MODULE 5 PROJECT RISK MANAGEMENT, PROCUREMENT AND CONTRACTS

Size: px

Start display at page:

Download "MODULE 5 PROJECT RISK MANAGEMENT, PROCUREMENT AND CONTRACTS"

Cody Matthews
5 years ago
Views:

1 Advanced Project Management MODULE 5 PROJECT RISK MANAGEMENT, PROCUREMENT AND CONTRACTS November 2018 Facilitator: Mr Mondli Mbambo

2 Module Purpose Project Risk & Procurement Managment Knowledge Risk and Procurement Management Inputs Project Risk and Procurement Management Risk and Procurement Tools & Techniques Risk and Procurement Management Stratgies Risk and Procurement Management Outputs 2

Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring

3 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Introduction All projects are risky since they are unique undertakings with varying degrees of complexity that aim to deliver benefits They do this in a context of constraints and assumptions, while

4 Introduction All projects are risky since they are unique undertakings with varying degrees of complexity that aim to deliver benefits They do this in a context of constraints and assumptions, while responding to stakeholders expectations that may be conflicting and changing Organisations should choose to take project risk in a controlled and intentional manner in order to create value while balancing risk and reward

5 Objectives of Project Risk Management Increase the probability and/ or impact of positive risks Decrease the probability and/ or impact of negative risks What is a RISK? An uncertain event or condition that, if it occurs, has a positive or negative effect on one or more project objectives

6 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Plan Risk Management is The process of defining how

The key benefit of this process is that it ensure

management are proportionate to both risk and the

7 Plan Risk Management is The process of defining how to conduct risk management activities for a project The key benefit of this process is that it ensure that the degree, type, and visibility of risk management are proportionate to both risk and the importance of the project to the organization and other stakeholders

8 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

9 Identify Risks is The process of identifying individual project risks as well as sources of overall project risk, and documenting their characteristics The key benefit of this process is the documentation of existing individual project risks and the sources of overall project risks

11 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Perform Qualitative Risk Analysis is The process of prioritizing individual project risks for further analysis or action by assessing their

12 Perform Qualitative Risk Analysis is The process of prioritizing individual project risks for further analysis or action by assessing their probability of occurrence and impact as well as other characteristics The key benefit of this process is that it focuses efforts on high-priority risks

13 Risk Assessment Matrix

15 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Perform Quantitative Risk Analysis is The process of numerically analyzing the combined effect of identified individual project risks and other sources of certainty on overall project

16 Perform Quantitative Risk Analysis is The process of numerically analyzing the combined effect of identified individual project risks and other sources of certainty on overall project activities The key benefit of this process is that is quantifies overall project risk exposure, and it can also provide additional quantitative risk information to support risk response planning

18 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Plan Risk Responses is The process of developing options, selecting strategies, and agreeing on actions to address overall project risk exposure, as well as to

19 Plan Risk Responses is The process of developing options, selecting strategies, and agreeing on actions to address overall project risk exposure, as well as to treat individual project risks The key benefit of this process is that it identifies appropriate ways to address overall project risk and individual project risks

21 Risk Management Strategies Project team acts to eliminate the threat or protect the project from its impact Avoid Examples of avoidance actions may include removing the cause of a threat, extending the schedule, changing the project strategy, or reducing scope

22 Risk Management Strategies Transfer Involves shifting ownership of a threat to a third party to manage the risk and to bear the impact if the threat occurs - Examples of transference actions may include the use of insurance, outsourcing, etc.

23 Risk Management Strategies Mitigate Action is taken to reduce the probability of occurrence and/ or impact of a threat Examples of mitigating actions may include prototype development, conducting feasibility study, conducting more tests, etc.

24 Risk Management Strategies Accept Acceptance acknowledges the existence of a threat, but no proactive action is taken This strategy may be appropriate for low-priority threats. The most common active acceptance strategy is to establish a contingency reserve

25 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Implement Risk Response is The process of implementing agreed-upon risk response plans The key benefit if this process is that it ensures that agreed-upon risk

26 Implement Risk Response is The process of implementing agreed-upon risk response plans The key benefit if this process is that it ensures that agreed-upon risk responses are executed as planned in order to address overall project risk exposure, minimize individual project threats, and maximize individual project opportunities

27 Project Risk Management Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project. The Project Risk Management processes are: Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Implement Risk Responses Monitor Risks

Monitor Risk Response is The process of monitoring the implementation of agreed-upon risk response plans, tracking identified risk, identifying and analyzing new risks, and evaluating risk process

28 Monitor Risk Response is The process of monitoring the implementation of agreed-upon risk response plans, tracking identified risk, identifying and analyzing new risks, and evaluating risk process effectiveness throughout the project The key benefit of this process is that it enables project decisions to be based on current information about overall project risk exposure and individual project risks

30 Project Procurement Management Project Procurement Management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The Project Procurement Management processes are: Plan Procurement Management Conduct Procurements Control Procurements

31 Project Procurement Management includes The management and control processes required to develop and administer agreements such as contracts, purchase orders, memoranda of agreements (MOAs), or service level agreements (SLAs)

32 Project Procurement Management Project Procurement Management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The Project Procurement Management processes are: Plan Procurement Management Conduct Procurements Control Procurements

Plan Procurement Management is The process of documenting project procurement decisions, specifying the approach and identifying potential sellers The key benefit

33 Plan Procurement Management is The process of documenting project procurement decisions, specifying the approach and identifying potential sellers The key benefit of this process is that it determines whether to acquire goods and services from outside the project and, if so, what to acquire as well as how and when to acquire it

35 Procurement Cycle Project Scope BUY Procurement Management Procurement List Vendor list Execution Strategy Procurement Schedule Procurement Accounts MAKE Resource Management Production/ Manufacturing Receive / Warehouse Invite tenders/ quotes Transport goods Adjudicate Raise Order Expedite order

1 Steps 2 3 4 5 6 7 8 Perform the procurement statement of work (SOW) or terms of reference (TOR) 9 Perform a cost evaluation of the proposals Conduct a technical evaluation of the proposals

36 1 Steps Perform the procurement statement of work (SOW) or terms of reference (TOR) 9 Perform a cost evaluation of the proposals Conduct a technical evaluation of the proposals including quality Prepare and submit proposals by the seller Prepare and issue bid documents Identity a shortlist of qualified sellers Advertise the opportunity Prepare a high-level cost estimate to determine budget 10 Finalise negotiations and sign contract between the buyer and the seller Prepare the final combined quality and cost evaluation to select the winning proposal

actual costs incurred for completed work, plus a fee representing seller profit.

37 Contract Types Fixed-price involves setting a fixed price for a defined product, service, or result to be provided. To be used when the requirements are well defined and no significant changes to the scope are expected Cost-reimbursable involves payments (cost reimbursements) to the seller for all legitimate actual costs incurred for completed work, plus a fee representing seller profit. To be used if the scope of work is expected to change significantly during the execution of the contract Time and material also called time and means are a hybrid type of contractual arrangement with aspects of both costreimbursable and fixed-price contracts. Often used for staff augmentation, acquisition of experts, and any outside support when a precise statement of work cannot be quickly prescribed

38 Project Procurement Management Project Procurement Management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The Project Procurement Management processes are: Plan Procurement Management Conduct Procurements Control Procurements

39 Conduct Procurements is The process of obtaining seller responses, selecting a seller, and awarding a contract The key benefit of this process is that it selects a qualified seller and implements the legal agreement for delivery

41 Project Procurement Management Project Procurement Management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team. The Project Procurement Management processes are: Plan Procurement Management Conduct Procurements Control Procurements

Control Procurements is The process of managing procurement relationships; monitoring contract performance, and making changes and corrections as appropriate; and closing out

42 Control Procurements is The process of managing procurement relationships; monitoring contract performance, and making changes and corrections as appropriate; and closing out contracts They key benefit of this process is that it ensured that both the seller s and buyer s performance meet the project s requirements according to the terms of the legal agreement

44 THE END Mondli Mbambo

45 ARTICLES AND CASE STUDIES

Project Management for the Professional Professional Part 3 - Risk Analysis. Michael Bevis, JD CPPO, CPSM, PMP

Project Management for the Professional Professional Part 3 - Risk Analysis Michael Bevis, JD CPPO, CPSM, PMP What is a Risk? A risk is an uncertain event or condition that, if it occurs, has a positive