CITY COLLEGE OF SAN FRANCISCO

Transcription

1 REQUEST FOR QUALIFICATIONS RFQ 166 ARCHITECTURAL/ENGINEERING DESIGN SERVICES ADDENDUM TWO Thursday August 2, 2018 CITY COLLEGE OF SAN FRANCISCO RFQ 166 DISTRICT-WIDE ARCHITECTURAL/ENGINEERING DESIGN SERVICES Please see the response to all questions to date regarding this RFQ. You MUST confirm receipt of in your Statement of Qualification cover sheet. Item 1: Question & Answers: 1. We are a LBE certified architectural firm. Are we to submit our qualifications as a "design team"; as "Prime Architects" assembling a team of consultant Professional Engineers in the specific fields of expertise? Refer to Addendum One for the first part of your question. Please refer to the SLBE Certification page 16 of the RFQ, first paragraph. See below: SLBE CERTIFICATION Small Local Business Enterprises must be certified prior to the time proposals are due in order to receive credit toward the achievement of SLBE goals and eligibility for evaluation credits. The source used by the District to identify firms is the City and County of San Francisco s Contract Monitoring Division s (CMD) certification list. Firms that are certified by the CMD as Local Business Enterprise (LBE) are accepted as SLBE. The directory of certified firms can be found at on the Internet. The CMD Certification Unit can be reached at (415) Certification workshops are held by the CMD throughout the year. The schedule can be found at The CMD certification requires geographical location in San Francisco and a demonstration of the economic disadvantage experienced by local businesses in San Francisco. The College District does not certify firms. It is for these reasons that the District requires CMD certification. For more information on LBE, please visit the City Administrator s Contract Monitoring Division at

2 2. Are we to submit our qualifications as a stand along LBE certified architectural firm? Yes. 3. Are there any LBE goals, if a "design team" is required? NO. 4. If submitting individually and deemed qualified by CCSF, how would the "design team" containing other required professional disciplines be determined? At the time of RFP for a project, you may select your sub-consultants from the prequalified consultants, or you may submit your own sub-consultants. 5. Page 5 of 17: Submission Requirements, 20 pages limit. Can you clarify if "20 pages" limit, double sided refers to 10 actual sheets of 8.5 x 11 paper OR 40 pages, counting double sided for 20 actual sheets of 8.5 x 11 paper? 20 pages double sided or 40 pages single side. 6. Can you clarify if the 20 pages limit is inclusive of the "Instruction for Submitting RFQ 166" items listed below? a. Cover Letter Included b. TOC Not included c. Executive Summary Included d. Narrative Included e. Experience Included f. Personnel Included g. Change Order Data Included h. Additional Data Included i. Certification (see Question 4) Not included j. SLBE Not included k. DVBE Not included l. References Not included m. Professional Rates This section is eliminated per Addendum One. 7. Is this an invited list of architects? Or open to all? This is an OPEN RFQ. 8. Can you please confirm that the duration of this contract will be 4 years only? If not, what is the arc of the contract? There is no contract. Please see Page 3 of the RFQ Under Announcement : Pre-qualification is valid for a period of four years as specified, unless new information becomes known that may disqualify the Applicant, such as conviction for fraud or other crimes, or significant changes in the composition or financial status. However, the District reserves the rights to request updates from the qualified firms on an annual basis. 9. Will the Master Plan projects at Ocean Campus (i - n) be a part of this contract? There is No contract. The projects are listed for reference only. Page 2 of 8

3 10. Can firms be considered for more than one pool? Yes. Please see Page 8 of RFQ under SELECTION PROCESS 11. How many firms do you anticipate selecting for each pool? As many as possible that pass the qualifications criteria. 12. Will the selection process include subsequent interviews? This is not for selecting a firm for any particular project. This is ONLY to prequalify firms. We do not anticipate any interviews at this time for the qualification process. 13. Once pools are established, what will be the process to select architects for specific projects? That process is not established yet. 14. Please confirm that the qualifications should be for the Architect only (NO SUB- CONSULTANTS). Regarding the 50% SLBE goal, is the RFQ requirement at this point a written commitment to advancing that goal at the time of selection/task order? Yes to both part of your question. 15. Because the nature of the work is unknown, how will we know if we are able to meet the 50% SLBE goal? You should make your good faith effort to reach the goal during the RFP process. 16. Can you please send us the "CERTIFICATION - REQUEST FOR QUALIFICATIONS #166" referred to page 7, item f. We did not have that as part of the RFQ. Please see the attached Certification. 17. Can you please clarify for this RFQ for prequalification, as a non-slbe prime, can my firm achieve the 10 points for SLBE evaluation credit if we assemble a team of SLBE sub-consultants? Only certified SLBE firms will receive the 10 points towards their qualifications. 18. In Section 2 (page 15) of the Architect/Engineers Prequalification Form, should we assume that question #8 refers to completed DSA projects (not current/in progress projects)? Correct. 19. In Addendum 1 you said we don t need to meet the SLBE requirements to get into the pools, but does that mean we start 10 points down against the other firms trying to get into the pools? 10 points will ONLY apply to the Certified SLBE firms. However, the qualification process and scoring is established so non-slbe firms have a fair chance of making it into a pool. 20. How many firms will be in each of the three pools? As many as can pass the qualifications. 21. Is CCSF going after a bond to make up the funding difference and if so, when? Yes, most likely November Page 3 of 8

4 22. If a consultant is pursuing as a prime for the A. B. and or C. pools would they be allowed to participate on an architectural team for any or all of the same pools? Specifically - Would there be a conflict if the consultant submitted for pools B & C as a prime and also as a sub to an architectural firm for pools A & B? Any firm can choose to pursue one or two pools. The qualification process is for prime architecture firms or engineering firms. This process is not for sub-consultants. 23. We understand that per Addendum 1, CCSF is not requiring a full sub-consultant team under an Architecture Prime. Is that correct? Correct. 24. If that is the case, how would a prime that is not a SLBE demonstrate that they would meet the SLBE requirement of 55% of the fee being allocated to SLBE firms? There are two folds in SLBE requirements: A. If a firm is a certified SLBE will automatically get 10 points towards their qualification in this process, if a firm is not a certified SLBE then will not get those 10 points. B. There is a policy of 50% goal participation by SLBE in any professional contract with CCSF. Therefore, during the RFP process, an applicant will either meet the goal by having certified SLBE sub-consultants, or show a good faith effort to making the goal. The 50% goal applies ONLY during RFP process in FUTURE. 25. In addition, based on the scoring information in the Selection Process of the RFP, we are questioning how a Non-SLBE Prime would qualify for the full 10 pts without the full consultant team. See response to Q. 19 and 24 above. 26. For projects i. n. on page 5, have the delivery methods been identified and may they be shared? Delivery methods have not been identified for any of the projects. 27. For firms that do not yet have the minimum experience with DSA and the California Community College Office of the Chancellor, and do not fit within the SLBE or DVBE criteria, will they be eligible to become pre-qualified for the $25M and greater projects (categories B and C) knowing that they must conform to those requirements when assembling teams for specific project proposals? There is an established scoring process to qualify the firms. Either you pass the threshold or you do not. We cannot determine if you are qualified without your package. 28. How many hard copies should be submitted? Is a digital copy required and if so, should a PDF be sent to facilities@ccsf.edu, or included in a USB with the hard copies? Please see addendum one. 29. Do front and back covers and divider pages count towards the 20-page limit? No Page 4 of 8

5 30. Does the Section 4f. Certification RFQ #166 Form count towards the 20-page limit? No. 31. Section 4d. Change Order Data: If a firm has change order data for 4 completed public works (rather than the requested 5), how will this section be scored? You might lose one point. 32. Section 7. DVBE "Be aware that state funded projects have requirements for a minimum of 3% participation by Disable Veteran Business Enterprises." Please clarify how firms should respond to this section. This is for information only. There is no 3% DVBE participation during the qualification process. 33. The answer provided in Addendum 1, Item 3, Question 1, is that architecture firms do not need to include sub-consultants in their submittal. However, Form 1 Identification Listing Subcontractors, Truckers, Suppliers, Sub-consultants asks for SLBE consultants and the SOQ offers evaluation credit for SLBE subs. Please clarify if sub-consultants should be included now. Appendix A is for your REFERENCES ONLY. There is no need to complete any of the forms in that section. There is NO REQUIREMENTS to list your sub-consultants, unless you desire to do so. 34. Item 4f on page 7 of the RFQ references a Certification Request for Qualifications #166 form to be signed and returned as part of the SOQ. We have reviewed the AE Prequalification Form RFQ 166 pages and do not see a reference to the certification or a signature/date line. Please advise where we are to sign and date. Please see the Certification included with this addendum. 35. Page 5 lists "insurance certificates and fee schedule including staff rates, minimum site visit time and reimbursable charges" as part of the submission requirements. Please clarify where this information should be organized, according to the outline on pages 6-7 of the RFQ. Per Addendum One paragraph A. 4. C. Professional Rates has been deleted. a. The following paragraph Page 5, under subtitle SUBMISSION REQUIREMENT should be as following: The Statement of Qualifications should be concise, well organized and clearly demonstrate the respondent s qualifications. The response may be no longer than 20 pages on 8-1/2 x 11 paper, font size of 10 points or larger, single spaced, double-sided, inclusive of resumes and exclusive of SLBE Program forms, insurance certificates and fee schedule including staff rates, minimum site visit time and reimbursable charges, cover letter, executive summary, and narrative. Page 5 of 8

6 36. We do not see an Appendix A referred to in the last paragraph of the RFQ, page 17 related to the SLBE program. Please see: Item 2: Certification attached. Please see the attached Certification. Certification - Complete, sign, and date the CERTIFICATION - REQUEST FOR QUALIFICATIONS #166, enclosed with this RFQ. END OF ADDENDUM TWO Page 6 of 8

7 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion By signing and submitting this statement of qualification, the prospective consultant is providing the certification set out below: 1. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective consultant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2. The prospective consultant certifies that it has not and will not provide any gratuities to any agency elected or appointed official, employee, representative, or consultant in connection with the award or administration of the contract that is expected to result from this solicitation. 3. The prospective consultant shall provide immediate written notice to the person to whom this statement of qualification is submitted if at any time the prospective consultant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principle, statement of qualification, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order You may contact the person to whom this statement of qualification is submitted for assistance in obtaining a copy of those regulations. 5. The prospective consultant agrees by submitting this statement of qualification that, should the proposed covered transaction be entered into, it shall not knowingly enter into any covered transaction with a person who is proposed for debarment under 48 CFR Part 9, Subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective consultant further agrees by submitting this statement of qualification that it will include this clause title, Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, Subpart 9.4, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. A participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Page 7 of 8

8 9. Except for transactions authorized under Paragraph 4 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, Subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 10.The prospective consultant certifies, by submission of this statement of qualification, that neither it nor its principals, nor its prospective sub-consultants are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. 11. Where the prospective consultant is unable to certify to any of the statements in this certification, such prospective consultant shall attach an explanation to this statement of qualification. Signature: Typed or Printed Name: Title: Organization: Date: Page 8 of 8