Ryan White Part B Reporting Requirements- Ryan White Part B Administrative Reverse Site Visit Meeting June 18, 2013

Transcription

1 Ryan White Part B Reporting Requirements- Ryan White Part B Administrative Reverse Site Visit Meeting June 18, 2013 Terri` Richards, MPH U.S. Department of Health and Human Services (HHS) Health Resources and Services Administration (HRSA) HIV/AIDS Bureau (HAB) Division of States HIV/AIDS Programs (DSHAP)

2 Reporting Requirements

3 Reporting Requirements- Fiscal Program Terms Report MAI Annual Plan Year 2013 Interim Federal Financial Report 1 Semi-Annual progress Report UOB Estimates & Estimated Carryover Requests 1 Final Expenditure Report Final Federal Financial Report 1

4 Reporting Requirements- Fiscal Year 2013 ADAP Quarterly Reports 1 Annual Progress Report MAI Annual Report Comprehensive Plan 1 Statewide Coordinated Statement of Need (SCSN) 1 Ryan White Service Report 1 ADAP Data Report 1

5 Program Terms Report

6 Components: Program Terms Report Components Allocations Table Contract Review Certification (CRC) Consolidated List of Contract (CLC) Implementation Plan SF 424 A Budget Narrative

7 Allocation Table Purpose: Outlines the planned use of Ryan White funds. The allocation report identifies: Administrative, Quality Management, and Planning & Evaluation Costs; Core and Support services to be delivered; Services provided Consortia, EC, and/or MAI.

8 Contract Review Certification Purpose: (CRC) Certifies that all contracts administered by the grantee for the current grant year comply with OMB circulars and other Ryan White requirements. Certifies the budgeted costs in all contracts have been determined allowable according to principles and standards established by OMB in applicable Circulars.

9 Consolidated List of Contract (CLC) Purpose: Identifies ALL Part B and MAI service providers receiving funds for the current grant year.

10 Implementation Plan Purpose: Outlines the service delivery and the implementation of approved Core Medical & Support Services for the current fiscal year.

11 Implementation Plan pecific easurable ttainable ealistic ime Sensitive

12 Implementation Plan: Outpatient/Ambulatory Health Services: During FY2013, 85% of people living with HIV in the jurisdiction will receive at least two medical visits with a provider with prescribing privileges.

13 SF 424 A Purpose: Outlines the categories of spending per budget narrative for the current fiscal year.

14 SF 424 A Budget Categories Administration Consortia/Emerging Communities ADAP Direct Services

15 Budget Narrative Purpose: Substantiates all budgeted line times with regard to: Administration Consortia Emerging Communities ADAP Direct Services MAI

16 Budget Narrative Personnel Personnel cost include percent of time and effort, and identify other sources of funding if not full time equivalency. Award funds may not be used to pay the salary of an individual at a rate in excess of Executive Level II or $179,700.

17 Minority AIDS Initiative Annual Plan & Annual Report

18 MAI Annual Plan & Annual Report Components: Excel Workbook Narrative

19 MAI Annual Plan Purpose: Outlines the planned use of Ryan White MAI funds. MAI Goals and Objectives MAI Program Accomplishments and Outcomes ADAP Utilization

20 MAI Annual Report Purpose: Outlines the actual use of Ryan White MAI funds. MAI Goals & Objectives MAI Program Accomplishments and Outcomes Program Challenges

21 Progress Reports Semi-Annual & Annual Reports

22 Semi-Annual and Annual Progress Report Purpose: Status of Program Implementation Accomplishment & Challenges Technical Assistance (TA) Needs

23 Semi-Annual Progress Report Components: Implementation Plan Update Narrative on Program Implementation Challenges and TA Needs

24 Annual Progress Report Components: Implementation Plan Update Early Identification of Individuals with HIV/AIDS (EIIHA) Update Narrative on Program Implementation Certification of Aggregate Administrative Costs Clinical Quality Assurance & Quality Management Activities WICY TA Needs

25 UOB Estimates and Carryover

26 UOB Estimates and Estimated Carryover Purpose: Identifies potential UOB of Part B funds and its potential use: Part B Base ADAP Earmark ADAP Supplemental* EC* MAI Prior Year Carryover of Part B/ MAI* * These funds are not available for carryover.

27 Final Expenditures Table

28 Final Expenditures Table Purpose: Outlines the expenditures of Ryan White funds The Expenditures Report identifies: Administrative, Quality Management, and Planning & Evaluation Costs; Core and Support services to be delivered; Services provided Consortia, EC, and/or MAI.

29 Questions

30 Contact Information Terri` Richards, MPH Project Officer (301)