johannesburg 3 B&B Joberg2C Scottburgh 8 Blue Marlin Hotel Scottburgh 2 B&B Key B&B: Bed and breakfast Price R 20,400 per person single Please note that all of the above is subject to change due to currency exchange and availability at time of booking. NOTES: Solo Race Entry has not been included in the price participant to enter directly with Joberg2C. Optional Soweto Tour on 18 April has not been included in the price All transport for you and your bike, including assembling, disassembling and washing post-race, included Flight, post-race, from Durban to JHB has not been included Full 8 Day Bike Mechanic Package recommended but not included Daily servicing and cleaning of bike after each stage (excludes service after stage 9) - this can be arranged for an extra cost TBC. Included All accommodation on a single basis; Meals as specified; Transfers as included in the quote; Excluded Meals not specified in the quote such as lunch and dinner in city hotels; Any drinks, park fees, entrance fees, porterage, tours/excursions and transfers not specified in the quote; Cancellation, baggage and medical insurance; Staff gratuities; Any new Government Taxes, levies, fuel or industry increases which are beyond our control; Visa fees where relevant. Should a visa payment be required, this will need to be made in US Dollar cash. Change is often not provided and thus the exact amounts payable is essential (with small denominations encouraged for easier and quicker transactions). Travellers Cheques and credit cards are not usually accepted for this purpose; Any items of a personal nature. Any bicycle services not mentioned

3 P a g e 3 Day 1-3: The Courtyard Hotel, Rosebank (Tue, April) Johannesburg is one of Africa s biggest and most vibrant cities. It is the economic capital of Africa and the gateway to Southern Africa. Although not as famous as other South African destinations, there is plenty to do in Johannesburg and nearby Pretoria. The old city is a multi-cultural mixture of traditional medicine shops, Chinese restaurants, taxi ranks and ultra-modern skyscrapers. There are excellent museums, art galleries and organised tours of historical and political interest. The shopping is Southern Africa s best and the many restaurants cater for all tastes. The nearby township of Soweto is Johannesburg s most popular tourist attraction. The Courtyard Rosebank The luxurious units at Courtyard Hotel Rosebank offer guests a lavish stay in the prestigious Oxford Road in Rosebank. The hotel affords guests easy access to the region s attractions and activities, with a convenient location directly opposite the Gautrain s Rosebank Station and shopping centre. Day 1 Itinerary On arrival at Oliver Tambo International Airport, and after clearing customs and immigration you will be greeted by The Adventure Racing Tours Team and be transferred to the Courtyard Hotel in Rosebank. Spend the afternoon at leisure. A Bike Mechanic will meet you at the hotel to aid in assembling your bike. Day 2 Itinerary Today you will be collected The Courtyard Hotel and taken on a full day Soweto Tour (lunch and entrance fees included). Option for a 35km relaxed MTB ride through Soweto (price not included).

4 P a g e 4 Day 3 Itinerary Today you will register for your race at Kingsmead College Rosebank which is situated opposite the hotel. Registration and bicycle drop-off is between 13:00-18:00 Adventure Racing Tour team will be at the hotel to assist in registration. Included Bed & Breakfast Day 4-12: Joberg2C (Fri, 20 April to Sat, 28 April) Day Itinerary Today (20 April) you will be picked up at 05:30am to be transferred to Karan Beef in Heidelberg where you re The Joberg2C starts. Ride you bike for 9 days! Adventure Racing Tours support team will be available for the duration of the JoBerg2c event Travel emergencies, unexpected exit from event and extra travel activations. 28th April 2018: Adventure Racing Tours will meet you at the finish line with your luggage and event bags waiting for you. Bikes will be washed, disassembled ready for re-entry back into your country, transported to Johannesburg and will be delivered to OR Tambo airport prior to your international departure flight. With your permission, your race bag with all your unwashed race gear and shoes will also be collected, laundered and delivered to OR Tambo airport, with your bike, on day of departure.

5 P a g e 5 Day 12-13: Blue Marlin Hotel, Scottburgh (28-30 April) Blue Marlin Hotel Blue Marlin is now being totally renovated to a level which will meet international resort standards, and Blue Marlin to provide first class accommodation but, it will continue to offer a family, friendly hotel with that personal service, for which it is renowned. The owners are determined to continue to offer a traditional family retreat with the emphasis on offering unbeatable value for money and service second to none. Day Itinerary, Sat, 28 April: Congratulations you have finished Joberg2C - after completion of the race you will be transferred to Blue Marlin Hotel. Enjoy your afternoon and evening at the iconic Blue Marlin Hotel. Day Itinerary, Sun, 29 April: Spend the day relaxing by the pool, take a leisurely walk along the beach and just indulge in some relaxation. Evening: Official Joberg2C After Party details to be confirmed. Day Itinerary, Mon, 30 April: After Breakfast you will be transferred to Durban International Airport for your flight back to Johannesburg to connect with your international flight. Included Bed & Breakfast

6 P a g e 6 Transport Flight Information Date Flight Departure Airport Time Arrival Airport Time Class Ref 30 Apr King Shaka International Airport [DUR] OR Tambo International Airport [JNB] TBC Transfers Date Pick Up Drop Off Time Vehicle 17 Apr OR Tambo The Courtyard, Rosebank 29 Apr Blue Marlin Hotel King Shaka International Airport [DUR] Urgent Contact Numbers Company Name Telephone Address Contact Person Adventure Racing Tours adventureracingtours@gmail.com Ellen Allardice Contact Details & Reference Numbers Service Provider Ref. Number Telephone Address Courtyard Rosebank Cnr Oxford Rd & Tyrwhitt Ave Rosebank Johannesburg Blue Marlin Hotel

7 P a g e 7 ADVENTURE RACING TOURS TERMS AND CONDITIONS Introduction 1. In these terms and conditions a reference to: a) "Participant" means the person(s) named in the particulars of the booking confirmation as participants and includes any other person who participates in, is present at or attends the Travel as a participant; b) "Adventure Racing Tours (referred to as ART ) means Ellen Allardice (ABN ) of Perth, Australia 6164; c) "Travel" means the travel arrangements referred to on the booking confirmation and includes any event, display, show, function, dinner, convention, exhibition, accommodation, transport to, during or from the tour, organised, facilitated, promoted, managed or arranged by ART or any other travel arrangements made by ART; d) "Travel Departure Date" means the date specified as such in the booking confirmation or otherwise advised by ART; and e) "Travel Supplier(s)" means any third party Travel supply or service provider whose services or goods form part of the Travel. Agency and Travel Supplier Terms 2. ART acts as an agent for various Travel Suppliers. All bookings are subject to the terms, conditions and limitations of liability imposed by third party Travel Suppliers some of which may limit or exclude liability in respect of certain matters, including death, personal injury, delay, or loss or damage to baggage. Whilst ART is not liable or responsible in any way for the conduct or omissions of third parties, ART is to be regarded as having the benefit of all such terms, conditions and limitations of liability. To the extent of any inconsistency between these terms and conditions, and the terms and conditions of any Travel Supplier, the terms of the applicable Travel Supplier shall prevail. Deposits and Payment 3. Cancellation - In the event of cancellation of the booking for any reason whatsoever, partially or in full, by or on behalf of you, ART reserves the right to claim the services, administration, communication and cancellation charges reasonable in the circumstances or specified in the booking confirmation and which charges will inter alia depend on the debits ART receives from the Supplier/s with whom the reservations were made on your behalf. No refunds are entertained by ART and the Supplier/s of travel services for no-shows or unused services. 1.3 A general guideline on ART s cancellation fees are as follows: % At the time of confirming a booking: 30%deposit - deposit is non-refundable days prior to departure: 100% of total price. 4. Where a cheque is acceptable ART requires 5 working days in which to clear such method of payment. 5. On receipt of the Participant s payment, subject to availability and at ART's discretion, ART will reserve the Participant s place for the Travel. A contract is only made between the Participant and ART upon the Participant s booking having been confirmed and accepted by ART. The Participant signing the booking confirmation will be deemed to act as a duly authorised agent of any other persons named on the booking confirmation or otherwise communicated to ART as Participants and those persons named will be bound by these terms and conditions. 6. Unless indicated at the time of booking, the Participant must pay the full Travel price together with any GST or other taxes applicable to the Travel to ART no later than 60 days prior to the Travel Departure Date. If payment is not received by ART from the Participant at least 45 days prior to the Travel Departure Date, then ART may cancel the Participant s booking and retain all cancellation charges. 7. The Travel price only includes items that are expressly stated as being included in the booking confirmation, including its booking fees and service charges for conducting the Participants Travel arrangements. For the avoidance of doubt, local travel and airport taxes may apply overseas and are not included in the Travel price. ART does not make any representations about or guarantee the class or standard of any accommodation or services selected for the Travel. 8. The Participant acknowledges and agrees to do, execute and deliver all documents, monies, and instruments and perform every act reasonably required by them to give effect to any electronic transfer of funds for Travel, or any other products or services, purchased online on ART s website. Cancellation and Changes 9. To the maximum extent permitted by law, ART may in its sole discretion postpone or cancel the Travel for any reason whatsoever provided that it shall notify the Participant. In the event of postponement of Travel to a date on which the Participant cannot attend, or cancellation of Travel, ART shall refund any amount paid by the Participant whereupon this contract will be at an end. ART shall not be liable for any direct or indirect damage, costs, expense, loss or liability arising in any way out of the decision to cancel or postpone the Travel. 10. The Participant acknowledges that prices for the Travel are based on airfares and charges set by airlines, tariffs and other charges imposed by Travel Suppliers and ART. In the event of any increase in any of the cost components of the Travel at any time up to and including the day of departure, ART reserves the right to adjust the Travel price to cover any such price increase unless and until such time as full payment for the quoted Travel has been made by the Participant. The Participant is not entitled to a refund or price reduction on the price of the Travel in the event a cheaper travel price is advertised by another

8 P a g e 8 supplier, including any Travel Suppliers or ART, after a deposit or payment has been made by the Participant. 11. If ART is obliged or required to change a Participant s booking for reasons beyond ART s reasonable control including actual or anticipated war, fire, natural disasters, political unrest, industrial dispute, terrorist action, civil disorder, epidemic or health risk, transport delays, airport conditions, adverse weather conditions then ART reserves the right to vary, cancel or postpone each part of the Travel as may be necessary without liability. Participants electing to withdraw from the Travel as a result of responding to any event beyond ART s control may be liable for any fee or charges levied by a Travel Supplier. 12. If ART agrees to change a Participant s booking at the Participant s request, then ART will be entitled to charge its standard fee for such changes. Documentation 13. When electronic documents are not available a documentation pack will be available for delivery to the participant or can be posted to the address nominated by the Participant no later than 3 weeks prior to departure. 14. Delivery will be made by regular post unless the Participant wishes to receive the documentation pack via Express Post. An additional fee will apply to Express Post delivery. Should the Participant choose Express Post, the associated invoice will provide details on how to track the item. Delivery is available in Australia only. ART is unable to accept liability if the delivery of the documentation pack is late. Estimated delivery time is between 5-10 working days. Passports, Visas and Vaccinations 15. The Participant must familiarise him or herself with any health or visa requirements and travel warnings which are applicable to the Travel. The Participant must obtain all exit, entry, customs, immigration, quarantine, health and other documents required by the laws or regulations of the countries visited or transited and carry a valid passport at all times. 16. The name on the Participant s booking confirmation must accurately reflect the name in the Participant s passport. The Participant is liable for any costs associated with any changes or reissue of travel documents due to any such inaccuracies. 17. The Participant acknowledges that the Participants passport must be valid for a period of at least six (6) months from the date of return to Australia. Insurance 18. It is mandatory that the participant arranges their own comprehensive Travel Insurance. 19. The Participant acknowledges that where existing medical conditions exist the Participants cover may be refused or subject to special conditions, limitations, excesses and amounts payable depending on the Participants age, trip duration and destination. Travel Advice 20. It is the Participants responsibility to ensure that they are aware of, consider and address any health requirements for the Travel, including any physical disability or medical conditions of the Participant. 21. Travel Insurer must be advised of any physical disability or medical conditions requiring special attention before a Participant books the Travel. Adventure Racing Tour s Liability 22. Each Participant is solely responsible for their own belongings and ART is under no obligation to replace or compensate, nor shall it be liable for any loss or damage suffered as a result of property belonging to the Participant being lost, stolen or damaged. 23. To the maximum extent permitted by law, ART will not be held responsible or liable in negligence, contract or howsoever if any person incurs, experiences or suffers an accident, direct or indirect loss including but not limited to loss suffered to property or person, damage, fatality, injury, psychological injury, inconvenience, loss of enjoyment, disappointment or health related issue whatsoever whilst in transit to or from the Travel, in respect of their time, presence or participation in the Travel and/or their time at a Travel location before, during or after the Travel. For the purposes of giving effect to this clause and in consideration of ART organising the Travel and the terms and conditions contained herein, the Participant hereby fully and finally releases and discharges ART from any liability, claim, action, right or entitlement whatsoever the Participant has against ART whether known or unknown, whether accrued, contingent or inchoate arising out of, concerning or relating to the Travel. 24. The Participant agrees that any:- a. claims relating to the Travel by the Participant are null and void unless they are made in writing and sent by registered post to Ellen Allardice, 47 Prosperity Loop, Aubin Grove, WA, 6164 within 120 days after the conclusion of the Travel; b. legal proceedings concerning the Travel by the Participant are time-barred if not brought within 12 months after the conclusion of the Travel. 25. If the law implies a condition or warranty that cannot be excluded then the Participant agrees to the fullest extent permitted by law that ART's liability for a breach of the condition or warranty shall be, at ART's' sole election, the re-supply or payment of the cost of re-supply of the relevant goods or services. All other conditions and/or warranties are expressly excluded to the fullest extent permitted by law. 26. Each Participant, or if under the age of 16, their parents or legal guardians, fully indemnifies ATR against any loss, liability, damage, action, demand, expense, claim, fine, charge or obligation which ART has or may suffer or incur by reason of or in any way consequent upon, arising out of or incidental to the nonperformance or non-observance of the obligations and liabilities imposed on the Participant under this contract or by reason of or concerning or arising out of the conduct, act or omission of the Participant on or related to the Travel. Electronic Communications

9 P a g e Where the Participant uses the ART website to search for or link to another site, the ART website may automatically reference or link to sites owned and operated by third parties and over which ART has no control. ART accepts no responsibility or liability for the content of these sites including inaccurate or offensive material or viruses. 28. By accepting these terms and conditions, the participant also accepts to accept electronic communications from ART, you also agree that all agreements, disclosures and notices, including updates to the terms of this contract may be provided to the Participant electronically and that an electronic communication from ART or its nominated agent satisfies any legal requirement for communication to be in writing. 29. The Participant acknowledges that on purchasing Travel from ART, or when the Participant becomes a registered user with ART, the Participant agrees that a business or personal relationship has been established with ART and the Participant consents to receive notices or advertisements from ART or its related body corporates in future about events, products or services that may be of interest to the Participant. If the Participant is not interested in receiving notices or advertisements from ART, the Participant should notify ART, or select the unsubscribe button contained in any notices. Miscellaneous 30. The ART website shows maps for general information and may not necessarily reflect actual routings, locations or services provided. Photographs show places in geographical areas but are not necessarily included in a Travel package. Hotel room and stateroom photographs are representative only. Actual rooms occupied may vary in décor and inclusions from those shown. Many images are supplied courtesy of Travel Suppliers, tourist bureaus, hotels, cruise lines and other tour operators. 32. ART reserves the right to vary any clause in this contract or add new clauses ( changes ), these changes will come into effect upon being posted on the ART website but will not apply to purchases made before the change was posted. 33. ART treats your personal information strictly in accordance with its obligations under the Privacy Act 1988 (Cth). The ART Policy is detailed in its website by visiting Should a copy of the statement be required this may also be requested any time. 34. This contract shall be governed by the laws of Western Australia and the Participant agrees to submit to the exclusive jurisdiction of the courts thereof. 35. If any clause in this contract becomes invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining clauses of this contract shall not in any way be affected or impaired. 36. This contract may only be varied by a document in writing executed by all parties authorised representatives. 37. The Participant acknowledges and accepts the above terms and conditions applying with respect to the Travel and acknowledges having read and understood them and the Participant understands that no other agreement or disclaimer, verbal or otherwise, applies as this contract together with the booking confirmation contains the entire contract between the Participant and ART.