SATURDAY, 17 NOVEMBER 2017

Transcription

1 MEMO TO FOOD AND SHOWBAG SPACE EXHIBITORS - (FORM B) Enclosed please find an application form for Food and Showbag Space for the 72nd HUON SHOW to be held at Ranelagh on SATURDAY, 17 NOVEMBER 2017 Our Show is the major one day Show in Tasmania and offers Commercial Firms the opportunity to exhibit their merchandise in a relaxed country atmosphere. Our Show is well supported by Commercial exhibitors and as a community based organisation, we feel that by keeping our rental at such a low level we are giving you, as an exhibitor, the opportunity to promote your product. Please complete the attached form and return with remittance by the 14 th SEPTEMBER PLEASE NOTE THE EARLIER CLOSING DATE. Applications may not be received after this date and any such late application will be at the discretion of the Ground Space Supervisor. Return form to: Mr. John Marshall 34 Waggs Gully Road RANELAGH 7109 As Ground Space is eagerly sought after, we urge you to get your application in early. All Ground Space inquiries should be directed to John or groundspace@huonshow.com.au FOOD VANS AND COFFEE VENDORS: Unless advised to the contrary, every endeavour will be made to accommodate all applications received. Due to the growing number of food vans and coffee outlets, sites in this area will be restricted and acceptance will be at the discretion of the Committee of the Huon Agricultural Society Inc. YOUR ATTENTION IS ALSO DRAWN TO OUR REGULATION THAT ALL DISPLAYS MUST BE IN PLACE BY 8.30 AM. AND OPERATIONAL BY 9.00 A.M. ON SHOW DAY (Failure to do so will jeopardize application the following year) GATES WILL BE LOCKED TO VEHICLES AT 9.00 A.M. Please note that arrangements have been made to have Security on the Showground, Friday night prior to the Show. All materials/equipment left at the conclusion of the Show on Saturday night is at the owner s own risk. We trust that you will accept our invitation to attend our Show and we will look forward to receiving your reply. Marion Woodward Secretary info@huonshow.com.au P a g e 1 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

2 HUON AGRICULTURAL SOCIETY INC. TERMS & CONDITIONS N.B. INDOOR SPACE NOT AVAILABLE 1. Committee of Management reserves the right to reject or cancel any application. 2. FOOD VANS AND COFFEE VENDORS: Unless advised to the contrary, every endeavour will be made to accommodate all applications. 3. In the event of the Ground rental not being paid by the time specified, the application may be cancelled and the site re-allocated. If payment is by Direct Debit, full reference with name of stallholder must be made. Payment must be completed by Closing date 14th September REFUND ON PAYMENT WILL ONLY BE MADE AT THE DISCRETION OF THE HUON AGRICULTURAL SOCIETY INC. COMMITTEE 4. Stalls must be erected to the satisfaction of the Ground Committee which shall have the right to reject any stall which is untidy or dilapidated. The use of hessian and similar materials are prohibited. 5. The use of amplifiers must be restricted to meet the requirements of the Ground Steward and excessive noise is prohibited. Amplifiers must be toned down if so required by the Ground Steward. 6. As the Huon Agricultural Society Inc. is responsible for the tidiness of the Ground, the applicant must leave the Ground in a clean and tidy state. If this Special Condition is not complied with, a SURCHARGE will be applied and FUTURE APPLICATIONS REJECTED. All Stalls etc. (including frames, timber and all other waste material used) must be removed from the area by the applicant not later than 12 noon on the Sunday following the Show. 7. ALL STALLS, DISPLAYS, VANS ETC. MUST BE ERECTED BY 8.30 AM AND IN PLACE BY 9.00 A.M. SHOW DAY AND MUST REMAIN ON SITE UNTIL 4.00 P.M. SHOW DAY. GATES WILL BE LOCKED AT 9.00 A.M. 8. Cancellations of space by applicant will only be accepted up until one week prior to the Show. Failure to occupy space applied for will result in the normal Ground Space charge applying. 9. ALL APPLICANTS MUST HOLD A CURRENT PUBLIC LIABILITY INSURANCE COVER WITH DETAILS OF SUCH COVER COMPLETED ON THE REVERSE OF THIS FORM. 10. EVERY STALL OPERATOR AND STAFF MUST HAVE A GATE PASS OR PAY ADMISSION AT THE GATE. ADDITIONAL PASSES MAY BE PURCHASED WITH APPLICATION FORM. 11. SHOW BAG RELATED: All showbag operators must prominently display contents and cost of show bags offered with the value of each individual article displayed. 12. FOOD SITE RELATED: All food vans, stalls etc. must prominently display prices of goods offered for sale. Food licenses are required for the sale of any food. For details contact the Huon Valley Council office ( ). You must display your food license in a frame in your stall. FOOD SITE RELATED: There are strict labelling requirements for the selling of any food. Food includes: preserves, prepared food including cakes, fruit and vegetables, biscuits, lollies, takeaways etc. PLEASE NOTE HUON SHOW IS A SMOKE FREE EVENT P a g e 2 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

3 N.B. EARLY RETURN OF FORM TOGETHER WITH PAYMENT IN FULL WILL BE TO YOUR ADVANTAGE BUT MAY NOT NECESSARILY GUARANTEE A SITE. FULL PAYMENT MUST BE MADE BY CLOSING DATE FOR APPLICATIONS CONTACT DETAILS Exhibiting Name Contact Name Postal Address Suburb Contact Number Postcode Mobile Number Address Website Have you exhibited before at the Huon Show? Yes (for how long?..years) No I AM APPLYING FOR: FOOD / COFFEE / SHOW BAG SPACE DESCRIPTION OF STALL/ GOODS OFFERED FOR SALE. SITE SIZE FRONTAGE REQUIRED...metres DEPTH EQUIRED... metres (Please make allowance for tow bar, guy ropes etc. when giving measurements) ALL TENT PEGS ETC MUST BE COVERED AND EASILY IDENTIFIED. ALL MARQUEES MUST BE SECURELY ANCHORED. 20lt FILLED WATER DRUMS CAN BE USED. Please state if tent, caravan, trestle etc. is to be used:.. POWER REQUIRED ALL EXTERNAL LEADS/CORDS MUST BE COVERED FOOD & SHOW BAGS (A connection fee $30) plus charge fee of $10/power point will apply for power, $50 FOR 3 PHASE Connection Yes No PLEASE STATE AMPERAGE REQUIRED WATER REQUIRED Yes Number of P/points required: No ADDITIONAL ADMISSION PASSES REQUIRED ALL STALLHOLDERS, STAFF ETC. REQUIRE AN ADMISSION PASS TICKET TYPE COST NUMBER REQUIRED Adults $10.00 Children (age 5 to under 16) $5.00 Membership/Family $25.00 P a g e 3 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

4 INDEMNITY & PUBLIC LIABILITY INDEMNITY FORM MUST BE SIGNED PRIOR TO ACCEPTANCE OF APPLICATION. INDEMNITY I undertake to keep the Huon Agricultural Society Inc. indemnified against all claims, demands, proceedings, damages, expenses or costs by or at the instance of any person in relation to or in connection with the erection, maintenance, operation and removal of the said display or operation. I also agree to abide by the decision of the Huon Agricultural Society Inc. Committee or it Representative in respect to position of site allocated to me TRADE SPACE LIABILITY: This extension indemnifies the Exhibitor for their legal liability against bodily injury or damage to property of third parties as a result of an occurrence caused by the NEGLIGENCE of the Exhibitor. AMUSEMENTS/SHOW RIDES INDEMNITY: I undertake to keep the Huon Agricultural Society Inc. indemnified against all claims, demands, proceedings, damages, expenses or costs by or at the instance of any person in relation to or in connection with the erection, maintenance, operation and removal of the said Side Show, Game, Stall or Riding device. Name of Company Address of Company Address PUBLIC LIABILITY - INFORMATION REQUIRED Suburb Postcode Contact Person Phone Number Address Signature: PUBLIC LIABILITY COVER DETAILS: (This section must be completed if payment for Public Liability has not been taken out under the Huon Show Society s Trade Space Liability cover) PUBLIC LIABILITY - INFORMATION REQUIRED Amount of present cover $ Policy Number Renewal Date Insurance Company P a g e 4 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

5 CONSENT I hereby undertake to pay the prescribed Ground Rental no later than the application closing date. I hereby agree to abide by the Rules and Regulations of the Society in connection with letting and control of the Show Ground and any Special Conditions which may be issued from time to time in this respect. I am also of the understanding that my stall/site covered by this form must have and display a fire extinguisher or fire blanket appropriate to my application. I note that space for onsite vehicles will be at the discretion of the Ground Space Supervisor, Huon Agricultural Show Committee. FOR SITES SELLING FOOD: I understand that I must prominently display the food license issued under the Food Act obtained from the Huon Valley Council in a frame in my stall. CONSENT I/We, (full name) (please print) On behalf of name of Club/Association or Individual (please print) Have read and understand the terms and conditions of this application on page 2, 6 & 7 of this document and agree to abide by them Signature of Applicant (please print) Date APPLICATIONS CLOSE ON NOVEMBER 14th September 2018 Mr. John Marshall 34 Wagg s Gully Road RANELAGH TAS 7018 HUON SHOW IS A SMOKE FREE EVENT P a g e 5 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

6 SITE/STALL RENTAL COSTS FOOD STALLS & SHOW BAGS - $25.00 per metre frontage POWER REQUIRED - ALL EXTERNAL LEADS/CORDS MUST BE COVERED. FOOD STALLS & SHOW BAGS A connection fee of $30 and a charge fee of $10/power point will apply for power. 3 Phase connection $50 will apply. ADMISSION PASSES REQUIRED Food Stalls & Show Bags Pass allocation free of charge: 4 metres = 2 Passes & 6 metres = 3 Passes Where Ground space rental paid is over $100.00, number of free passes allocated will be at the discretion of the Ground Space Supervisor. ADDITIONAL PASSES Adults $10.00 Children (age 5 to under 16) $5.00 Membership $25.00 PAYMENT DETAILS PLEASE COMPLETE THIS SECTION REFUND ON PAYMENT WILL ONLY BE MADE AT THE DISCRETION OF THE HUON AGRICULTURAL SOCIETY INC. COMMITTEE ITEM COST Stall/Site Rental (see above) Power Charge (see above) (Connection fee plus number of power points) Additional Passes (see above) Huon Show Membership ($25.00 (2 adults, 2 children)) Donation to the Huon Agricultural Society Inc TOTAL PAYABLE Please circle method of payment cheque / Direct Debit / Cash Total: $ Phone banking reference. Cheque: Please make payable to: Huon Agricultural Society Inc. Direct Deposit: Huon Agricultural Society Inc. Bank: ANZ Huonville. BSB: O17531 Account No: IMPORTANT: IF PAYING BY DIRECT DEBIT PLEASE ENSURE THAT THE BANK OR THE HUON AGRICULTURAL SOCIETY info@huonshow.com.au IS SUPPLIED WITH IDENTIFICATION OF YOUR STALL AND/ OR THE NAME OF THE OPERATOR P a g e 6 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

7 WORK HEALTH & SAFETY THIS FORM MUST BE COMPLETED AND ATTACHED TO YOUR APPLICATION FORM Exhibitor Name: RISK LEVELS (if applicable) H = Act immediately to fix the problem M = Establish appropriate control measures & monitor L = Manage by routine procedure Hazards Suggested Risk H Risk Level M L N/A Control Measure in Place Exhibit designed to minimise exposure to hazards, slips, trips and falls Barrier in place to separate people from hazardous conditions expected on your site Mats placed over uneven surfaces and cables Slip Trips and Falls Warning signs to indicate hazards Surface dried and clean as soon as hazards occurs Electrical Hand rails and steps to be of solid construction and manufactured in accordance with Australian Standards Supervision in place to assist and instruct visitors climbing onto plant and machinery All leads and power boards must have a current testing and compliance tag attached. On site testing and tagging available at exhibitors cost Cables and leads inspected in situ to identify risk of crushing/cutting or exposure to moisture. All cables to be covered to public. Public and others separated from sources of fire by barriers Combustible/flammable material kept to a minimum and segregated from sources No smoking near flammable material Fire A fire blanket is required where any cooking activity is taking place Site with Marque/Temporary Structure less than 15m x 20m Minimum of one (1) Dry Chemical Powder extinguisher AB(E) rating Site with Marque/Temporary Structure greater than 15m x 20m Minimum of one (1) Dry Chemical Powder extinguisher AB(E) rating and Minimum of one (1) water extinguisher. Segregation of patrons by means of barriers, fences and supervision Plant & Machinery All machines operating excessively must provide noise control measures for public safety Protective clothing and equipment supplied and used Dangerous Goods and Hazardous Substances Provide protection to others from injury and contamination with omitting dust and fumes All dangerous goods/hazardous substances in suitable containers, labeled and with appropriate warning signs, barriers where applicable and effective supervision Material safety data sheets available at your site Required protective equipment must be made attainable or provided to be worn by workers Exhibitors using Fuels and Gas on their site must advise maximum volume that will be stored on site. Type: Volume: Cuts and Laceration Hazards Eliminate sharp objects and protrusions from your exhibit Place barriers between sharp objects and workers/visitors, limit exposure to hazards Gravitational Hazards Heavy items not to be stored at heights P a g e 7 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n

8 Marquee Other Hazards Identified Temporary structures checked for stability and strength taking into account possible weather conditions (eg. wind, rain etc.) All silos and tanks should be securely anchored If a marquee is larger than 100 sq. metres, IT MUST BE ERECTED by a person who has qualifications to do so. If you are hiring a Marquee please advise company hired from: Do you have the appropriate weights to peg down your marquee? For a guide please contact the Huon Show Groudspace Supervisor and one will be provided. Name of qualified erector: Name of hiring company: This statement indicates that I / We, the Exhibitor Name of Exhibitor s Site: Have implemented the above control measures for our site and activities for the Huon Show to be held on the 17 November 2018 and all assistants at my/our site will be inducted in the Risk/Hazards and understand what controls are necessary. Person Responsible: Signed: Title: Date: P a g e 8 H u o n A g r i c u l t u r a l S h o w A p p l i c a t i o n