INSIDE SPACE. B. No. of 10 x 10 $900 = $ OUTSIDE SPACE. B. No. of 10 x 10 $1500 = $

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1 Big Valley Jamboree Marketplace Application Form Exhibitor Rates INSIDE SPACE A. 10 x 10 Booth (100 sq. ft. area) $750 + GST ($37.50) B. 10 x 10 Corner Booth (100 sq. ft. area) $900 + GST ($45.00) July 28, 29, 30, Exhibition Grounds, Camrose, Alberta Please make a copy for your files. INSIDE SPACE A. No. of 10 x 10 $750 = $ B. No. of 10 x 10 $900 = $ OUTSIDE SPACE A. No. of 10 x 10 $1200 = $ B. No. of 10 x 10 $1500 = $ OUTSIDE SPACE A. 10 x and 1000 Bank Booths (100 sq. ft. area)$ GST ($60.00) B. 10 x and 900 Bank Booths (100 sq. ft. area) $ GST ($75.00) To reserve space include full payment by GST (5%) balance dated June 16, A $50 charge will Total apply for all payments made after this date. Less Deposit Balance Due June 16, 2011 Panhandle Productions Limited Partnership Booths cannot be held without a deposit. Registration Information (PLEASE PRINT) Organization or Company Name Is This Company MLM? Yes No Address Town/City Prov/State PC/Zip Contact Person Position Phone Website Fax Please provide a brief list of your products and/or services: *Only products indicated may be sold What is your booth location preference? First # Second # Third # Payment Information Please select payment method: VISA MasterCard (payable to Panhandle Productions Limited Partnership) Card Number Exp. Date CSC Card Holder Name Signature Process Deposit on Card Process Full Amount on Card Process Deposit Now and Balance June 16 To be considered complete, your application package must include: A completed and signed application At least one current photograph of your booth or trailer Signed terms and conditions Partnership must be included as named insureds (details in the package) Deposit payment of 50% + gst of contract price. Credit card information or Cheque payable to Panhandle Productions Limited Partnership required with application. Booths will not be held without deposit. Vendors will not be permitted onsite until full payment is recieved. Signed (Exhibitor) Date Exhibitor Signed Accepted Please remit to: Verve Marketing & Communications Jasper Avenue, Edmonton, AB, T5J 3S2 Attn: Sandi Stetson Phone: Fax: Toll-Free: sjstetson@vervemarketing.ca Website: vervemarketing.ca Page 1 of 7 Reg. Date Booth #

2 Verve Marketing & Communications Box 507, Jasper Avenue, Edmonton, AB, T5J 3S2 Attn: Sandi Stetson Phone: Fax: Toll-Free: Website: July 28, 29, 30, Exhibition Grounds, Camrose, Alberta Marketplace Hours: Thursday, July 28: noon 8:30 pm Friday, July 29: 10 am 8:30 pm Saturday, July 30: 10 am 8:30 pm Sunday, July 31: 10 am 6 pm * Vendor booths must remain open for the duration of BVJ. BVJ goes on rain or shine and all vendors are expected to be open during the hours listed 10'-10" Souvenirs Main Foyer- / Exit FACILITY SERVICE Men's Washroom STORAGE 401 FAMILY STAGE Women's Washroom Show Office 12'-6" Lobby 12'-6" 10' 10' 10' 13'-10" Food Concession Red Meeting Room Gold Meeting Room Page 2 of 7

3 Beer Garden Beer Garden Concession Concession Concession Verve Marketing & Communications Box 507, Jasper Avenue, Edmonton, AB, T5J 3S2 Attn: Sandi Stetson Phone: Fax: Toll-Free: Website: July 28, 29, 30, Exhibition Grounds, Camrose, Alberta Mainstreet Hours: Thursday, July 28: 1 pm 11 pm Friday, July 29: 10 am 11 pm Saturday, July 30: 10 am 11 pm Sunday, July 31: 10 am 11 pm * Vendor booths must remain open for the duration of BVJ. BVJ goes on rain or shine and all vendors are expected to be open during the hours listed Page 3 of 7

4 The Fine Print Terms and Conditions: To book a booth, the exhibitor must submit both a signed registration form and deposit. Any cancellation of space must be done in All outstanding balances owed for display rental areas are due and payable 6 weeks prior to event dates. There will be no exceptions. If Risk and Liability I, the undersigned as a representative of (company name), hereby release and and employees from any damage to my property or any personal injury which I or my helpers may sustain while participating in the BVJ on from Tuesday, July 26 to Monday, August 1, Further, I agree to abide by the guidelines for participation, as listed in the Vendor Guidelines, and all policies and guidelines developed by the BVJ planning committee. I understand that failure to follow these regulations can mean expulsion from this year s or future festivals. Except to the extent caused by the negligent act of PPLP or its employees, The Vendor agrees to indemnify and hold harmless PPLP, its the payment of reasonable legal fees and disbursements) ("Claims"), arising out of: (1) any breach of any obligation or covenant made by THE VENDOR in this Agreement; (2) any wrongful act, negligent act or omission of THE VENDOR, or those of its employees, agents, or subcontractors or any person(s) for whom in law THE VENDOR is responsible, with respect to this Agreement; or (3) any claim that the use of any of the VENDOR trade marks in accordance with the terms of this Agreement violates or infringes upon the trademark, copyright or other intellectual property rights of any third party in or to such property, or any other rights of any third party. Force Majeure If PPLP is hindered in or prevented from the performance of any term, covenant or act required to be performed by PPLP under the terms of this agreement, or if BVJ is cancelled in whole or in part, by reason of any cause beyond the control of PPLP including, without limitation, strikes, lockouts or other labour disputes, the enactment, amendment or repeal of any applicable laws, riots, insurrection, sabotage, rebellion, war, acts of terrorism, acts of God, or any other similar reason, then performance of such term, covenant or act is excused and THE VENDOR shall not be entitled to a refund of any monies already paid to PPLP under the terms of this agreement nor PPLP reserves the right to amend these guidelines as required. In the event of a dispute, the decision of the BVJ Vendor Committee will Signed in acceptance of all of the above: Organization/CompanyName Representative (print) Signature Date Page 4 of 7

5 2011 Vendor Guidelines Booth Fees Booth Fees cover all 4 days of the BVJ. Detailed pricing is on page 1 of the vendor package. No space will be held without completed contract and deposit. Full payment is required prior to arriving on site. On-site electricity and other set up items can be booked for a nominal fee through Superior Show Service. Their information will be sent out 1 month in advance, or can be requested earlier. 2 worker passes, and 2 kicko party tickets are included in booth fees. Concert passes and camping is not included. For additional worker passes, preferred rate concert passes, camping and parking, please see the Tradeshow Order Form. Set up All vendors must be set up by 11 am Thursday July 29: Move in takes place 8 am to 8 pm on Wednesday July 28, and 8 am to 11 am Thursday July 29. Booth must be clean and in good structural condition. Booths must be skirted to the ground. Signage must be professional Vehicles on Site Vehicles are allowed on-site ONLY during the following times: Tuesday Wednesday Thursday Friday-Sunday 8 am - 8 pm 8 am 8 pm 8 am 10 am Before 10 am For the safety of the BVJ attendees, vehicles are not allowed to move onto or within the site during operating hours. Only authorized vehicles may be parked on Festival grounds. Vehicles are NOT allowed to be parked behind or near vendor booths during BVJ. Insurance Panhandle Productions Limited Partnership must be named as an additional insured. Address: Street, Camrose, AB T4V 4L6 Vendor is responsible for his or her own insurance for Fire, Theft, Vandalism, etc. Wristbands All workers must be wearing a workers band at all times of the BVJ. Anyone person on the BVJ site without a band will be escorted out. Two (2) bands are provided with your package. Any additional wristbands are $ Camping Vendor camping is located at the East end of main street or section V. Limit of two (2) camping units per vendor. All extra units will be placed outside of the main grounds. Power and water not provided. Generators are allowed providing they are of a low noise output. Any loud generators will be asked to be shut o. Official Exhibit Space Application Form Page 5 of 7

6 Power of electricity needs. Approved vendors will receive a Superior Show Service order form for completion. Vendors should bring one 12-gauge cord per circuit and other outlet strips as needed. All cords not of acceptable gauge will be disconnected. All electrical hook ups must be CSA approved. Power will be available on main street and marketplace on Wednesday. Power will be disconnected at 10:00 am Monday morning. Booth Covering Tarps are not an acceptable canopy. Vendors requiring a tent can rent one from Superior Show Service. Health & Safety Vendors must comply with all Alberta Health Services regulations. No alcoholic beverages or drugs permitted in rental space. Any vendor in non compliance with the Alberta Health Services regulations will be asked to rectify the issue, failure to do so will result in immediate closure. Vendors must comply with BVJ guidelines for the disposal of grey water, grease, recyclables and garbage. secure tanks. Permits & Inspections All Festival vendors who have food or personal services are required to complete a registration form supplied by Alberta Health Services. This application will be sent to those approved vendors who are invited to vend. Your booth will be inspected by a Health Inspector and a Fire Marshall prior to and during BVJ. Water, Trash & Grey Water disposal Water supply, garbage removal, and grey water disposal is supplied by BVJ for $ Vendors must properly dispose of garbage, cardboard and recyclables in the provided and marked bins. Vendor is responsible for cleaning of their booth. Vendors to supply the appropriate number of leak free garden hoses for water and grey water. Hoses must be a minimum of 100ft and have water and grease collectors. Vendors to supply protective covering for hoses as they will cross a service alley. Booth Clean Up Indoor booths - The dismantling is after 6 pm on Sunday, July 31. Move out is between 6am -11 am Monday August 1. Outdoor booths Move out is between 6 am and 11 am Monday August 1. Take down prior to Monday morning is not permitted. Vendors must take home their entire booths including carpet, display racks, storage containers and decorations. Any vendors failing to completely clean up their booth areas must pay a clean-up fee. Page 6 of 7

7 BIG VALLEY JAMBOREE 2011 TradeShow ORDER FORM a division of Panhandle Productions Ltd. Partnership Please submit along with your application for package to Verve Marketing. July 28 - JULY 31, 2011 TRANSACTION # Phone: (780) Fax:(780) Toll Free Website: tickets@bigvalleyjamboree.com TICKET TYPE # Of TICKETS PRICE TOTAL PRICE FOR OFFICE USE ONLY 3-DAY ADULT EVENT TICKET (16YRS & UP) Feb 1, May 31, 2011 $ DAY YOUTH EVENT TICKET (12 TO 15 YRS) 11 AND UNDER FREE WHEN ACCOMPANIED BY AN ADULT Aug 2, May 31, 2011 $ KICK-OFF PARTY TICKET (JULY 28) MUST BE 18 YEARS OR OLDER KICK-OFF PARTY TICKET 2 Aug 2, May 31, 2011 $30.00 SINGLE DAY TICKET $80.00 TRADE SHOW CAMPING TICKET $ HANDICAP CAMPING TICKET $ FRIDAY July 29 TICKET MASTER CONVENIENCE CHARGE PER TICKET EXHIBIITOR WRISTBANDS (WORKER) Additional Wristbands TRADE SHOW/VIP PARKING HANDLING CHARGE 2 SUNDAY July 31 Must provide copy of placard/registration YEARLY x$5.00 per ticket x$7.00 per ticket MUNICIPAL FEE/ PER TICKET SAT JULY 30 No access concert bowl $40.00 THURSDAY FRIDAY SATURDAY SUNDAY $20.00/Day 1 $10.00 ORDER/CONFIRMATION NUMBER $10.00 TOTAL TICKET SALE Date: Name: Mailing Address: City: Phone:Work # ( Prov: ) Home#:( Postal Code: ) Cell #( ) CARD HOLDERS SIGNATURE Visa: Exp. / M/C: Exp. / Please write any comments or requests on the back of the order form leaving the For Office Use Only open for office use. Official Exhibit Space Application Form Page 7 of 7