City of Palm Beach Gardens North Military Trail, Palm Beach Gardens, FL PURCHASING DEPARTMENT INVITATION TO BID

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1 City of Palm Beach Gardens North Military Trail, Palm Beach Gardens, FL PURCHASING DEPARTMENT INVITATION TO BID IRRIGATION MAINTENANCE SERVICES DUE DATE AND TIME FRIDAY, MARCH 1, 2019 AT 3:00PM (LOCAL TIME) TABLE OF CONTENTS SECTION TITLE PAGE Legal Advertisement 2 1. Special Terms and Conditions 3 2. Statement of Work 9 3. Pricing Schedule Required Affidavits and Forms Exhibits and Attachments 20 Solicitation Summary 21 INSTRUCTIONS Responses to this Invitation to Bid must be submitted in a sealed envelope to the Office of the City Clerk, North Military Trail, Palm Beach Gardens, Florida 33410, on or before the Due Date and time show above. Late responses will not be accepted. The City s normal business hours are 8:00 a.m. to 5:00 p.m., Mondays through Fridays, except holidays. The sealed envelope must have the following information clearly marked on the face of the envelope: vendor s name, vendor s address, Invitation to Bid number and title. The sealed envelope must contain a signed original of the Solicitation Summary, and a PDF version of your bid on a CD/DVD or a USB drive. If any of the documents are password-protected, the City may deem your bid nonresponsive. If the completed Solicitation Summary is not included in the sealed envelope as a hard copy, the City may deem your bid non-responsive. A printed hard-copy of your bid is not required. Timely responses will be publicly opened, read aloud, and recorded by the City Clerk at City Hall on the Due Date and time stated above. All questions regarding this Solicitation must be submitted in writing to the Purchasing Department at kmra@pbgfl.com. This Invitation to Bid is subject to the City s General Terms and Conditions, which are available for review at By submitting an offer to this Invitation to Bid, the vendor agrees to be bound by the City s General Terms and Conditions. Page 1 of 21

2 City of Palm Beach Gardens North Military Trail, Palm Beach Gardens, FL LEGAL ADVERTISEMENT INVITATION TO BID NO. IRRIGATION MAINTENANCE SERVICES The City of Palm Beach Gardens is seeking Bids from qualified contractors to provide monthly maintenance services on landscape irrigation systems installed at several City locations, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid. Invitation to Bid documents are available beginning Monday, February 18, 2019, at 8:00 a.m. local time on the City of Palm Beach Gardens website at and following the link to the Purchasing webpage, or by contacting the City Clerk s Office at Sealed Bid packages must be clearly marked,, and delivered to the Office of the City Clerk at North Military Trail, Palm Beach Gardens, Florida The deadline for submission of Bids is Friday, March 1, 2019, at 3:00 p.m. local time. At that time, the Bids will be publicly opened and read aloud at City Hall, North Military Trail, Palm Beach Gardens, Florida Late Bids will not be accepted and will be returned to the sender unopened. It is the responsibility of the Bidder to ensure all pages are included in the submission. All Bidders are advised to closely examine the Solicitation package. Any questions regarding the completeness or substance of the Solicitation package or the goods or services must be submitted in writing via or fax to Km! Ra, Purchasing and Contracts Director, kmra@pbgfl.com. The City of Palm Beach Gardens is exempt from Federal and State Taxes for tangible personal property tax. The City of Palm Beach Gardens reserves the right to accept or reject any or all Bid submittals, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to award the contract on such coverage and terms it deems will best serve the interests of the City. CITY OF PALM BEACH GARDENS Patricia Snider, CMC, City Clerk Publish: Palm Beach Post Monday, February 18, 2019 Page 2 of 21

3 Page 3 of 21 SECTION 1 SPECIAL TERMS AND CONDITIONS 1.1 PURPOSE The purpose of this Solicitation is to establish a contract for the monthly maintenance of landscape irrigation systems installed at several City locations for the City of Palm Beach Gardens, Florida. 1.2 PRE-BID CONFERENCE Anticipated Procurement Schedule Event Date Invitation to Bid Advertised February 18, 2019 Pre-Bid Conference Not Applicable Due Date and Time for Bids March 1, 2019 Evaluation Process Begins March 4, 2019 Evaluation Process Ends March 2019 Award of Contract April/May TERM OF CONTRACT: 5 YEARS The contract shall commence on the date of the duly executed Agreement, and shall remain in effect for 5 years, inclusive of all warranty periods. The contract shall expire on the last day of the last month of the 5-year contract term. 1.4 OPTIONS TO RENEW 1.5 METHOD OF AWARD: LOWEST PRICE IN THE AGGREGATE The City will award this contract to the responsive and responsible Bidder who submits the lowest price to perform the work at all locations (all Groups) in the aggregate. The City will award the contract to one Bidder for all the locations (all Groups see Pricing Schedule). 1.6 PRICES SHALL BE FIXED AND FIRM The prices offered by the awarded Bidder shall remain fixed and firm during the contract term, and shall not be subject to any adjustments, except as may be provided elsewhere in the contract. 1.7 PRICE ADJUSTMENTS 1.8 EXAMINATION OF CITY FACILITIES OR EQUIPMENT Prior to submitting its offer, it is recommended that the Bidder visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and labor required. The Bidder is also advised to examine carefully any drawings, specifications, or equipment, and become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the Contract. No additional allowances will be made because of lack of knowledge of these conditions.

4 For site visitation and equipment inspections please contact Cory Wilder, Public Services Director, at , to make arrangements. 1.9 EQUAL PRODUCTS Equal products will not be considered. The City has standardized to the Toro-brand of irrigation systems LIQUIDATED DAMAGES 1.11 INSURANCE The awarded Bidder shall not commence any performance pursuant to the terms of this Solicitation until certification or proof of insurance has been received and approved by the City s Risk Management Coordinator or designee. The required insurance coverage is to be issued by an insurance company authorized and licensed to do business in the State of Florida, with the minimum rating of B+ or better, in accordance with the latest edition of A.M. Best s Insurance Guide. This insurance shall be documented in certificates of insurance which provides that the City of Palm Beach Gardens shall be notified at least thirty (30) days in advance of cancellation, non-renewal, or adverse change. The receipt of certificates or other documentation of insurance or policies or copies of policies by the City or by any of its representatives, which indicate less coverage than is required, does not constitute a waiver of the awarded Bidder s obligation to fulfill the insurance requirements herein. Deductibles must be acceptable to the City of Palm Beach Gardens. The awarded Bidder must submit a current Certificate of Insurance, naming the City of Palm Beach Gardens as an additional insured and list as such on the insurance certificate. New certificates of insurance are to be provided to the City upon expiration. The awarded Bidder shall provide insurance coverage as follows, and shall carry: i. Workers Compensation Insurance as required by law. ii. iii. iv. Employer s Liability Insurance - $1,000,000 per occurrence Professional Liability (Errors and Omissions) Insurance - $1,000,000 with a deductible not to exceed $50,000 per claim. The certificate of insurance shall reference any applicable deductible. Comprehensive General Liability Insurance - $1,000,000 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability, including premisesoperations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, X-C-U Coverage. v. Automobile Liability Insurance - for owned, non-owned and hired vehicles - $1,000,000 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Page 4 of 21

5 If no deductible for insurance is referenced above, the City reserves the right to require such deductibles which shall be determined by its Risk Management Coordinator, but not less than $25,000 per claim ANNUAL PERFORMANCE BOND Prior to starting any work, the awarded Bidder shall provide the City with an Annual Performance Bond for such work, in compliance with Florida Statutes, and the following requirements: The awarded Bidder shall duly execute and deliver to the City an Annual Performance Bond in an amount equal to ten percent (10%) of the estimated annual contract value, payable to the City, as surety for faithful performance under the terms and conditions of the contract. The Annual Performance Bond shall be delivered to the City within ten (10) calendar days after execution of the Agreement. The Annual Performance Bond must be executed by a surety company of recognized standing, authorized to do business in the State of Florida, and having a resident agent. The Bond may not be canceled, terminated, or revised unless the City has been provided with thirty (30) days advanced written notice of such action by the surety. The Annual Performance Bond shall be valid for a full twelve (12) months, and the awarded Bidder shall provide a newly executed Annual Performance Bond, within thirty (30) days of the expiration of the current Annual Performance Bond. Acknowledgement and agreement is given by both parties that the Annual Performance Bond amount is not intended to be or shall be deemed to be in the nature of liquidated damages, nor is it intended to limit the liability of the awarded Bidder to the City in the event of a material breach of the Agreement by the awarded Bidder. If the awarded Bidder fails to provide the Annual Performance Bond within the specified time, including granted extensions, the City shall declare the awarded Bidder in default of the contractual terms and conditions, and the City shall not accept any offer from that Bidder for at least twelve (12) months following such default CERTIFICATIONS AND LICENCES Any Bidder that submits an offer in response to this Solicitation shall, at the time of such offer, hold all necessary certifications as a Certified Landscape Irrigation Contractor to perform the work proposed for this project. If other professions or trades are required in conjunction with this Solicitation and such work/services will be performed or provided by a subcontractor(s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the Bidder s offer; provided, however, that the City may at its option and in its best interest allow the Bidder to supply the subcontractor(s) certificate to the City during the evaluation period. The Bidder shall include copies of its certifications and any other relevant licenses or documentation with its Bid Submittal BID BOND Page 5 of 21

6 Page 6 of METHOD OF PAYMENT: MONTHLY INVOICES The awarded Bidder shall submit an invoice each month to the City for work performed at the various locations after the work has been completed, and has been accepted by the City. The date of the invoices shall not exceed 30 calendar days from the performance of the services. Under no circumstances shall the invoice be submitted to the City in advance of the completion and acceptance of the work. The invoice shall contain the following basic information: the awarded Bidder s name and address, invoice number, date of invoice, service date and location, the contract number, purchase order number, and any discounts. The City prides itself on paying its vendors promptly and efficiently, and as such requires that vendors accept payment via wire transfer, ACH (direct deposit), or an appropriate electronic payment method. The City is averse to issuing paper checks and seeks to discontinue this practice. All payments shall be made in accordance with the Florida Prompt Payment Act, Section , Florida Statutes, upon presentation of a proper invoice by the awarded Bidder WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE In addition to all other warranties that may be supplied by the Bidder, the awarded Bidder shall warrant its products and service against faulty labor or defective material, for a minimum period of one year from the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full period; regardless of whether the awarded Bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the awarded Bidder does not constitute a waiver of these warranty provisions ADDITIONAL LOCATIONS Although this solicitation and resultant contract identifies specific locations to be serviced, it is hereby agreed and understood that any City location may be added to this contract at the option of the City, for similar services. The awarded Bidder shall be invited to provide pricing for these additional locations. If the pricing is acceptable to the City, the new locations will be added to the contract by a Purchase Order Change Order. The City may determine to obtain price quotes for the additional locations from non-contract vendors in the event that fair and reasonable pricing is not obtained from the awarded Bidder, or for other reasons at the City s discretion. The City shall also have the right to delete any location from this contract, upon written notification to the awarded Bidder CATALOGS AND PRICE LISTS 1.19 CLEAN UP The awarded Bidder shall remove all unusable materials and debris from the work areas at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the awarded Bidder shall thoroughly clean up all areas where work has been involved as mutually agreed with the City s authorized representative DEMONSTRATION OF EQUIPMENT

7 1.21 HOURLY RATE 1.22 MOTOR VEHICLE LICENSE REQUIREMENT 1.23 PATENTS AND ROYALTIES 1.24 PRE-CONSTRUCTION CONFERENCE 1.25 RELEASE OF CLAIM REQUIRED Pursuant Section , Florida Statutes all payments to the subcontractors shall be made by the awarded Bidder within ten (10) days of receipt of the partial payment from the City. With the exception of the first partial payment, the awarded Bidder must pay all of its subcontractors and suppliers who have performed any work or supplied any materials for the project within ten (10) days after receipt of the partial payment by the awarded Bidder for monies due such subcontractors and suppliers as a result of a percentage of the work completed. The awarded Bidder must provide the City's project manager with duly executed affidavits (subcontractor's statement of satisfaction) or releases of claim from all subcontractors and suppliers who have performed any work or supplied any materials for on the project as of that date. The affidavit or releases shall certify that said subcontractors and suppliers have been paid their proportionate share of all previous partial payments to the awarded Bidder. In the event such affidavits cannot be furnished, the awarded Bidder may submit an executed consent of surety to requisition payment, identifying the subcontractors and suppliers with the amounts for which the statement of satisfaction cannot be furnished. If the awarded Bidder fails to provide a consent of surety to requisition payment, the amount in dispute will be withheld until either the statement of satisfaction is furnished, or the consent of surety to requisition payment is furnished SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED As part of its Bid, the Bidder must identify any and all subcontractors that will be used in the performance of the proposed work, their capabilities and experience, and the portion of the work to be done by the subcontractor. The competency of the subcontractor(s) with respect to experience, skill, responsibility and business standing shall be considered by the City when making the award in the best interest of the City. If the Bidder fails to identify any and all sub-contractors in the Bid, the Bidder may be allowed to submit this documentation during the Bid evaluation period, if such action is in the best interest of the City OTHER FORMS OR DOCUMENTS If the City is required by the awarded Bidder to complete and execute any other forms or documents in relation to this Solicitation, the terms, conditions, and requirements in this Solicitation shall take precedence to any and all conflicting or modifying terms, conditions or requirements of the Bidder s forms or documents FAILURE TO DELIVER OR COMPLETE WORK Should the awarded Bidder fail to deliver or complete the inspections on a timely basis, and within the schedule established by the City, it is hereby agreed and understood that the City reserves the authority to cancel the Contract with the awarded Bidder and secure the services of another Page 7 of 21

8 vendor to perform the inspections. If the City exercises this authority, the City shall be responsible for paying the awarded Bidder for inspections that were completed in accordance with the Contract specifications. The City may, at its option, demand payment from the awarded Bidder, through an invoice or credit memo, for any additional costs over and beyond the original Contract price, which were incurred by the City, as a result of having to secure the services of another vendor. Page 8 of 21

9 Page 9 of 21 SECTION 2 STATEMENT OF WORK 2.1 GENERAL REQUIREMENTS The following are the general specifications for the irrigation maintenance services of medians and public grounds in the City of Palm Beach Gardens. a. The Scope of Work shall include, but not be limited to, the operation and continued maintenance of the automatic irrigation systems to provide irrigation water to all planted areas within the areas specified in the contract. b. The awarded Bidder shall furnish all supervision, labor, materials, supplies, and equipment, as necessary, to properly maintain the work specified herein. Supervisory personnel used to oversee the required maintenance shall have a minimum of five (5) years of experience in irrigation maintenance. c. No activity shall be carried out in a manner that will disrupt, inconvenience or endanger any member of the public. Failure to follow mandated safety practices or guidelines may result in termination of the contract for cause. d. The awarded Bidder shall be responsible for repair of any damages that occur as a result of its operations, including but not limited to, plant loss due to improper irrigation maintenance procedures, improper equipment operation, pavement damage from loading or unloading, and fuel spills. The awarded Bidder shall take all necessary precautions to protect the City s property. Any damage to City or private property, which has occurred as a direct result of the awarded Bidder s operations, must be reported to the City s field representative immediately. 2.2 RESPONSIBILITIES OF AWARDED BIDDER a. The awarded Bidder shall be responsible for the repair of any sprinkler heads, water, electric, telephone lines, hedges, shrubbery, trees, buildings, etc., damaged during the course of their operation. These repairs shall be accomplished promptly, with like materials at the awarded Bidder s expense. It is recommended that the awarded Bidder inspect all areas to be maintained prior to starting work, and report damages to the City field representative for verification as to eliminate such damage being discovered during the post service inspection and being assessed as damage caused by the awarded Bidder during his operations. b. At the end of each maintenance day, all walks, drives, road surfaces, and open space areas shall be free of any loose materials, trash, and/or debris. c. All personnel shall wear proper attire, which, as a minimum, includes a standard shirt carrying the company s name and/or logo, present a good appearance and maintain a professional code of conduct. All personnel shall wear safety vests with reflective striping when working within the road right-of-way. The awarded Bidder shall be solely responsible for complying with all applicable FDOT Maintenance of Traffic standards when working within the road right-of-way. d. No storage or provision for storage will be allowed on site for maintenance equipment or materials.

10 e. All vehicles shall be clearly identified with the company name and/or logo and present a good appearance. Vehicles and equipment shall be parked within the City right-of-way so as not to obstruct or interfere with pedestrian or vehicular traffic. 2.3 GENERAL SCOPE OF SERVICES a. The work to be performed by the awarded Bidder shall include all labor, materials and equipment necessary to repair and maintain existing irrigation systems located throughout the City. b. The awarded Bidder shall perform all its obligations and functions under this contract in accordance with these specifications, and in a professional and businesslike manner so that all the turf areas and plantings are irrigated properly. The awarded Bidder shall use its best efforts to coordinate its activities with and adjust its activities to the needs and requirements of the City; and to perform its activities so as not to disturb, endanger, unreasonable interfere or delay operations or activities in the work areas. c. The awarded Bidder shall make reasonable immediate response to correct problems or perform special actions as requested by the city. The awarded Bidder shall designate a representative who shall act as the main contact with the City for this contract. 2.4 IRRIGATION SYSTEM MAINTENANCE a. The awarded Bidder shall be responsible for monitoring of the irrigation systems in the areas covered by this contract and shall submit a monthly written report (Service Check Off List) to the City. Monitoring of the irrigation system includes: i. monthly, quarterly, or otherwise specified scheduled wet checks; ii. iii. iv. adjusting all valves and heads for proper operation and direction such that they do not spray into or across roadways, walkways, or any other vehicular or pedestrian areas; clearing away grass, debris, or vegetation that may hinder the operation of the sprinkler heads; replacement of sprinkler heads and/or nozzles. Replacement of sprinkler heads and nozzles shall be in accordance with unit price submitted in this bid. Page 10 of 21 b. The majority of the specified areas for irrigation system maintenance are controlled by a Toro Sentinel centralized irrigation system. The awarded Bidder has the option of utilizing a City-owned hand-held Sentinel radio to perform the monthly wet check service. Any damage caused to the hand-held radio by carelessness of the awarded Bidder will be deducted from the monthly invoice amount. c. If the irrigation system or surrounding property is damaged as the result of the awarded Bidder s maintenance activities or failure to provide proper maintenance, the awarded Bidder shall be responsible for all materials and labor required for prompt repair to the City s satisfaction. The awarded Bidder shall be responsible for maintaining proper elevation on all irrigation system components to prevent damage by maintenance activities and/or vehicles.

11 d. Non-Working sprinkler heads shall be replaced only with the models specified in the Materials List. Substitution of other models will not be accepted. All damaged heads that have been replaced shall be returned to the City s authorized representative for verification. e. The City will be responsible for the cost of labor and materials for any repairs and or replacement of the following items during maintenance inspections: i. defective control valves; ii. iii. iv. defective, cut and/or damaged electrical lines; subterranean pipe work; non-functioning pumps; v. non-functioning controllers. f. Wet checks shall include, but are not limited to the following: i. Ensuring that all sprinkler heads are fully functional (rotating properly with each nozzle performing effectively) and in the correct direction/span. ii. iii. Irrigation lines are operational and present no safety risk and/or have any breaks. Valves are operational and properly adjusted. Page 11 of 21

12 BID SUBMITTAL This page and all following pages comprise your Bid Submittal and offer to the City. Please attach any additional information or documentation requested in this Invitation to Bid. There is no need to include the preceding sections of the Invitation to Bid. IRRIGATION MAINTENANCE SERVICES Due Date and Time Friday, March 1, 2019 INSTRUCTIONS Responses to this Invitation to Bid must be submitted in a sealed envelope to the Office of the City Clerk, North Military Trail, Palm Beach Gardens, Florida 33410, on or before the Due Date and time show above. Late responses will not be accepted. The City s normal business hours are 8:00 a.m. to 5:00 p.m., Mondays through Fridays, except holidays. The sealed envelope must have the following information clearly marked on the face of the envelope: vendor s name, vendor s address, Invitation to Bid number and title. The sealed envelope must contain a signed original of the Solicitation Summary, and a PDF version of your bid on a CD/DVD or a USB drive. If any of the documents are password-protected, the City may deem your bid non-responsive. If the completed Solicitation Summary is not included in the sealed envelope as a hard copy, the City may deem your bid non-responsive. A printed hard-copy of your bid is not required. Timely responses will be publicly opened, read aloud, and recorded by the City Clerk at City Hall on the Due Date and time stated above. All questions regarding this Solicitation must be submitted in writing to the Purchasing Department at kmra@pbgfl.com. This Invitation to Bid is subject to the City s General Terms and Conditions, which are available for review at By submitting an offer to this Invitation to Bid, the vendor agrees to be bound by the City s General Terms and Conditions. Page 12 of 21

13 SECTION 3 PRICING SCHEDULE 3.1 PRICES AND RATES Please indicate in the table below, the firm and fixed pricing offered to the City for the goods or services described in this Invitation to Bid. LOCATIONS GROUP A Hood Road Medians: 600* Hood Rd - Evergreen Military Trail Medians: 601 Military Trail - Evergreen PGA Blvd Medians: 203 Military Trail - Turnpike Overpass PGA Blvd Medians - Intracoastal Waterway bridge Military Trail Medians: 107/205/106/200 Arbor Way - PGA Blvd Northlake Boulevard Medians: 204 Military Trail - Turnpike Overpass Military Trail Medians, I 95 Overpass - EPB-3 Canal: 108 Burns Rd Medians, Gardens East Dr - Prosperity Farms Rd: 201 IRRIGATION SYSTEM MAINTENANCE MONTHLY WET CHECKS NO. OF WET CHECKS NO. OF ZONES 12 6 $ $ $ 12 5 $ $ $ 12 7 $ $ Holly Drive - Military Trail - Riverside Dr: $ MacArthur Blvd Medians and Rights of Way: $ Alt A1A - RCA Blvd - Burns Rd, West Road Shoulder Only: $ I-95 and Northlake Blvd Quads: $ I-95 and PGA Blvd Quads: 777, 778, 779 and $ Lake Norm Russo Park Entrance: $ 117 th Court North and Shady Lakes Drive: $ A1A West Road Shoulder Burns Road (Burns Road to Lighthouse Drive) 12 6 $ TOTAL MONTHLY PRICE FOR GROUP A: MONTHLY COST PER SITE $ Page 13 of 21

14 LOCATIONS GROUP B NO. OF WET CHECKS NO. OF ZONES Burns Road Recreation Center and Lakeside Bldg $ Municipal Complex, including City Hall, Fire Station 1, Police, Gardens Park, and Public Serv Ops Center 6 45 $ Fire Station 4: $ Tennis Center $ Fire Station $ Fire Station $ Burns Road Recreation Center: $ Fire Station 4, Mirasol 6 12 $ Sandhill Crane Golf Club 6 12 $ TOTAL MONTHLY PRICE FOR GROUP B: $ MONTHLY COST PER SITE LOCATIONS GROUP C NO. OF WET CHECKS NO. OF ZONES Lake Catherine Park and MacArthur Boulevard 6 9 $ Mirasol Park 6 25 $ Burns Road Recreation Center and Military Trail (Holly Drive to Burns Road) 6 11 $ Lake Catherine 6 10 $ Twins Park North 6 3 $ Twins Park South 6 4 $ PGA National Park 6 7 $ Allamanda Canal 6 4 $ Oaks Park 6 15 $ Lilac Park Commons and Dog Park: $ Ilex Circle 6 3 $ Fire Training Facility 6 4 $ MONTHLY COST PER SITE Page 14 of 21

15 North County District Park 6 16 $ Ironwood Park 6 6 $ TOTAL MONTHLY PRICE FOR GROUP C: $ LOCATIONS GROUP D NO. OF WET CHECKS NO. OF ZONES PGA Flyover $ TOTAL MONTHLY PRICE FOR GROUP C: $ AGGREGATE TOTAL BID AMOUNT: GROUPS A + B + C + D: $ MONTHLY COST PER SITE NOTE: * The numbers indicate the clock number that runs the zone. The awarded Bidder will utilize these numbers to run each zone in that area. 3.2 MATERIALS LIST UNIT COST FOR HEAD REPAIR LABOR AND MATERIAL Toro 570Z-6P XF COM with Nozzle Toro 570Z-12P XF COM with Nozzle Toro Spray Nozzle $ $ $ 4 Rotor Head $ Hourly charge for Technician and Helper $ per hour 3.3 REQUIRED SUBMITTALS The Bidder shall include copies of its certifications and any other relevant licenses or documentation with its Bid Submittal. Page 15 of 21

16 SECTION 4 AFFIDAVITS AND FORMS 4.1 AFFIDAVITS AND FORMS All affidavits and forms must be acknowledged and completed by an official having legal authorization to contractually bind the Bidder. These affidavits and forms represent a binding commitment upon the Bidder to provide the goods or services offered to the City. The Bidder is required to read and become informed of the provisions of the following applicable forms available at a. Notification of Public Entity Crimes Law b. Notification of Public Records Law c. Drug-Free Work Place d. Conflict of Interest Disclosure e. Non-Collusion Affidavit By submitting an offer for this Invitation to Bid, the Bidder acknowledges to reading and accepting the provisions and requirements of the above forms as legally and contractually binding on the Bidder. 4.2 INCORPORATION AFFIDAVIT The Incorporation Affidavit must be completed by an official having legal authorization to contractually bind the Bidder, and be duly stamped and signed by a Notary Public, and submitted as a hard-copy in your bid. 4.3 FORMATS OF BONDS AND OTHER FORMS If the Invitation to Bid requires any bonds, the sample formats and wording that are acceptable to the City can be found at for the following documents. The draft Agreement for Goods and Services is also available for review at the same link. f. Performance Bond g. Payment Bond h. Letter of Credit i. Bid Bond j. Construction Bond k. Draft Agreement for Goods or Services Page 16 of 21

17 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: List below the dates of issue for each addendum received in connection with this Solicitation: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated Addendum #9, Dated Addendum #10, Dated PART II: NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS SOLICITATION Firm Name Signature Name and Title (Print) Date Page 17 of 21

18 BID/OFFER SIGNATURE PAGE By signing this document, the Bidder certifies that it satisfies all legal requirements as an entity to do business with the City, including all Conflict of Interest and Code of Ethics provisions. Bidder s Name: Bidder s Principal Address: Primary Telephone Number: Address: Federal Employer Identification Number: Signature: (Signature of authorized official) Print Name: Title: Date: BY SIGNING THIS DOCUMENT, THE BIDDER AGREES TO ALL TERMS AND CONDITIONS OF THIS SOLICITATION AND THE RESULTING CONTRACT AND AGREEMENT. THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS OFFER, FOR NOT LESS THAN 90 DAYS, AND THE BIDDER S UNEQUIVOCAL OFFER TO BE BOUND BY THE TERMS AND CONDITIONS SET FORTH IN THIS INVITATION TO BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. Page 18

19 INCORPORATION AFFIDAVIT Solicitation No. State of Florida } SS: County of Palm Beach } I, (print name) acknowledge that I have legal authorization to contractually bind (name of company or firm). I acknowledge that as part of my response to this Solicitation I have read and reviewed copies of the following documents located at 1. Notification of Public Entity Crimes Law; 2. Notification of Public Records Law; 3. Drug-Free Work Place Provisions; 4. Conflict of Interest Disclosure; and 5. Non-Collusion Affidavit I hereby swear or affirm that I have read and that I understand and accept all the requirements and regulations imposed by the above-referenced documents and that I acknowledge and accept that the above-referenced documents and all terms and conditions contained therein are incorporated into my response to this Solicitation. I make this Affidavit under penalty of perjury. Signature: Firm Name: Title: Date: Notary Public The foregoing Affidavit was acknowledged before me this day of, 20, by who is personally known to me or who has produced a Florida driver's license as identification and who did take an oath. [Notary Seal] Signature: Page 19 of 21

20 SECTION 5 EXHIBITS AND ATTACHMENTS 5.1 EXHIBITS AND ATTACHMENTS The following Exhibits and Attachments are included for informational purposes only. i. Exhibit A Sample Irrigation Service Check List SAMPLE IRRIGATION SERVICE CHECK LIST IRRIGATION SERVICE CHECK LIST Date Completed: Clock #/Zone # Zone Type Rotor/Mist Work performed, or additional work needed Page 20 of 21

21 SOLICITATION SUMMARY IMPORTANT NOTICE The information you provide on this page will be read aloud at the public opening on the Due Date and time for this Solicitation. It is very important that the summary information you provide below is exactly the same information contained in the electronic version of your submittal. If subsequent to the public opening, the City determines that the information contained in the electronic version is different from the information in this Solicitation Summary, the City reserves the right to deem your offer non-responsive, and remove your submittal from further evaluation and consideration for award. Bid Number: Title: Due Date and Time: Name of Bidder: Address: Contact Person: March 1, 3:00PM Aggregate Total Bid Amount (numbers) for Groups A + B + C + D: $ Authorized Signature: Date: BY SIGNING AND SUBMITTING THIS SOLICITATION SUMMARY, THE BIDDER AFFIRMS THAT THE INFORMATION PROVIDED ABOVE IS AN EXACT AND CORRECT SUMMARY OF THE INFORMATION CONTAINED IN THE ELECTRONIC VERSION OF THE BIDDER S OFFER TO THE CITY OF PALM BEACH GARDENS. THIS SOLICITATION SUMMARY MUST BE SIGNED AND INCLUDED AS AN ORIGINAL HARDCOPY IN THE SEALED ENVELOPE CONTAINING YOUR BID OFFER. Page 21 of 21