GOLD COUNTRY FAIR 1273 High Street, Auburn, CA Phone: (530) Fax: (530) September 5-8, 2019 FOOD VENDOR APPLICATION

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1 GOLD COUNTRY FAIR 1273 High Street, Auburn, CA Phone: (530) Fax: (530) September 5-8, 2019 FOOD VENDOR APPLICATION The undersigned vendor submits this application/contract for approval to occupy commercial space during the Gold Country Fair (GCF) and acknowledges and agrees to be bound by all rules and regulations set forth in this application/contract, and any other subsequent Exhibits or as may be amended. Please note: 50% space fee must be submitted/contract in order to reserve space. Balance due within 60 days of submission of application. Vendors not in compliance with the above are considered in breach of their Rental Agreement. General Requirements Please submit completed application in order to reserve your space. Attach color photographs of the proposed exhibit booth and product(s) as they would appear at the Gold Country Fair. Don t underestimate the importance of photos that are clear and show your exhibit booth at its best! If you are a first-time exhibitor and so do not have booth photos, please attach either a drawing of the expected display or a detailed description. Also include a detailed (drawing/schematic) footprint of your required space (see below): Include trailer size, any storage space, trailer tongues, dedicated eating area(s), awnings/overhangs, etc. Applications without these specifications included will not be considered. Consideration is given to prior participants based upon a professional display, uniqueness, quality product(s), and conducting business in a professional manner. Upon review, we will notify all applicants of their acceptance or position on our waiting list. Food Vendor Hours of Operation Booths must be staffed at all times during the following hours: Thursday 4 p.m p.m. Friday 4 p.m. MIDNIGHT Saturday 11 a.m. MIDNIGHT Sunday 11 a.m. - 9 p.m. (fair closes at 10:00 p.m.) EVERY vendor selling or sampling an edible product MUST have a permit from Placer County Environmental Health. Please visit for permit information. All food vendors trailers/trucks must remain on site throughout entirety of the Fair. No in and out privileges. A FEE OF $20.00 is due to the Gold Country Fair for processing as well as the fee the Health Department will assess for the permit. Health Inspections will most likely be on Thursday, September 5th. (Time will be determined by Placer County Environmental Health Department). The Gold Country Fairgrounds is a California state facility (DAA #20) and is regulated by the State Fire Marshal (CalFire). All vendors must meet all requirements listed in the Fire and Life Safety Requirements for District Agricultural Association Fairs document. This will be included in your food vendor packet along with a check list that is required to be completed and posted. All electrical installations shall conform to the Electrical Safety of the State of California. We reserve the right to place any stand on generator power. All food vendors must utilize a point of sale system that meets GCF requirements for functionality and auditability. Details of the requirements appear below in the section titled Point of Sale Requirements. There are limited sewer connections available. External holding tanks are recommended. All vendors selling taxable merchandise or providing a taxable service in California, even on a temporary basis, MUST have a Seller s Permit. Contact the Board of Equalization at or (916) for more information. If you already have your Seller s Permit, attach a copy to this application. If you are exempt, please provide proof of exemption from Board of Equalization. All vendors are required to provide $1,000,000 public liability insurance naming the County of Placer, Gold Country Fair, and the State of California as additionally insured (the language required will be sent with your Rental Agreement). If you are unable to secure this coverage, you may purchase insurance through the California Fair Services Authority. Please contact the Fair Office for more information. All vendors with employees must provide a copy of Workers Compensation Insurance. If no employees, a letter stating so must be on file with the Gold Country Fair (LETTER MUST BE INCLUDED WITH CONTRACT). Eight one-day admission credentials will be issued to each concessionaire per location. Additional credentials (onetime entry) are available to concessionaires at a discounted rate, and must be purchased in advance. Concessionaires are responsible for distribution of credentials. Concession staff arriving without credentials must pay regular admission at gates. There will be no refunds or exchanges. Each concessionaire is issued two parking passes which are to be displayed on the inside lower left corner of vehicle windshields. These passes are valid ONLY in the Pleasant/High Street Parking Lot. Enter this lot via Pleasant Avenue. The Sacramento Street Parking Lot is only available for exhibitor parking in the event that the Pleasant Ave. /High Street parking lot is full. Overnight parking is not permitted without prior permission of Fair management.

2 FOOD VENDOR APPLICATION Agreement 2019 GOLD COUNTRY FAIR Location SEPTEMBER 5-8, 2019 INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED The undersigned vendor submits this application/contract for approval to occupy food vendor space during the Gold Country Fair (GCF) and acknowledges and agrees to be bound by all rules and regulations set forth in this application, General Requirements, Rental Agreement and any other subsequent Exhibits or as may be amended. Please note: 50% space fee must be submitted/contract in order to reserve space. Balance due within 60 days of submission of application. Vendors not in compliance with the above are considered in breach of their Rental Agreement. Company/Organization Contact Person Title Person authorized to sign contract (if different) Title (MUST be the same as insurance) Mailing Address City State Zip Business phone ( ) Fax number ( ) Address California Sellers Permit Number (Attach copy. If you are exempt, verification from must be sent) All vendors are required to provide the Gold Country Fair with proof of general liability insurance of no less than $1,000,000. Product Liability of no less than $1,000,000 is required for food samplers. Please check the box below indicates the type of insurance you will provide for fair. Completing this form does not constitute proof of insurance. Proof of insurance is required once contract has been issued. The name on the certificate MUST match the contract. Each exhibitor who hires employees must also provide a copy of worker s compensation insurance. If no hired employees, a letter stating such must be on file with the fair office (see attached). o My own Carrier Purchase through CFSA o WFA Master List CFSA# Policy Expires Please submit a menu with all items you are applying to sell, and indicate prices for each. All funds received to reserve your spot at the Gold Country Fair are NON REFUNDABLE and are subject to change without notice. Have you participated in the Gold Country Fair before? YES NO What year(s)? Specify any Special Needs YES NO Every effort is made to place returning vendors in same space as previous year if submitted and received at GCF by May 3, 2019 Stand Information: Application must include the Trailer/Stand Dimensions. Completion of the schematic (see next page) is required for consideration to participle in the Gold Country Fair. Stock Truck? YES $50.00 for duration of fair. $ if power required. Dimensions: Power Required? Y or N Space is limited, you must let us know if you will be bringing stock truck/trailer (circle one) RV Camping? YES $35 per night. Arrival date: Departure date: RV type (circle one: Motorhome Trailer RV Length: Space is limited Utility Requirements (will require additional fee): Voltage Phase Amps Do you require water hookup? Do you require sewer hookup? Gold Country Fair Association Company Name Don Ales, Chief Executive Officer Signature

3 Trailer/Stand Dimensions Trailer/Stand is End Serve Side Serve Dimensions of trailer/stand: Width: Depth: Height: Any additional footprint area required: Width: Depth: Please sketch a complete diagram of your stand including awnings, counters and backyard area. Include measurement in feet. Show hitch on trailer if it cannot be removed.

4 Rental Rates 25% of gross sales after taxes upon reaching the minimum guarantee Minimum Guarantee: Set at management s discretion Utility Fee: $175 for per stand 30/50 Amp usage, $200 per stand for 100 Amp usage Health Permit Processing Fee: $20 Must obtain Health Permit from Placer County Environmental Health. Fee determined by Placer County Fair Owned Concession Stands Six units located at Food Row. Each unit is approximately 10 x15 and is equipped with hot and cold running water. A refrigerator is included Electrical capacity of each unit is 30-amp multiple 110V outlets Vendor must supply all appliances and cooking apparatus. Rental Rates 25% of gross sales after taxes upon reaching the minimum guarantee Health Permit Processing Fee: $20.00 Must obtain Health Permit from Placer County Environmental Health fee determined by Placer County Health Self-Contained Units Areas are located throughout the Fairgrounds and are placed by Fair Management. Most food stands are located along Food Row on the Placer Hall side of the street. A few other food stands are located in other strategic areas on the grounds. Rental Rates 25% of gross sales after taxes upon reaching the minimum guarantee Minimum Guarantee: Set at management s discretion Utility Fee: $175 for per stand 30/50 Amp usage, $200 per stand for 100 Amp usage Health Permit Processing Fee: Determined by Placer County Environmental Health Must obtain Health Permit from Placer County Environmental Health fee determined by Placer County Health RV and Stock Truck Parking PLEASE COMPLETE ATTACHED APPLICATION (above) AND RETURN WITH PAYMENT RV parking is located in the RV Park and is limited to 20 RV units. Sleeping in your non RV is not allowed. All spaces are equipped with 30 amp/110v power and water hookups. Dump station is available for a fee. Please note RV length and type (motorhome, trailer), and arrival/departure on application. Spaces are available on a first come first served basis. Stock Truck parking is located in an area designated by Fair Management. NOT IN VENDOR PARKING LOT. ALL OVERNIGHT STOCK TRUCKS LEFT IN VENDOR PARKING LOT WILL BE TOWED AT OWNER'S EXPENSE Rates $35.00 per night water and 30 amp $50.00 Stock Trailer for duration of fair. (September 3-9, 2019) Any additional days are $10.00 per day.

5 Point of Sale Requirements ALL EXHIBITORS ON PERCENTAGE SALES MUST SUPPLY AND USE AN APPROVED POINT OF SALE SYSTEM TO RECORD ALL SALES TRANSACTIONS Each cash register must have the following: Dual Tape/Readable Tape (customer must be given a receipt) Display viewable by the customer (pivot display suggested) Continuous Grand Total Cumulative Z Counter X Readings 30-Day Back Up Battery Current Printed Date and Time on Detail Tape Key Protector Cash Drawer must be linked to the register and automatically open and close with each transaction Price Look Up (PLU) or Preset Keys for each product sold Each Point of Sale system must be able to furnish the following: A receipt for every transaction Daily Summary Report The daily sales summary must be segregated by cash sales and card sales Cumulative summary report Produce daily journal upon request Cash Drawer must be linked to the register and automatically open and close with each transaction Preset keys for every item Forward facing customer display Vendors are required to have a backup register on hand should register malfunction. In the event of register failure vendor will be required to cease operation until the backup register is in place. Daily Sales Reports Vendors are required to maintain a daily record of all gross receipts. This record is to be available to GCF at any time during the Fair and for the three following years. Daily sales report forms will be provided at check-in. Daily Z reports that give a breakdown and accounting of all sales activity for each day are required. Attach the Z tape to the daily sales report so GCF staff can double-check your figures. When changing journal tapes, the used tape must be kept on grounds during the entire Fair. Turn in previous day s sales report to GCF Fair Office prior to Fair opening time. Register Tagging Fair Auditors will check each stand/booth to record the model numbers and serial numbers for all cash registers, including backup registers. Once approved for use, each register will get its own register tag. Please be aware that registers cannot be used for sales until they have been tagged and the information has been recorded. The Audit team will set up an appointment with you to tag your registers once you are set up and ready. Register Tapes Under the License Agreement, all cash register tapes, documenting your sales are to be turned over to GCF daily. For the purpose of maintaining an accurate audit trail, all cash register tapes need to be identified by

6 the Fair register tag number, name of exhibit/stand, booth number and date. All tapes need to be clear and legible. No faded tape register receipts will be allowed so be sure to have a backup inking system available. Receipts All Exhibitors/Vendors on percentage sales who are required to utilize a cash register as described above, MUST issue a sales receipt to the customer for each sales transaction. The receipt must be handed to the customer after every transaction. This procedure is not optional and Exhibitors/Vendors should not ask the customer if they want the option of receiving a receipt. Failure to issue receipts may result in the exhibitor/vendor being required to issue a refund for the transaction for which the receipt was not issued. Register Operation Exhibitors/Vendors must program their cash registers with either PLUs or programmable keys for each product on their menu. Entering amounts that are not attached to a programmed product is not permitted. Register keys may not be left in the register or in the drawer of the register and must only be accessible by a manager. The no sale key must be active and recorded to the Z report. Registers that do not record no sale transactions will not be approved. Credit Card Sales Exhibitors/Vendors that operate registers must setup a payment type for card sales. Card sales cannot be entered as cash sales. All card batch reports must be submitted with the daily Z report when reporting sales each day. The total on the card batch report will be compared to the total card payments on the cash register Z reports. If the card payment total on the cash register Z report is less than the credit card batch report then the gross sales total will be adjusted upwards for the difference.

7 2019 FAIR VENDOR CHECKLIST Please take a moment to insure your application is complete. BEFORE you send it in. Application complete, signed and legible. Especially address and telephone. Confirm all products and pricing of what you intend to sell/service you will offer at the fair are LISTED. Utilize additional paper if necessary. Include a copy of your certificate of insurance naming the County of Placer County, Gold Country Fair, and the State of California as additionally insured (see the exact verbiage required in the circled section of the Insurance Requirements document below.) Or include the CFSA Master List # on application. If you wish to purchase insurance for this event from us, please check the appropriate box. Copy of resale permit or a completed copy of State Board of Equalization form BOE-410 D. (Available at 50% of booth fee. (100% if after June 24, 2019) BALANCE DUE IN FULL BY 60 DAYS FOLLOWING APPLICTION SUBMISSION. If paying with credit card, completed credit card authorization form. (MasterCard or Visa only) FOOD VENDORS (and Commercial Vendors preparing food or providing edible samples) please make sure your health permit application is included. Please take a moment to review the application. All of your questions should be found within. Applications may be submitted via 1 st class mail, (1273 High Street, Auburn, CA 95603) or mark@goldcountryfair.com

8 California Fair Services Authority INSURANCE REQUIREMENTS I. Evidence of Coverage The contractor/renter shall provide a signed original evidence of coverage form for the term of the contract or agreement (hereinafter contract ) protecting the legal liability of the State of California, District Agricultural Associations, County Fairs, Counties in which County Fairs are located, Lessor/Sublessor if fair site is leased/subleased, Citrus Fruit Fairs, California Exposition and State Fair, or Entities (public or non-profit) operating California designated agricultural fairs, their directors, officers, agents, servants, and employees, from occurrences related to operations under the contract. This may be provided by: A. Insurance Certificate - The contractor/renter provides the fair with a signed original certificate of insurance (the ACORD form is acceptable), lawfully transacted, which sets forth the following: 1. List as the Additional Insured: "That the State of California, The Gold Country Fair, the 20th District Agricultural Association, Gold Country Fair, Placer County, Lessor/Sublessor if fair site is leased/subleased, their directors, officers, agents, servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned." 2. Dates: The dates of inception and expiration of the insurance. For individual events, the specific event dates must be listed, along with all set-up and tear down dates. 3. Coverages: a. General Liability - Commercial General Liability coverage, on an occurrence basis, at least as broad as the current Insurance Service Office (ISO) policy form #CG Limits shall be not less than $5,000,000 per occurrence for Fairtime Carnival Rides; $3,000,000 per occurrence for Motorized Events All Types except arena or track motorcycle racing and go-cart racing; $3,000,000 per occurrence for Rodeo Events all types with a paid gate and any Rough Stock events; $2,000,000 per occurrence for Rodeo Events All Types without a paid gate and with any Rough Stock events; $1,000,000 per occurrence for Rodeo Events All Types without any Rough Stock Events; $2,000,000 per occurrence for Interim Carnival Rides, Fairtime Kiddie Carnival Rides of up to 6 rides, Concerts with over 5,000 attendees, Rave Type Events All Types, Mechanical Bulls, Extreme Attractions All Types, Orbitrons, Simulators, and Motorized Events of arena or track motorcycle racing and go-cart racing; $1,000,000 per occurrence for all other contracts for which liability insurance (and liquor liability, if applicable) is required. b. Automobile Liability - Commercial Automobile Liability coverage, on a per accident basis, at least as broad as the current ISO policy form # CA 0001, Symbol #1 (Any Auto) with limits of not less than $1,000,000 combined single limits per accident for contracts involving use of contractor vehicles (autos, trucks or other licensed vehicles) on fairgrounds. c. Workers Compensation - Workers Compensation coverage shall be maintained covering contractor/renter's employees, as required by law. d. Medical Malpractice - Medical Malpractice coverage with limits of not less than $1,000,000 per occurrence shall be maintained for contracts involving medical services. e. Liquor Liability - Liquor Liability coverage with limits of not less than $1,000,000 per occurrence shall be maintained for contracts involving the sale of alcoholic beverages. 4. Cancellation Notice: Notice of cancellation of the listed policy or policies shall be sent to the Certificate Holder in accordance with policy provisions. 5. Certificate Holder: For Individual Events Only - Fair, along with fair=s address, is listed as the certificate holder. For Master Insurance Certificates Only - California Fair Services Authority, Attn: Risk Management, 1776 Tribute Road, Suite 100, Sacramento, CA is listed as the certificate holder. 6. Insurance Company: The company providing insurance coverage must be acceptable to the California Department of Insurance. 7. Insured: The contractor/renter must be specifically listed as the Insured. OR B. CFSA Special Events Program - The contractor/renter obtains liability protection through the California Fair Services Authority (CFSA) Special Events Program, when applicable.

9 OR C.Master Certificates - A current master certificate of insurance for the contractor/renter has been approved by and is on file with California Fair Services Authority (CFSA). OR D. Self-Insurance - The contractor/renter is self-insured and acceptable evidence of self-insurance has been approved by California Fair Services Authority (CFSA). II. General Provisions 1.Maintenance of Coverage - The contractor/renter agrees that the commercial general liability (and automobile liability, workers compensation, medical malpractice and/or liquor liability, if applicable) insurance coverage herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires or is cancelled at any time or times prior to or during the term of this contract, contractor/renter agrees to provide the fair, prior to said expiration date, a new certificate of insurance evidencing insurance coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year. New certificates of insurance are subject to the approval of California Fair Services Authority, and contractor/renter agrees that no work or services shall be performed prior to the giving of such approval. In the event the contractor/renter fails to keep in effect at all times insurance coverage as herein provided, the fair may, in addition to any other remedies it may have, take any of the following actions: (1) declare a material breach by contractor/renter and terminate this contract; (2) withhold all payments due to contractor/renter until notice is received that such insurance coverage is in effect; and (3) obtain such insurance coverage and deduct premiums for same from any sums due or which become due to contractor/renter under the terms of this contract. 2.Primary Coverage - The contractor/renter s insurance coverage shall be primary and any separate coverage or protection available to the fair or any other additional insured shall be secondary. 3.Contractor s Responsibility - Nothing herein shall be construed as limiting in any way the extent to which contractor/renter may be held responsible for damages resulting from contractor/renter s operations, acts, omissions or negligence. Insurance coverage obtained in the minimum amounts specified above shall not relieve contractor/renter of liability in excess of such minimum coverage, nor shall it preclude the fair from taking other actions available to it under contract documents or by law, including, but not limited to, actions pursuant to contractor/renter s indemnity obligations. The contractor/renter indemnity obligations shall survive the expiration, termination or assignment of this contract. 4.Certified Copies of Policies - Upon request by fair, contractor/renter shall immediately furnish a complete copy of any policy required hereunder, with said copy certified by the underwriter to be a true and correct copy of the original policy. Fairtime Carnival Ride contractors must submit copies of actual liability insurance policies, certified by an underwriter, to California Fair Services Authority (CFSA). III. Participant Waivers For hazardous participant events, the contractor/renter agrees to obtain a properly executed release and waiver of liability agreement (Form required by contractor/renter s insurance company or CFSA Release and Waiver Form) from each participant prior to his/her participation in the events sponsored by contractor/renter. Hazardous participant events include but are not limited to any event within the following broad categories: Athletic Team Events; Equestrian-related Events; Motorized Events; Rodeo Events; and Wheeled Events, including bicycle, skates, skateboard, or scooter. Contact California Fair Services Authority at (916) for further information.

10 20 th District Agricultural Association GOLD COUNTRY FAIRGROUNDS 1273 HIGH STREET AUBURN, CA CREDIT CARD AUTHORIZATION FORM CREDIT CARD # NAME ON CARD: ADDRESS: EXPIRATION DATE: SECURITY CODE: ZIP CODE: AMOUNT: My signature hereby authorizes the 20 th DAA, Gold Country Fairgrounds to charge the amount, based on the above information, to the credit card listed above. NOTE: This sheet will be shredded post billing. Cardholder s Signature: Cardholder s phone number: Cardholder s Address for receipt purposes: NOTES: Office Use Only: Date Received: