FFRs, Carryovers & UOBs

Transcription

1 FFRs, Carryovers & UOBs Brad Barney Branch Chief OFAM/DGMO/HRHB Michael Goldrosen Division Director Division of State HIV/AIDS Program June 14 th, 2017

2 HAB DSHAP Mission To provide leadership and support to States/Territories for developing and ensuring access to quality HIV prevention, health care, and support services. 2

3 Agenda Welcome RWHAP Announcements Questions and Answers Overview of FFR Rebates Carryover Request & Approval Questions and Answers Closing Remarks Katherine Patterson Michael Goldrosen Michael Goldrosen Brad Barney Brad Barney Brad Barney Michael Goldrosen Michael Goldrosen 2

4 Presenter Michael Goldrosen Director Division of State HIV/AIDS Programs 2

5 Announcement and Updates Announcements & Updates 2

6 Announcements FY17 Final Awards Update 2017 ARSV NOFO HRSA & HRSA NASTAD s Annual TA Meeting NCC Conversion

7 Question and Answer Session

8 Presenter Brad Barney Branch Chief OFAM/DGMO/HRHB 2

9 Training Overview Overview of FFR Rebate Section Carryover Request & Approval Process Q&A

10 Overview of FFR Types of FFR Interim Annual/Final Understanding the FFR FFR Reconciliation

11 Interim FFR/ 75% Obligations Must be submitted annually through the EHBs; due date is 150 days after receipt of final award Used solely to report on compliance with Part B 75% obligation requirement Used to report on total expenditures and obligations from start of award up to 120 days after receipt of final award The Reporting Requirements section of the NoA states specific due date

12 Part B Interim FFR This line can be used on the interim FFR

13 HRSA Annual/Final FFR Annual Expenditures Must be submitted annually through the EHBs; due date aligned with PMS quarterly due date* Used to report on annual expenditures, annual unobligated balances (UOB) by funding source, match amounts, and rebates The Reporting Requirements section of the NoA states specific due date *While 2 CFR 200 and 45 CFR Part 75 for HHS dictates that the FFR is due no later than 90 days after the budget period end date, HHS has not yet implemented this policy. Until the policy is implemented, the FFR due date remains aligned with the quarterly PMS reporting date, currently July 30.

14 Part B Final FFR

15 Transaction Section 10d. Populated from EHBs- this is the total authorized amount and includes any carryover funds This line cannot be used on the annual FFR

16 Match Requirement Match Summary State Match $ ADAP Supplemental Match $ Total Match Requirement $ The amounts of state and ADAP Supplemental Match can be found on the face page of the Notice of Award

17 Match Requirement

18 Match Requirement Cost sharing/matching requires completion of 10j. (ADAP Supplemental/State Match)

19 FFR Program Income

20 FFR UOB Breakout & Rebates These amounts will autopopulate based on the awarded amounts reflected on the Notice(s) of Award (including carryover) The amounts in these 2 columns are base on the amounts reported by the recipient when the FFR is filled out Amount of rebate funding received and requested UOB reduction amounts, if any, here. These amounts are the unobligated balances of any funds previously carried over, and not the amount of funds the recipient plans to carry over!

21 FFR Carryover Disposition This represents the total UOB from all sources, and may include some amounts that are not eligible for carryover If a Prior Approval for carryover was submitted for this budget period, the PA tracking number will appear here.

22 FFR Remarks

23 Supporting Documents

24 FFR Review and Reconciliation The GMS FFR review consists of determining the accuracy and completeness of reported information This is done through a comparison of awarded amounts, expenditures, and financial reconciliation Financial reconciliation is the comparison of the data reported on the FFR, the data reported to the Payment Management System, and the amount of funds actually drawn from the account

25 Reconciliation

26 Rebate Section Must be reported by all recipients who generate rebates Total Rebates available (Cumulative) Expended Rebates Amount of rebates to be used to reduce UOB Unexpended Rebates Expended amount must be greater than UOB Note: Information on rebates received during the budget period, rebates expended during the grant period, and any remaining cumulative balance must also be provided in the Comments section

27 Rebate Section If a recipient has an unobligated balance greater than 5% directly due to the receipt and expenditure of rebate funds, they must inform HRSA of this in order to not be penalized. This information is reported in the Comments section as follows: The state of XXX is requesting that $ of the unobligated balance be reduced by $ of the obligated rebates funds and that such amount be carried forward to the next budget year.

28 Carryover Request & Approval Process Submitted with the FFR (July 30th) or 30 days after (August 30) Funds can only be used for core and support services Request must include: Why the recipient was unable to expend the funds Service categories the funds will be used for Number of clients and units New, Existing or Continuing service Must be able to spend by the end of the grant year Carryover Prior Approvals now include a system check to ensure that carryover amounts do not exceed available UOB by subcategory (FRML, ADAP, ADAP_SUPP, etc.) Approval Process in EHB (program) Project Officer Branch Chief Deputy/Division Director

29 Policy Notice - Notice Unobligated Balances & Carryover Provisions PCN UOB Policy with Flow Charts: bpartauobpolicypdf.pdf See Attachment 2 and examples (attachment 3) on page 7-9

30 Things to Keep In Mind Due Dates NOAs say the FFR is due 90 days after the budget period end date Submission Task due date is 120 days after the budget period end date (i.e., July 30, 2017 follow submission task date

31 Things to Keep In Mind Reporting Major change to the FFR is the Rebate Field

32 Things to Keep In Mind Recipients can use the comment section to provide additional details for clarification.

33 Resources 1. PCN12-02 Part A & B UOB and Carryover Provision 2. PCN15-03 Program Income 3. PCN15-04 Rebate with recipients

34 Questions