EASTERN MUNICIPAL WATER DISTRICT SPECIFICATION NO. 1169W PERRIS WATER FILTRATION PLANT REJECT RECOVERY FACILITY NOTICE INVITING BID

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1 EASTERN MUNICIPAL WATER DISTRICT SPECIFICATION NO. 1169W PERRIS WATER FILTRATION PLANT REJECT RECOVERY FACILITY NOTICE INVITING BID NIB-1. Receipt of Bids. Sealed proposals (bids) for this project will be received and time-stamped by Eastern Municipal Water District no later than 2:00pm, TUESDAY, AUGUST 7, 2012 (from time stamp) at which time and place they will be publicly opened. Hand deliver/fed Ex your bid to: EMWD, 2270 Trumble Road, Perris, CA, Mail your bid to: EMWD, P O Box 8300, Perris, CA Bids are received at the Operations and Maintenance Center lobby only. Please follow the VENDORS/BIDDERS signs to the Operations and Maintenance parking lot, enter the lobby, and have your bids time-stamped by the Receptionist. NIB-2. Prequalification. The District has recently performed a public invitation to prequalify bidders for the project. Only those firms listed below have been approved as a prequalified general contractor and are entitled to submit a bid for this project. Contractor Address Phone/Fax / Address C.W. Roen Construction P.O. Box 4 / 40 Oak Ct., Danville, CA / bstansell@cwroen.com Cushman Contracting P.O. Box 147 Goleta, CA / lee@cushmancontracting.com Doty Bros Equipment Co E. Firestone Blvd Norwalk, CA / jtroop@dotybros.com GSE Construction 6950 Preston Ave Livermore, CA / eyin@gseconstruction.com J.F. Shea Construction 667 Brea Canyon Road, Ste. 30 Walnut, CA / John.boland@jfshea.com J. R. Filanc 740 North Andreasen Drive Escondido, CA / bzaiser@filanc.com MMC, Inc. 412 E. Gowan Road N. Las Vegas, CA / dstott@nclasvegas.com Monterey Mechanical 8275 San Leandro Street Oakland, CA / j.troup@montmech.com Olsson Construction 326 W. Katella Ave. Ste. 4 Orange, CA / norm@olssonconstruction.com Pascal & Ludwig 2049 East Francis Street Ontario, CA / aludwig@pascalludwig.com PCL Construction 277 Rancheros Dr., Ste. 202 San Marcos, CA / todonnell@pcl.com Schuler Engineering 564 W. Bateman Circle Corona, CA / bruce@schulerengineering.com SSC Construction 1260 Corona Pointe Court, Ste. 201 Corona, CA / nnehmens@sscconstruction.net Stanek Constructors 2434 Auto Park Way, Ste. 102 Escondido, CA / gfoote@stanekconstructors.com W.M. Lyles Roick Drive Temecula, CA / ddawson@wmlylesco.com NIB-1

2 NIB-3. Pre-Negotiated Packages. The project includes several items with prices that have been pre-negotiated by the District. For more information see Special Conditions, Appendices D and I and the Bidding Sheets. PLEASE NOTE PER SC-28, THE CONTRACTOR SHALL EXECUTE A CONTRACT WITH GE IN SUCH A MANNER THAT EQUIPMENT DELIVERY DOES NOT IMPACT THE PROJECT SCHEDULE. REFERENCE APPENDIX D FOR GE S PROPOSAL. NIB-4. Contract Documents. One complete set of instructions to bidders, and plans and specifications will be mailed free of charge to each pre-qualified contractor. Additional sets will be mailed upon receipt of the non-refundable charge of $ (price includes sales tax). Please note: Plans are reduced size (11x17- not to scale). A CD is provided for your use in printing 24x36 size drawings. Bidders shall use the 24x36 drawings when preparing your bid. Please mail your requests to EMWD, FIELD ENGINEERING, Attn: Penny McElvain Regular or Express mail: P.O. Box 8300, Perris, CA UPS or Federal Express: 2270 Trumble Road, Perris, CA For faster service, please provide your Federal Express account number Plans and Specifications may also be viewed and/or purchased at the District's office, 2270 Trumble Road, Perris, CA. Note: A limited number of plans and specifications will be available for purchase at the pre-bid walk-through meeting. Please bring checks only. NIB-5. Location, Description of Work and Contractor s Responsibility. The work to be constructed under Bid Schedule is located at the District s existing Perris Water Filtration Plant Reject Recovery Facility, at Old Evans Road near Rider Street in Perris, Riverside County, California. The work comprises construction of a reject recovery facility to treat the reject water from the first stage membrane system. The proposed project includes a submerged membrane system in partially buried concrete membrane tanks with a sunshade canopy superstructure, a concrete equalization tank with submersible feed pumps, a preengineered building, clean-in-place system, a mono-rail crane system, a hydrochloric acid station, chemical feed pumps, associated piping and appurtenances. The Microfiltration/Ultrafiltration System Supplier (MFSS) will be responsible for furnishing the complete second stage Microfiltration/Ultrafiltration (MF/UF) membrane system and for coordination, proper sizing, and performance of all system components, except as specifically noted otherwise herein. The MFSS shall also provide submittals, inspection, start-up testing, commissioning, training, performance testing, technical manuals and warranties as required herein. NIB-2

3 The Contractor is responsible for the installation of the entire second stage MF/UF membrane system, including equalization tank, membrane system ancillary equipment, interconnecting piping between ancillary equipment and membrane trains. Contractor shall install all interconnecting wiring and conduit, controls and instrumentation between ancillary equipment and membrane trains. All equipment valves, appurtenances, and piping not specifically indicated to be provided by the MFSS necessary for a complete and operable system as described and indicated in these Contract Documents shall be provided by the Contractor. NIB-6. Mandatory Pre-Bid Walk-Through will be conducted on TUESDAY, JULY 10, 2012 at 9:00 a.m., meeting at the main entrance to the District s existing Perris Water Filtration Plant facility in Perris, CA. Please refer to map and directions attached hereto for directions (Thomas Guide 868-A1) or call , ext Please arrive promptly. For your safety, attendees shall bring hard hats, safety vests, and wear close-toed shoes if construction is present. All bidders must have an employee of their firm sign-in and attend the mandatory pre-bid walk-through meeting. Failure to do so shall deem your bid non-responsive. QUESTIONS: All questions must be submitted in writing by 5:00 p.m. on MONDAY, JULY 16, 2012 to Mr. Jeff Allred c/o Penny McElvain, allredjeff@emwd.org and mcelvaip@emwd.org. FAX: No questions will be received after this time. NIB-6. Contract Bonds. All bonds shall be executed by admitted surety insurers, as defined in Code of Civil Procedure section Each proposal must be accompanied by a certified check or satisfactory surety bond (by utilizing the District s Bid Bond form BD-1) for not less than 10% of the bidder's total contract price as a guarantee that the bidder shall, within fifteen (15) days after the mailing of a notice of acceptance of bid by the District to the bidder, enter into the written contract supplied by the District. The District shall return the bid bond, upon request. The Contractor shall furnish a faithful performance bond in an amount equal to 100% of the amount of the contract and a labor payment bond in an amount equal to 100% of the contract amount. Pursuant to Section (a) of the Code of Civil Procedure, the Contractor shall submit the following documents with the performance and payment bonds: (1) The original, or a certified copy, of the unrevoked appointment, power of attorney, bylaws, or other instrument entitling or authorizing the person who executed the bond to do so; (2) A certified copy of the certificate of authority of the insurer issued by the State of California s Insurance Commissioner; and (3) Copies of the insurer's most recent annual and quarterly statements filed with the Department of Insurance. NO PAYMENT SHALL BE MADE UNTIL THE BONDS ARE APPROVED BY THE DISTRICT NIB-3

4 NIB-7. Safety. Safety of all activities in connection with the work is of paramount and overriding importance to the District. The District is recognized by the California Occupational Safety and Health Administration (Cal OSHA) as an active participant in the California Voluntary Protection Program (Cal VPP). The District is designated a Cal STAR site due to our high-level commitment to safety. Bidders on this project will be required to comply with and meet all applicable Cal OSHA requirements of Title 8 of the California Code of Regulations, including their current Injury and Illness Prevention Plan, T8 CCR Section A safety conference shall be scheduled prior to the preconstruction conference to review the experience modification rating, the respective safety requirements, and to discuss implementation of all health and safety provisions related to this project. A safety conference shall be scheduled prior to the preconstruction conference to review the respective safety requirements and to discuss implementation of all health and safety provisions related to this project. NIB-8. Contract Time. No bid or bid security may be withdrawn for sixty (60) calendar days after the date bids are received. The successful bidder shall, within fifteen (15) calendar days after the District mails a notice of acceptance of bid, return the signed agreement and bonds, and attend the pre-construction conference at the District office. The contract period shall commence fifteen (15) calendar days from the date of the Notice-of-Acceptance-of-Proposal. The Contractor shall complete all work, including testing, within Four Hundred and Twenty Five (425) calendar days. NIB-9. Contractor Classification. Bidders on this work will be required to be licensed by the State of California as Classification A - General Engineering Contractor at the time of the bid and at the time of award as such license is defined in Section 7056 and/or Section 7058 of the Business and Professional Code and Section 732 of the California Administrative Code. NIB-10. Federal External Funding Terms & Conditions. This project is subject to funding requirements under Cooperative agreement no. R10AP35285 between the United States Department of Interior Bureau of Reclamation and Eastern Municipal Water District, a copy of which is made a part of this specification in Appendix C. General Contractors shall comply with all requirements of the Cooperative agreement and imposed upon by the Bureau of Reclamation, whether or not such requirements are expressly delineated in the Contract Documents and Specifications. General Contractors shall special notice of the following: Section 3. Procurement Standards (43 CFR 12.76). (e). Contracting with Small and Minority Firms and Women s Business Enterprises. Bidders and their subcontractors shall take all necessary affirmative steps to assure that Disadvantaged Business Enterprises (DBE s, which include minority firms, and women's business enterprises) are used when possible. NIB-4

5 Bidders shall follow all applicable federal requirements and laws pertaining to contracting with minority firms, women s business enterprises, and labor surplus area firms, and utilize the instructions and forms found in Appendix B of the specifications. Bidders shall submit Form D DBE (Selected Minority and Women- Business Owned Enterprises at the time of bid to be considered a responsive bidder. Bidders must use the services and assistance of the Small Business Administration ( and the Minority Business Development Agency of the Department of Commerce ( and provide documentation that the local SBA and MBDA offices or web sites were notified of the bid opportunity at least ten (10) calendar days prior to bid opening and solicitation to DBE/MBE/WBE subcontractors at least five (5) calendar days prior to the bid opening. Documentation must not only include the efforts to contact the information sources and list the contract opportunity, but also the solicitation and response to the bid request. The apparent 3 low bidders must submit documentation showing that, prior to bid opening, all necessary affirmative efforts were made. The documentation (1 complete set) must be received by EMWD within 5* calendar days following the bid opening. Failure to do so may deem your bid non-responsive. All other bidders to be prepared to submit the documentation if requested by the District. * If day falls on a weekend, use next business day. (h) Bonding Requirements. (i) Contract Provisions (1) through (13) excluding item (5) Compliance with Davis- Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5). Davis-Bacon prevailing wage is not applicable to this project. Section 10. Debarment and Suspension (2 CFR Part 1400). The Department of the Interior regulations at 2 CFR Part 1400 Nonprocurement Debarment and Suspension (Non-procurement), which adopt the common rule for the government-wide system of debarment and suspension for non-procurement activities, are hereby incorporated by reference and made a part of this Agreement. By entering into this Agreement with the District, Contractor hereby certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transitions by any federal department or agency. Section 11. Drug Free Workplace (43 CFR 43) The Department of the Interior regulations at 43 CFR 43 Governmentwide Requirements for Drug-Free Workplace (Financial Assistance), which adopt the portion of the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq, as amended) applicable to grants and cooperative Agreements, are hereby incorporated by reference and made a part of this Agreement. By entering into this grant or cooperative Agreement with the Bureau of Reclamation, the Recipient agrees to comply with 43 CFR 43, Subpart B, if the NIB-5

6 Recipient is not an individual, or with 43 CFR 43, Subpart C, if the Recipient is an individual. These regulations are available at In addition to the provisions specified above, the following sections apply: Section 8: Enforcement (43 CFR 12.83) Section 9: Termination for Convenience (43 CFR 12.84) Section 12: Assurances and Certifications Incorporated by Reference Section 14: Trafficking Victims Protection (2 CFR ) NIB-11. Central Contractor Registration and Dun & Bradstreet Number. Bidders must maintain current registrations in the Central Contractor Registration ( A Dun and Bradstreet Data Universal Numbering System (DUNS) Number ( is one of the requirements for registration in the Central Contractor Registration. Bidders shall complete page C-03.1 CCR & DUNS Number form and provide their CCR registration information and DUNS number with their bid. Failure to do so shall deem your bid non-responsive. NIB-12. Non-Discrimination. Bidders on this work will be required to comply with the provisions of the California Labor Code and with the President's Executive Order No and supplements thereto. The requirements for bidders and contractors under this order are explained in the specifications. NIB-13. Minimum Wages. This project is subject to the State of California General Prevailing Wage determinations. In accordance with the provisions of the California Labor Code, the Director of Industrial Relations has ascertained the general prevailing rates of wages and the general prevailing rates for legal holiday and overtime work in Riverside County (refer to Section F-General Conditions). Copies of said rates are on file at the office of the District, which copies shall be made available for review to any interested party on request. The successful bidder shall post a copy of such determinations at the jobsite. BI-10. Public Works Requirements California Administrative Code, Title 8, Group 3, Section apply, which are/include: A. all applicable requirements of sections 1771, 1774, 1775, 1813, and B. the appropriate number of apprentices are on the job site, as set forth in Labor Code Section C. workers' compensation coverage, set forth in Labor Code Sections 1860 and D. to keep accurate records of the work performed on the public works project, as set forth in Labor Code Section E. inspection of payroll records pursuant to Labor Code Section 1776, and as set forth in Section (e) of these regulations. F. and other requirements imposed by law. NIB-16. Substitution of Securities. Substitution of securities shall be permitted for any monies withheld to ensure contract performance, in accordance with the provisions of law and Section F-General Conditions of the contract specifications. NIB-6

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