MEASURE H AND MEASURE C BOND OVERSIGHT COMMITTEE. MEETING AGENDA October 10, :30pm West Valley College, Board Room

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MEASURE H AND MEASURE C BOND OVERSIGHT COMMITTEE MEETING AGENDA October 10, 2012 5:30pm West Valley College, Board Room 1. Call to Order 2. Assess a Quorum 3.

1 MEASURE H AND MEASURE C BOND OVERSIGHT COMMITTEE MEETING AGENDA October 10, :30pm West Valley College, Board Room 1. Call to Order 2. Assess a Quorum 3. Election of committee Chair and Vice Chair (A) 4. Introduction of Guests 5. Approval of the August 8, 2012, meeting minutes 6. Presidents Report 7. Construction Update 8. Public Comments (three minute limit per person) 9. Committee Members Comments *Adjournment

2 WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT CITIZEN S BOND OVERSIGHT COMMITTEE Mission College, Campus Center, Rooms 219/220 Wednesday, August 8, :30 pm Members Present X Bill Allman District/College Support Organization X Shirley Cantu Community-at-Large X Shane Patrick Connolly Taxpayer Organization X Betty Deal Business Organization X William Hult Senior Organization X Alan Lipinski Community-at-Large Louis Morrone WVC Student Organization Vacant MC Student Organization Vacant District/College Support Organization Support Staff X Christina Booth Recorder X Javier Castruita Director, Facilities X Chia-Chien Chen Measure H Principal Accountant X Gaye Dabalos Assistant Director, Facilities Bradley Davis WVC Interim President X DeeDee Flauding Gilbane Building Company X Laurel Jones MC President X Ed Maduli Vice Chancellor, Administrative Services X Patrick Schmitt Chancellor X Ron Smith Director, Information Systems UNAPPROVED MINUTES 1. Call to Order The meeting was called to order at 5:30pm by the committee Vice Chair, Bill Hult. It was announced that the committee Chair, Len Duncan, resigned from the committee after accepting a consulting job at Mission College. Mr. Duncan had to resign as committee by-laws state that no member of the committee shall be employed by the District. 2. Assess a Quorum (roll) With five members present, a quorum was achieved. One member arrived after quorum was achieved. 3. Introduction of Guests New chancellor, Dr. Patrick Schmitt, was introduced to the committee. Mr. Len Duncan, former committee chair, attended the meeting as a guest. 4. Approval of the June 13, 2012 meeting minutes The June 13, 2012, meeting minutes were approved as presented. (Connolly/Lipinski) 1 CBOC meeting, 8/08/12

3 5. President s Report President Jones provided an update on the college s strategic plan and the proposed outcomes for Measure H and Measure C bond funds. The overall goal is to support student success, and the college, over the next four years. The main goals are: Community Life, Outreach and Marketing: Measure H and C Curriculum and Program Improvement : Measure H and C Economic Development and Sustainability: Measure C K-12 and Higher Education Articulation and Partnerships: Measure H and C Leadership and Professional Development: Measure C Student Learning, Completion, and Institutional Accountability: Measure H and C Technology: Measure H and C 6. Construction Update Mr. Castruita reviewed the revised West Valley College Project Priority List, which was approved by the Board on June 19, The list was revised because funds remaining in the Program Contingency were transferred to the Language Arts/Social Sciences renovation project and the Science/Math Building renovation project. The additional funds were needed to complete the projects. He added that, at the beginning of the entire program, $9.7 million was set aside in program contingency. To date, all funds have been expended. Ms. Cantu commended Mr. Castruita and his staff on the excellent management of the funds. Ms. Dabalos reviewed the Project Progress Report and provided a slide show showing the progress or completion of certain projects. She noted that most major projects have been completed and only smaller projects remain. Currently, there is one project in the preliminary design phase, one project in the working/construction drawings phase, two projects in the bid and award phase, nine projects in the construction phase, and 21 projects completed. Mr. Hult asked who makes the determination on reducing the scope of a project if the bid comes in too high. Ms. Dabalos responded that the decision is a combined effort by the Facilities department, General Services department, and the construction manager. She further stated that there has been a change in the bid climate and prices are escalating, which will affect Measure C projects; projects and cost estimates will have to be planned much more carefully. Mr. Hult then asked how one determines how to reduce the scope of work. Ms. Dabalos responded that each project varies, but one can start by looking at the project alternates. Mr. Castruita added that value engineering can also be employed. That entails looking at the type of equipment being used and changing it out if possible, changing fits and finishes, and reducing utilities. If a project can be specked differently, then changing the scope might be avoided. 2 CBOC meeting, 8/08/12

4 Mr. Connolly asked if the District has self-imposed restrictions for bidding, such as a project labor agreement (PLA). Mr. Castruita replied that the District does not use PLA s and that it advertises its bids. Ms. Dabalos added that the District does have a list of pre-qualified contractors that it uses for the informal bid process. Ms. Flauding reviewed the Master Schedule Baseline Report. She noted that the West Valley College ADA Barrier Removal project was delayed due to a Fish and Game Agency review, which was necessary since the project affects the Vasona Creek, which runs through the West Valley campus. It was noted that there is a Vasona Creek restoration project as part of the Measure C project list. The project will include shoring up areas of erosion by installing tiered levies. Mr. Castruita reviewed the financial reports, highlighting the Mission College Main Building Phase I project. There were no questions. Mr. Hult informed Chancellor Schmitt that the financial reports provided by staff have been an excellent tool for overseeing expenditures. 7. Amended by-laws Ms. Booth informed committee members that the Board, at its July 17, 2012, meeting, approved a resolution expanding the duties of the Measure H CBOC to include oversight of Measure C. The amended by-laws are basically the same as the previous by-laws except that they now include oversight of Measure C. Ms. Cantu asked when the committee will start seeing reports related to Measure C. Mr. Castruita responded that reports for Measure C will likely be included in the agenda packet for the October meeting. Measure H and Measure C will be reported separately. Mr. Maduli added that the proposed Measure C project list will be presented to the Board at its August 21, 2012, meeting. The first series will be $100 million. 8. Public Comments (three minute limit per person) Mr. Maduli expressed appreciation for Mr. Duncan s commitment and work on the Measure H CBOC and his work on the Measure C campaign. 9. Committee Members Comments Mr. Hult, on behalf of the committee, thanked Mr. Duncan for his work and leadership on the Measure H CBOC. Meeting adjourned at 6:30pm. 3 CBOC meeting, 8/08/12

BUDGET AND FINANCE COMMITTEE September 13, 2006 Minutes

Board of Governors BUDGET AND FINANCE COMMITTEE September 13, 2006 Minutes The meeting was called to order at 9:00 a.m. by Governor Massaron in Rooms BC at McGregor Memorial Conference Center. Secretary