Stirling and District Lions Club 435 West Front St. PO Box 56 Stirling, Ontario K0K 3E

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Blanche Weaver
5 years ago
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1 Rules and Regulations for Hall Use 1. The Hall shall be rented to Adult persons being 19 years of age or older only. The signee(s) / contact person(s) shall be in attendance for the duration of the function. In the event of an emergency, the renter can substitute another person of 19 years of age or older. 2. A rental deposit of 50% must be made at the time of the booking. The balance of the rental fee must be received no later than 15 days prior to the event. Should the event be cancelled, 2 weeks notice must be given. The deposit will not be returned. Contract applications are not transferable without the written consent of the Stirling and District Lions. If paying by cheque, a fee of $$$$ will be applied for any NSF charges. 3. A Security Deposit of $100, or at the discretion of the Hall Manager, is required for all functions, including functions that do not require a Lions member to be present. Should damages occur, the estimated cost will be deducted from the security deposit first. Should no damage / extra costs occur, the security deposit will be returned by the means of how the deposit was paid. 4. Any individual or representative of an organization signing the rental contract will be fully responsible to the Lions Club for all and any damages to the building or equipment and shall indemnify and save harmless the Lions Club from any claim whatsoever resulting from, or arising out of use, of the building or equipment during the date reserved. 5. No persons or parties will be allowed use of the Lions Hall without a signed agreement. 6. All activities must be under appropriate adult supervision and the user of the Lions Hall is responsible to provide such proper supervision. 7. The Stirling and District Lions Club will not be responsible for any personal injuries or for any loss or theft of any articles of clothing or equipment during the date reserved. 8. Contract Holders are not permitted the use of any equipment unless authorized on the contract. 9. Exit doors must be unblocked at all times. Rev April 7, 2016

2 Rules and Regulations for Hall Use (cont d) 10. The Hall, Kitchen, Washrooms, Tables and Chairs MUST be left in clean condition. Prior to leaving at the end of the function, the signee/contact person must consult with a designated Stirling District Lions Club representative for a review of the hall. 11. If the Kitchen is used by the contract holders or caterers, the Refrigerator, Oven, Stove, Sinks, Dishwasher and Countertops must be left clean. No food whatsoever is to be left behind. 12. The use of Nails, Staples or Thumbtacks (or any other device which will leave a small hole in the walls or ceiling) are not permitted for any use including decorations. 13. All Decorations, Tape and Table coverings must be removed and properly discarded. 14. The Renters, Groups or Organizations who rent the Lions Hall are responsible for removing all trash which must be placed in CLEAR GARBAGE BAGS and placed in the trash dumpster provided outside at the side entrance. (The dumpster may be locked. The key location will be provided) The dumpster MUST be locked when you leave. 15. Recycling Bins for aluminum, glass, plastic and paper are available in the Lions Hall. Lions encourage recycling. 16. Music must cease at the expiry time of the contract and the building must be vacated within 60 minutes of the time on the contract. 17. Users of the Lions Hall are required to ensure the lights are turned off and the windows and doors are secure upon departure. 18. If there are any contraventions to the above agreement, this contract becomes null and void immediately. 19. The contract holder or representatives are responsible for the compliance and safety of their guests. info@stirlinganddistrictlions.com Rev April 7, 2016

3 Bar, terms and conditions and agreement Stirling and District Lions Club is a licenced hall under the Province of Ontario. Our bar manager and bartenders are volunteers who, when serving alcohol, are SMART SERVE certified and abide by the laws established under the Liquor Licence Act of Ontario. Hall Capacity is 260 with liquor license, 310 unlicensed. All exits from the Stirling District Lions Hall shall be kept free and accessible at all times. Bar service shall cease at 1:00 am. Alcohol must be removed from the hall 45 minutes from the time the bar has been closed in accordance with the Liquor Licence Act. This includes the clearing of all glasses and bottles from tables. The legal drinking age in Ontario is 19. The legal drinking age in a liquor sales establishment in the province of Ontario is 19. If there is any doubt as to a person s age, staff will ask for a valid government issued photo identification from guests who appear to be under the age of 25. Alcoholic beverages cannot be removed from the Stirling District Lions Hall, and is to remain in the hall at all times. Unauthorized alcoholic beverages are not allowed on the premises and cannot be brought into the Stirling District Lions Hall. Failure to comply will result in the bar being closed. Alcohol cannot be passed from a person of legal drinking age to a person who is under legal drinking age. Stirling District Lions Members reserves the right to refuse service to any person that appears to be under the influence of alcohol or narcotics. The signee/contact person may be asked to assist in addressing guests under the influence.

4 If your guest(s) becomes aggressive, out-of-control, using threatening language with any of the Stirling District Lion s Members, they may be asked to leave the premises and not return for the remainder of the event. Failure to safely and peacefully resolve situation may result in police being called. Games involving fundraising (ie. Beer pong, toonie toss, raffles for alcohol etc.) are not permitted in the Stirling District Lions Hall. Failure to comply will result in the bar being closed. Food An adequate supply of food must be available to persons attending the event. Snacks such as popcorn, chips or peanuts are not an acceptable substitute for this requirement. All alcoholic beverages are to be served in plastic cups only. No glassware. Must Have No Sale Permit. (Home made Wine For Weddings) If at any time during a function at the Stirling District Lions Hall these rules are not complied with, it may result in the bar being closed. If you are requesting that the Stirling District Lions Hall bar be open at your event, it is strongly recommended you have Host Liquor Liability / Party Alcohol Liability Insurance. Which can be purchased through any insurance provider/broker. If insurance is not purchased : I, (print name), hereby waive STIRLING AND DISTRICT LIONS CLUB and it s officers, executives, directors and all other members and guests and/or employees from any and all liability of injury, loss or damage to personal property associated with activities participated in this event. No action or other proceedings for damages shall be instituted against the Stirling and District Lions Club under this agreement. (signature) The Stirling and District Lions and bar staff appreciate your cooperation in these matters. New April 20, 2016

5 Rental Contract Name of Organization or Party Address Telephone Alternate Telephone Date Required - Time From to Type of Function Number of Attendees Set up Time Required Caterer DJ / Band Applicant (print name ) Applicant (signature) Manager Requirements & Costs Hall Rental Kitchen Permit Cost Cost Total Cost Minus Rental Deposit Balance Owing by Amount Bar Number of People info@stirlinganddistrictlions.com Rev April 26, 2016

6 Cost for Hall Rental Hall (no bar) 3 hours or less $75 Hall (no bar) more than 3 hours $125 Kitchen (no dishes) $75 Kitchen and dishes $150 Hall with Bar $250 Cleaning Fee $25 Note Wherever it is stated no bar, this also means No Alcoholic Beverages in the Hall. Contact Tina Devries info@stirlinganddistrictlions.com

CAERNARVON TOWNSHIP BERKS COUNTY, PENNSYLVANIA 3307 Main Street Telephone: P. O. Box 294 Fax:

CAERNARVON TOWNSHIP BERKS COUNTY, PENNSYLVANIA 3307 Main Street Telephone: 610-286-1010 P. O. Box 294 Fax: 610-286-1001 Morgantown, PA 19543 www.caernarvon.org AGREEMENT FOR USE OF THE TOWNSHIP SOCIAL