THURSDAY. July 19, :00 P.M. City Hall Council Chambers

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1 Mayor WILLIAM CAPOTE Deputy Mayor TRES HOLTON 120 Malabar Road, SE - Palm Bay, FL ( ) Councilmembers HARRY SANTIAGO, JR. JEFF BAILEY BRIAN ANDERSON CALL TO ORDER: INVOCATION: REGULAR COUNCIL MEETING NO THURSDAY PLEDGE OF ALLEGIANCE: ROLL CALL: July 19, :00 P.M. City Hall Council Chambers ANNOUNCEMENTS: 1. Two (2) vacancies on the Community Development Advisory Board (represents for-profit provider and actively engage in home building positions) One (1) term expiring on the Police and Firefighters Pension Board of Trustees (represents member elected by board ) One (1) vacancy on the Code Enforcement Board (represent at-large position).++ AGENDA REVISIONS: CONSENT AGENDA: There will be no separate discussion on those items listed under Consent Agenda (indicated with asterisks(*)). They will be enacted by the City Council on one motion. If discussion is desired by the City Council, that item will be removed from the Consent Agenda by Council and will be considered in the order that it appears on the agenda. RECOGNITIONS: 1. Ceremony to administer the oath of office to Fire Chief Leslie Hoog. 2. Juniors to Jobs graduation. PRESENTATIONS: 1. Robert Salonen, CAMID at Florida Institute of Technology update. 2. Bob Barnes Palm Bay Cares charity. ADOPTION OF MINUTES: * 1. Regular Council Meeting No ; May 3, * 2. Regular Council Meeting No ; May 17, THIS MEETING IS BROADCAST LIVE ON THE CITY'S WEBSITE AND TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL.

2 City of Palm Bay, Florida Regular Council Meeting No Agenda July 19, 2018 Page 2 of 3 PUBLIC COMMENTS/RESPONSES: (Non-agenda Items Only) Public comments will be heard by the City Council on non-agenda issues. Speakers must complete Public Comment Cards (orange) and are limited to 3 minutes each. PUBLIC HEARINGS: 1. Ordinance No , rezoning property located at the northwest corner of Gaynor Drive and Gantry Street, from SRE (Suburban Residential Estate Category) to PUD (Planned Unit Development), for a final Planned Unit Development (PUD) of a single-family residential development to be known as Bayridge PUD (39.75 acres)(case No. PUD , Bayridge West, LLC), final reading. 2. Ordinance No , amending the Code of Ordinances, Chapter 52, Boards, Subchapter Citizens Budget Advisory Board, by revising provisions related to meetings and the duties and responsibilities of the board, final reading. 3. Ordinance No , amending the Code of Ordinances, Chapter 110, Business Taxes, Subchapter Business Taxes; Tax Receipts; Receipts, in order to comply with Florida Statutes, final reading. 4. Resolution No , confirming the preliminary rate resolution for stormwater management services and continuing the imposition of stormwater service assessments and fees against certain real property. 5. Request by the City of Palm Bay to amend the Code of Ordinances, Chapter 185, Zoning Code, Subchapters District Regulations and Off-Street Parking and Loading Requirements, by revising provisions related to off-street parking and providing for reference within RM-20 (Multiple-Family Residential District) zoning (Case No. T ). (RESCHEDULED TO P&Z 08/01/18) PROCUREMENTS: Miscellaneous: * 1. Cooperative Purchase, fire pumper (Florida Sheriffs Association contract) Fire Department (Sutphen Corporation - $484,000, funded by CDBG program). * 2. Cooperative Purchase, fire pumper tanker (Houston-Galveston Area Council contract) Fire Department (Deep South Fire Trucks, Inc. - $272,000, funded by CDBG program). * 3. Cooperative Purchase, Caterpillar skid steer loader and excavator for stormwater utility (Florida Sheriffs Association contract) Public Works Department (Ring Power Corporation - $335,611). COMMITTEE AND COUNCIL REPORTS: NEW BUSINESS: (Ordinance is for first reading.) * 1. Resolution No , extending the commencement period for a conditional use granted to modify a binding site plan in order to construct a free-standing liquor store on property located south of and adjacent to Malabar Road, in the vicinity east of Emerson Drive and west of Holiday Park Boulevard, in CC (Community Commercial District) zoning (29.69 acres)(case No. CU , Wal-Mart Stores East, LP). * 2. Resolution No , adopting the Program Year Community Development Block Grant and Home Investment Partnerships Program One-Year Action Plan. THIS MEETING IS TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL AND IS BROADCAST LIVE ON THE CITY'S WEBSITE.

3 City of Palm Bay, Florida Regular Council Meeting No Agenda July 19, 2018 Page 3 of 3 * 3. Resolution No , adopting substantial amendments to prior year Community Development Block Grant Action Plans and allocation of program income. * 4. Resolution No , qualifying Project Rainbow as an eligible business under the City s Ad Valorem Tax Abatement Program. 5. Ordinance No , amending the Code of Ordinances, by creating a new chapter titled Lobbying, providing for the registration process of lobbyists. (Deputy Mayor Holton) (CONTINUED FROM RCM 07/05/18) * 6. Consideration of submitting four (4) grant applications for the Federal Emergency Management Agency s Hazard Mitigation Grant Program for hardening Fire Stations, Cimarron Circle property acquisition, Ferguson Street culvert replacement, and Police Headquarters roof replacement. * 7. Acknowledgement of the City s monthly financial report for May * 8. Consideration of travel and training for specified City employees. 9. Consideration of 2018 Certification of Taxable Value; proposed millage; scheduling dates for public hearings. 10. Ordinance No , establishing a temporary moratorium prohibiting applications for development for properties identified as the Downtown District within the Bayfront Community Redevelopment District. (CONTINUED FROM RCM 07/05/18; RESCHEDULED TO P&Z 08/01/18) ADMINISTRATIVE AND LEGAL REPORTS: PUBLIC COMMENTS/RESPONSES: Speakers are limited to 3 minutes. ADJOURNMENT: Quasi-judicial proceeding. Councilmembers who are members of the Space Coast Transportation Planning Organization (TPO) may discuss TPO issues which may subsequently be addressed by the TPO. If an individual decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, a record of the proceedings will be required and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based (FS ). Such person must provide a method for recording the proceedings verbatim. Any aggrieved or adversely affected person desiring to become a party in the quasi-judicial proceeding shall provide written notice to the City Clerk which notice shall, at a minimum, set forth the aggrieved or affected person's name, address, and telephone number, indicate how the aggrieved or affected person qualifies as an aggrieved or affected person and indicate whether the aggrieved or affected person is in favor of or opposed to the requested quasi-judicial action. The required notice must be received by the Clerk no later than five (5) business days at the close of business, which is 5 p.m., before the hearing. ( 59.03, Palm Bay Code of Ordinances). In accordance with the Americans with Disabilities Act, persons needing special accommodations for this meeting shall, at least 48 hours prior to the meeting, contact the Office of the City Clerk at (321) or Florida Relay System at 711. Pursuant to Council Policies and Procedures, members of the public wishing to use electronic media when addressing City Council must provide the electronic file to staff for screening no later than noon two (2) business days prior to the meeting. THIS MEETING IS TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL AND IS BROADCAST LIVE ON THE CITY'S WEBSITE.

4 CITY OF PALM BAY, FLORIDA REGULAR COUNCIL MEETING NO Held on Thursday, the 3 rd day of May 2018, at the City Hall Council Chambers, 120 Malabar Road, SE, Palm Bay, Florida. This meeting was properly noticed pursuant to law; the minutes are on file in the Office of the City Clerk, City Hall, Palm Bay, Florida. The meeting was called to order at the hour of 6:59 P.M. Rob Medina of Congressman Posey s office, gave the invocation, which was followed by the Pledge of Allegiance to the Flag. ROLL CALL: MAYOR: William Capote Present DEPUTY MAYOR: Tres Holton Present COUNCILMEMBER: Harry Santiago, Jr. Present COUNCILMEMBER: Jeff Bailey Present COUNCILMEMBER: Brian Anderson Present CITY MANAGER: Gregg Lynk Present CITY ATTORNEY: Patricia Smith Present DEPUTY CITY CLERK: Terri Lefler Present CITY STAFF: Present was Jim Rogers, Police Chief. ANNOUNCEMENTS: Deputy Mayor Holton announced the following vacancies and terms expiring and solicited applications for same: 1. One (1) vacancy on the Enterprise Zone Development Agency (represents local financial institute or insurance entities position) One (1) vacancy on the Community Development Advisory Board (represents for-profit provider ) Two (2) terms expiring on the Community Development Advisory Board (represents employer within the city and actively engage in home building positions).+ AGENDA REVISIONS: 1. Mayor Capote announced that the following items would be added to the agenda: a) Consideration of an employment contract with Patricia Smith, City Attorney, as Item No. 3, Unfinished and Old Business;

5 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 2 of 12 b) Consideration of payout of unused sick and administrative leave for Andrew Lannon, former City Attorney, as Item No. 7, under New Business; and c) Consideration of pre-suit settlement offer submitted by Andrew Lannon, former City Attorney, as Item No. 8, under New Business. CONSENT AGENDA: All items of business marked with an asterisk were considered under Consent Agenda and enacted by the following motion: Motion by Deputy Mayor Holton, seconded by Mr. Bailey, that the Consent Agenda be approved as presented, with the removal of Item No. 1, Award of Proposal, under Procurements, from consent. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. PROCLAMATIONS: The proclamations were read and presented. 1. National Day of Prayer May 3, National Safe Boating Week May 19-25, ADOPTION OF MINUTES: * 1. Regular Council Meeting No ; January 4, The minutes, considered under Consent Agenda, were approved as presented. PUBLIC COMMENTS/RESPONSES: (Non-agenda Items Only) Individuals commented on various issues. PUBLIC HEARINGS: 1. Ordinance No , amending the City s Comprehensive Plan Future Land Use Element by creating a Future Land Use category called Parkway Flex Use (Case No. CP , Willard Palmer), final reading. The City Attorney read the ordinance in caption only. The public hearing was opened. Ana Saunders, B.S.E. Consultants, Inc. and representative for the applicant, presented the request to Council.

6 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 3 of 12 Bill Battin, resident, expressed concern with designating a new special land use category. The public hearing was closed. Motion by Mr. Santiago, seconded by Mr. Bailey, to adopt Ordinance No Mr. Bailey asked if residents in these areas would somehow be exempted from future special assessments. Mr. Lynk said it was not associated with special assessments. The new zoning category would allow developers flexibility within their approved projects. Ms. Saunders explained the differences between a Planned Unit Development (PUD) zoning and the requested Parkway Flex Use zoning. She said that a PUD required that specific properties be defined within that zoning, such as some acreage would be designated commercial and other acreage would be designated multi-family, etc. Parkway Flex Use allowed for the same density cap, but it did not tie specific properties to certain uses. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. 2. Ordinance No , amending the City s Comprehensive Plan Future Land Use Map to change the designated use of property located in the vicinity of the northwest corner of Malabar Road and St. Johns Heritage Parkway, from Single Family Residential Use to Parkway Flex Use (202.9 acres)(case No. CP , Willard Palmer), final reading. The City Attorney read the ordinance in caption only. The public hearing was opened. Ana Saunders, B.S.E. Consultants, Inc. and representative for the applicant, presented the request to Council. The public hearing was closed. Motion by Mr. Bailey, seconded by Mr. Anderson, to adopt Ordinance No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. 3. Ordinance No , vacating a portion of the rear public utility and drainage easement located within Lot 3, Block 2300, Port Malabar Unit 44 (Case No. VE , Ronald Berman and Louise Dexter), final reading. The City Attorney read the ordinance in caption only. The public hearing was opened. The applicant presented the request to Council. The public hearing was closed. Motion by Mr. Bailey, seconded by Mr. Santiago, to adopt Ordinance No Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea.

7 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 4 of 12 PROCUREMENTS: Award of Proposal: 1. Disaster recovery debris monitoring services RFP No Public Works Department (Thompson Consulting Services, LLC non-budgeted expenditure/in event of emergency). Staff Recommendation: Award the proposal for disaster recovery debris monitoring services to Thompson Consulting Services, LLC (Lake Mary) for a one-year term, renewable by the Procurement Department for four (4) additional one-year terms. Motion by Mr. Bailey, seconded by Mr. Santiago, to approve the award as requested. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. Miscellaneous: * 1. Gen Set Replacement, North Regional Water Treatment Plant TO Utilities Department (Wade Trim - $110,912). Staff Recommendation: Approve Task Order No with Wade Trim for Gen Set replacement at the North Region Water Treatment Plant in the amount of $110,912. The item, considered under Consent Agenda, was approved as recommended by City staff. * 2. Hydrogeological services, continuing consultant master agreement RFQ No Utilities Department (Ardaman and Associates, Inc. - $500,000). Staff Recommendation: Award the negotiated master consultant agreement with the topranked firm, Ardaman and Associates, Inc. (Orlando), for a one-year term, renewable by the Procurement Department for four (4) additional one-year terms. The item, considered under Consent Agenda, was approved as recommended by City staff. * 3. Continuing consultant engineering, purchasing authority Utilities Department (Wade Trim increase of $800,000). Staff Recommendation: Approve an increase of $800,000 in annual expenditures for Fiscal Year 2018 under the continuing consultant engineering services agreement with Wade Trim (Palm Bay).

8 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 5 of 12 The item, considered under Consent Agenda, was approved as recommended by City staff. * 4. TRAKiT Land Management Software Suite, software and services Growth Management and Community and Information Technology Departments (Superion $518,960 (sole source)). Staff Recommendation: Authorize City staff to negotiate and finalize the terms and conditions of the Statement of Work and sole source purchase of up to $518,960 for Superion TRAKiT software and services. The item, considered under Consent Agenda, was approved as recommended by City staff. UNFINISHED AND OLD BUSINESS: 1. Consideration of proposal from Michael Kahn, P.A. (Councilman Bailey) (CONTINUED FROM RCM 04/19/18) Mr. Kahn provided a brief overview of the proposal from the last Council meeting. Mayor Capote said that, at the last Council meeting, there was a consensus to have the City Manager contact the City s lobbyist, Ron Book. Mr. Lynk said he had received an earlier in the day from Mr. Book which stated that the City already had an executed professional services agreement with his firm, including an addendum. Mr. Book also stated that his draft Complaint was currently in the Office of the City Attorney. Mrs. Smith stated that staff currently had a copy of the original engagement letter only which was signed by Mr. Lynk but not Mr. Book. She did not have a copy of the amendment to confirm if it had been fully executed. Mr. Bailey said there was no fully executed copy of the amended agreement with Mr. Book. He said that the original agreement was with Ron Book and Newsome Melton, but Newsome Melton law firm was no longer part of the firm, which was his reason for bringing forth the item tonight for action with Mr. Kahn. Mr. Anderson felt the City should not move forward with Mr. Kahn in order to protect the City in case there was a fully executed contract/addendum with Mr. Book. Mr. Bailey asked if there would be an issue to cancel the contract with Book and retain Mr. Kahn. Mrs. Smith advised that Council would be able to do so as Mr. Book had not begun handling the issue in court. Residents commented on the item and said that Council should consider Mr. Kahn s proposal.

9 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 6 of 12 Motion by Mr. Anderson, seconded by Mr. Bailey, to cancel the executed engagement letter and addendum with Ron Book with regard to the opioid litigation. Deputy Mayor Holton did not agree as there was a current agreement with Mr. Book, who had provided exemplary service with the City for years. Council would be canceling the agreement for no cause. Mr. Anderson said he made motion because he felt this agreement with Mr. Book had taken far too long and he wanted to address the opioid issues now. Mr. Bailey preferred to retain Mr. Kahn as Mr. Book had an up-front fee and Mr. Kahn did not. Mr. Santiago said the City was not getting rid of Mr. Book as the City s lobbyist, but felt the best course would be with Mr. Kahn. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Holton Councilman Santiago Councilman Bailey Councilman Anderson Yea Nay Yea Yea Yea Mr. Bailey requested Mr. Kahn s proposal and Mr. Kahn distributed same. Motion by Mr. Bailey, seconded by Mr. Anderson, to authorize the City Manager to execute the Contingent Fee Retainer Agreement with Michael Kahn, P.A.; Romano Law Group; Schochor Federico and Staton, P.A.; and Spangenberg Shibley & Liber, LLP. Deputy Mayor Holton stated he would not support the motion. He said that any vendor could come before Council and ask for contracts to be cancelled. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Holton Councilman Santiago Councilman Bailey Councilman Anderson Yea Nay Yea Yea Yea 2. Appointment of one (1) member to the Community Development Advisory Board. Motion by Deputy Mayor Holton, seconded by Mr. Anderson, to appoint Amaya Vinuela to the Community Development Advisory Board to represent the advocate for low income persons position. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea.

10 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 7 of Consideration of an employment contract with Patricia Smith, City Attorney. Mrs. Smith stated the terms of the contract were identical to the former City Attorney. Motion by Mr. Santiago, seconded by Mr. Anderson, to approve the employment contract with Patricia Smith. Mr. Santiago said that in his discussions with Mrs. Smith, he questioned why she did not request the same salary as the former City Attorney. He felt she had worked hard for the City for several years, was the person for the job, and requested that her salary be amended to $169,000. Motion by Mr. Santiago, seconded by Mr. Anderson, to approve the employment contract with Patricia Smith with the amended salary of $169,000. Mr. Bailey felt the salary should come in $5,000 lower than requested, but would support the motion. Deputy Mayor Holton advised that Section 18, last sentence should remove Deputy. Mrs. Smith clarified that Mr. Hament inserted that language intentionally as the City Attorney s Office had both Deputy and Assistant City Attorneys. Deputy Mayor Holton agreed with the understanding that the City Charter would overrule the contract. Council concurred. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. COUNCIL REPORTS: 1. Mr. Anderson appointed David Weber to Utilities Advisory Board. NEW BUSINESS: * 1. Resolution No , revising the City of Palm Bay s investment policy. The City Attorney read the resolution in caption only. The resolution was approved under Consent Agenda. * 2. Consideration of amending the Joint Use Agreement with Eastern Florida State College to extend the lease agreement with Eastern Florida State College for Fire Station No. 5. Staff Recommendation: Approve the first amendment to the Joint Use Agreement with Eastern Florida State College to extend the lease agreement for Fire Station No. 5. The item, considered under Consent Agenda, was approved as recommended by City staff.

11 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 8 of 12 * 3. Consideration of submitting a grant request to the Florida Department of Economic Opportunity through the Community Planning Technical Assistance grant to develop a bicycle and pedestrian master plan. Staff Recommendation: Authorize staff to submit the scope of work and letter request, executed by the City Manager, to the Florida Department of Economic Opportunity through the Community Planning Technical Assistance grant to develop a bicycle and pedestrian master plan. The item, considered under Consent Agenda, was approved as recommended by City staff. * 4. Consideration of expenditures from the Palm Bay Police Department's Law Enforcement Trust Fund ($11,000). Staff Recommendation: Approve the expenditure of funds as specified in the City Manager s memorandum. The item, considered under Consent Agenda, was approved as recommended by City staff. * 5. Consideration of travel and training for specified City employees. Staff Recommendation: Approve the travel and training as specified. The item, considered under Consent Agenda, was approved as recommended by City staff. 6. Discussion of school resources officers. (Deputy Mayor Holton) Deputy Mayor Holton expressed his support for the safety of students and personnel at schools in Palm Bay and felt the City had the responsibility to protect the children and school staff. He said a new law was enacted by the Legislature which stated that on the first day of class for the next school year, all schools were required to have a school resource officer (SRO) or guardian. Chief Rogers said there were challenges regarding staffing and financing. He advised that the Brevard County School Board (School Board) would be discussing the matter at its next meeting on May 8 th or possibly the following meeting, which may have to be factored in as to how the City would proceed. Brevard County Police Departments could not operate under the current Memorandum of Understanding (MOU) in terms of the financing provided by the School Board and the police departments were looking to get more. Chief Rogers confirmed that there were fourteen (14) traditional schools, with only three (3) fulltime officers assigned to the two (2) high schools and one junior high school.

12 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 9 of 12 Mr. Bailey asked the recurring costs for the SRO s. Chief Rogers answered that it was approximately $76,000 per SRO for salary and benefits. Mayor Capote asked Chief Rogers recommendation. Chief Rogers advised that no action should be taken tonight and then wait to see if the School Board approves funding or the Guardian Program. Mr. Bailey asked if the school count included charter schools. Chief Rogers said there were four (4) charter schools, for a total of eighteen (18) schools. Mr. Bailey said an action item for tonight would be to draft a resolution supporting the School Board s option of using retired police officers through a certification process for the Guardian Program. Motion by Deputy Mayor Holton, seconded by Mr. Bailey, to direct the City Manager to send a letter to Dr. Blackburn stating that the City supported the Guardian Program, with the ultimate goal of having a SRO in every school. Mr. Bailey did not recommend making a motion at this meeting that may stir angst in the community. He felt that staff should start by looking at retired police officers and hire them under private contracts until the City could assess the SRO situation. Mayor Capote said it should be as simple as stating that the City supported any safety measures that protected the children. Deputy Mayor Holton said he would amend his motion to direct the City Manager to send a letter to Dr. Blackburn stating that the City supported a SRO in every school, as soon as financially able to do so, and that the City supported the Guardian Program as defined in Florida Statutes. Chief Rogers explained the Guardian Program in which individuals, through a vetting process, would be trained by the Sheriff s Department to serve in the schools in lieu of a SRO. Mr. Bailey was concerned about Council voting on a motion when they did not know the exact role of a guardian. He suggested further information be provided to Council and then have an action item at the next meeting. Deputy Mayor Holton asked how many hours of training were required to become a guardian. Chief Rogers said it was 176 hours. Katherine Wall, resident, said she wanted more than one police officer at the schools rather than an armed teacher. Randy Foster, resident, advised Council to stick to its goal of having a SRO in every school. He did not feel that a guardian would be taken seriously. Mr. Bailey asked Mr. Foster if, being a former police officer, he would be opposed to someone like himself being a guardian. Mr. Foster explained it would not be a good idea because retired officers were not in the current mindset as active officers and the Guardian Program only provided a few weeks of annual training. Bill Battin, resident, asked where the funds would come from to pay for the officers. He felt there were plenty of individuals that were ready and skilled to protect, especially from the military. Police officers should be protecting the community and not serving as a

13 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 10 of 12 bodyguard in the schools. He mentioned that Council should consider implementing a special assessment for safety of citizens. Ken Smith, resident, felt this should be at least a two-year plan and that Council should not make a rash decision on how it should be implemented. He said that the Police Chief advised that it took a rookie almost a year before he was out on the roads, but a guardian only needed 176 hours. He did not agree with having a pseudo-police officer. Aaron Parr, resident, agreed that everyone wanted to protect the children, but it was ultimately the School Board s decision. Kristine Isnardi, Brevard County Commissioner, said there was a lot of misinformation and agreed that it was the decision of the School Board. Mayor Capote suggested that the item be tabled until the first meeting in June. Mr. Santiago felt it was up to Deputy Mayor Holton if he desired to table the item. Mr. Bailey advised there was a motion on the floor. Mr. Santiago was in favor of Deputy Mayor s motion. Deputy Mayor Holton was not in favor of continuing the item. Deputy Mayor Holton clarified his motion: To direct the City Manager to submit a letter to Dr. Blackburn and the Brevard County School Board stating the City s first and primary goal was to have a SRO in all eighteen (18) public schools within the city limits of Palm Bay, to be done as soon as possible, as well as supporting the Guardian Program with emphasis on retired police and military. Mr. Bailey said that emphasis should be towards retired law enforcement officers. He added that the cost for retired law enforcement officers would be less. Mr. Anderson supported the motion with emphasis on retired law enforcement officers. Mr. Bailey said that as the School Board would be forwarding an agreement for Council s consideration after their final decision, he withdrew his second to the motion. Motion by Deputy Mayor Holton, seconded by Mr. Anderson, to direct the City Manager to submit a letter to Dr. Blackburn, Superintendent of Brevard County Schools, and the Brevard County School Board, stating that the City of Palm wishes, first and foremost, to have a School Resource Officer in all eighteen (18) traditional schools and charter schools within the city limits of the City of Palm Bay, as well as the Guardian Program with preference towards retired law enforcement. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Holton Councilman Santiago Councilman Bailey Councilman Anderson Nay Yea Yea Yea Yea 7. Consideration of payout of unused sick and administrative leave for Andrew Lannon, former City Attorney.

14 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 11 of 12 Andrew Hament, outside labor counsel representing the City, reviewed the City s Administrative Code and stated that employees that resigned with proper notice/in good standing were to receive payouts as specified. Mr. Lannon did not give any notice with his resignation. Mr. Hament reviewed Mr. Lannon s employment contract advised that his employment contract would trump the City s Administrative Code regarding administrative leave. He recommended paying the sick and administrative leave, as well as accrued vacation time. Motion by Deputy Mayor Holton, seconded by Mr. Santiago, to pay Mr. Lannon for unused vacation, sick and administrative leave per the recommendation of outside legal counsel. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. 8. Consideration of pre-suit settlement offer submitted by Andrew Lannon, former City Attorney. Andrew Hament, outside labor counsel representing the City, stated that Mr. Lannon was going through some personal issues and he felt it was necessary to place the item on the agenda for a response to Mr. Lannon. Deputy Mayor Holton asked if the City could legally respond by offering to pay health and life insurance for the next six (6) months. Mr. Hament answered in the affirmative. Mr. Anderson did not feel Council could even entertain Mr. Lannon s offer and suggested declining same. Mr. Santiago stated the response to the offer was a yes or no and felt it should not be tabled. Mr. Bailey asked that should this happen in the future with any other Charter Officer, does the Council have the option to meet with legal counsel in an Executive Session to discuss the matter. Mr. Hament said there would have to be an actual lawsuit in order to hold an Executive Session. He recommended that Council decline the offer. Motion by Mr. Santiago, seconded by Mr. Bailey, to decline the pre-suit settlement offer. Mr. Bailey said Mr. Lannon s letter said it was non-negotiable settlement offer so he assumed that Mr. Lannon was expecting a yes or no response. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. As public comments were not heard prior to the vote, Mr. Santiago withdrew his motion. Bill Battin, resident, felt it was important for the City to give Mr. Lannon everything he deserved as he had worked very hard for the City. He said in Section 19 of the employment contract, it stated that the City Attorney shall give thirty (30) days notice if he voluntary resigned. However, the City could waive the notice requirement. He felt Mr. Lannon had earned the right for Council to waive that requirement.

15 City of Palm Bay, Florida Regular Council Meeting No Minutes May 3, 2018 Page 12 of 12 Motion by Mr. Santiago, seconded by Mr. Bailey, to decline pre-suit settlement offer. Mr. Bailey questioned the waiver. Mr. Hament did not feel it was necessary as Council had agreed to give the payouts. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. ADMINISTRATIVE AND LEGAL REPORTS: There were no reports. PUBLIC COMMENTS/RESPONSES: There were no public comments. ADJOURNMENT: There being no further business, the meeting adjourned at the hour of 10:01 P.M. ATTEST: William Capote, MAYOR Terri J. Lefler, DEPUTY CITY CLERK * Identifies items considered under the heading of Consent Agenda. Indicates item was considered out of sequence or added to the agenda.

16 CITY OF PALM BAY, FLORIDA REGULAR COUNCIL MEETING NO Held on Thursday, the 17 th day of May 2018, at the City Hall Council Chambers, 120 Malabar Road, SE, Palm Bay, Florida. This meeting was properly noticed pursuant to law; the minutes are on file in the Office of the City Clerk, City Hall, Palm Bay, Florida. The meeting was called to order at the hour of 7:00 P.M. Richard Spellman, resident, gave the invocation, which was followed by the Pledge of Allegiance to the Flag. ROLL CALL: MAYOR: William Capote Present DEPUTY MAYOR: Tres Holton Present COUNCILMEMBER: Harry Santiago, Jr. Present COUNCILMEMBER: Jeff Bailey Present COUNCILMEMBER: Brian Anderson Present CITY MANAGER: Gregg Lynk Present CITY ATTORNEY: Patricia Smith Present CITY CLERK: Terese Jones Present CITY STAFF: Present was Tom Michaud, Deputy City Manager; Barney Weiss, Assistant Public Works Director; Eddie Fontanin, Utilities Director. ANNOUNCEMENTS: Deputy Mayor Holton announced the following vacancies and terms expiring, and solicited applications for same: 1. One (1) vacancy on the Enterprise Zone Development Agency (represents local financial institute or insurance entities position) One (1) vacancy on the Community Development Advisory Board (represents for-profit provider ) Two (2) terms expiring on the Community Development Advisory Board (represents employer within the city and actively engage in home building positions).++ AGENDA REVISIONS: 1. Mr. Lynk advised that Stantec Task Order No. 6 for a Fiscal Year 2017/2018 developer agreement impact fee payment scenarios analysis was added as Item No. 1, Contracts, under Procurements.

17 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 2 of 8 2. Mrs. Jones announced that a training and travel request for the Legislative Department had been added as Item No. 8, under New Business. CONSENT AGENDA: All items of business marked with an asterisk were considered under Consent Agenda and enacted by the following motion: Motion by Deputy Mayor Holton, seconded by Mr. Santiago, that the Consent Agenda be approved as presented with the removal of Item No. 3, Miscellaneous, under Procurements, and Item No. 6, under New Business, from consent. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. PROCLAMATIONS: The proclamations were read and presented. 1. Women s Lung Health Week, May 7-13, Emergency Medical Services Week, May 20-26, National Public Works Week, May 20-26, Fertilizer Free Summer Break, June 1-September 30, ADOPTION OF MINUTES: * 1. Regular Council Meeting No ; January 18, * 2. Regular Council Meeting No ; February 1, The minutes, considered under Consent Agenda, were approved as presented. PUBLIC COMMENTS/RESPONSES: (Non-agenda Items Only) Individuals commented on various issues. 1. Bill Battin, resident, asked that the Bayfront Community Redevelopment Agency (BCRA) meetings be held in Council Chambers. He commented on issues within the BCRA, such as funding sources, and he wanted to ensure that General Fund monies were not being used where only tax increment financing (TIF) funds could be spent in the BCRA. 2. Thomas Gaume, resident, commented that the BCRA meeting facility was not ADA compliant. He said there was handicapped parking, but it was not a paved lot.

18 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 3 of 8 3. Coral Cornell, resident, presented a proposal for gun violence in schools and explained the non-profit organization that she had created. She asked that all churches adopt a school(s) and for pastors to walk or drive the perimeter of the adopted school of their choice as a safety measure for the students. They would not be on the school properties. PUBLIC HEARING: 1. Request by Gary and Debra Leise for a variance to allow an existing pool and deck and a proposed screen enclosure to encroach the 8-foot side interior setback by a maximum of two (2) feet in RS-2 (Single Family Residential District) zoning (0.29 acres)(case No. V ). The Planning and Zoning Board recommended that the request be approved. The public hearing was opened. The applicant presented the request to Council. The public hearing was closed. Motion by Mr. Bailey, seconded by Mr. Anderson, to approve the variance. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. PROCUREMENTS: Miscellaneous: 1. Authorization to solicit lease purchase/financing for guaranteed energy, water and wastewater performance savings contract RFQ No Facilities Department (Honeywell International, Inc. estimated total cost of $7.4 million (payable over nineteen (19) years)). Staff Recommendation: Authorize staff to work with the City s financial advisors to solicit lease purchase/financing in an estimated total amount of $7.4 million, payable over nineteen (19) years, to fund the energy projects prior to final approval to award RFQ No for Guaranteed Energy, Water and Wastewater Performance Savings Contract; and to enter into an agreement with Honeywell International, Inc. once the financing had been approved by Council and the funding was secured. Bill Battin, resident, said that Section 19.5 of the contract stated there was no guarantee to save. He said there was no funding for roads, water or sewer, but the City would utilize bonds for energy savings. He questioned the hiring of a Special Projects Manager to oversee the project, and asked if that employee would still have the position if the contract was not approved.

19 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 4 of 8 Mr. Lynk said that savings were guaranteed. There was a reconciliation each year and if there were no savings for the City, then Honeywell would reimburse the City. The Special Projects Manager was working on other projects as well. He added that bonds required a dedicated revenue stream in order to repay the bond. The dedicated revenue stream for Honeywell would come from the savings. Motion by Mr. Santiago, seconded by Deputy Mayor Holton, to authorize to solicit lease purchase/financing as requested. Mr. Santiago saw a huge cost savings by replacing antiquated equipment and supported the request. Deputy Mayor Holton said it was about protecting the environment and supported the request. Mr. Anderson felt it was all about sustainability and going green. Mr. Bailey questioned the savings guarantee. Mrs. Smith said the only guaranteed savings were those specified in the contract. Mr. Bailey asked about previous energy saving projects in which energy audits were performed. Mr. Michaud said that any previous projects were removed from the Honeywell proposal. Mr. Bailey wanted more time to review the contract. There was a full-service Facilities Department team available and the City should not incur the debt service. He preferred to table the item. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Santiago Councilman Holton Councilman Bailey Councilman Anderson Yea Yea Yea Nay Yea * 2. Cooperative Purchase contracts, four (4) vehicles, stormwater utility (Florida Sheriff s Association contract) Public Works Department (Duval Ford - $134,221). Staff Recommendation: Approve the purchase of four (4) 2018 Ford F-250s from Duval Ford (Jacksonville) utilizing the Florida Sheriff s Association contract, in the total amount of $134,221. The item, considered under Consent Agenda, was approved as recommended by City staff. 3. Cooperative Purchase, solid waste trash and recycle carts, containers and lids (National Joint Powers Alliance contract) Public Works Department (Cascade Engineering, Inc. - $170,000).

20 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 5 of 8 Staff Recommendation: Approve the purchase of solid waste trash and recycle carts (containers and lids) from Cascade Engineering, Inc. (Grand Rapids, Michigan) utilizing the National Joint Powers Alliance contract, in an amount not to exceed $170,000. Thomas Gaume, resident, said that the Waste Management contract was nearing its end and questioned why the City would purchase more carts when they may not be needed. Mr. Lynk said more people moving into the City and additional containers were needed to support the residents. Motion by Mr. Santiago, seconded by Mr. Anderson, to approve the purchase as requested. Mr. Bailey asked the annual turnover rate on trash cans. Mr. Weiss said that approximately get damaged; 8-10 were stolen; and that were broken due to wear and tear. The request was for 770 carts which would support new residents and those households that wanted additional carts. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. Contract: 1. Financial rate and management consultant services Task Order No. 6 Utilities Department (Stantec Consulting Services - $24,808). Staff Recommendation: Authorize the Chief Procurement Officer to execute Stantec Task Order No. 6 for a Fiscal Year 2017/2018 developer agreement impact fee payment scenarios analysis in the amount of $24,808. Mr. Fontanin said the task order was the first step in revising the Code of Ordinances related to water and wastewater impact fees, and provided an overview of the process. Motion by Mr. Santiago, seconded by Deputy Mayor Holton, to approve the task order as requested. Mr. Bailey mentioned there were numerous expenditures for outside consultants coming before Council. He preferred that many of these services be handled in-house. Motion carried with members voting as follows: Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea.

21 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 6 of 8 COMMITTEE AND COUNCIL REPORTS: Councilmembers provided updates on activities of various agencies and boards on which they served as members. 1. Mr. Anderson asked the status of scheduling the Waste Management workshop. Mr. Lynk advised that staff was ready to move forward pending input from a councilmember. Mr. Anderson asked that it be scheduled sometime in June. Council concurred. 2. Deputy Mayor Holton said that on June 1, 2017, he had requested a lobbyist registration ordinance be drafted by the City Attorney s Office. Mayor Capote said that State Legislators were also drafting language and staff was waiting on same. Deputy Mayor Holton asked that a draft ordinance be presented to Council at a future meeting for consideration. He also requested an ordinance related to opioids as a public nuisance. Council concurred. NEW BUSINESS: * 1. Resolution No , naming the canoe deck at Turkey Creek Sanctuary as the Oli Johnson Canoe Deck. The City Attorney read the resolution in caption only. The resolution was approved under Consent Agenda. * 2. Resolution No , amending Resolution No , adopting fees, rates, and charges pursuant to Chapter 190, Florida Statutes. The City Attorney read the resolution in caption only. The resolution was approved under Consent Agenda. * 3. Consideration of expenditures from the Palm Bay Police Department's Law Enforcement Trust Fund ($9,300). Staff Recommendation: Approve the expenditure of funds as specified in the City Manager s memorandum. The item, considered under Consent Agenda, was approved as recommended by City staff. * 4. Acknowledgment of Investment Performance Review Report, prepared by PFM Asset Management LLC, for the quarter ended March 31, The item, considered under Consent Agenda, was acknowledged by the City Council.

22 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 7 of 8 * 5. Acknowledgement of the City s monthly financial report for March The item, considered under Consent Agenda, was acknowledged by the City Council. 6. Consideration of travel and training for specified City employees. Staff Recommendation: Approve the travel and training as specified. Mr. Bailey expressed concern with the travel for the Utilities Department and the amount of same as it was not tied to any professional certification. He felt it should be removed from the travel request. Mr. Lynk advised that it was a budgeted expense. Mr. Santiago wanted to know the nature of conference. Mr. Fontanin said that due to a reduction in staff, the purpose was to train and educate administrative staff and help them learn skills beyond their job descriptions. It was a national conference that was held once per year. He said those individuals would not be sent to such conferences every year. Motion by Mr. Santiago, seconded by Mr. Anderson, to approve the travel and training as requested. Motion carried with members voting as follows: Mayor Capote Deputy Mayor Santiago Councilman Holton Councilman Bailey Councilman Anderson Yea Yea Yea Nay Yea 7. Consideration of scheduling a workshop and special Council meeting for May Mrs. Smith requested the following executive session City of Palm Bay vs. Ranger Construction Industries, Inc. (Case No CA ) for Tuesday, May 29 th at 6:00 P.M. With the announcement of the executive session, the request to schedule a workshop regarding poverty/homeless on Tuesday, May 29 th at 6:30 P.M., would be moved to 7:00 P.M. Staff also requested a special Council meeting to consider two (2) Planning and Zoning cases, and the adoption of the annual financial report for Thursday May 24 th at 6:30 p.m.

23 City of Palm Bay, Florida Regular Council Meeting No Minutes May 17, 2018 Page 8 of 8 Council concurred to schedule a special Council meeting on Thursday, May 24, 2018, at 6:30 P.M.; an Executive Session on Tuesday, May 29, 2018, at 6:00 P.M.; and a workshop on Tuesday, May 29, 2018, at 7:00 P.M. 8. Consideration of travel and training for the Legislative Department. Staff Recommendation: Approve the travel and training as specified. Motion by Mr. Santiago, seconded by Mr. Bailey, to approve the training and travel for the Legislative Department. Mayor Capote, Yea; Deputy Mayor Holton, Yea; Councilman Santiago, Yea; Councilman Bailey, Yea; Councilman Anderson, Yea. ADMINISTRATIVE AND LEGAL REPORTS: There were no reports. 1. Mrs. Smith announced that on May 11, 2018, the City, County and Local Government Law Section of the Florida Bar presented Nick Tsamoutales, City Attorney Emeritus, with the Ralph A. Marsicano Award. This was the highest award in the section for significant contributions to the practice of local government law. PUBLIC COMMENTS/RESPONSES: A resident made a general comment. ADJOURNMENT: There being no further business, the meeting adjourned at the hour of 8:40 P.M. ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK * Identifies items considered under the heading of Consent Agenda. Indicates quasi-judicial proceeding. Indicates item was considered out of sequence or added to the agenda.

24 MEMO TO: FROM: Honorable Mayor and Members of City Council Terese M. Jones, City Clerk DATE: July 19, 2018 SUBJECT: Ordinance Nos , and Public hearings are to be held on the above subject ordinances and the captions of each read for the second and final time at tonight s Council meeting. If you should have any questions or desire additional information, please advise. /tjl Attachments

25 ORDINANCE NO AN ORDINANCE OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING THE ZONING ORDINANCE OF THE CITY OF PALM BAY BY CHANGING THE ZONING OF PROPERTY FROM SRE (SUBURBAN RESIDENTIAL ESTATE CATEGORY) TO PUD (PLANNED UNIT DEVELOPMENT) FOR A FINAL PLANNED UNIT DEVELOPMENT (PUD) OF A SINGLE-FAMILY RESIDENTIAL SUBDIVISION TO BE KNOWN AS BAYRIDGE SUBDIVISION; WHICH PROPERTY IS LOCATED AT THE NORTHWEST CORNER OF GAYNOR DRIVE AND GANTRY STREET, AND LEGALLY DESCRIBED HEREIN; PROVIDING FOR A CHANGE OF THE ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The Zoning Ordinance of the City of Palm Bay, Brevard County, Florida, is hereby amended to provide for the rezoning of property from SRE (Suburban Residential Estate Category) to PUD (Planned Unit Development), being legally described as follows: Tax Parcel 502, of the Public Records of Brevard County, Florida; Section 13, Township 29S, Range 36E; containing acres, more or less. SECTION 2. The Zoning Map of the City of Palm Bay is hereby revised to reflect this amendment. SECTION 3. The provisions within this ordinance shall take effect immediately upon the enactment date. Read in title only at Meeting No , held on July 5, 2018; and read in title only and duly enacted at Meeting No , held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK

26 ORDINANCE NO AN ORDINANCE OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING THE CODE OF ORDINANCES, TITLE V, LEGISLATIVE, CHAPTER 52, BOARDS, SUBCHAPTER CITIZENS BUDGET ADVISORY BOARD, BY REVISING PROVISIONS RELATED TO MEETINGS AND THE DUTIES AND RESPONSIBILITIES OF THE BOARD; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CITY OF PALM BAY CODE OF ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City of Palm Bay Code of Ordinances, Title V, Legislative, Chapter 52, Boards, Subchapter Citizens Budget Advisory Board, is hereby amended and shall henceforth read as follows: CITIZENS' BUDGET ADVISORY BOARD * * * Section RULES OF PROCEDURES. (B) Meetings. * * * (1) Regular meetings may be held once per month or less frequently if the Board determines there is insufficient business to warrant a meeting. However, the Board shall have at least one regular meeting per year. Special meetings may be called by a majority vote of members of the Board or as requested by the City Council. Meetings shall be noticed and open to the public. (2) Special or workshop meetings may be called by the Chairperson, a majority of the members of the Board or a majority of the City Council. (3) Any meeting date may be changed but only by a majority vote at a regularly scheduled meeting. (C) Quorum. A majority of the appointed Board members shall constitute a quorum for the transaction of business. Neither the City Manager nor the Finance Director count towards the quorum requirement. No official action shall be taken by the Board without the concurring vote of a majority of all members physically present or via teleconference at such meeting.

27 City of Palm Bay, Florida Ordinance No Page 2 of 3 * * * Section DUTIES AND RESPONSIBILITIES. * * * (C) Advise the City Council on service levels, priorities, critical needs and emergencies. Matters subject to labor bargaining or related to special districts will not be within the scope of the Citizens' Budget Advisory Board's deliberations; * * * SECTION 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed and all ordinances or parts of ordinances not in conflict herewith are hereby continued in full force and effect. SECTION 3. It is the intention of the City Council of the City of Palm Bay that the provisions of this Ordinance shall be made a part of the City of Palm Bay Code of Ordinances and the sections may be renumbered to accomplish such intention. SECTION 4. If any portion, clause, phrase, sentence or classification of this ordinance is held or declared to be either unconstitutional, invalid, inapplicable, inoperative or void, then such declaration shall not be construed to affect other portions of the ordinance; it is hereby declared to be the express opinion of the City Council of the City of Palm Bay that any such unconstitutional, invalid, inapplicable, inoperative or void portion or portions of this ordinance did not induce its passage, and that without the inclusion of any such portion or portions of this ordinance, the City Council would have enacted the valid constitutional portions thereof. SECTION 5. The provisions within this ordinance shall take effect immediately upon the enactment date.

28 City of Palm Bay, Florida Ordinance No Page 3 of 3 Read in title only at Meeting No , held on July 5, 2018; and read in title only and duly enacted at Meeting No , held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK Reviewed by CAO: Words stricken through shall be deleted; underscored words shall be included. Deletions and additions constitute the proposed amendment. Words remaining are now in effect and remain unchanged.

29 ORDINANCE NO AN ORDINANCE OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING THE CODE OF ORDINANCES, TITLE IX, GENERAL REGULATIONS, CHAPTER 110, BUSINESS TAXES, SUBCHAPTER BUSINESS TAXES; TAX RECEIPTS; RECEIPTS, IN ORDER TO COMPLY WITH FLORIDA STATUTES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CITY OF PALM BAY CODE OF ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City of Palm Bay Code of Ordinances, Title IX, Business Regulations, Chapter 110, Business Taxes, Subchapter Business Taxes; Tax Receipts; Receipts, Section , Exemptions, is hereby amended and shall henceforth read as follows: Section EXEMPTIONS. * * * (B) Veterans must be at least ten percent (10%) disabled to qualify for exemption. However, in no case shall a person be exempt from payment of a fee in excess of fifty dollars ($50.00), or as provided by state law. No Business Tax shall be charged for the following: (1) Honorably discharged wartime veterans who are permanent residents of the City of Palm Bay who carry on the business mainly by his/her personal efforts as the means of livelihood. Honorable Discharge Certificate required. (2) Physically disabled person, incapable of manual labor, with no more than one (1) employee, using his/her own capital, which does not exceed $1, Physician Certificate of Disability from performing manual labor required. (3) Spouse of an active duty military service member, who has relocated to the City of Palm Bay, pursuant to a permanent change of station order. (4) Un-remarried spouse of an honorably discharged wartime veteran who is a permanent resident of the City of Palm Bay and who carries on his/her own business mainly by personal efforts as a means of livelihood. Honorable Discharge Certificate required.

30 City of Palm Bay, Florida Ordinance No Page 2 of 3 (5) Low income individual who is receiving public assistance as defended in F.S (6) Low income individual with a household income less than 130 percent (130%) of the federal poverty level based on the current year's federal poverty guidelines. (7) Person sixty-five (65) years of age or older with no more than one (1) employee, who uses his/her own capital, which does not exceed one thousand ($ ). Proof of age required. * * * SECTION 2. The City of Palm Bay Code of Ordinances, Title IX, Business Regulations, Chapter 110, Business Taxes, Subchapter Business Taxes; Tax Receipts; Receipts, Section , Receipt Tax Schedule, is hereby amended and shall henceforth read as follows: Section RECEIPT TAX SCHEDULE. The business tax which shall be levied against every person engaging or managing businesses, professions or occupations is hereby fixed as follows: Variable Scale Variable Tax * * * Plus Professionals: $ e.g. Acupuncturist, Architect, Attorney, Auctioneer, Certified Public Accountant, Chiropractor, Clinical Counselor, Dentist, Doctor - Physician, Engineer, Geologist, Land Surveyor, Landscape Architect, Massage Therapist, Optician, Optometrist, Osteopathic Physician, Physical Therapist, Pilot, Podiatrist, Psychiatrist, Psychologist, Real Estate Broker, Real Estate Appraiser, Self-Employed Nurse/Midwife, Therapist - Pathologist, Veterinarian * * * SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed and all ordinances or parts of ordinances not in conflict herewith are hereby continued in full force and effect.

31 City of Palm Bay, Florida Ordinance No Page 3 of 3 SECTION 4. It is the intention of the City Council of the City of Palm Bay that the provisions of this Ordinance shall be made a part of the City of Palm Bay Code of Ordinances and the sections may be renumbered to accomplish such intention. SECTION 5. If any portion, clause, phrase, sentence or classification of this ordinance is held or declared to be either unconstitutional, invalid, inapplicable, inoperative or void, then such declaration shall not be construed to affect other portions of the ordinance; it is hereby declared to be the express opinion of the City Council of the City of Palm Bay that any such unconstitutional, invalid, inapplicable, inoperative or void portion or portions of this ordinance did not induce its passage, and that without the inclusion of any such portion or portions of this ordinance, the City Council would have enacted the valid constitutional portions thereof. SECTION 6. The provisions within this ordinance shall take effect immediately upon the enactment date. Read in title only at Meeting No , held on July 5, 2018; and read in title only and duly enacted at Meeting No , held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK Reviewed by CAO: Words stricken through shall be deleted; underscored words shall be included. Deletions and additions constitute the proposed amendment. Words remaining are now in effect and remain unchanged.

32 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Stormwater Utility Annual Rate Resolution The Public Works Department is requesting the adoption of the Stormwater Utility Annual Rate Resolution which authorizes the continued imposition of Stormwater Service Assessments against non-government property and Stormwater Service Fees against Government property within the Stormwater Service Area. These funds are for programs and services related to the collection, storage, treatment and conveyance of Stormwater and the continued imposition of Stormwater Assessments and Stormwater Service Fees for Stormwater Management Services. Insuring an equitable and efficient method of allocating and apportioning Stormwater Service costs among benefited properties. Council adopted resolution No , the preliminary rate resolution for Stormwater Management Services, geographically identifying the area within which the City provides Stormwater Management Services and those properties to be benefited by the City s Stormwater Management Services. Also describing the method of assigning ERU s and apportioning the cost of the Stormwater Management Services, against benefitted properties located within the Stormwater Service Area. REQUESTING DEPARTMENTS: Public Works Department, City Attorney s Office FISCAL IMPACT: The Brevard County Tax Collection office can place up to a 2% fee for processing our Stormwater Utility service fees. RECOMMENDATION: Motion to approve the Stormwater Utility Annual Rate Resolution. Attachment: 1) Annual Rate Resolution

33 RESOLUTION NO A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, RELATING TO THE PROVISION OF STORMWATER MANAGEMENT SERVICES; CONFIRMING THE PRELIMINARY RATE RESOLUTION FOR STORMWATER MANAGEMENT SERVICES; CONTINUING THE IMPOSITION OF STORMWATER SERVICE ASSESSMENTS AND FEES AGAINST CERTAIN REAL PROPERTY WITHIN THE STORMWATER SERVICE AREA; APPROVING THE UPDATED STORMWATER ROLLS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Palm Bay, Florida (the "Council"), has enacted Ordinance No , as codified at Chapter 56 of the City of Palm Bay Code of Ordinances (the "Ordinance"), which authorizes the continued imposition of Stormwater Service Assessments against non-government Property and Stormwater Service Fees against Government Property within the Stormwater Service Area to fund programs and services related to the collection, storage, treatment, and conveyance of Stormwater, and WHEREAS, the continued imposition of Stormwater Service Assessments and Stormwater Service Fees for Stormwater Management Services is an equitable and efficient method of allocating and apportioning Stormwater Service Costs among Benefited Property, and WHEREAS, the Council adopted Resolution No , the Preliminary Rate Resolution for Stormwater Management Services (the "Preliminary Rate Resolution"), geographically identifying the area within which the City provides Stormwater Management Services and those properties to be benefited by the City's Stormwater Management Services (the "Stormwater Service Area"), describing the method of assigning ERUs and apportioning the cost of the Stormwater Management Services (the "Stormwater Service Cost") against Benefitted Property located within the Stormwater

34 City of Palm Bay, Florida Resolution No Page 2 of 6 Service Area, directing the preparation of the updated Stormwater Rolls, and directing the provision of the notices required by Sections 56.42(D) and (H) of the Ordinance, and WHEREAS, pursuant to the provisions of Section 56.42(H) of the Ordinance, the City is required to confirm or repeal the Preliminary Rate Resolution, with such amendments as the Council deems appropriate, after hearing comments and receiving objections of all interested parties, and WHEREAS, the Stormwater Rolls have heretofore been updated and filed with the office of the City Clerk, as provided in Section of the Ordinance, and WHEREAS, notice of a public hearing has been published in accordance with Section 56.42(D) of the Ordinance and, if required by the terms of Section 56.42(H) of the Ordinance, mailed to each affected property owner in accordance with Section 56.42(E) of the Ordinance, notifying such property owners of the opportunity to be heard; the proof of publication and an affidavit of mailing are attached hereto as Appendices A and B respectively, and WHEREAS, a public hearing has been duly held on July 19, 2018, and comments and objections of all interested persons have been heard and considered as required by Section 56.42(H) of the Ordinance. NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. RECITALS. The above recitals are true and correct and are hereby incorporated herein by reference. SECTION 2. AUTHORITY. This resolution is adopted pursuant to the provisions of Chapter 56 of the Ordinance; the Amended and Restated Initial Assessment Resolution

35 City of Palm Bay, Florida Resolution No Page 3 of 6 (Resolution No ); the Final Assessment Resolution (Resolution No ); the Preliminary Rate Resolution (Resolution No ); the City of Palm Bay Home Rule Charter; Article VIII, Section 2(b), Florida Constitution; Sections and , Florida Statutes; and other applicable provisions of law. SECTION 3. DEFINITIONS. This resolution constitutes the Annual Rate Resolution, as defined in the Ordinance. All capitalized terms in this resolution shall have the meanings defined in the Ordinance, the Amended and Restated Initial Assessment Resolution, and the Final Assessment Resolution. SECTION 4. CONFIRMATION OF PRELIMINARY STORMWATER RATE RESOLUTION. The Preliminary Rate Resolution is hereby confirmed, subject to the amendments to the Stormwater Service Cost and Net ERU rate described in Section 6 hereof. SECTION 5. APPROVAL OF STORMWATER ROLLS. The updated Stormwater Rolls, copies of which were present or available at the public hearing, on file in the office of the City Clerk, and incorporated herein by reference, are hereby approved. The foregoing shall not be construed to require that the Stormwater Rolls be in printed form if the amount of the Stormwater Service Assessment or Stormwater Service Fee for each Tax Parcel is available on compatible electronic medium and can be determined by use of an available computer terminal. SECTION 6. STORMWATER SERVICE ASSESSMENTS AND FEES. (A) The Tax Parcels of Benefitted Property described in the Stormwater Rolls are hereby found to be benefited by the City s provision of Stormwater Management Services in an amount not less than the Stormwater Service Assessment or Stormwater

36 City of Palm Bay, Florida Resolution No Page 4 of 6 Service Fee set forth in the applicable Stormwater Roll. Adoption of this Annual Stormwater Rate Resolution constitutes a legislative determination that all parcels charged derive a benefit from the Stormwater Management Services to be provided. (B) Adoption of this Annual Stormwater Rate Resolution also constitutes a legislative determination that the Stormwater Service Assessments and Stormwater Service Fees are fairly and reasonably apportioned among the Benefitted Properties that receive the benefit from the Stormwater Management Services that is consistent with the legislative declarations, determinations and findings set forth in the Code, the Initial Stormwater Rate Resolution, and the Final Stormwater Rate Resolution. (C) The method for computing the Stormwater Service Assessments and Stormwater Service Fees and the assignment of ERUs described in the Preliminary Stormwater Rate Resolution is hereby approved. (D) For the Fiscal Year beginning October 1, 2018, the estimated Stormwater Service Cost, excluding collection costs, is $. The Stormwater Service Assessments and Stormwater Service Fees to be charged to all Benefitted Properties pursuant to the methodology set forth in the Initial Stormwater Rate Resolution will be computed for each Tax Parcel of Benefitted Property located within the Stormwater Service Area by multiplying the number of Net ERUs attributable thereto by the rate of $ per Net ERU. Additionally, any Delinquencies attributable to a Tax Parcel within the Stormwater Service Area shall be included within the Stormwater Service Assessment for such Tax Parcel, as described in the Preliminary Rate Resolution. The maximum Stormwater Service Assessment or Stormwater Fee that

37 City of Palm Bay, Florida Resolution No Page 5 of 6 may be imposed on a Tax Parcel in future fiscal years without triggering additional mailed notice requirements shall continue to be $ per Net ERU. (E) The above rate per Net ERU is hereby approved. Stormwater Service Assessments and Stormwater Service Fees for the provision of Stormwater Management Services in the amounts set forth in the Stormwater Rolls, as herein approved, are hereby levied and imposed on all Tax Parcels described in the Stormwater Rolls for the Fiscal Year beginning October 1, (E) The Stormwater Service Assessments shall constitute a lien upon the Tax Parcels so assessed equal in rank and dignity with the liens of all state, county, district or municipal taxes and non-ad valorem assessments. Except as otherwise provided by law, such lien shall be superior in dignity to all other liens, titles and claims, until paid. The lien for Stormwater Service Assessments shall be deemed perfected upon adoption by the Council of this Annual Stormwater Rate Resolution. Upon perfection, the lien for Stormwater Service Assessments collected under the Uniform Assessment Collection Act shall attach to the property included on the roll as of the prior January 1, the lien date for ad valorem taxes. SECTION 7. COLLECTION OF STORMWATER SERVICE ASSESSMENTS. (A) The Stormwater Service Assessments shall be collected pursuant to the Uniform Assessment Collection Act, as provided in Section of the Ordinance. The Public Works Director is hereby authorized and directed to certify and deliver or cause the certification and delivery of the Stormwater Roll for the Stormwater Service Assessments to the Tax Collector by September 15, 2018, in the manner prescribed by Section of the Florida Statutes. The Stormwater Roll for the Stormwater

38 City of Palm Bay, Florida Resolution No Page 6 of 6 Service Assessments, as delivered to the Tax Collector, shall be accompanied by a Certificate to Non-Ad Valorem Assessment Roll in substantially the form attached hereto as Appendix C. (B) The Stormwater Service Fees imposed against Government Property shall be billed, collected, and enforced pursuant to the alternative method of collection described in Section 56.44(B) of the Ordinance. The Stormwater Service Fees imposed against Government Property shall be collected by separate bill. SECTION 8. EFFECT OF ADOPTION OF RESOLUTION. The adoption of this Annual Stormwater Rate Resolution shall be the final adjudication of the issues presented herein (including, but not limited to, the apportionment methodology, the rate of the Stormwater Service Assessments and Stormwater Service Fees, the adoption of the updated Stormwater Rolls and the levy and lien of the Stormwater Service Assessments), unless proper steps shall be initiated in a court of competent jurisdiction to secure relief within 20 days from the date of this Annual Stormwater Resolution. SECTION 9. EFFECTIVE DATE. This Resolution shall take effect immediately upon the enactment date. This Resolution was duly enacted at Meeting of the City Council of the City of Palm Bay, Brevard County, Florida, held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK APPROVED FOR FORM AND CORRECTNESS By: Patricia D. Smith, City Attorney

39 APPENDIX A PROOF OF PUBLICATION

40

41

42 APPENDIX B AFFIDAVIT OF MAILING

43 AFFIDAVIT OF MAILING BEFORE ME, the undersigned authority, personally appeared Jarvis Middleton and Tammy Peters, who, after being duly sworn, depose and say: 1. Jarvis Middleton, as Public Works Director of City of Palm Bay, Florida (the "City"), pursuant to the authority and direction received from the Council, timely directed the preparation of the Stormwater Rolls and the preparation, mailing, and publication of notices in accordance with Ordinance No , the City's Master Assessment Ordinance, as codified at Chapter 56 of the City of Palm Bay Code of Ordinances (the "Ordinance") and in conformance with the Preliminary Rate Resolution adopted by the Council on June 7, (the "Preliminary Rate Resolution"). 2. Tammy Peters is Office Manager for Government Services Group, Inc. ("GSG"). GSG has caused the notices required by the Ordinance to be prepared in conformance with the Preliminary Rate Resolution. An exemplary form of such notice is attached to the Preliminary Rate Resolution. GSG has caused such individual notices for each affected property owner to be prepared and each notice included the following information: the purpose of the assessments; the total amount proposed to be levied against each parcel ; the unit of measurement to be applied against each parcel to determine the assessments; the number of such units contained within each parcel; the total revenue the City expects to collect by the assessments; a statement that failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title; a statement that all affected property owners have a right to appear at the hearing and to file written objections with the local governing board within 20 days of the notice; and the date, time, and place of the hearing. B-1

44 3. On or before June 28, 2018, GSG caused the mailing of the abovereferenced notices in accordance with the Ordinance and the Preliminary Assessment Resolution by First Class Mail to each affected owner, at the addresses then shown on the real property assessment tax ro ll database maintained by the Brevard County Property Appraiser for the purpose of the levy and collection of ad valorem taxes. FURTHER AFFIANTS SAYETH NOT. nt STATE OF FLORIDA COUNTY OF BREVARD -ti The foregoing Affidavit of Mailing was sworn to and subscribed before me this _u: : day of /p/:f, 2018 b_y_jar-vis-middl.at n as Public Works Director for the City of Palm Bay, Florida. He i personally known to me o ha ~J5roduced as identification and did take an oath. ~ C /Is 2'.ra, 5.,,/, 1tlac1 rinted Name: Notary Public, State of Florida At Large My Commission Expires: 2-J a Zoe:. z.. Commission No.: Cc 18 7'/57 B-2

45 STATE OF FLORIDA COUNTY OF LEON fy The foregoing Affidavit of Mailing was sworn to and subscribed before me this q day of ) l,'.\y, 2018 by Tammy Peters, Office Manager, Government Services Group, Inc.,\ a Florida corporation. She is~ sonally known to ~ or has produced as identification and did ta:~ ~ ~ Notary Public, State of Florida At Large My Commission Expires: Commission No.: ,111t11,, s,,ft. '-~~.. ANDRA N WALKER f.( t/i;,\j Commission# GG \~;A ~'! Expires November 14, 2020 '.f.f:-:i.~~~ Bonded Thru Troy Fain ll1$uram:e B-3

46 City of Palm Bay 120 Malabar Road SE Palm Bay, Florida PALM BAY, FLORIDA NOTICE OF PUBLIC HEARING FOR ADOPTION OF STORMWATER SERVICE ASSESSMENTS AND STORMWATER FEES NOTICE DATE: JUNE 28, 2018 BARDO, BRUCE F TRUSTEE 1220 TURKEY CREEK DR NE PALM BAY FL Parcel ID#: Legal Description: PALM BAY ESTATES MOBILE HOME Sequence Number: PS Dear Palm Bay Property Owner: *****NOTICE TO PROPERTY OWNER***** The past decades have brought increased awareness of the detrimental environmental impacts associated with stormwater runoff from properties, including degradation of surface waters, land erosion, flooding and collection of standing water on streets and property. In response to public demand and increased federal regulations imposed by the U. S Environmental Protection Agency's National Pollution Discharge Elimination System stormwater permitting program as implemented by the Florida Department of Environmental Protection, Palm Bay has been mandated to improve stormwater management services, which require a dedicated funding source for these services by creating a stormwater assessment and fee program to generate revenues. If implemented by the City, Stormwater Service Assessments shall be imposed against non-government Property and Stormwater Service Fees shall be imposed against Government Property in the Stormwater Service Area of the City. Stormwater assessments and fees are based upon the estimated amount of stormwater runoff generated by impervious and pervious surfaces on your property. Impervio us surfaces include the rooftop, patios, driveways, parking lots and similar areas. Pervious surfaces consist of all natural lands and other surfaces not considered impervious, but excluding identified wetlands and submerged lands. Both pervious and impervious surfaces contribute to the City's burden of managing stormwater runoff. However, the stormwater runoff potential from impervious surfaces is greater than from pervious surfaces. Based upon a stormwater engineering analysis, the City has developed a formula to measure the expected stormwater runoff from both these impervious and pervious surfaces, referred to as the "effective impervious area." The City has determined that the median single-family residence in the Stormwater Service Area includes 4,693 square feet of effective impervious area, which is the value of one "equivalent residential unit" or "ERU Value." Single-family residential properties are categorized into one of four ERU tiers based on the estimated amount of effective impervious area associated with each parcel as computed by using the building footprint of the residence. Condominium units are charged generally by calculating the total number of ERUs applicable to the condominium complex as a whole, then dividing that tota l number of ERUs by the total number of condominium residential units on the property. For general parcels, such as commercial parcels, the number of ERUs has been ca lculated individually for each parcel of property by dividing the effective impervious surface area by 4,693 square feet. If you apply and qualify, credit for privately maintained stormwater management facilities and other factors affecting the quantity or quality of stormwater runoff will be applied, as applicable, resulting in the assignment of Net ERUs. Additionally, if you apply and qualify, certain Agricultural Property is granted a credit from payment of Stormwater Service Assessments pursuant to state law. A more specific description is set forth in the Amended and Restated Initial Assessment Resolution adopted by the Council on May 18, Copies of the Amended and Restated Initial Assessment Resolution, the Final Assessment Resolution, the Preliminary Rate Resolution and the preliminary assessment roll are available for inspection at the City Clerk's Office, City Council of Palm Bay, 120 Malabar Road SE, Palm Bay, Florida Additionally, information about the Stormwater Service Assessment and Stormwater Servi ce Fee, including the appli cation for credits, is available at or by contacting the Stormwater Customer Service at (321) , option 5. The annual Stormwater Service Assessment and Stormwater Se rvice Fee rate for Fiscal Year will be $ for each Net ERU. The maximum Stormwater Service Assessment and Stormwater Service Fee that can, but is not required to, be imposed in future fiscal years without additional notice is $ per Net ERU. It is estimated that the City will collect $11,869,757 from the Stormwater Service Assessments and Stormwater Service Fees for Fiscal Year The above referenced parcel has been assigned the following ERU s and assessment amounts: The number of ERUs on the above parcel is The annual Stormwater Service Assessment/Fee for the above parcel for Fiscal Year is $ The maximum Stormwater Service Assessment/Fee for the above parcel for future fiscal years without further notice is $ The City Council of the City of Palm Bay will hold a public hearing at 7:00 p.m., or as soon thereafter as the item can be heard, on July 19, 2018, in the City Hall Council Chambers located at 120 Malabar Road SE, Pa lm Bay, Florida. Comments will be received on the proposed Stormwater Service Assessments, including their collection on the ad valorem tax bil l, and Stormwater Service Fees. You are invited to attend and participate in the hearing. You may also file written objections with the City within twenty (20 ) days of the date of this notice. Please include your name, parcel number, and the reason you object to the assessment or fee, as applicable, on all written objections. Objections should be forwarded as follows : Attention Stormwater Assessment, City Council of Pa lm Bay, 120 Malabar Road SE, Palm Bay, Florida If you decide to appeal any decision made by the Council with respect to any matter considered at the hearing, you will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, if you need a special accommodation to participate in this proceeding, please contact the Office of the City Clerk at (321 ) at least 48 hours prior to the date of the hearing. If hearing impaired, telephone the Florida Relay System at 711. Because the Stormwater Service Assessment will be collected by the Tax Collector of Brevard County, pursuant to Chapter 197, Florida Statutes, failure to pay the Stormwater Service Assessment wil l cause a tax certificate to be issued against the assessed property, which may result in a loss of title to your property. If there is a mistake on this notice it will be corrected. If you have an y questions regarding the number of ER Us assigned to your property or the amount of t_he Stormwater Service Assessment or Stormwater Service Fee, please contact the Stormwater Utility Manager by telephone at (321) , option 5. *****THIS IS NOT A BILL*****

47 APPENDIX C FORM OF CERTIFICATE TO NON-AD VALOREM ASSESSMENT ROLL

48 CERTIFICATE TO NON-AD VALOREM ASSESSMENT ROLL I HEREBY CERTIFY that, I am the Mayor of the City of Palm Bay City Council, or authorized agent, of City of Palm Bay, Florida (the "City"); as such I have satisfied myself that all property included or includable on the non-ad valorem assessment roll for Stormwater Management Services (the "Non-Ad Valorem Assessment Roll") for the City is properly assessed so far as I have been able to ascertain; and that all required extensions on the above described roll to show the non-ad valorem assessments attributable to the property listed therein have been made pursuant to law. I FURTHER CERTIFY that, in accordance with the Uniform Assessment Collection Act, this certificate and the herein described Non-Ad Valorem Assessment Roll will be delivered to the Brevard County Tax Collector by September 15, IN WITNESS WHEREOF, I have subscribed this certificate and directed the same to be delivered to the Brevard County Tax Collector and made part of the above described Non-Ad Valorem Assessment Roll this day of, CITY OF PALM BAY, FLORIDA By: Mayor [to be delivered to Tax Collector prior to September 15] C-1

49 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Utilization of the Florida Sheriffs Association Bid FSA18-VEF-13.0 Spec #19 for the purchase of Sutphen Monarch Fire Pumper Staff is requesting to utilize the Florida Sheriffs Association Bid FSA18-VEF-13.0, valid through March 31, 2020, Spec #19 for the purchase of a Monarch from Sutphen Corporation located in Dublin Ohio. The Fire Department Fleet has been routinely dealing with apparatus out-of-service times due to an aging fleet and specialized parts that are difficult to obtain. This out-of-service time has caused an increase in response times to the public, and increasing routine and emergency maintenance costs. The purchase of this fire-rescue vehicle will provide a modern, reliable, and state of the art primary emergency response unit built to the most up to date NFPA standards. It will also allow for an additional reserve apparatus by placing the previous first-run unit into a reserve capacity, and minimizing the financial and operational impact on Fleet Services. # of units Order # Dealer Make/Mo del Year FL. Sheriff's Bid Number FSA18- VEF-13.0 Spec #19 Base model price per unit Add options per unit Total Price with Options discount 1 Demo Unit 440 HS 6123 South FL. Emergency Vehicles Sutphen Monarch 2018 $364, $104, ($15,627.35) $453, In addition, an equipment package costing approximately $30,500 will be required to replace aged equipment and items that are not transferable from the older apparatus which is being placed out of service. Additional items include: piston intake relief valves, positive pressure ventilation fan, rapid attack monitor, fire attack hose and other miscellaneous equipment. These items are included in the Fiscal Impact estimate shown below. In accordance with the City s Code of Ordinance, Section 38.12(F)(4) Cooperative Purchases: The City may purchase from any cooperative contract, including but not limited to: term contracts by the State of Florida, Federal General Services Administration, and other governmental cooperatives and entities within and outside the State of Florida provided that the cooperative contract is established in compliance with the procurement procedures and requirements of the issuing body, entity, authority, or cooperative. If such other governmental or cooperative contract is utilized, the public notice requirements and the need to utilize the methods of selection processes included in this Ordinance are

50 Mayor and Council: Utilization of the Florida Sheriffs Association Bid July 19, 2018 Page 2 obviated. The ability to utilize cooperative contracts shall not be restricted by nonparticipation in the estimated quantities of the City s needs, nor inaccurate estimates of usage by the City prior to award of the cooperative contract. The City may utilize (piggyback) a contract entered into by another governmental or public entity and a provider of supplies or services required by the City, if the Chief Procurement Officer determines that it is practicable and advantageous for the City to employ this method of purchase, and such contracts specify that they are cooperative procurements at the time of solicitation. Any such contracts equal to or in excess of $100,000 shall go to the City Council for approval. This request is fully funded through the Community Development Block Grant (CDBG) in the amount of $484,000. The grant requires that the City comply with the procurement standards applicable to a local government as contained in the 2 C.F.R to 326 REQUESTING DEPARTMENTS: Fire Department, Procurement Department, Public Works Department, Growth Management Department FISCAL IMPACT: The fiscal impact is a total expenditure of $484,000 (Rescue $453,500, additional $30,500). Purchase of the fire rescue vehicle and equipment package will be fully funded by the Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program. RECOMMENDATION: Motion to approve the utilization of Florida Sheriffs Association (FSA) contract FSA18-VEF-13.0 to purchase one Custom Sutphen Monarch Fire Pumper total amount $453,500 from Sutphen Corporation, located in Dublin, Ohio. Their local Dealer is South Florida Emergency Vehicles located in Fort Myers, FL. Attachments: 1) Sutphen Corporation Cost Proposal dated 6/8/18 for fire pumper engine 2) Sutphen Vehicle Components Report for Monarch Fire Pumper 3) Florida Sheriff s Contract Notice of Award 4) HUD CDBG Substantial Amendment

51 PROPOSAL TO THE: Palm Bay Fire Rescue Deputy Chief Gianantonio 899 Carlyle Ave SE Palm Bay, FL DATE: June 8, 2018 We hereby propose and agree to furnish the following firefighting equipment upon your acceptance of this proposal: One (1) Sutphen Monarch Custom Extruded Aluminum Pumper - Demo Unit 440 FSA 18- VEF13.0 Spec 19 with Modifications (see enclosed costing spreadsheet) Complete and Delivered for the Total Sum of.. $453, The unit shall be manufactured completely in accordance to the following proposal and delivered on or before July 31, 2018, subject to delays from all causes beyond our control. This proposal shall be valid for Thirty (30) days. If the contract or purchase order is not received within this proposed duration, we reserve the right to extend, withdraw, or modify our proposal, including pricing, delivery times, and prepayment discounts as applicable. Respectfully submitted, Guy Lombardo South Florida Emergency Vehicles Authorized Representative for Sutphen Corporation SUTPHEN CORPORATION 6450 Eiterman Road Dublin, OH

52 SUTPHEN CORPORATION 6450 Eiterman Road Dublin, OH

53 Sutphen Component Report Dealership: Sutphen Corporation Customer: Sutphen Corporation Address: PO Box 158 Amlin, OH HS-6123 DEMO 440 (Southeast Pumper Demo) Name: Position: Phone: Mobile: Bill To Order#: SOB Customer#: CTB Customer: Same as Bill-to Address: 6450 Eiterman Rd. Dublin OH Ship To Quote Line Number 1 Line Item # Qty Item Description/Comments 1 1 Wheelbase = USA 1 USA STD WIRING SCHEMATIC CHASSIS, CUSTOM FRAME, 10" DOUBLE RAILS, SINGLE AXLE (50K PSI) FRONT TOW EYES, BELOW BUMPER FRONT TOW EYE FINISH, PAINTED REAR TOW EYES STEERING - ROSS TAS DRIVE LINE, SPICER, 1710 SERIES ENGINE, CUMMINS L 9 450HP DOC-DPF-DEF-SCR OBD ENGINE WARRANTY, 5 YEAR, 100,000 MILES FOR CUMMINS L AIR INTAKE/EMBER SEPARATOR FUEL FILTER/WATER SEPARATOR, PRIMARY, FLEETGUARD, FS FUEL FILTER, SECONDARY, FLEETGUARD, FF

54 Line Item # Qty Item Description/Comments TRANSMISSION, ALLISON GEN 5, EVS JACOBS ENGINE BRAKE FOR CUMMINS ISL ENGINES TRANSMISSION COOLER TRANSMISSION FLUID, CASTROL TRANSYND ALLISON TOUCH PAD SHIFTER COOLING SYSTEM FAN CLUTCH RADIATOR COOLANT RECOVERY, PRESSURIZED SYST FUEL TANK, STEEL, 65 GALLON FUEL FILL FUEL COOLER DIESEL EXHAUST FLUID TANK ALTERNATOR, NIEHOFF, 360 AMP BATTERIES, INTERSTATE TYPE 31 MHD (4) BATTERY JUMPER TERMINALS BATTERY CHARGER, KUSSMAUL LPC 40 W/REMOTE BAR GRAPH DISPLAY FRONT AXLE, MERITOR MFS A 20,000 LB SUSPENSION FRONT 20,000 LBS. 54" LEAF SUSPENSION, ENHANCED SYSTEM FRONT TIRES GOODYEAR 385/65R22.5 LRJ G x WHEELS REAR AXLE, MERITOR RS ,000 LB TOP SPEED, 68 MPH SUSPENSION REAR REYCO 27,000 LBS. LEAF TIRES, REAR, GOODYEAR 12R22.5 X 8.25 LRH G661 HIGHWAY 24,000-27,000 GVWR 2

55 Line Item # Qty Item Description/Comments TIRE PRESSURE MONITOR, QUICK PRESSURE SPECIAL Wheels ACCURIDE, ACCU-SHIELD 42 1 **CLAR NOTES, Accu-Shield selected to maintain wheel appearance on demo unit HUB COVERS, FRONT & REAR, POLISHED STS (Single Axle) CHROME LUG NUT CAPS, FRONT & REAR (Single Axle) MUD FLAPS, FRONT (PAIR) MUD FLAPS, REAR (PAIR) BRAKES MERITOR SCAM 6" FRT 7" REAR AIR BRAKE SYST 4 TANKS WABCO 1200 DRYER AIR OUTLET CONNECTION AIR COMPRESSOR, KUSSMAUL AUTO PUMP AC, 100PSI TIMER, KUSSMAUL AUTO PUMP NO ELEC STABILITY CONTROL SYS WABCO 4 CHANNEL ANTI-LOCK BRAKES MISCELLANEOUS ITEMS ON CHASSIS SPECIAL ITEM, OPTION REMOVED SPECIAL ITEM, BENDIX AD-9 AIR-DRYER 57 1 **CLAR NOTES, Install a Bendix AD9 air dryer in place of the Wabco (verbiage listed under air brake system) CAB TSAL4K 62" 10" RR 1/ CAB CERTIFICATION - STRUCTURAL INTEGRITY CAB TILT SYSTEM W/AIR TURN VALVE MANUAL BACK-UP TILT SYSTEM CAB DOORS, FULL LENGTH CAB DOOR WINDOWS, POWER 3

56 Line Item # Qty Item Description/Comments CAB SIDE WINDOWS, FIXED NO WINDOWS, BACK WALL OF CAB WINDOW TINTING (LIMO TINT 8%) SYNCHRONIZED ELECTRIC INTERMITTENT WIPERS HANDRAILS, CAB, KNURLED STAINLESS STEEL COAT HOOKS FOR GRAB HANDRAILS (4) HANDRAILS, FRONT OF CAB, KNURLED STAINLESS STEEL (PAIR) HANDRAILS, REAR CAB INTERIOR DOOR WINDOW KNURLED STS MIRRORS LANG MEKRA 300 SERIES REMOTE RAISED GRILLE, LEVEL STYLE FACADE (L9) BUMPER, 24" FORMED STEEL CHANNEL, PAINTED BUMPER SIDES, PAINTED STEEL, FLAT (12"-24" EXTENSION) STORAGE WELL, DEEP CENTER, FULL WIDTH (24" BUMPER) COVER FOR BUMPER TROUGH, TREADPLATE, 4" RAISE AIR HORNS, DUAL, GROVER #2040 RECTANGULAR LANYARD CONTROL FOR AIR HORNS ELEC SIREN, FEDERAL SIGNAL PA ELEC SIREN WIRED TO STEERING WHEEL BUTTON SPECIAL Siren Speaker SIREN SPEAKERS, 100W, FEDERAL SIGNAL, ES100C (PAIR) SIREN SPEAKER(S) INSTALLED BEHIND CAB GRILLE SIREN, FEDERAL Q2B, FLUSH GRILLE MOUNT FOOT SWITCH, DRIVER'S SIDE, FOR MECH SIREN MOMENTARY SWITCH ON DASH, OFFICER'S SIDE, FOR MECH SIREN SPECIAL Headlights HEADLIGHTS, LED, FIRETECH FT-4X6, DUAL STS HOUSINGS 4

57 Line Item # Qty Item Description/Comments 88 1 **CLAR NOTES, HEADLIGHTS SHALL BE ORDERED WITH BLACK INTERIOR ALTERNATING FLASHER FOR HEADLIGHT WHELEN 400 SERIES LED FRONT TURN SIGNALS (4) INTERIOR, MULTISPEC BLACK SPECKLE PAINT W/GRAY-BLACK DURAWEAR DOOR PANEL, FULL STS REFLECTIVE MATL, INTERIOR CAB DOORS, SCOTCHLITE CHEVRONS CAB INTERIOR FLOOR COVERING, GRAY RUBBERIZED ENGINE ENCLOSURE, FULL SIZE ENGINE ENCLOSURE COVERING, SCORPION BLACK URETHANE BLEND CENTER CONSOLE W/MAP BOOK STORAGE, TOP OF ENGINE ENCLOSURE ENGINE HOOD LIGHT, LED (1) FLAT WORK SURFACE IN LIEU OF GLOVE BOX SPECIAL ITEM, CAB INTERIOR FLOOR COVERING BLACK IPOS GRAY SPECIAL ITEM, MEDICAL GLOVE BOX HOLDERS, UPPER CREW DOORS INSTRUMENTATION, BEEDE GAUGES W/ CENTER & OVERHEAD CONSOLES CAB PUMP SHIFT LOAD MANAGER, CLASS HIGH IDLE SWITCH V POWER POINT, (1) V DUAL PORT USB POWER POINT, (1) CAB ACCESSORY FUSE PANEL POWER & GROUND STUDS, UPPER COMMAND CONSOLE VEHICLE DATA RECORDER, AKRON/WELDON INTERIOR CAB LIGHTS, RED/CLEAR LED (2) 5

58 Line Item # Qty Item Description/Comments INTERIOR CREW LIGHTS, RED/CLEAR LED (2) DEFROSTER, HEATER & A/C-SEVERE CLIM (COMPACT) DEFROSTER DUCTWORK, ENTIRE WINDSHIELD TOOL MOUNTING PLATE, 25 x 19.5, TOP OF HEAT/AC UNIT DRIVER'S SEAT, USSC VALOR, AIR RIDE, ABTS HELMET STORED IN COMPARTMENT OFFICER'S SEAT, USSC VALOR, ABTS SCBA OFFICER S SEAT COMPT, FRONT DOOR W/LOCKING LATCH HELMET STORED IN COMPARTMENT CREW SEAT 1, USSC VALOR, ABTS SCBA HELMET STORED IN COMPARTMENT CREW SEAT 2, USSC VALOR, ABTS SCBA HELMET STORED IN COMPARTMENT CREW SEAT 3, USSC VALOR, ABTS SCBA FLIP-UP BASE HELMET STORED IN COMPARTMENT CREW SEAT 4, USSC VALOR, ABTS SCBA FLIP-UP BASE HELMET STORED IN COMPARTMENT SEAT COLOR, GRAY SCBA BRACKETS, IMMI SMART DOCK(5) SEAT BELT WARNING SYSTEM, AKRON / WELDON CREW SEAT COMPT, SIDE DOORS LOCKING LATCHES FOR CREW SEAT COMPARTMENT DOORS **CLAR NOTES, Use BLACK for seat color IPOS OVERHEAD STORAGE, FRONT OF 10" RR W/NET 6

59 Line Item # Qty Item Description/Comments HD STEREO, JENSEN, AM/FM/WB CAMERA SYSTEM, SAFETY VISION SV-CLCD SPECIAL ITEM, MIDNIGHT BLACKOUT PACKAGE **CLAR NOTES, Chassis: Top Lip of Bumper Textured Black Texture Front Bumper Treadplate Textured Black Texture Bumper Lid Textured Black Upper and Lower Grill Textured Black Headlight Housing Textured Black Lower Treadplate Step Textured Black Siren Q2B Housing Painted Black Front Fenderettes Black Rubber **CLAR NOTES, BACKUP CAMERA SHALL BE ORDERED WITH A BLACK HOUSING PUMP, HALE XS QMAX 1500 GPM SINGLE STAGE GEARBOX, HALE, G-SERIES, REAR MOUNTED PUMP PACKING, HALE ALLOY ANODES, HALE PUMP TEST, MISTRAS GROUP, INC AUXILIARY COOLER (HEAT EXCHANGER) STAINLESS STEEL PIPING " TANK-TO-PUMP W/CHECK VALVE VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS TANK FILL 2" VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS PRESSURE GOVERNOR, CLASS 1 TPGJ INTAKE PRESSURE CONTROL, HALE, STS " MAIN SUCTION, LEFT SIDE 7

60 Line Item # Qty Item Description/Comments " LEFT SIDE INLET VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, SWING CONTROL THREADS, NST " MAIN SUCTION, RIGHT SIDE " RIGHT SIDE INLET VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, SWING CONTROL THREADS, NST SPECIAL ITEM, FRONT SUCTION; ORDER PUMP WITH FRONT SUCTION PORT MACHINED AND CAPPED **CLAR NOTES, Order pump with front suction portion machined and capped for possible future addition of front suction when purchased " DISCHARGE, LEFT - POSITION VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS GAUGE, DISCH, CLASS 1 2.5" THREADS, NST " DISCHARGE, LEFT - POSITION VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS GAUGE, DISCH, CLASS 1 2.5" THREADS, NST " DISCHARGE, RIGHT - POSITION VALVE, HALE/CLASS 1, STS, SLOW CLOSE ACTUATOR, VALVE, PUSH/PULL, CLASS 1 8

61 Line Item # Qty Item Description/Comments GAUGE, DISCH, CLASS 1 2.5" THREADS, NST " DISCHARGE, RIGHT - POSITION VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS GAUGE, DISCH, CLASS 1 2.5" THREADS, NST DISCHARGE, 2.5" LEFT REAR VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS GAUGE, DISCH, CLASS 1 2.5" THREADS, NST " FRONT BUMPER DISCHARGE, 2" PLUMBING VALVE, AKRON, HEAVY DUTY ACTUATOR, VALVE, PUSH/PULL, CLASS GAUGE, DISCH, CLASS 1 2.5" THREADS, NST **CLAR NOTES, Swivel to be installed on driver's side in case front suction is added by purchaser DECK GUN DISCHARGE 3" VALVE, AKRON, SLOW CLOSE ACTUATOR, VALVE, PUSH/PULL, CLASS GAUGE, DISCH, CLASS 1 2.5" DECK GUN TERMINATION, THREADED (1) 2.5" CROSSLAY & (2) 2" SPEEDLAYS W/ 1.5" SWIVEL & POLY LIFT-OUT TRAY 9

62 Line Item # Qty Item Description/Comments VALVE, AKRON, HEAVY DUTY (3) ACTUATOR, VALVE, PUSH/PULL, CLASS 1 (3) GAUGE, DISCH, CLASS 1 2.5" (3) THREADS, NST (3) COVERS, ALUM/VINYL FOR CROSSLAY/SPEEDLAY MASTER PUMP DRAIN, MULTIPORT DRAIN VALVES, HALE, LIFT-UP(12) ELKHART FOAM SUPPLY SYSTEM W/FLUSH (FOR EXTERNAL EDUCTOR) FOAM TANK 30 GALLON BUILT INTO BOOSTER TANK HALE PUMP MODULE CONFIGURATION, SIDE MOUNT W/ SPEEDLAYS PRG SM3-44" W SIDE MOUNT PUMP PANEL (SPEEDLAYS) SPECIAL Pump Panel Finish POWDER COAT **CLAR NOTES, PRICE ADDED IN CHASSIS SECTION FOR BLACKOUT PACKAGE COLOR CODING (PRG) TROUGH IN RUNNING BOARD, RIGHT SIDE SPECIAL ITEM, MIDNIGHT BLACKOUT PACKAGE **CLAR NOTES, PRICE ADDED IN CHASSIS SECTION. RUNNING BOARDS, AND HOSE TROUGH TO BE TEXTURE COATED PUMP PANEL LIGHTS, LED (PRG) PUMP PANEL GAUGES & CONTROLS (PRG) PUMP PRIMER, TRIDENT, AIR (1) PRIMER BUTTON - MAIN SUCTION AIR HORN PUSH BUTTON SWITCH ON PUMP PANEL GAUGES, MASTER, CLASS 1 4.5" (PRG) GAUGE, WATER LEVEL, CLASS 1 INTELLI-TANK 10

63 Line Item # Qty Item Description/Comments GAUGE, FOAM LEVEL, CLASS 1, INTELLI-TANK WATER TANK BRAND, UPF WATER TANK, 750 GAL, POLY BODY S2 - ALUM 43/53 LAD CHUTE BODY SUBFRAME, PUMPER/TANKER ADJUSTABLE SHELF [L1] (2) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [L1] (3) ADJUSTABLE SHELF [L2] (1) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [L2] (2) # ADJUSTABLE VERTICAL SLIDE-OUT PANEL [L3] (2) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [L3] (1) ADJUSTABLE SHELF [R1] (2) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [R1] (3) ADJUSTABLE SHELF [R2] (1) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [R2] (2) ADJUSTABLE SHELF [R3] (2) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [R3] (3) # SLIDE-MASTER TRAY [A1] (1) TURTLE TILE ON COMPT FLOOR, SHELF, TRAY OR DRAWER [A1] (1) COMPT LIGHTING, LED LIGHT STRIPS, 2 PER COMPT UNISTRUT TRACK IN COMPTS COMPT DOORS, AMDOR ROLL-UP, SATIN FINISH COMPT DOOR LOCKS, KEYED ALIKE (7) SPECIAL Hosebed Cover TREADPLATE HOSE BED DEFLECTOR W/BLACK WEBBING AT REAR 11

64 Line Item # Qty Item Description/Comments HOSEBED, REMOVABLE ALUM FLOORING HOSE BED DIVIDERS, ADJ (2) **CLAR NOTES, Install a treadplate deflector at the front of the hose bed to deflect wind up and over the hose bed. Deflector be approximately 12" wide and is to match Gwinnett Co, GA HS Install black nylon webbing across the rear of the hose bed opening. Webbing to be secured with buckles on the sides and bottom STEPS, FRONT BODY STEPS, REAR BODY (14x11 & 14x8) HANDRAILS, KNURLED STS SPECIAL Rub Rails POLY RUB RAILS ALUMINUM TREADPLATE (PRG2) SPECIAL ITEM, TAILBOARD, 18" W/45-DEGREE CORNERS SCBA CYLINDER COMPTS (2 RIGHT, 2 LEFT) DELETE 6" SUCTION HOSE DELETE STD SUCTION HOSE MTG STRAINER NOT PROVIDED SPECIAL ITEM, Low Hosebed **CLAR NOTES, Reference HS & HS-5751 for the low hosebed design SPECIAL ITEM, REAR FENDERS, SMOOTH PAINTED SPECIAL ITEM, MIDNIGHT BLACKOUT PACKAGE **CLAR NOTES, PRICE INCLUDED IN CHASSIS SECTION Dublin: Pump Panel Running Boards Textured In House Pump Panel Hose Trough Textured In House Rear Fenderettes Black Rubber Treadplate on Front of Body Compartments Textured Black Treadplate on Top of Compartments Textured Black Tailboard Textured Black Guard for Backup Camera Textured Black ALCO-LITE PEL-24 24'2 SEC & PRL-14 14' ROOF & 10' FOLDING LADDER CHUTE W/BACKBOARD STORAGE 12

65 Line Item # Qty Item Description/Comments **CLAR NOTES, Chute to hold 24' 2-sec, 14' roof, 10' folding, (2) pike poles and (2) 10' suction hoses LICENSE PLATE BRACKET W/ LIGHT, LED ELECTRICAL DESCRIPTION BACK UP ALARM, ECCO SA STEP LIGHTS, LED, WHELEN 2G AT PUMP PANEL, LED STRIP FRONT & REAR BODY SPECIAL Taillights TAILLIGHTS, FEDERAL SIGNAL SERIES FR6, LED STOP/TAIL/TURN/REVERSE, QUAD HOUSING (PAIR) ICC LIGHTS, LED UNDERCARRIAGE GROUND LIGHTS, LED OPTICAL WARNING SYSTEM, UPPER SPECIAL WLUpperA UPPER WARNING LIGHTS, ZONE A (FRONT), FEDERAL SIGNAL NAVIGATOR 72" LED LIGHT BAR, UPPER WARNING LIGHTS, ZONE B (OFFICER'S SIDE), COVERED BY ZONES A & C SPECIAL WLUpperC UPPER WARNING LIGHTS, ZONE C (REAR), FEDERAL SIGNAL LED BEACONS, VSLR1 (PAIR) UPPER WARNING LIGHTS, ZONE D (DRIVER'S SIDE), COVERED BY ZONES A & C OPTICAL WARNING SYSTEM, LOWER SPECIAL WLLowerA LOWER WARNING LIGHTS, ZONE A (FRONT), FEDERAL SIGNAL FR6 LED (QTY 4) LOWER, ZONE A - MOUNTING LOCATION (DUAL HOUSINGS) SPECIAL WLLowerB LOWER WARNING LIGHTS, ZONE B (OFFICER'S SIDE), FEDERAL SIGNAL FR6 LED, FR6* (QTY 2), MICRO PULSE LED, MPSW9* (QTY 1) LOWER, ZONE B - MOUNTING LOCATION (PUMPERS, TANKERS) (CUSTOM & COMM) SPECIAL WLLowerC LOWER WARNING LIGHTS, ZONE C (REAR), FEDERAL SIGNAL LED, FR6 (QTY 2) SPECIAL WLLowerD LOWER WARNING LIGHTS, ZONE B (OFFICER'S SIDE), FEDERAL SIGNAL FR6 LED, FR6* (QTY 2), MICRO PULSE LED, MPSW9* (QTY 1) LOWER, ZONE D - MOUNTING LOCATION (PUMPERS, TANKERS) (CUSTOM & COMM) SPECIAL ITEM, SPOTLIGHT, GOLIGHT LED (BLACK), CAB ROOF W/RISER **CLAR NOTES, Golight to be black with dash mount controller. Install on painted black riser behind main light bar. Install controller on officer s side of lower command console position # SPECIAL Work Lights DELETE UNITY WORK LIGHTS 13

66 Line Item # Qty Item Description/Comments **CLAR NOTES, The lights in the rear taillight assemblies are to be ordered with clear lenses where possible SPECIAL ITEM, WARNING LIGHT FEDERAL SIGNAL FR6 (PAIR) **CLAR NOTES, (1) additional par of Federal Signal FR6 on each side of cab above front axle ADDITIONAL SWITCH, 2-WAY FOR 12V LIGHTS (EA)(2) SPECIAL ITEM, LIGHTS, (1) Federal Signal FR9 LED, SURFACE MNT, 12V (PAIRS) **CLAR NOTES, (1) PAIR OF FR9LEDSCENE LIGHTS. LOCATED ABOVE FIXED SIDE WINDOWS ON CAB SPECIAL ITEM, LIGHTS, (1) Federal Signal FR7 LED, SURFACE MNT, 12V (PAIRS) **CLAR NOTES, (1) PAIR OF FR7LEDSCENE LIGHTS. LOCATED ON THE REAR OF THE BODY IN THE UPPER CORNERS SPECIAL ITEM, Light, Federal Signal, LED, Brow 20K Lumens, 12V SPECIAL ITEM, Light, Federal Signal, LED, Tele, 20K Lumens, 12V **CLAR NOTES, Federal Signal FR9 to be installed (1) each side of cab above fixed side windows. Lights to have LEFT CAB and RIGHT CAB switches above the driver Fixed/swivel lights to be installed (1) each side on top of body above L1/R1. Lights to be controlled from LEFT SCENE & RIGHT SCENE switches above the driver. Order all Federal Signal light heads black CORROSION REDUCTION PROGRAM (PROPOSALS) PAINT SCHEME TWO TONE CAB TO BOTTOM OF WINDSHIELD PAINT FRAME RAILS & BODY SUBFRAME -BLACK A/C CONDENSER PAINTED ROOF COLOR **CLAR NOTES, BLACK OVER RED " LETTERING, 22K (UP TO 40) **CLAR NOTES, 3" lettering to be a place holder for graphics budget for purchaser " SCOTCHLITE STRIPE AROUND TRUCK ONE PIECE "Z" STRIPE (UNDER 11-3/4") " SCOTCHLITE STRIPE ABOVE OR BELOW - EACH (2) CHEVRON STRIPING, REAR BODY OUTBOARD, REFLEXITE 14

67 Line Item # Qty Item Description/Comments CHEVRON STRIPING, ABOVE REAR COMPT DOOR, REFLEXITE MISC EQUIP - (1) PINT TOUCH-UP PAINT, STAINLESS STEEL NUTS & BOLTS ZIAMATIC SAC-44 FOLDING WHEEL CHOCKS (PAIR) MTD W/ SQCH-44H HOLDERS MANUALS (1-PRINTED & 1-CD) WITH DVD PICK-UP UNIT AT FACTORY SPECIAL ITEM, DEMO EXPENSES ONE YEAR WARRANTY NOTATIONS V SHORELINE INLET, KUSSMAUL SUPER 20 AUTO EJECT 15

68 AUTO EJECT BACK UP CAMERA FEDERAL SIGNAL 9X7 LED SCENE LIGHTS 2-1/2" DISCHARGE (2) HOSEBED DIVIDERS STORAGE COMPT. FOR (1) BACKBOARD & (3) PIKE POLES FEDERAL SIGNAL RED LED BEACONS RAISED ROOF STORAGE 5' - 8" LICENSE PLATE BRACKET 73" 24' 2-SECT. LADDER 14' ROOF LADDER 10' FOLDING LADDER (2) PIKE POLE TUBES FEDERAL SIGNAL RED LEDS R3 R2 R1 ADJ. SHELF ADJ. SHELF ADJ. SHELF ADJ. SHELF ADJ. SHELF 9'-8" ±2" SUTPHEN SUTPHEN 11 COMPT L1 L2 L3 DOORS ROLL-UP ROLL-UP ROLL-UP FEDERAL SIGNAL RED LEDS LEFT SIDE COMPARTMENTATION OPENING DIMENSIONS 37"w X 56 7/8"h 57"w X 27 5/8"h 50"w X 56 7/8"h INSIDE DIMENSIONS 43"w X 66"h X 27 1/4"d 61 1/2"w X 36 1/2"h X 27 1/4"d 53"w X 66"h X 27 1/4"d DRAWER VOLUME 40 CU. FT. 30 CU. FT. 52 CU. FT. (4) SCBA BOTTLE COMPTS. FEDERAL SIGNAL RED LEDS RUNNING BOARD HOSE TROUGH DECK GUN DISCHARGE RIGHT SIDE COMPARTMENTATION COMPT R1 R2 R3 DOORS ROLL-UP ROLL-UP ROLL-UP OPENING DIMENSIONS 37"w X 56 7/8"h 57"w X 27 5/8"h 50"w X 56 7/8"h INSIDE DIMENSIONS 43"w X 66"h X 27 1/4"d (10 1/2"d upper) 61 1/2"w X 36 1/2"h X 10 1/2"d 53"w X 66"h X 27 1/4"d (10 1/2"d upper) VOLUME 26 CU. FT. 13 CU. FT. 34 CU. FT. HOSE TROUGH W/ 4" LID REAR STEP COMPARTMENTS COMPT A1 DOORS ROLL-UP OPENING DIMENSIONS 37 1/2"w X 31"h INSIDE DIMENSIONS 40"h X 40"w X 29 1/2"d VOLUME 27 CU. FT. TOTAL: 222 CU.FT. 1 1/2" DISCHARGE 30 GALLON FOAM TANK 750 GALLON WATER TANK LANG MEKRA MIRRORS GOLIGHT LED MARKER LIGHTS FEDERAL SIGNAL LED LIGHTBAR FEDERAL SIGNAL BROW LIGHT FEDERAL SIGNAL 9X7 LED SCENE LIGHTS AIR CONDITIONING FEDERAL SIGNAL RED LEDS WHELEN 400 LED TURN SIGNALS FEDERAL SIGNAL RED LEDS L1 ADJ. SHELF ADJ. SHELF L2 ADJ. SHELF L3 T O O L B O A R D T O O L B O A R D 87" ALTERNATING HEADLIGHTS FEDERAL Q2B PAINTED STEEL BUMPER AUTO EJECT 88" 62" WHEEL CHOCKS FEDERAL SIGNAL RED LEDS 18" 185" 106" 385" DIMENSIONS SHOWN ON THIS DRAWING ARE APPROXIMATE AND ARE SUBJECT TO MINOR DEVIATIONS DURING CONSTRUCTION. IN THE EVENT OF A DISCREPANCY BETWEEN THE SUTPHEN SPECIFICATIONS AND DRAWING, THE SUTPHEN SPECIFICATIONS SHALL PREVAIL. DRAWING IS FOR REFERENCE ONLY. SOME ITEMS PROPOSED MAY NOT BE SHOWN OR NOTED. NAME: TITLE: DATE: CUSTOMER APPROVAL B FRONT BUMPER PAINTED STEEL, UPDATED COMPONENT REPORT, ADDED BLACKOUT PACKAGE MC 8/10/17 A AFTER SHOP ORDER REVIEW MC 7/20/17 REV. DESCRIPTION BY DATE THIS PRINT IS PROVIDED ON A RESTRICTED BASIS AND IS NOT TO BE USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF SUTPHEN CORPORATION. DRAWN BY: M.CLARK DATE: 7/20/17 MFG. FACILITY: DUBLIN DWG. NO.: HS-6123 DEMO 440 (SOUTHEAST DEMO) DUBLIN, OHIO CUSTOM PUMPER - S2 BODY (LOW HOSEBED) HS-6123

69 Date: May 4, 2018 To: From: Re: All Perspective Participants Steve Casey, Executive Director Sarrah Glassner, Deputy Executive Director Annette Grissom, CPP Manager Lisa Gregor, CPP Coordinator Contract Number FSA18-VEF13.0 Fire Rescue Vehicles and Other Equipment We are pleased to announce that the Florida Sheriffs Association Cooperative Purchasing Program has successfully completed its 13th nationwide cooperative bid for fire rescue vehicles and ambulances. This contract is in effect beginning May 4, 2018 through March 31, This year s bid includes 23 specifications and 366 make and model units. It offers type 1-4 ambulances and fire apparatus, including platforms, rescue units, pumper trucks, wildland vehicles and ladder trucks. The competitive process for this award began in December 1, 2017 by surveying stakeholders regarding needs for fire rescue and EMS vehicles. Specifications were developed based on these responses as well as prior year activity and new commodities were added based on recommendations of the Fire Rescue Fleet Advisory Committee. On January 1, 2018, a direct notification was sent to 58 prospective bidders to register for qualification to participate in the bid process. An advertisement of the Invitation to Bid was placed within the Florida Administrative Weekly on January 2, 2018 and again on January 30, From this Invitation to Bid, 30 bidders responded and attended a mandatory pre-bid meeting on February 21, Of these participants, 10 submitted bids and 10 bidders were awarded after a public bid opening and review. The Florida Sheriffs Association Cooperative Purchasing Program has followed the Contract Terms and Conditions to procure this contract, and requires that all users, both purchasers and awarded vendors comply as well. Contract prices are extended and guaranteed to any local government or political subdivision of the state, public educational institutions, other public agencies or authorities with the State of Florida, and entities approved by the manufacturer to participate in this contract. Out of state sales are permitted under this contract. All purchasers are bound by their local governing purchasing ordinances, rules and regulations. All awarded vendors are governed by their manufacturer agreements and the Contract Terms and Conditions.

70 List of Awards for FSA18-VEF13.0 Fire Rescue Vehicles and Other Equipment: AMBULANCE DEALERS: Quality Emergency Vehicles (QEV) Quality Emergency Vehicles (QEV) ETR, LLC REV RTC/Hall-Mark, RTC REV RTC/Hall-Mark, RTC REV RTC/Hall-Mark, RTC REV RTC/Hall-Mark, RTC Excellance, Inc. Ten-8 Ten-8 FIRE APPARATUS DEALER: Alexis Fire Equipment Company Hall-Mark, RTC Hall-Mark, RTC Ferrara Fire Apparatus, Inc. Rosenbauer South Florida Emergency Vehicles Ten-8 Ten-8 AMBULANCE MANUFACTURER: Life Line Demers Ambulance USA American Emergency Vehicles Horton Emergency Vehicles McCoy Miller Road Rescue Wheeled Coach Excellance, Inc. Braun Industries Osage Industries FIRE APPARATUS MANUFACTURER: Alexis Fire Equipment E-One Hall-Mark, RTC Ferrara Fire Apparatus, Inc. Rosenbauer Sutphen Pierce Manufacturing Skeeter Brush Trucks, LLC 2

71 CITY OF PALM BAY PUBLIC NOTICE SUBSTANTIAL AMENDMENT TO PRIOR YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLANS The City of Palm Bay, as a member of the Brevard County HOME Consortium, has adopted a Five-Year Consolidated Plan that is carried out through Annual Actions Plans that provide concise summary of the actions and activities that will be undertaken to address the priority needs and specific goals identified in the Consolidated Plan. The City of Palm Bay is hereby notifying the public of four (4) substantial amendments being made to a number of prior year Action Plans. The amendments represented herein apply only to the City of Palm Bay s Community Development Block Grant (CDBG) Program and do not affect other elements of the Brevard County HOME Consortium s Consolidated Plan. AMENDMENT NO. 1 FUNDING REDUCTION Activity Name: Exterior Improvements to Tony Rosa Community Center Original Budget: $213, Reduction in Funding: $213, Total amended budget $ 0.00 AMENDMENT NO. 2 FUNDING REDUCTION Activity Name: Interior Improvements to Tony Rosa Community Center Original Budget: $150, Reduction in Funding: $150, Total amended budget $ 0.00 AMENDMENT NO. 3 FUNDING REDUCTION Activity Name: Improvements to Greater Palm Bay Senior Center Original Budget: $217, Reduction in Funding: $217, Total amended budget $ 0.00 NEW ACTIVITY: Activity Name: Acquisition of Fire Engine for Fire Station 5 New Budget: $484, New funding received from reduction of funding to Exterior Improvements to Tony Rosa Community Center - $213,321.00, Interior Improvements to Tony Rosa Community Center - $150, and Improvements to Greater Palm Bay Senior Center - $120, AMENDMENT NO. 4 ALLOCATION OF AVAILABLE FUNDS The City of Palm Bay had previously un-reallocated funds and accumulated Program Income funding in the amount of $179, that is now being allocated to: Acquisition of Fire Tender Truck for Fire Station 5 - $272,000.00, and Acquisition of Life Saving Equipment for Fire Station 5 - $4,

72 NEW ACTIVITY Activity Name: Acquisition of Fire Tender Truck for Fire Station 5 New Budget: $272, New funding received from reduction of funding to Improvements to Greater Palm Bay Senior Center - $96, and previously un-reallocated funding and Program Income funding in the amount of $175, NEW ACTIVITY Activity Name: Acquisition of Life Saving Equipment for Fire Station 5 New Budget: $4, New funding received from previously un-reallocated funding and Program Income funding in the amount of $4, The City will hold a Public Hearing to review these changes and to receive public comment at the regularly scheduled Palm Bay City Council meeting on Thursday, July 19, 2018 at 7:00 PM in City Council Chambers, Palm Bay City Hall, 120 Malabar Road SE, Palm Bay, FL, Persons with disabilities requiring special accommodations to participate in the Public Hearing or persons requiring information in a language other than English should call Nancy Jewell, Community Development Administrator, at (321) or use (Florida Relay Services) at least forty-eight (48) hours prior to the Public Hearing. Interested persons are encouraged to provide written comment to: Nancy Jewell, Community Development Administrator City of Palm Bay 120 Malabar Road SE, Palm Bay, FL Nancy.Jewell@palmbayflorida.org All comments received by July 18, 2018 will be considered. City Council will take action on the proposed CDBG Substantial Amendment at its meeting scheduled for Thursday, July 19, 2018 at 7:00 PM in City Council Chambers, Palm Bay City Hall, 120 Malabar Road SE, Palm Bay, FL

73 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Utilization of the Houston-Galveston Area Council Bid FS12-17, Product Code GE02 for the purchase of Kenworth Classic Series Tanker Staff is requesting to utilize the Houston-Galveston Area Council Bid FS12-17, valid through November 30, 2019, Product Code GE02 for the purchase of a Kenworth Classic Series Pumper Tanker from Deep South Fire Trucks, Inc. located in Seminary, Mississippi. The Fire Department Fleet currently has only one mobile water supply fire apparatus (i.e. Fire Tender Truck). The purchase of this pumper tanker will provide another water supply fire apparatus in service and will be placed in Fire Station 5 s response area, which services the southeast part of Palm Bay, including responses to Interstate 95. Furthermore, the purchase of this water supply fire apparatus will provide a modern, reliable, and state of the art primary emergency response unit built to the most up to date NFPA standards, as well as minimize the financial and operational impact on Fleet Services. # of units Order # Dealer Make/Model Year HGAC Bid Number Base model price per unit Add options per unit Total Price with Options discount 1 Demo Unit Deep South Fire Trucks, Inc. Kenworth Classic Series Pumper Tanker 2018 HGAC FS12-17, Product Code GE02 $196, $71, $269, In addition, an equipment package costing approximately $2,180 will be required to equip the new fire apparatus. This equipment will be purchased separately from other vendors in accordance with procurement procedures, bringing the total price to $272,000. This cost is included in the Fiscal Impact estimate shown below In accordance with the City s Code of Ordinance, Section 38.12(F)(4) Cooperative Purchases: The City may purchase from any cooperative contract, including but not limited to: term contracts by the State of Florida, Federal General Services Administration, and other governmental cooperatives and entities within and outside the State of Florida provided that the cooperative contract is established in compliance with the procurement procedures and requirements of the issuing body, entity, authority, or cooperative. If such other governmental or cooperative contract is utilized, the public notice requirements and the need to utilize the methods of selection processes included in this Ordinance are

74 obviated. The ability to utilize cooperative contracts shall not be restricted by nonparticipation in the Mayor and Council: Purchase of Kenworth Classic Series Tanker July 19, 2018 Page 2 estimated quantities of the City s needs, nor inaccurate estimates of usage by the City prior to award of the cooperative contract. The City may utilize (piggyback) a contract entered into by another governmental or public entity and a provider of supplies or services required by the City, if the Chief Procurement Officer determines that it is practicable and advantageous for the City to employ this method of purchase, and such contracts specify that they are cooperative procurements at the time of solicitation. Any such contracts equal to or in excess of $100,000 shall go to the City Council for approval. This request is fully funded through the Community Development Block Grant (CDBG) in the amount of $272,000. The grant requires that the City comply with the procurement standards applicable to a local government as contained in the 2 C.F.R to 326 REQUESTING DEPARTMENTS: Fire Department, Procurement Department, Public Works Department, Growth Management Department FISCAL IMPACT: The fiscal impact is a total expenditure of $272,000 (Fire Pumper $269,820, additional $2,180). Purchase of the fire pumper tanker and equipment package will be fully funded by the Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program. RECOMMENDATION: Motion to approve the utilization of the Houston-Galveston Area Council (HGAC) contract FS12-17 to purchase one Custom Kenworth Classic Series Pumper Tanker for a total amount of $269,820 from Deep South Fire Trucks, Inc., located in Seminary, Mississippi. Attachments: 1) Deep South Fire Trucks, Inc. Cost Proposal dated 7/9/18 for fire pumper tanker 2) Deep South Vehicle Pricing Worksheet for Classic Series Pumper Tanker 3) Houston-Galveston Area Council and Deep South Fire Trucks, Inc. Contract 4) HUD CDBG Substantial Amendment LH/BM/ab

75 Palm Bay Fire Rescue July 9, Carlyle Ave SE Palm Bay, FL Anthony Gianantonio, Deputy Chief Honorable Fire Department, It is with great pleasure that Deep South Fire Trucks is able to provide you with a quote and specifications proposal for the in-stock Kenworth Tanker Pumper. We consider it both an honor and a pleasure to be able to submit a quote to Palm Bay Fire Department and thank you for the opportunity. We have always believed in 100% customer satisfaction and hope that we can demonstrate that to your department through this bid. We have always maintained an Open Plant policy and if at any time, you desire to visit our facility we welcome you to do so. We have included with this letter the Contractor specifications for the Kenworth/Deep South 2500 Gallon Tanker Pumper for your review. The carries all new warranties and the industries best Lifetime Body warranty backed by Deep South Fire Trucks. Thank you once again for your consideration and look forward to hearing from you. Price on 2500 Gallon Kenworth Tanker FOB Palm Bay, FL $ 269, *Pricing is based upon HGAC Contract FS 12/17 Sincerely and Thank You, TJ Walker, Sales Deep South Fire Trucks, Inc Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 1 of 29

76 2018 KENWORTH T-370 CHASSIS 2500 GALLON PUMPER-TANKER Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 2 of 29

77 SCOPE AND GENERAL REQUIREMENTS It is the intent of the manufacturer to provide a new fire apparatus that will withstand the continuous use encountered in the emergency firefighting service. The apparatus shall be of the latest type, symmetrically proportioned and constructed with due consideration of the load to be sustained. All parts not specifically mentioned herein, but which are necessary in order to furnish a complete fire apparatus, shall be furnished and shall conform to the best practices known to the fire apparatus industry. The apparatus shall comply with all Federal, State, and local requirements pertaining to vehicles used for firefighting, and emergency vehicles at time of contract signing. The apparatus must also comply with all requirements as specified in N.F.P.A. standards that are applicable on date of contract signing. The unit is to be of current year manufacture and is to be new and unused. The bid price shall not include any local, State, or Federal taxes. The Bidder shall not be liable for any State or Federally mandated tax or program after the sale of this apparatus. PRIME BIDDER, MANUFACTURER The apparatus will be built at Deep South Fire Trucks, 2342 US 49 North, Seminary, MS BIDDERS BACKGROUND Deep South Fire Trucks has been engaged in the manufacture of fire apparatus since 1988 and is completely owned and managed 100% by a United States of America based Company, Corporation, or United States citizen(s). TRUCK USAGE This apparatus shall be designed for use with-in the Continental Unites States, all other areas will be subject to a no warranty clause. FAMA COMPLIANCE The apparatus manufacturer must be a current member of the Fire Apparatus Manufacturer's Association (FAMA) and must provide certificate of membership. MANUFACTURER'S DISCRETION Materials, parts, or procedures used are subject to change at manufacturer's discretion at any time to provide equal or better products. COOPERATIVE PURCHASING The manufacturer shall be pleased to allow other public agencies to use the purchase agreement resulting from this invitation to bid unless the bidder expressly notes on the proposal form that prices are not available for tag-on. The condition of such use by other agencies shall be that any such agency must make and pursue contact, purchase order/contract, and all contractual remedies with the successful bidder. Such tag-ons shall be done so that the purchaser has no responsibility for performance by either the manufacturer or the agency using the contract. PRODUCT QUALITY AND WORKMANSHIP Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 3 of 29

78 The components provided and workmanship performed shall be of the highest quality available for this application. Special consideration shall be given to the following areas: A). Accessibility to various components that require periodic maintenance or lubrication checks. B). Ease of vehicle and pump operation. C). Features beneficial to the intended operation of the apparatus. Construction of the complete apparatus shall be designed to carry the loads intended to meet the road and terrain conditions and speed requirements desired when specified by the purchaser. Welding shall not be employed in the assembly of the apparatus in a manner that will prevent the removal of any major component part for service and/or repair. PAYMENT TERMS Full payment for the apparatus shall be made at time of delivery of the completed vehicle. Due to insurance liability, the apparatus will not be left at the purchaser's location without full acceptance and payment or prior agreement between the Purchaser and Bidder. Final delivery price shall not include any Local, State or Federal taxes. The manufacturer shall not be liable for any State or Federal mandated tax or program after sale or delivery of the apparatus. VEHICLE PICK UP The finished unit shall be picked up at Deep South Fire Trucks in Seminary, MS OVERALL WHEELBASE No overall wheelbase restriction has been specified for this apparatus. PUMP MODULE WIDTH No pump module width restriction has been specified for this apparatus. ANGLE OF APPROACH The angle of approach for the apparatus shall not be less than eight (8) degrees as specified by the current edition of NFPA 1901/ ANGLE OF DEPARTURE The angle of departure for the apparatus shall not be less than eight (8) degrees as specified by the current edition of NFPA 1901/ NFPA COMPLIANCE The National Fire Protection Association standard #1901 (most recent edition) is hereby adopted and made a part of these specifications, the same as if they were written out in full detail, insofar as they apply with the exception of any sections dealing with Equipment Recommended for Various Types of Apparatus. Bidders are to provide only the equipment requested herein and the Department will supply the rest before the apparatus is put into service. The unit shall comply with all federal, state, ICC, and DOT motor vehicle regulations, standards, and laws relating to commercial vehicles as well as to fire apparatus on the date of the bid. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 4 of 29

79 VEHICLE TOP SPEED The rear axle shall be geared for a top speed of 60 mph at engine governed RPM. NFPA TOP SPEED STATEMENT NFPA-1901, 2016 Edition The maximum top speed of fire apparatus with a GVWR over 26,000 lbs. shall not exceed either 68 MPH or the manufacturer's maximum fire service speed rating for the tires installed on the apparatus, whichever is lower. NFPA-1901, 2016 Edition If the combined water tank and foam agent tank capacities on the fire apparatus exceed 1250 gallons, or the GVWR of the vehicle is over 50,000 lbs., the maximum top speed of the apparatus shall not exceed either 60 MPH or the manufacturer's maximum fire service speed rating for the tires installed on the apparatus, whichever is lower. CAB SAFETY SIGNS The following safety signs shall be provided in the cab: A label displaying the maximum number of personnel the vehicle is designed to carry shall be visible to the driver. Occupants shall be seated and belted when apparatus is in motion signs shall be visible from each seat. Do Not Move Apparatus When Light Is On sign adjacent to the warning light indicating a hazard if the apparatus is moved (as described in subsequent section). A label displaying the height, length, and GVWR of the vehicle shall be visible to driver. CHASSIS DATA LABELS The following information shall be on labels affixed to the vehicle: Fluid Data: Engine oil Engine coolant Chassis transmission fluid Pump transmission lubrication fluid Pump primer fluid (if applicable) Drive axle(s) lubrication fluid Air conditioning refrigerant Air conditioning lubrication Power steering fluid Cab tilt mechanism fluid (if applicable) Transfer case fluid Equipment rack fluid (if applicable) Air compressor system lubricant Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 5 of 29

80 Generator system lubricant (if applicable) Chassis Data: Chassis Manufacturer Production Number Year Built Month Manufactured Vehicle Identification Number Location shall be in the driver's compartment of the chassis cab. "NO RIDE" LABEL A label shall be located on the vehicle at the rear step areas, and at any cross walkways, if they exist. The label(s) shall warn personnel that riding in or on these areas while the vehicle is in motion is prohibited. DO NOT WEAR HELMET LABEL One (1) label shall be provided stating "DO NOT WEAR HELMET WHILE SEATED and shall be visible from each seated position. CHASSIS PROVIDER The chassis, as detailed in these specifications, shall be ordered and supplied by the apparatus manufacturer. BASIC CHASSIS SPECIFICATIONS MODEL: 2018 Kenworth T-370 Regular Cab Tandem Axle TYPE: Full Truck SERVICE: Fire Apparatus FRONT AXLE: 14,600 lbs. REAR AXLE: 40,000 LBS. Tandem G.C.W.: 54,600 LBS. ENGINE: PACCAR PX-9 Horse Power: 380 HP Cruise Control PTO Provision Air Compressor Air Restriction monitor EXHAUST: Single DPF RH mounted, horizontal tailpipe ALTERNATOR: Leece Neville 320 amp BATTERIES: 2100 CCA TRANSMISSION: Allison 3000EVS_P 5-SPD with PTO BRAKES: Full Air TANDEM AXLE REAR SUSPENSION Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 6 of 29

81 ENGINE EXHAUST BRAKE AIR CONDITIONING POLISHED ALUMINUM WHEELS FRONT & REAR HIGHWAY TREAD ON FRONT, ON/OFF ROAD TREAD ON REAR ONE (1) ALUMINUM 50 GALLON FUEL TANK HIGH IDLE S-CAM FRONT AND REAR BRAKES WITH ABS BRAKING SYSTEM BRIGHT FINISH WEST COAST STYLE MIRROR PAINT SHALL BE VIPER RED IN COLOR TILT WHEEL ENGINE COMPARTMENT LAMP MOUNTED INSIDE ENGINE COMPARTMENT 2 MAN CAB AIR RIDE DRIVERS SEAT ONE MAN PASSENGER SEAT HIGHWAY TREAD ON FRONT, ON/OFF ROAD TREAD ON REAR NFPA COMPLIANT SEAT BELTS AND GRAB HANDLES NFPA COMPLIANT EMBER SEPARATOR NFPA COMPLIANT SEAT BELTS AND GRAB HANDLES AIR HORNS Two (2) Grover chrome plated air horns shall be installed at the front of the vehicle. The air horns shall be mounted in full compliance of NFPA. The supply lines shall be dual 1/4" lines with equal distance from each horn. Each air horn shall be mounted, one (1) each side, on the side of the hood. Both air horns shall be controlled by a chassis manufacturer supplied horn button. HORN SELECTOR BUTTON There shall be a selector switch provided in cab to allow steering wheel button to activate either the electric horn or air horns. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 7 of 29

82 HELMET STORAGE, PROVIDED BY PURCHASER NFPA 1901, 2016 edition, section requires a location for helmet storage be provided. There is no helmet storage on the apparatus as manufactured. The Purchaser shall provide a location for storage of helmets. TIRE PRESSURE MONITORING The apparatus shall be provided with tire pressure indicating valve stem caps. The indicators shall be installed on each tire and be a heavy-duty design manufactured specifically for trucks. When tire is properly inflated, the indicator inside the cap shall be green, and when the tire is underinflated by 10%, the indicator inside the cap shall be red. HUB COVERS (front) Stainless steel hub covers shall be provided on the front axle. HUB COVERS (rear) A pair of stainless steel high-hat hub covers shall be provided on each of the rear axle hubs. COVERS, LUG NUT, CHROME Chrome lug nut covers shall be supplied on front and rear wheels. CHASSIS TOW HOOKS The front tow hooks shall be supplied by the chassis manufacturer. REAR TOW PLATES Two (2) rear tow plates with 1-1/2" I.D. holes, constructed with 1" steel plate shall be provided on the apparatus. These shall be located below the apparatus body and fastened to the rear chassis frame rails. The tow plates shall be painted black. FRONT MUD FLAPS A pair of black rubber mud flaps shall be provided and installed behind the front wheels by the chassis manufacturer. REAR MUD FLAPS A pair of black rubber mud flaps, with the Manufacturer's logo, shall be provided and installed behind the rear wheels. VEHICLE DATA RECORDER Vehicle shall be equipped with a vehicle data recorder to meet NFPA 2016 edition Standards, with access to recorder in cab. The (VDR) shall be an on-board Vehicle Data Recorder installed in the chassis cab to collect essential information in order to assist in the training and safety efforts of the department. It shall be capable of recording 100 engine-hours worth of minute by minute information. The VDR shall be capable of recording the following data at least once per second: Vehicle Speed (mph) Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 8 of 29

83 Acceleration (mph/sec) Deceleration (mph/sec) Engine Speed (RPM) Engine Throttle Position (% of Full Throttle) Anti-Lock Braking System (On/Off) Seat Occupied Status (Occupied: Yes/No by Position) Seat Belt Status (Buckled: Yes/No by Position) Master Optical Warning Device Switch (On/Off) Time (24 Hour Clock) Date (Year/Month/Day) All data stored in the VDR shall be up loadable by the user to a computer and importable into a data management software package. Data shall be password protected with access controlled by the purchaser. Software shall be delivered with the apparatus that will run on both Windows and Apple operating systems and produce the following formatted reports from the uploaded data: Raw second-by-second data over a specified data/time range Daily log for the time the engine is running for a given date (minute-by-minute output of all values) Weekly summary (maximum values each hour for each day of the week) Monthly summary (maximum values each day for each day of the month) SEAT BELT WARNING A seat belt warning system, integrated with the Vehicle Data Recorder system, shall be installed for each seat within the cab. The system shall activate an indicator light in the instrument panel, a digital seat position indicator with a seat position legend in the switch panel, and an audible alarm. The warning system shall activate when any seat is occupied with a minimum of 60 pounds, the corresponding seat belt remains unfastened, and the park brake is released. The warning system shall also activate when any seat is occupied, the corresponding seat belt was fastened in an incorrect sequence, and the park brake is released. Once activated, the visual indicators and audible alarm shall remain active until all occupied seats have the seat belts fastened. VEHICLE DATA RECORDER DOWNLOAD HARNESS A VDR download harness shall be supplied with the system to allow the data to be downloaded to a computer. CENTER CONSOLE A center console shall be furnished and shall be located between the driver and officer's seats. The top face of the console shall be designed as the switch panel for all emergency light switches. MASTER BATTERY SWITCH (Chassis Provided) A master battery switch shall be provided as detailed in the chassis specifications. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 9 of 29

84 BACK-UP ALARM One (1) 97 DB back up alarm shall be provided and installed at the rear of the unit. It shall be wired to activate when the transmission is placed in reverse. BATTERY CHARGER / AIR COMPRESSOR SYSTEM A Kussmaul model # , "Pump Plus 1200 air compressor/high output battery charger shall be provided for maintaining the vehicle's air / battery system. Unique electronic sensing circuits sense the true battery voltage while eliminating the need for external sense wires. Output current shall be volt DC. The air compressor shall maintain the air pressure in the chassis air brake system while the vehicle is not in use. The air compressor shall have a rated input at 12-volt 12 amps and an output of psi. SHORELINE POWER INLET PLATE A shoreline power receptacle information plate shall be permanently affixed at or near the power inlet. The plate shall indicate the following; Type of Line Voltage Current Rating in Amps Power Inlet Type (DC or AC). The Kussmaul auto-eject connection shall be equipped with a Red weatherproof cover. The shoreline receptacle shall be located on the driver side lower pump panel. 120 VOLT SHORELINE CONNECTION - "SUPER" AUTO EJECT One (1) Kussmaul "Super" Auto Eject model , automatic, 120-volt, 20 amp shoreline disconnect shall be provided for the on board, 110 volt battery charging systems. The disconnect shall be equipped with a NEMA 5-20 P male receptacle, which shall automatically eject the shoreline when the vehicle starter is energized. A label shall be provided indicating voltage and amperage ratings. HALE DSD 1250 GPM SIDE MOUNT PUMP ASSEMBLY 1. The pump shall be of size and design to mount on the chassis rails of a commercial and/ or custom truck chassis, and have the capacity of 1250 gallons per minute as NFPA-1901 rated performance requirements. 2. The entire pump shall be assembled and tested at the pump manufacturer's factory. 3. The pump shall function by the utilization of a driveline from the truck transmission. The engine shall provide sufficient horsepower and RPM to enable the pump to meet and exceed its rated performance. 4. The entire pump, both suction and discharge passages, shall be hydrostatically tested to a pressure of 600 PSI. The pump shall be tested at the pump manufacturer's facility to performance specifications as outlined by NFPA-1901 rated performance requirements. The pump shall be free from objectionable pulsation and vibration. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 10 of 29

85 5. The pump body and related parts shall be constructed of fine grain alloy cast iron, with a minimum tensile strength of 30,000 PSI (2,069 bar). All metal moving parts in contact with water shall be manufactured of high quality bronze or stainless steel. Any pump utilizing castings made of lower tensile strength cast iron not acceptable. 6. The pump body shall vertically split on a single plane for ease of removal of the impeller assembly. Wear rings and bearings associated with the pump body shall remove easily without disturbing the piping or mounting of the pump in chassis. 7. The pump body shall incorporate the discharge manifold system with a minimum of one (1) 4 (10.16 cm) port and nine (9) 3 (7.62 cm) ports. 8. Ball bearings support the pump shaft for minimum deflection, and maximum rigidity. The ball bearings shall be heavy-duty, deep groove, bearings in the gearbox and splash lubricated. 9. The pump shaft shall have: one (1) mechanical seal on the suction (inboard) side of the pump. The mechanical seal shall be spring loaded, maintenance-free and self-adjusting. All mechanical seal construction shall contain a silicon carbide sealing ring, stainless steel coil spring, a VitonÒ rubber cup, and a tungsten carbide seat. 10. The pump impeller shall be manufactured of hard fine grain bronze of mixed flow design. Once manufactured, the impeller shall be accurately machined and balanced. The vanes of the impeller intake eyes shall be of sufficient size and design to provide ample reserve capacity utilizing minimum horsepower. 11. The pump impeller shall have clearance rings manufactured of bronze, easy to remove, without replacing impeller or pump volute body. 12. The pump shaft shall be manufactured of heat-treated, electric furnace, corrosion resistant stainless steel for longer shaft life. The pump shaft shall be sealed with a double-lip oil seal to keep road dirt and water out of gearbox. GEARBOX 1. The pump gearbox shall be of sufficient size to withstand up to 16,000 lb/ft (7,257 kg/m) of drive through torque of the engine system. The drive unit shall be designed of ample capacity for lubrication reserve and to maintain the proper operating temperature. 2. The gearbox drive shafts shall be of heat-treated chrome nickel steel and at least 2-¾ (6.99 cm) in diameter, on both the input and output drive shafts. The drive shaft shall withstand the full torque of the engine. 3. All drive and pump shall be of the highest quality electric furnace chrome nickel steel. All bores shall be ground to size, teeth integrated and hardened, to create an extremely accurate gear for long life, smooth, quiet running, and higher load carrying capability. An accurately Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 11 of 29

86 cut spur design shall be provided to eliminate all possible end thrust. (There will be No exceptions.) 4. The pump ratio shall be selected by the apparatus manufacturer to give maximum performance with the engine and transmission selected. 5. If the gearbox is equipped with a power shift, the shifting mechanism shall be a heattreated, hard anodized aluminum power cylinder, with stainless steel shaft. An in-cab control for rapid shift shall be provided that locks in road or pump. 6. All apparatus built with automatic transmissions shall be provided three (3) green warning lights to indicate to the operator(s) when the pump has completed the shift from road to pump position. The warning lights will be located as stated: two (2) in the truck driving compartment and one (1) on the pump operator s panel adjacent to the throttle control. For manual transmissions, one (1) green warning light will be provided for the driving compartment. All lights shall have appropriate identification/instruction plates. PRIMING PUMP The priming pump shall be a positive displacement, oil-less rotary vane electric motor driven pump conforming to NFPA-1901 rated performance requirements. The pump body shall be manufactured of heat-treated anodized aluminum for wear and corrosion resistance. The pump shall be capable of producing a minimum of 24 Hg vacuum at 2,000 feet (609.6m) above sea level. The electric motor shall be a 12 VDC totally enclosed unit. The priming pump shall not require lubrication. The priming pump shall operate by a single pull control valve mounted on the pump operator s panel. The control valve shall be manufactured of bronze construction. BALL VALVES The valves including the ball shall be cast of 316 stainless steel with full flow capability. The valve shall have dual seats made of AcetalÒ Resin with dual seals made of an internally lubricated rubber compound with a steel band. The valves shall be of floating ball design with a flow pressure rating to exceed NFPA-1901 standards rating of 600 psi. The valve shall have lubrication capability from a supplied ZertÒ fitting on the adapters for the valve body with the knowledge that lubrication is not required. All 3.0 (7.62cm) discharge valves shall be supplied with a true slow close mechanism, which is required to be no less than 70 lb (31.8kg) of hand pressure over a three second throw. The valve shall also require a maximum actuation force of 75 lb (34 kg). The 2½ (6.35cm) side mounted swing handle valve shall also have a true locking mechanism, which shall be made of a cam and pin arrangement or a twist lock for true locking when the valve is gated. All side control valves will be supplied with push pull controls unless otherwise noted. The valve shall be warranted for a period of ten (10) years on all stainless-steel components, against defects in design and manufacturing processes. The wear items such as the seats, seals, and O rings shall have a warranty of two years on replacement parts only. INSTRUMENT PANEL Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 12 of 29

87 The Instrument Panel shall be stainless steel and contain the following: One (1) 4½ (11.43cm) Intake Master Gauge One (1) 4½ (11.43 cm) Discharge Master Gauge One (1) Pump Cooler Valve One (1) Engine Cooler Valve One (1) Water Level Gauge Two (2) Test Ports One (1) Panel Light Switch One (1) TPG PIPING AND MANIFOLDS All the piping and pump body attached manifolding shall be stainless steel... The complete piping system shall be designed to direct mount all 1-½ or larger ball valves onto the pump body or stainless-steel manifolds attached directly to the pump body. All NPT pipe thread connections larger than ¾ connections shall be avoided in the construction of the plumbing system. TANK FILL There shall be a 2" pump to tank fill stainless steel valve plumbed from the pump to tank with stainless steel and flex hose. Valve shall be controlled at the side pump panel with a chrome handle. PUMP AND ENGINE COOLER An engine cooler and pump cooler valve shall be installed in the instrument panel. There shall be a ⅜" turn valve installed thru the instrument panel and labeled. CERTIFICATION The pump will perform and meet the following tests to receive a Pump Certification. 100% of rated PSI net pump press. 100% of rated 165 PSI net pumps press. 70% of rated 200 PSI net pump press. 50% of rated 250 PSI net pump press 6 STEAMER INLETS Two (2) 6 steamer inlets will be provided, one (1) on the left side and one (1) on the right side. Both inlets shall have long handle chrome vented caps and a screen. 2 1/2 LEFT SIDE SUCTION One (1) 2-½" (6.35 cm) stainless steel valve shall be installed on the left side of the pump panel. The valve shall be controlled at the top pump panel with a chrome handle. The valve shall come equipped with a chrome plug, chain, inlet strainer, one (1) 2-½" (6.35 cm) NST chrome inlet swivel and one (1) ¾" bleeder/drain valve. TANK TO PUMP Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 13 of 29

88 The tank to pump valve shall be 3"(7.62cm) inline, installed between the water tank and the pump. The valve shall be a quarter turn ball type, fixed pivot design and be constructed of stainless steel. The valve shall be controlled at the side pump panel with a chrome handle. RELIEF VALVE There shall be one (1) suction side stainless steel relief pump valve provided on the pump system. UL TEST POINTS Two (2) U.L. test plugs shall be mounted on the pump panel for testing of the vacuum and pressures. DOUBLE CROSS LAYS Two (2) 1.50 crosslays shall be located above pump compartment. Each crosslay shall have one 2" (5.08cm) stainless steel valve. The crosslays shall be controlled at the pump panel with a chrome handle. There shall be a 2-½ (6.35cm) individual line gauge and ¾ quarter turn drain valve provided for each crosslay valve. Two (2) crosslay beds shall be capable of carrying 200 of 1.75 double jacket hose and there shall be one (1) dead lay for larger fire hose. There shall be an 18 oz. vinyl cover with snap style tie down system. DEAD LAY There shall be an area provided behind the crosslays and ahead of the dunnage area for a 2.5 deadlay. This area shall be covered by the cross lay tarp. 2 1/2 DISCHARGES Five (5) 2-½" (6.35cm) discharges with a stainless-steel valve shall be located on the apparatus with controls at panel. The valve shall be a quarter turn ball type and fixed pivot design to allow easy operation at all pump pressures. The 2-½" (6.35cm) outlets shall be equipped with an integral, stainless steel, 30-degree elbow terminating with 2-½" (6.35cm) MNST threads. A chrome vented cap and chain shall also be supplied. Valves shall be controlled at the top pump panel with a chrome handle. A 2-½" (6.35cm) white-faced, Interlube filled pressure gauge shall be installed on the panel near the control handle to indicate pressures from 0 to 400 P.S.I. The discharge shall also come equipped with a quarter-turn, ¾" drain valve. There shall be two (2) discharges on driver side and three (3) passenger side. VALVE CONTROLS Class 1 locking top control handles shall be provided for valve actuation. The controls shall be locked in any position. WIRING HARNESS The Class 1 electrical wiring harness shall be manufactured using GXL wire as SAE- J1128 rated performance requirements. The electrical wiring harness shall be covered by a black split convoluted loom, rated at a minimum of 275º F. All terminals shall meet the minimum pull test as required by the manufacturers pull test and crimp measurement data. All splices shall be manufactured using the ultra-sonic splice process. The harness shall be 100% connected to a DynalabÒ circuit tester to insure continuity and correct assembly. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 14 of 29

89 TPG The kit shall be equipped with a Class 1 TPG Engine Information Display for the pump operator s panel. The TPG shall provide engine RPM, system voltage display and alarm, engine oil pressure display and alarm, and engine temperature display and alarm. The TPG is available in English and Metric and utilizes SAE J-1587 data bus for its information and does not require any additional sensors to be mounted. MASTER GAUGES All Class 1 gauges shall be fully filled with pulse and vibration dampening Interlube to lubricate the internal mechanisms to prevent lens condensation and to ensure proper operation to minus 40 degrees F. The 4-½"(11.43cm) white-faced, Interlube filled pressure gauge shall indicate pressures from 0 to 400 P.S.I. for the discharge, and 30" to 400 P.S.I. for the suction. The cases shall be temperature compensated with an internal breathing diaphragm to permit fully filled cases and to allow a rigid lens with a distortion free viewing area. To prevent internal freezing and to keep contaminants from entering the gauge, the stem and Bourdon tube shall be filled with low temperature oil and be sealed from the water system using an isolating diaphragm located in the stem (no exceptions). A bright metal bezel shall be supplied for resistance to corrosion and to protect the lens and case from damage. Two (2) 4-½ (11.43cm) master pump gauges shall be supplied and mounted next to each other, adjacent to the Captain pressure governor and engine instrumentation. The intake gauge shall be located to the left of the discharge gauge. DISCHARGE GAUGES Individual Class 1 2-½ (6.35 cm) line gauges for each 2 (5.08 cm) or larger discharge shall be provided and mounted adjacent to the discharge valve control handle. The gauges shall be white-faced, Interlube filled pressure gauges and handle pressures from 0 to 400 PSI. The pressure gauge shall be fully filled with pulse and vibration dampening InterlubeÒ to lubricate the internal mechanisms to prevent lens condensation and to ensure proper operation to minus 40 degrees F. The cases shall be temperature compensated with an internal breathing diaphragm to permit filled cases and to allow a rigid lens with a distortion free viewing area. To prevent internal freezing and to keep contaminants from entering the gauge, the stem and Bourdon tube shall be filled with low temperature material and be sealed from the water system using an insolating Sub Z diaphragm located in the stem. A bright metal bezel shall be supplied for resistance to corrosion and to protect the lens and case from damage. INDIVIDUAL DRAINS All 2 (5.08cm) or larger discharge outlets shall be equipped with a ¾ ball valve drain valve or larger. MASTER PUMP DRAIN The pump shall be equipped with a Class 1 Master Pump 12 port drain to allow draining of the lower pump cavities, volute and selected water carrying lines and accessories. The drain shall have an all brass body with a stainless-steel return spring. TANK LEVEL GAUGE Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 15 of 29

90 The Class 1 tank level gauge shall indicate the liquid level on an easy to read display and show 9 levels of indication. Each tank level gauge system shall include: One (1) pressure transducer shall be mounted on the outside of the tank. All sealed foam tanks require a second transducer. One (1) set of weather resistant connectors, connecting to the digital display, to the pressure transducer and to the apparatus power. SIDE MOUNTED PUMP MODULE An aluminum extruded side mount pump module with a rearward area for a dunnage area shall be provided and located forward of the body. The pump module shall be constructed entirely of aluminum extrusions and interlocking aluminum plates. The driver and officer side pump panels shall be constructed of brushed 14-gauge stainless steel. The pump module design and mounting shall be separate from the body to allow the pump module and body to move independently of each other in order to reduce stress from frame twisting and vibration. The exterior surface of the pump module shall have a sanded finish. The pump module shall include a running board on each side of the pump module. The running board s shall be in accordance with NFPA in both step height and stepping surface. The maximum step height to each running board shall not exceed 24. The running boards shall include an aggressive surface compliant with NFPA 1901 requirements for walking surfaces. Each running board shall be bolted to the pump module and be easily removable for replacement in case of damage. PUMP PANEL LIGHTS Pump panel lighting shall be provided for a side mount pump module in accordance with NFPA. The driver side pump control panel shall have an 18 LED strip style light with clean lens mounted under a stainless-steel light shield that is directly mounted above the driver side pump panel. BOOSTER TANK GALLON LIFETIME WARRANTY The tank shall be a low-profile design tank for a low center of gravity. The tank shall be rectangular in design with flat sides and top. The tank shall be constructed of 1/2" thick polyprene sheet stock. All walls and baffles shall be constructed using the same ½" thick material. The tank shall total 2500-gallons in capacity and be baffled to NFPA standards. The tank shall be constructed of 1/2" thick Polyprene sheet stock. This material shall be noncorrosive stress relieved thermoplastic, black in color, and U.V. Stabilized for maximum protection. The tank shall be of a special configuration and is so designed to be completely independent of the body and compartments. All exterior tank joints and seems shall be extrusion welded and tested for the maximum strength and integrity. The top of the tank is fitted with removable lifting eyes designed with a 3 to 1 safety factor to facilitate easy removal. The transverse and longitudinal swash portions shall be manufactured of Ployprene material. All partitions shall be equipped with vent and air holes to permit movement of air and water between compartments. The partitions shall be designed to provide maximum water flow and meet NFPA rules. All swash partitions interlock with one another and are welded to each other as well as to the walls and the floor of the tank. The tank shall have a combination vent and fill Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 16 of 29

91 tower. The fill tower shall be constructed of 1/2" thick Polyprene and shall be a minimum dimensions of 12"x12" outer perimeter. The tower shall be located in the left front corner of the tank unless otherwise specified by the purchaser. The tower shall have a ¼" thick removable Polyprene screen and a Polyprene hinged type cover. Inside the fill tower, there shall be a combination vent overflow pipe. The vent overflow shall be a minimum of schedule 40 pipe with a minimum I.D. Of 4" that is designed to run through the tank and shall be piped behind the rear wheels where specified by the purchaser to maximize traction. There shall be one sump standard per tank. The sump shall be constructed of 1/2" black Polyprene and located in the left front corner of the tank, unless specified otherwise. The sump shall have a minimum 3"FNPT threaded outlet on the bottom for a drain plug. This shall be used a combination clean out and drain. 10" NEWTON SWIVEL DUMP REAR CENTER One (1) 10"x10 Painted Finish Newton Quick Flow Dump Valve shall be installed with the Newton 6000 swivel chute and model 4036 manual 24 telescopic extension on the apparatus booster tank. The valve shall be bolted using high grade fasteners to the tank walls at location as follows: rear center. The rear dump valve shall extend approximately 2" past the rear tailboard for dumping purposes. The dump valve setup shall be capable of discharging the water tank contents at a rate of at least 1800 G.P.M. The dump valve shall have dual electric controls for the open/close function with controls on the driver side back wall and in the cab console. REAR DIRECT TANK FILLS There shall be two (2) external 2.5 direct tank fill ports furnished on the rear of the apparatus, (1) each side. The tank fills shall have 2.5 Class One Stainless steel valves with built-in 30- degree elbow and manual swing type control handles located on each valve. The valves shall be painted to match the tank. A chrome plug and chain shall be supplied and installed on each valve. HOSE BED AND DIVIDER The hose bed shall be located directly above the booster tank and shall be free from all sharp objects such as bolts, nuts, etc., to avoid damage to fire hose. The hose bed storage area, shall have a minimum capacity of sixty-five (65) cubic feet, and shall accommodate 1000 of 5 hose. The hose-bed depth shall be 12". The hose bed shall be located directly above the booster tank and shall be free from all sharp objects such as bolts, nuts, etc., to avoid damage to fire hose. HOSE BED FLOORING Flooring to be constructed from extruded aluminum and be properly spaced for ventilation. The flooring shall be smooth and free from sharp edges to avoid hose damage. The hose bed floor shall be removable to provide access to inner body framework. ADJUSTABLE HOSE BED DIVIDER One (1) full length hose bed divider shall be fabricated of 3/16" smooth aluminum plate with an aluminum base welded to the bottom and be fully adjustable within the hose bed. The rear Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 17 of 29

92 top ends of each divider shall have a three inch radiused corner and shall be de-burred to prevent damage to the hose. Aluminum Uni-Strut will be provided horizontally at the front tank wall and a poly Uni-Strut at the rear of the tank to allow the divider to be adjustable. HOSEBED COVER The hose bed shall have a 16 oz heavy-duty hypalon cover. This cover shall have bungee cord attachment across the front, rear and down each side. COLOR SHALL BE RED GALLON DRY SIDE TANKER BODY The body shall be assembled in fixtures to ensure accurate body dimensions and squareness of door openings. After proper alignment is achieved, the body panels shall be spot-welded together to ensure proper weld penetration and then stitch-welded on all exposed seams to minimize distortion of welded assemblies. A full seam weld shall not be used due to the applied heat which shall distort sheet metal and remove the protective coating from the perimeter of the welded area. 99" WIDE FIRE BODY The fire body shall be 99" wide to provide the maximum amount of usable hose bed space, approximately 76" wide, and to extend the body fenderettes outward for better tire tread coverage. The fire body compartments shall be rated at 500# payload or greater. SUPER STRUCTURE ALUMINUM The body super structure shall be an all welded configuration utilizing a combination of 3 x 3/8 Aluminum. The super structure shall be designed to totally support the full length and width of the body. The structure shall be welded to the body side compartments to incorporate the compartments into an integral part of the body weldment. All cross tubes of the structure shall be capped and butt welded at their point of termination to prevent water from lying inside the super structure. The super structure shall be bolted to the sides of the chassis frame at four (4) points. STEPPING, STANDING, & WALKING SURFACES All stepping, standing, and walking surfaces on the body shall meet NFPA #1901 anti-slip standards. Aluminum tread plate utilized for stepping, standing, and walking surfaces shall be Alcoa No Slip type. This material shall be certified to meet the NFPA #1901 standard. Upon request by the Purchaser, manufacturer shall supply proof of compliance with this requirement. LIFETIME WARRANTY The fire apparatus body shall have a Lifetime warranty from body manufacturer. DUAL WALL COMPARTMENTS The body design shall include a "false wall" design in each lower rear compartment. This "false wall" is required in order to allow for easy accessibility to the rear electrical components. The false wall design shall have access panels in each compartment for easy access to electrical wires and components. BODY-FORMED SEVERE SERVICE ALL ALUMINUM BODY Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 18 of 29

93 The apparatus body substructure shall be constructed of high strength aluminum tubing. Body shall have the following minimal underbody design: 3- Horizontal Underbody Beams(Sub-Frame), One at front, middle, and rear of body constructed of 3 x3 x.375 Aluminum 6061-T6 Tubing 2-Pieces of 3 x 3 x T6 Aluminum Tubing running from front of body to rear transverse compartment, one each side. 2- Pieces of 3 x 3 x T6 Aluminum tubing running the full length of the body for the upper body support beams. 4- Pieces of 3 x 3 x T6 Aluminum tubing equally spaced between three horizontal underbody beams for underbody support. 4- Pieces 3 x 3 x.25 Aluminum Tubing, one at each corner of body to form outer corner support of body 4- Pieces3 x 3 x T6 Aluminum Tubing, two each side to form side body wall supports. Tubing shall be at compartment breaks for added support of body. COMPARTMENTATION: The following compartments shall be fabricated from.125 aluminum plate. L1: Street Side, rear of pump house 51" wide x 68" high x 12/24" deep, natural aluminum roll-up door. L2/L3: Street Side Over Rear Wheels 53" wide x 34" high x 12" deep, natural aluminum roll-up door. L4: Street Side, rearward of axle 51" wide x 68" high x 12/24" deep, natural aluminum roll-up door. R1: Street Side, rear of pump house 51" wide x 68" high x 12/24" deep, natural aluminum roll-up door. R2/R3: Street Side Over Rear Wheels 53" wide x 34" high x 12" deep, natural aluminum roll-up door. R4: Street Side, rearward of axle 51" wide x 68" high x 12/24" deep, natural aluminum roll-up door. SCBA BOTTLE STORAGE (8) There shall be eight (8) 8" diameter air bottle holders provided, located four each side of the wheel well area of the rear axle on the driver and passenger side. The storage tube shall be Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 19 of 29

94 constructed of high strength aluminum to provide protection for the bottles. The bottles shall be held in place by an aluminum hinged door. The door shall be painted to match the apparatus cab and body. DOVER ROLL-UP COMPARTMENT DOORS All compartments shall be equipped with Dover Roll Up Doors with the below listed specifications: CURTAIN Heavy duty construction using 13/8" pitch extruded aluminum flat faced box section slats interlocked using ball and socket joint. The slats are retained in position using self-locating nylon end clips that are easily removed for repairs or maintenance. Each interlocking slat joint has its own EPDM rubber weather seal to preclude ingress of water. The combination of seal location and ball and socket joint provides excellent sealing, rigidity and noise mitigation. BOTTOM RAIL Heavy duty extruded aluminum section 31/2" high allowing plenty of clearance with gloved hands to bar lock and also allows for adaption of a wide range of lock products. Features include an integrated handle with a rolled edge for a non-slip grip and EPDM rubber bottom seal. Nylon ends provide smooth operation and placement of magnet to trigger compartment LED lighting and cabin indicator lights. GUIDE TRACKS Side fix heavy duty 2.5 mm thick extruded one-piece anodized aluminum channel section. Features include recessed screw fixing for jamb free operation, integrated EPDM rubber seals and angled profile for LED lights to illuminate the complete compartment while also providing concealment of electrical wiring for switches and lights. RAINGUTTER AND SILL The rain gutter section, with unique back seal, ensures no water drips from the truck body onto the head of the compartment opening. The integrated EPDM rubber head seal is a bulb type proving excellent sealing properties between head and curtain while not hampering operation of the door. During opening the seal will remove excess water and limit water ingress to the compartment. The gutter fasteners are concealed behind an aluminum extrusion cover and finished with nylon end clips for a neat aesthetic finish with no sharp edges. The sill is an extruded aluminum section into which the bottom rail seal sits. The sill also incorporates a water step barrier which sits behind the shutter in the closed position. ROLLER AND COUNTER BALANCE Utilizing a 3" diameter tube and incorporating counterbalance spring(s) for light and balanced hand operation. 4" tube is used for shutters over 70" high to improve operation on larger doors. The roller is fastened to the curtain with durable and flexible nylon webbing straps that are easy to remove for maintenance and repairs. BRACKETS Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 20 of 29

95 Fabricated from 1.5 mm thick galvanized steel with perforated fastening holes for flexible location of stamped boss and corresponding axle location. A hollow steel axle is used for weight reduction. Incorporating a 4" diameter nylon wheel to assist operation and reduce noise. Brackets allow for minimum head room requirements and allow maximum opening size for access to the compartment. Alternative sliding door arrangements are also available. LIFT BAR A lift bar comes as standard. FINISH The compartment doors shall be anodized aluminum finish. COMPARTMENT LIGHTING - DUAL LED track-style compartment lighting shall be integrated into the door side track and run the height of the compartment and shall be angled inward to shine light onto all interior surfaces. The compartment light for each door shall be activated individually by each door when in the open position. ZOLETONE COATING Each compartment shall be coated on the inside with Zolotone industrial coating for skid and scratch resistance. ACCESS PANELS Removable access panels shall be provided in all lower compartments to access spring pins, fuel tank sender, electrical junction compartment and rear body mounts. Protective panels shall be located in the rear compartments providing access to the lights and associated wiring. The covers shall also serve as protective covers to prevent inadvertent damage to lights or wiring from tools or equipment located in the compartment. DOOR AJAR INDICATOR A red flashing light shall be provided in the cab of truck in clear view of driver to warn of open compartment door. SIDE BODY FENDER One side body fender shall be installed on each side of body between front and rear compartments and over wheel well area. Fender shall be manufactured of.125 aluminum with painted finish to match the body. REAR FENDERETTES The rear fenders shall be equipped with easily replaceable, polished extruded aluminum fenderettes. The fenderettes shall be equipped with a rubber gasket molding between the body panel and the fenderette. COMPARTMENT TOPS Compartment tops shall be covered with polished aluminum tread plate on both sides. The compartment tops shall be flanged up at hose bed wall, and shall have a 90-degree flange Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 21 of 29

96 downward over the top of compartments. DRIP MOLDING Compartment tops over all side compartments shall have a 45-degree flange formed out to provide protection against water run off. FASTENERS All exterior fasteners used for holding panels or tread plate shall be stainless steel. In no case shall pop rivets or self-tapping screws be used. COMPARTMENT VENTS All compartments shall be vented per NFPA to allow for ventilation and air circulation. BODY RUB RAILS Sacrificial aluminum plate rub rails shall be mounted at the base of the body, extend outward a minimum 3/4", downward 2" and flange inward 1". The rub rails shall extend the full length of the main body and wrap around the rear body corners. Rub rails shall be designed to bolt to the body from the bottom side of the compartment area, so as not to damage the body side panels on initial impact and to provide for ease of replacement. HANDRAILS All handrails used on apparatus shall be 1-1/4" diameter knurled extruded aluminum supported at each end by a chrome plated stanchion. All rails shall be designed and mounted to reduce the possibility of hand slippage and to avoid snagging of hose, equipment, or clothing. Drain holes shall be provided in the bottom of all vertically mounted assist handles. Handrails shall be installed in the following locations: Two (2) 24 vertical handrails, (one each side) at the rear One (1) 42 horizontal handrail above the rear dump valve REAR FOLDING STEPS FOR TANK ACCESS The following areas shall have steps installed: Four (4) chrome folding steps, NFPA approved size and spec on the left rear of the vehicle. SAFETY SIGN(S) AT REAR STEP AND CROSS WALKWAY(S) Safety sign(s) shall be located on the vehicle at the rear step, and at any cross walkway(s), to warn personnel that riding in or on these areas while the vehicle is in motion is prohibited. MUD FLAPS Heavy duty mud flaps shall be provided behind the rear wheels. SLIDE IN LADDER STORAGE There shall be slide in ladder storage provided on the apparatus, the Ladders shall slide in the rear right side of apparatus. This storage compartment shall be capable of holding one (1) 24 extension ladder and one (1) 14 roof ladder, and one (1) 10 attic ladder. The compartment shall have polished aluminum diamond plate door and positive latching. The door shall be Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 22 of 29

97 switched to the "Open Door Indicator Light" in the cab to alert the driver if the door is not closed. There shall be poly stripping provided in the floor of the 14 and 24 slide to prevent metal to metal contact. SLIDE IN DUMP TANK STORAGE There shall be slide in dump tank storage shall be provided on the apparatus. The 3000-gallon dump tank shall slide in the rear left side of apparatus. This storage compartment shall be capable of holding one (1) 3000-gallon dump tank with aluminum framing. Compartment shall have polished aluminum diamond plate door and positive latching. The door shall be switched to the "Open Door Indicator Light" in the cab to alert the driver if the door is not closed. There shall be poly stripping provided in the floor of the dump tank slide to prevent metal to metal contact. SUCTION HOSE STORAGE BOX-COMPARTMENT TOPS There shall be a suction hose tray provided on each side of the apparatus body on compartment tops. The racks shall be constructed of polished aluminum diamond plate and be capable of holding one (1) 10 section of 6 suction hose each. REAR TAILBOARD The rear tailboard shall be fabricated of the same materials as used in the apparatus body. The tailboard shall be an independent assembly fastened to the rear body structural framing to provide body protection and a solid rear stepping platform. The rear of the apparatus body shall be vertical in design - otherwise known as a 'flat-back'. On the rear body surface, a sign shall be attached that states: "DO NOT RIDE ON REAR STEP, DEATH OR SERIOUS INJURY MAY RESULT." The rear tailboard and body shall be constructed such that the angle of departure shall be no less than 8 degrees at the rear of the apparatus when fully loaded (Per NFPA 1901). LED TAILLIGHTS Technic 60 Series Tri-Cluster LED taillights shall be provided. The lights shall be located two (2) each side of the rear compartment face. The light colors shall be red for the stop/taillight, Amber Arrow for turn, and clear for the back-up light. DECK LIGHTS / WORK LIGHTS Two (2) 6" Unity model AG chrome plated deck lights shall be provided and mounted on the rear stanchions, one (1) each side. Each individual deck light shall be controlled by an individual switch mounted on each light, as well as by a single master switch in the master warning switch console. The deck lights shall also serve as rear work lights to illuminate the rear of the apparatus to meet NFPA-1901 requirements. CAB PERIMETER SCENE LIGHTS There shall be two (2) Techniq E-100 white LED lights with grommets provided, one (1) for each cab door. PUMP HOUSE PERIMETER LIGHTS Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 23 of 29

98 There shall be two (2) Techniq E-100, white LED lights with grommets provided under the pump panel running boards, one (1) each side. BODY PERIMETER SCENE LIGHTS There shall be two (2) Techniq E-100, white LED lights with grommets provided under at the rear step area of the body, one (1) each side shining to the rear. 12 VOLT BODY ELECTRICAL SYSTEM All electrical lines in the body shall be protected by automatic circuit breakers, conveniently located to permit ease of service. Flashers, heavy solenoids and other major electrical controls shall be located in a central area near the circuit breakers. All lines shall be color and function coded every 3", easy to identify, oversized for the intended loads and installed in accordance with a detailed diagram. A complete wiring diagram shall be supplied with the apparatus. Wiring shall be carefully protected from weather elements and snagging. Heavy duty loom shall be used for the entire length. Grommets shall be utilized where wiring passes through panels. In order to minimize the risk of heat damage, wires run in the engine compartment area shall be carefully installed and suitably protected by the installation of heat resistant shielded loom. All electrical equipment shall be installed to conform to the latest federal standards as outlined in NFPA NFPA LIGHTING PACKAGE The following warning light package shall include all of the minimum warning light and actuation requirements for the current revision of the NFPA 1901 Fire Apparatus Standard. LIGHT PACKAGE ACTUATION CENTER CONSOLE There shall be a center console mounted between cab seats with all emergency switches and controls. Center console shall be constructed of aluminum with black Zolotone finish and have clip board storage. NFPA ZONE A, UPPER One (1) 56.00" Whelen, Justice LED lightbar shall be mounted on the cab roof. This lightbar shall include the following: Four (4) red flashing CON3 LED modules facing forward. Two (2) white flashing CON3 LED modules facing forward. Two (2) red flashing LIN6 LED modules one (1) in each front corner. Two (2) red flashing LIN6 LED modules, one (1) in each rear corner. All lenses shall be clear. There shall be a switch located in the cab on the switch panel to control the light bar. To meet NFPA requirements, all white warning lights shall be when the parking brake is applied. NFPA ZONE C, UPPER Two (2) Whelen L31HF LED lights shall be mounted one (1) each side at the rear of the body. A Whelen LED red light shall be provided on the left side and Whelen LED amber light shall be provided on the right side. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 24 of 29

99 LED ZONE LIGHTS There shall be twelve (12) Whelen LED 600 Series zone lights mounted on the apparatus per NFPA regulations. Lights shall be wired to light control panel and have red lenses. Lights shall be located in following areas: Two (2) front grill Two (2) front fenders Two (2) mid-ship at pump panel Two (2) mid-ship ahead of wheels Two (2) mid-ship behind of wheels Two (2) on rear lower of body neat S/T/T SIX (6) SCENE LIGHTS There shall be six (6) sealed Whelen 600 LED area scene lights, two mounted on each side of apparatus front and rear of tank facing outward and two on rear facing backward. Each scene light shall have switches and labels mounted in cab for easy usage. They shall be switched in the cab, left, right & rear and the rear lights hall come on with reverse signal. BACK-UP ALARM A solid-state back-up alarm shall be provided and installed at the rear of the apparatus under the tailboard. The back-up alarm shall activate automatically when the transmission is placed in reverse gear and the ignition is "on". ELECTRONIC SIREN One (1) Whelen # 295SDA1, 100-watt electronic siren shall be provided featuring: bottom mount control head in cab, "Si-Test" self-diagnostic feature, six (6) function siren, radio repeat and public address. The electronic siren and speaker shall meet the NFPA required SAE certification to ensure compatibility between the siren and speaker. The siren control head shall have all emergency lighting controls embedded in control head and be mounted in dash. SPEAKER There shall be one (1) speaker provided. The speaker shall be a Whelen model SA315P black nylon composite, 100-watt, with through bumper mounting brackets. Each speaker shall be connected to the siren amplifier. The speaker(s) shall be mounted behind the bumper on the driver's side. PUMP ENCLOSURE WORK LIGHTS Work lighting shall be provided inside the pump enclosure by means of one (1) LED light with om/off function connected to the pump panel light switch. SCOTCH-LITE STRIPE A four (4) inch high "Scotch-Lite" stripe shall be provided. The stripe shall be applied on a minimum of 60 percent of each side of the unit, 60 percent on the rear of the unit and 40 Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 25 of 29

100 percent on the front of the unit. The Scotch Lite stripe layout shall be determined by the Fire Department. The Scotch-Lite shall be White in color. FRONT CAB LETTERING Scotch-Lite with drop shadow lettering shall be provided on the cab driver's and officer's doors per the fire department requirements. The design of the lettering on the cab doors shall be designed to fit in the area available. Lettering provided on the driver's and officer's cab doors shall be 3" high. REAR BODY CHEVRONS Chevron striping shall be applied to the entire rear wall. The chevrons shall consist of 6" wide reflective striping at 45-degree angles from the tailboard in an inverted "V" pattern coming down from the center. The stripes shall alternate red reflective, yellow reflective, red reflective, etc... MISCELLANEOUS HARDWARE One bag of miscellaneous hardware shall be supplied with the finished apparatus. This hardware shall consist of nuts, bolts, screws, washers, etc. used in the manufacture of the apparatus. PAINT Manufacturer s paint process shall follow all current painting requirements that are used in the industry and the paint shall be of the highest quality and finish. The body shall be painted: Viper Red Prior to reassembly and reinstallation of lights, handrails, door hardware and any miscellaneous body items, an isolation tape or gasket material must be used to prevent damage to the finish painted surfaces. A nylon washer shall be installed under each acorn nut or metal screw that is fastened directly to a painted body surface. PAINT ENVIRONMENTAL IMPACT Truck manufacturer shall follow all current federal, state and local paint guidelines to limit the impact on the environment. PAINT CHASSIS FRAME ASSEMBLY The chassis frame assembly shall remain the color and paint quality as received from the chassis manufacturer. The frame and components shall not be repainted. Components that are considered part of the "frame assembly" are frame rails, cross members, axles, suspension, steering gear and the fuel tank. PAINT, COMPARTMENT INTERIOR The compartment interior shall be painted with Zolotone gray spatter finish for ease of cleaning and to make it easier to touch up scratches and nicks. PAINT FINISH WARRANTY Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 26 of 29

101 The proposed paint finish will be warranted for a period of ten (10) years from the date of acceptance of the unit. Details of warranty coverage, limitations and exclusions shall be included in the specific warranty document. TOUCH-UP PAINT A container of touch-up paint will be provided to match the cab color. ACCESSORIES One (1) Folding Dump Tank, 3000 Gallon with Aluminum Frame Two (2) 10 x 6 Suction Hoses with Barrel Strainer WARRANTY {ONE YEAR} A one (1) year new vehicle warranty will be provided, upon delivery and acceptance of the vehicle. The warranty will ensure that the vehicle has been manufactured to the contract specifications and will be free from defects in material and workmanship that may appear under normal use and service within the warranty period. The warranty may be subject to different time and mileage limitations for specific components and parts. This warranty is issued to the original purchaser of the vehicle. The warranty will not apply to any parts or components that are warranted directly by their manufacturers. The warranty will not apply to routine maintenance requirements as described in the service and operator's manual. No warranty whether expressed, implied, statutory or otherwise including, but not limited to any warranty of merchantability or fitness for purpose will be imposed. The manufacturer or representative will be notified in writing within the warranty period of any failure of the vehicle to comply with the specified warranty. If requested, the purchaser will promptly return the apparatus, component or part to the manufacturer for inspection of any defect in material or workmanship occurring within the applicable time limits. The manufacturer will either repair or replace any defective components or parts. Repair or replacement of the defective item will be at the sole discretion of the manufacturer. The Basic Vehicle Warranty covers all components and parts unless specifically covered by other descriptions or otherwise excluded herein. Repair or replacement of components will be done without cost to the purchaser when performed within the warranty period. Warranty repairs will not constitute an extension of the original warranty period, either for the entire apparatus or any specific components or parts. The warranty will be inclusive and in lieu of all other warranties whether written, oral or implied, including but not limited to any warranty of merchantability or fitness for purpose. The warranty will be void and the manufacturer will not be obligated to repair or replace any component or part where the necessity of such replacement or repair, in the opinion of the manufacturer, is due in whole or in part to loads in excess of factory rated capacities, modification or alteration, accident or other misuse or abuse of the vehicle. In no event will the manufacturer be liable for special or consequential damages including but not limited to injuries to persons or damage to property or loss of vehicle use. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 27 of 29

102 The apparatus will be maintained and serviced, by the purchaser, according to the prescribed schedules outlined in the operators and service manuals. As a condition of the warranty the manufacturer may require that receipts or other evidence be provided to verify that maintenance and service has been performed. COMPONENT WARRANTY INTERVALS COMMERCIAL CHASSIS The commercial chassis and all of the chassis related components will only be covered by the Chassis Manufacturer's warranty as provided to the vehicle manufacturer. A copy of the chassis manufacturer's warranty will be supplied to define additional details of the warranty provisions. ITEMS EXCLUDED FROM WARRANTY To better understand the warranty, the following is a description of some conditions that are not covered by this warranty. LOOSE FASTENERS: Nuts, bolts and screws may loosen due to road shocks, engine vibration, etc. Maintaining necessary tightness is your responsibility. Glass and lens breakage and scratches. Chrome, aluminum, or stainless components with bright finishes - general rust and/or staining, bluing or yellowing, rust pits and/or nicks caused by road debris, streaks, stains and corrosion caused by severe wash solutions or road salts. OTHER: Some further examples that we are not responsible for are as follows: Traveling expense; Road calls; Unauthorized towing charges; Accident repairs, loss of apparatus use; Communications charges; Cost of rental equipment; Repair or replacement of items not furnished or installed by us. Road tests or Dynamometer testing. Tires are covered by their respective manufacturer's warranty. MODIFICATIONS TO ORIGINAL EQUIPMENT If dealers or customers cause any vehicle modifications or equipment installations to be performed and these modifications or installations adversely affect other vehicle components or vehicle performance, we will not accept any product liability or claims under the terms of this warranty. These claims and any required repairs would be the responsibility of the person doing the modification or installation. CHANGES IN COMPONENT SPECIFICATIONS Specifications for components (make or model) installed on the apparatus, manufactured by companies other than the apparatus manufacturer are subject to change without notice. Specifications for such components will be as available at the time of manufacture of the apparatus. The apparatus manufacturer will not be held liable for any specification deviations from original contract specifications on such components made by the original component manufacturer. BODY STRUCTURE WARRANTY Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 28 of 29

103 The proposed body will be warranted against structural defects for the lifetime of unit from the date of acceptance of the unit. Details of warranty coverage, limitations and exclusions are included in the specific warranty document. PAINT FINISH WARRANTY The proposed paint finish will be warranted for a period of seven (7) years from the date of acceptance of the unit. Details of warranty coverage, limitations and exclusions are included in the specific warranty document. WATER TANK (LIFETIME) The proposed water tank will be warranted by the water tank manufacturer for the lifetime of tank after in service date. A copy of the manufacturer's warranty will be supplied to define additional details of the warranty provisions. HALE FIRE PUMP (FIVE/YEAR) Hale hereby warrants to the original buyer that products manufactured by Hale are free of defects in material and workmanship for a period of five (5) years from the date the product is first placed into service, parts and labor. NFPA COMPLIANCE Truck shall meet all NFPA Guidelines and Recommendations. Deep South Fire Trucks, Inc Hwy 49 N P.O. Box 293 Seminary, MS (800) (601) Direct - (601) Fax Page 29 of 29

104 Contract Pricing Worksheets Rev NOTE: Purchase Orders are not valid unless a copy of the completed worksheet and the customer's order are faxed to HGACBuy at: This Workbook contains three versions of HGACBuy's Contract Pricing Worksheet. One is for Standard Equipment / Services, one is for Catalog or Price Sheet type purchases, and the third is for Motor Vehicles only. See tabs at bottom to select appropriate Worksheet. Please contact H-GAC staff about use of the worksheets if you have any questions.

105 CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only Contract No.: FS Date Prepared: 7/5/2018 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to Therefore please type or print legibly. Buying Agency: Contact Person: Phone: Fax: Product Code: DS-100 Fill Lines x 2 GE02 Description: Cost Contractor: Prepared By: Phone: Fax: Cost 8500 DS-216 Hard Suction Rack DS-303 Ground Lights DS-304 LED Light Package DS-307 LED Scene Light x DS Gallon Dump Tank 1350 Cost DS-416 6" Suction Hose x TRAV-7 Travel to FL C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) KW-1D Tandem Axle City of Palm Bay DS-123 Deck Gun Plumbing Classic Series Tanker A. Product Item Base Unit Price Per Contractor's H-GAC Contract: DS-243 Air Horns DS-250 Tow Eyes DS-324 Kussmaul Deduct P-1 Hale 500 Pump P-7 Hale 1250 GPM Module T-6 Tank Upgrade x 5 Sandra Urban-Special Projects sandra.urban@palmbayflorida.org Description DS-134 Dump Valve Electric Control DS-129 Swivel Dump DS-212 Roll Up Doors X 8 Deep South Fire Trucks TJ Walker dsfiretrucks@bellsouth.net Description Subtotal From Additional Sheet(s): 8000 Subtotal B: Description Cost Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) Subtotal C: 0 Quantity Ordered: 1 X Subtotal of A + B + C: = Subtotal D: E. H-GAC Order Processing Charge (Amount Per Current Policy) F. Trade-Ins / Other Allowances / Special Discounts / Freight / Installation Description Cost Subtotal From Additional Sheet(s): For this transaction the percentage is: Description 0% Subtotal E: 2000 Cost Delivery Date: Jun-18 G. Total Purchase Price (D+E+F): Subtotal F:

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111 CITY OF PALM BAY PUBLIC NOTICE SUBSTANTIAL AMENDMENT TO PRIOR YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLANS The City of Palm Bay, as a member of the Brevard County HOME Consortium, has adopted a Five-Year Consolidated Plan that is carried out through Annual Actions Plans that provide concise summary of the actions and activities that will be undertaken to address the priority needs and specific goals identified in the Consolidated Plan. The City of Palm Bay is hereby notifying the public of four (4) substantial amendments being made to a number of prior year Action Plans. The amendments represented herein apply only to the City of Palm Bay s Community Development Block Grant (CDBG) Program and do not affect other elements of the Brevard County HOME Consortium s Consolidated Plan. AMENDMENT NO. 1 FUNDING REDUCTION Activity Name: Exterior Improvements to Tony Rosa Community Center Original Budget: $213, Reduction in Funding: $213, Total amended budget $ 0.00 AMENDMENT NO. 2 FUNDING REDUCTION Activity Name: Interior Improvements to Tony Rosa Community Center Original Budget: $150, Reduction in Funding: $150, Total amended budget $ 0.00 AMENDMENT NO. 3 FUNDING REDUCTION Activity Name: Improvements to Greater Palm Bay Senior Center Original Budget: $217, Reduction in Funding: $217, Total amended budget $ 0.00 NEW ACTIVITY: Activity Name: Acquisition of Fire Engine for Fire Station 5 New Budget: $484, New funding received from reduction of funding to Exterior Improvements to Tony Rosa Community Center - $213,321.00, Interior Improvements to Tony Rosa Community Center - $150, and Improvements to Greater Palm Bay Senior Center - $120, AMENDMENT NO. 4 ALLOCATION OF AVAILABLE FUNDS The City of Palm Bay had previously un-reallocated funds and accumulated Program Income funding in the amount of $179, that is now being allocated to: Acquisition of Fire Tender Truck for Fire Station 5 - $272,000.00, and Acquisition of Life Saving Equipment for Fire Station 5 - $4,

112 NEW ACTIVITY Activity Name: Acquisition of Fire Tender Truck for Fire Station 5 New Budget: $272, New funding received from reduction of funding to Improvements to Greater Palm Bay Senior Center - $96, and previously un-reallocated funding and Program Income funding in the amount of $175, NEW ACTIVITY Activity Name: Acquisition of Life Saving Equipment for Fire Station 5 New Budget: $4, New funding received from previously un-reallocated funding and Program Income funding in the amount of $4, The City will hold a Public Hearing to review these changes and to receive public comment at the regularly scheduled Palm Bay City Council meeting on Thursday, July 19, 2018 at 7:00 PM in City Council Chambers, Palm Bay City Hall, 120 Malabar Road SE, Palm Bay, FL, Persons with disabilities requiring special accommodations to participate in the Public Hearing or persons requiring information in a language other than English should call Nancy Jewell, Community Development Administrator, at (321) or use (Florida Relay Services) at least forty-eight (48) hours prior to the Public Hearing. Interested persons are encouraged to provide written comment to: Nancy Jewell, Community Development Administrator City of Palm Bay 120 Malabar Road SE, Palm Bay, FL Nancy.Jewell@palmbayflorida.org All comments received by July 18, 2018 will be considered. City Council will take action on the proposed CDBG Substantial Amendment at its meeting scheduled for Thursday, July 19, 2018 at 7:00 PM in City Council Chambers, Palm Bay City Hall, 120 Malabar Road SE, Palm Bay, FL

113 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Purchase of Construction/Heavy Equipment for Stormwater Utility Pursuant to Council Resolution No , funding is available for the SWU to purchase the Equipment listed below. These units will be procured utilizing the Florida Sheriff s Association Bid #17-VEH15.0. Price Extension Bid # FSA16-VEH Cat Skid Steer (Spec 28) $146, $146, VEH15.0 Ring Power Corporation, FL Cat Excavator (Spec 40) $188, $188, VEH15.0 Ring Power Corporation, FL $335, In accordance with the City s Code of Ordinance, Section 38.12(F)(4) Cooperative Purchases: The City may purchase from any cooperative contract, including but not limited to: term contracts by the State of Florida, Federal General Services Administration, and other governmental cooperatives and entities within and outside the State of Florida provided that the cooperative contract is established in compliance with the procurement procedures and requirements of the issuing body, entity, authority, or cooperative. If such other governmental or cooperative contract is utilized, the public notice requirements and the need to utilize the methods of selection processes included in this Ordinance are obviated. The ability to utilize cooperative contracts shall not be restricted by nonparticipation in the estimated quantities of the City s needs, nor inaccurate estimates of usage by the City prior to award of the cooperative contract. The City may utilize (piggyback) a contract entered into by another governmental or public entity and a provider of supplies or services required by the City, if the Chief Procurement Officer determines that it is practicable and advantageous for the City to employ this method of purchase, and such contracts specify that they are cooperative procurements at the time of solicitation. Any such contracts equal to or in excess of $100,000 shall go to the City Council for approval. REQUESTING DEPARTMENTS: Public Works/SWU, Public Works/Fleet Services, and Procurement Department FISCAL IMPACT: The total cost to purchase these two (2) pieces of construction equipment for Stormwater Utility is $335, Funding is available in account

114 Mayor and Council: Purchase of Construction/Heavy Equipment for Stormwater Utility July 19, 2018 Page 2 RECOMMENDATION: Motion to approve the purchase of the Caterpillar Skid Steer Loader and Excavator from Ring Power Corporation, utilizing the Florida Sheriffs Association Contract, Bid #17-VEH15.0. Price Extension Bid # FSA16-VEH14.0 Attachments: 1) Florida Sheriffs Association Bid #17-VEH15.0 Price Extension Bid # FSA16- VEH14.0 Specification 28 and 40 2) Vendor quote JM/BM/ab

115 The Caterpillar 279D purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: Western Northern Central BASE PRICE: $52, $52, $52, While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices.

116 279D Ring Power Corporaton Ring Power Corporaton Ring Power Corporaton Western Northern Central $52, $52, $52, Optional equipment - specify Optional equipment - specify Optional equipment - specify Optional equipment - specify 1 2 $ $ $2, $ Optional equipment - specify 1 $3, Optional equipment - specify 1 $ Optional equipment - specify 1 $ Optional equipment - specify 1 $ Optional equipment - specify 1 $ Optional equipment - specify 1 $ Optional equipment - specify Optional equipment - specify Optional equipment - specify Optional equipment - specify $ $ $ $

117 279D Ring Power Corporaton Ring Power Corporaton Ring Power Corporaton Western Northern Central $52, $52, $52, XHP 2 Optional equipment - specify 1 1 $ Optional equipment - specify XHP XHP LM XHP LM2 2 Optional equipment - specify 1 2 Optional equipment - specify 1 2 Optional equipment - specify 1 2 $ $ $ $ Optional equipment - specify 1 ($15,229.00) Optional equipment - specify 1 ($12,750.00) Optional equipment - specify 1 ($8,815.00) Optional equipment - specify 1 ($8,234.00) Optional equipment - specify 1 $1, Optional equipment - specify 1 $1, Optional equipment - specify 1 $4, Optional equipment - specify 1 $11, Optional equipment - specify 1 $14, DISCOUNT 1 DISCOUNT 1 1 Optional equipment - specify 1 Optional equipment - specify 1 Temporary tag Transfer existing registration (must provide tag number) New state tag (specify state, county, city, sheriff, etc.) 1

118 279D Ring Power Corporaton Ring Power Corporaton Ring Power Corporaton Western Northern Central $52, $52, $52, YR/3000HR PM PKG 2 5YR/5000HR PM PKG % Discount 1 28% Discount 2 Maintenance Plan specify 2 Maintenance Plan specify 2 Warranty - specify $7, Warranty - specify $3, Discount percentage off Manufacturers Current Published Retail prices for non-specified options and any optional models bid. This discount ONLY APPLIES to a downgrade or an upgrade to the model listed in this specification. It does not apply to a completely different make or model. (The discount is applied to the manufacturer's current published retail prices.) 1 2 1

119 The Caterpillar 308E2 purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: Western Northern Central BASE PRICE: $93, $93, $93, While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices.

120 308E2 Ring Power Corporaton Ring Power Corporaton Ring Power Corporaton Western Northern Central $93, $93, $93, E2 CR 2 Optional equipment - specify 1 2 ($12,032.00) E2 CR 2 Optional equipment - specify 2 305E2 CR 2 Optional equipment - specify E2 2 Optional equipment - specify 1 2 $2, Optional equipment - specify 1 $27, Optional equipment - specify $33, Optional equipment - specify 1 $4, Optional equipment - specify 1 $6, Optional equipment - specify 1 $3, Optional equipment - specify 1 $1, Optional equipment - specify 1 $ Optional equipment - specify 1 $1,

121 308E2 Ring Power Corporaton Ring Power Corporaton Ring Power Corporaton Western Northern Central $93, $93, $93, Optional equipment - specify 1 $1, Optional equipment - specify 1 $1, Optional equipment - specify 1 $1, DISCOUNT 1 DISCOUNT 1 27% DISCOUNT 2 1 Optional equipment - specify 1 Optional equipment - specify YR/3000HR PM PKG 2 5YR/5000HR PM PKG 2 Temporary tag Transfer existing registration (must provide tag number) New state tag (specify state, county, city, sheriff, etc.) Maintenance Plan specify 2 Maintenance Plan specify 2 Warranty - specify $3, Warranty - specify $1,

122 Ring Power Corporation 500 World Commerce Parkway St. Augustine, FL QUOTE PER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT Quote Prepared For: 1/11/2018 The City of Palm Bay (1) NEW CATERPILLAR 299D2 XHP COMPACT TRACK LOADER CONTRACT DETAILS Florida Sheriff's Association Bid # FSA16-VEH14.0 Specification # 28, Tracked Skid Steer Loader - 3,100 LB., and Options Extension Dates: October 1, 2017 Through September 30, 2018 BASE MACHINE BASE Caterpillar 279D Per Sheriff's Contract Specifications $52, Upgrade to 299D, Base Machine Only $11,112 TOTAL OF BASE MACHINE $63,901 NON-SPECIFIED OPTIONS UPGRADE TO 299D2 XHP, BASE MACHINE $21, CONVERSION ARRANGEMENT NC INSTRUCTIONS, ANSI, USA NC DOOR, CAB, POLYCARBONATE $ RADIO READY $ PACKAGE, LAND MANAGEMENT (LM1) $5,351 RUBBER DEBRIS DEFLECTOR INCL DEBRIS PROTECTION KIT INCL DEBRIS GUARDING KIT INCL SPEED SENSOR HARNESS PROTECTION KIT INCL ENGINE AIR INTAKE PRE-CLEANER KIT INCL TURBO DEBRIS KIT INCL DISPLAY, ADVANCED, LCD, CAMERA INCL 40 GPM HIGH FLOW HYDRAULICS INCL RUBBER BELT, 2 SPD, TF IDLERS NC TRACK, RUBBER, 400MM(15.7IN) BLCK NC SEAT BELT, 2" NC PRODUCT LINK, CELLULAR PL240 NC FAN, COOLING, DEMAND, REVERSING $ QUICK COUPLER, HYDRAULIC $1, SERIALIZED TECHNICAL MEDIA KIT NC KIT, COOLER, AUXILIARY HYDRAULICS $2,907 SUB TOTAL $31,661 LESS 25.5% SHERIFF'S CONTRACT DISCOUNT ($8,074) TOTAL OF NON-SPECIFIED OPTIONS $23,587

123 CAT WORK TOOLS BROOM, HYDRAULIC ANGLE, BA118C $8, STUMP GRINDER, SG18B $9,663 SUB TOTAL $18,376 LESS 16% CWT SHERIFF'S CONTRACT DISCOUNT ($2,940) TOTAL OF CAT WORK TOOLS $15,436 NON-CONTRACT OPTIONS BH74SS FECON BULL HOG, DCR ROTOR, SAMURAI TEETH $29,827 SUB TOTAL $132,751 LESS ONE TIME ADDITIONAL DISCOUNT ($2,121) TOTAL TRANSACTION PRICE $130,630 OPTIONAL WARRANTY 5 YEAR / 5,000 HOUR PREMIER ESC $16,293 Best regards, Jerry Colston Sales Representative Ring Power Corporation

124 Ring Power Corporation 500 World Commerce Parkway St. Augustine, FL QUOTE PER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT Quote Prepared For: 6/11/2018 The City of Palm Bay (1) NEW CATERPILLAR 315FL HYDRAULIC EXCAVATOR CONTRACT DETAILS Florida Sheriff's Association Bid # FSA16-VEH14.0 Specification # 40, Hydraulic Excavator - 15,590 LB., and Options Extension Dates: October 1, 2017 Through September 30, 2018 BASE MACHINE BASE Caterpillar 308E Per Sheriff's Contract Specifications $93, Upgrade to Cat 315F, Base Machine Only $33,845 TOTAL OF BASE MACHINE $127,241 NON-SPECIFIED OPTIONS FRAME, SWING INCL AIR CONDITIONER INCL COOLING, HIGH AMBIENT INCL SEAT BELT, 51MM (2") INCL BATTERY, STANDARD INCL MIRROR, CAB LEFT INCL MIRROR, W/O GUARD INCL HOOD, ENGINE INCL GUARD, BOTTOM, STANDARD INCL GUARD, TRACK MOTOR INCL GUARD, TRACK GUIDING, CENTER INCL FRAME, BASE, LONG U/C INCL COUNTERWEIGHT, 3.6 TON (7,940 LBS) INCL CAB-ROPS, 70/30 W/ VANDAL G-GOSS INCL SEAT, H-BACK, W/HEATER,S/AIR INCL WINDOW, REAR, DUAL EXIT INCL PANEL, STD START SWITCH INCL RADIO, 24V, AM/FM INCL KEY INCL ACCUMULATOR WITH CRN INCL CAMERA, REAR VIEW, W/ GRDRAIL INCL TANK, FUEL INCL SWIVEL, STANDARD INCL CONTROL, FINE SWING INCL COVER, TANK, STANDARD INCL

125 LINES-FRONT, STD W/ PGQC INCL ALARM, TRAVEL INCL LIGHT, BOOM RIGHT SIDE INCL LIGHTING, CAB (HALOGEN) INCL REACH BOOM HD PKG $12, STICK, R3.0M (9'10") HD $6, CYLINDER, BKT $1, LINKAGE, BKT W/O LIFT $1, TRACK, 24" TG (GLT) $1, JOYSTICK STANDARD PACKAGE NC HYD VLV PKG $ CTRL, CAT PIN GRABBER COUPLER $ DECALS, EXTERIOR, ANSI NC DECALS, CAB, ANSI NC PRODUCK LINK, CELLULAR PL641 NC 0P-3380 INSTRUCTIONS, ENGLISH NC CHANGER, HAND CTRL 2-WAY $1, GUARD, SWIVEL $ BUCKET-GD, 42" 0.84 YD3 $4,446 9J-3169 TIP, LONG $ SIDE CUTTER, GENERAL PURPOSE $449 SUB TOTAL $31,416 LESS 21% SHERIFF'S CONTRACT DISCOUNT ($6,597) TOTAL OF NON-SPECIFIED OPTIONS $24,819 NON-SPECIFIED CAT WORK TOOLS BUCKET-DC, 60" 0.97 YD3 $4,840 LESS 16% CWT SHERIFF'S CONTRACT DISCOUNT ($774) TOTAL OF NON-SPECIFIED WORK TOOLS $4,066 NON-CONTRACT OPTIONS FECON CEM36 WITH DCR ROTOR $24,960 FECON LEXAN GUARDING KIT $1,980 FREIGHT AND INSTALLATION $3,000 SUB TOTAL $29,940 LESS 5% DISCOUNT ($1,497) TOTAL OF NON-CONTRACT OPTIONS $28,443 TOTAL TRANSACTION PRICE $184,568 OPTIONAL WARRANTY 5 YEAR / 5,000 HOUR PREMIER ESC $4,120

126 Best regards, Josh Hetzel Vice President / Regional Manager Ring Power Corporation

127 COMMITTEE AND COUNCIL REPORTS Florida Puerto Rican Hispanic Chamber of Commerce Committee Reports Space Coast Transportation Planning Organization Space Coast League of Cities Tourist Development Council Palm Bay Hospital Board Council Reports

128 MEMO TO: FROM: Honorable Mayor and Members of City Council Terese M. Jones, City Clerk DATE: July 19, 2018 SUBJECT: Conditional Use, Extension Wal-Mart Stores East, LP Wal-Mart Stores East, LP has requested an extension to the commencement period of the conditional use granted by Resolution No The request is to extend the commencement period for one (1) year to modify a binding site plan in order to construct a free-standing liquor store on property located south of and adjacent to Malabar Road, in the vicinity east of Emerson Drive and west of Holiday Park Boulevard, in CC (Community Commercial District) zoning. This is the applicant s first request for an extension. The reasons for same are stated in the attached letter. Staff Comments: There were no adverse comments. Resolution No , granting a one (1) year extension, has been prepared for consideration at tonight s meeting. If you should have any questions, please advise. /tjl Attachments Case No. CU

129 June 11, Forbes Blvd., #212 Lanham, MD Phone: City of Palm Bay City Clerk's Office 120 Malabar Road SE Palm Bay, Florida Attn: Ms. Terese M. Jones, CMC Project: Walmart #5455- Liquor Box Addition Conditional Use CU Extension Request 1038 Malabar Road SE CPH Project No. W13959 On behalf of Wal-Mart Stores East, LP, and in accordance with the letter from City Clerk Terese M. Jones, CMC dated August 28, 2017 which states "If the need should arise in the future for an extension to the commencement period of the conditional use, the request must be submitted to the Office of the City Clerk at least thirty days (30) prior to the expiration date... " please let this letter serve as a request for extension of Conditional Use CU originally approved by Resolution No at Regular Council Meeting No held August 3, The subject of the Conditional Use is for the construction of a proposed "liquor box" in the NE portion of the existing Walmart parking lot. In the course of the Site Plan review process, in order to satisfy the requirements of the City Public Works Department, relocation of the existing driveway on Malabar Road immediately adjacent to the proposed Liquor Box is necessary. The proposed driveway relocation requires the cooperation of neighboring third parties, including the adjacent gas station property which shares the subject driveway. In order to resolve these legal and real estate issues, an additional one year extension of the Conditional Use CU is requested. Should you have any questions or require additional information, please contact us at or jbryant@cphcorp.com. Cc: Ms. Elizabeth Beam MS, AICP, Land Development Division Enclosure: August 27, 2017 City Clerk Letter Page 1 of 1

130 RESOLUTION NO CFN ; OR BK 8052 PAGE 2137 Recorded 12% at APA Scott Ellis, Clerk of CGuft8. Brevard County ttfgs10 A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING RESOLUTION NO , AS AMENDED BY RESOLUTION NO , SECTION 2 AND EXHIBIT " A" THEREIN, BY GRANTING A MODIFICATION TO THE CONDITIONAL USE FOR A PLANNED COMMERCIAL DEVELOPMENT IN CC COMMUNITY COMMERCIAL DISTRICT) ZONING, WHICH PROPERTY IS LOCATED SOUTH OF AND ADJACENT TO MALABAR ROAD, IN THE VICINITY EAST OF EMERSON DRIVE AND WEST OF HOLIDAY PARK BOULEVARD, AND LEGALLY DESCRIBED HEREIN; PROVIDING FOR CONSTRUCTION TO BE IN COMPLIANCE WITH THE SITE PLAN, PROVIDING FOR A COMMENCEMENT PERIOD, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a conditional use for a planned commercial development In CC Community Commercial District) zoning was granted through Resolution No , on November , and WHEREAS, a modification to the site plan of the planned commercial development was granted through Resolution No , on November 17, 2015, and WHEREAS, an application to permit a modification to the site plan of the planned commercial development has been made by Wal- Mart Stores East LP and WHEREAS, the request was duly considered by the Planning and Zoning Board of the City of Palm Bay on July which voted to recommend to the City Council approval of the application, and WHEREAS, all provisions applicable to the conditional use under Chapter 185 Zoning, Conditional Uses, Sections and , and District Regulations, Section , of the Palm Bay Code of Ordinances, have been addressed by the applicant, and C PALM BAY CITY FINANCE DEPT 120 MALABAR RD SE PALM BAY FL 32909

131 City of Palm Bay, Florida Resolution No Page 2 of 3 WHEREAS, the City Council of the City of Palm Bay has determined that such modification to the conditional use will neither be injurious to the neighborhood nor otherwise detrimental to the public welfare NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows SECTION 1 The City Council of the City of Palm Bay hereby grants a modification to the site plan of the conditional use granted for a planned commercial development through Resolution No , as amended by Resolution No , on property zoned CC (Community Commercial District) which property is legally described as follows All that certain piece parcel or tract of land being all of Tract A', Tract B', Tract ' C', Tract D Tract E Tract ' F Tract J Tract L Tract' M' and Tract' N', and also a portion of Tract K a portion of Tract' G 1 and a portion of Curvet Circle (Corporate Circle, field), as shown on the plat of Port Malabar Unit Fifty Seven, Public Records of Brevard County Florida situate lying and being in Section 5, Township 29S, Range 37E of the Tallahassee Base Meridian Brevard County Florida Said lands being more particularly described as follows, to wit beginning at the northwest corner of said Port Malabar Unit Fifty Seven thence bearing S 89034' 24 E, a distance of feet to a point; said point being the beginning of a curve of a non- tangent curve concave south having a radius of 14, feet, a central angle of 00006' 24" a chord length of feet bearing S 86044' 38" E thence easterly along the arc of said curve, a distance of feet to a point, thence continue along said curve concave south, having a radius of 14, feet, a central angle of 00 25' 30" a chord length of feet bearing S 86028' 41 E, thence, easterly along the arc of said curve a distance of feet to a point, said point being of a reverse curve concave north having a radius of feet a central angle of 01 12' 07", a chord length of feet bearing S 86051' 59" E thence easterly along the arc of said curve, a distance of feet to a point thence bearing S 00051' 39" E a distance of feet to a point, said point being the beginning of curve of a non- tangent curve concave north, having a radius of 12, feet a central angle of 00045' 18", a chord length of feet bearing N 88035' 54" E, thence, easterly along the arc of said curve a distance of feet to a point, said point being the beginning of a reverse curve concave south having a radius of 10, feet, a central angle of 00 12' 44", a chord length of feet bearing N 88019' 37" E thence easterly along the arc of said curve a distance of feet to a point, thence, bearing S 00148' 23" E, a distance of feet to a point; thence, bearing S 89034' 24 E a distance of feet to a point, thence bearing N W a distance of feet to a point, thence, bearing N 89034' 24" W, a distance of feet to a point thence bearing N '05" W, a distance

132 City of Palm Bay Florida Resolution No Page 3 of 4 of feet to a point; thence, bearing S 89 34' 24" E, a distance of feetto a point thence bearing S E a distance of feet to a point, said point being the beginning of a non- tangent curve concave south having a radius of feet, a central angle of 33039' 09", a chord length of feet bearing N 77 43' 39 W thence westerly along the arc of said curve, a distance of feet to a point, thence, bearing N 34042' 59" W, a distance of feet to a point thence bearing S W a distance of feet to a point, thence, bearing N 44008' 21" W, a distance of feet to a point, said point being the beginning of a curve concave southwest, having a radius of feet, a central angle of 45 41' 09" a chord length of feet bearing N 66058' 55 W thence, northwesterly along the arc of said curve, a distance of feet to a point; thence, bearing N 89 49' 30" W, a distance of feet to a point; thence, bearing S 00010' 30" W a distance of feet to a point thence bearing S 89 19'49" W a distance of feet to a point, thence, bearing N 00 40' 11" W, a distance of feet to a point, thence continue N 00040' 11 W along said line a distance of feet to the Point of Beginning, containing acres more or less and subject to all easements, conditions and restrictions as contained within the chain of title SECTION 2 The modification to the site plan of the conditional use is granted subject to the applicant complying with the following 1) Modification shall be in accordance with the site plan which is, by reference, incorporated herein as Exhibit "A" 2) The Land Development Division Staff Report which is, by reference, incorporated herein as Exhibit " B" 3) The building shall be turned one hundred eighty ( 180) degrees to face north, towards Malabar Road 4) The dumpsters shall be relocated further south within the parking lot and away from Malabar Road 5) All provisions of the Code of Ordinances of the City of Palm Bay and all other state and federal rules, regulations, and statutes SECTION 3 The modification to the conditional use must be commenced within one ( 1) year from the effective date of this resolution Commencement shall mean the issuance of the appropriate permit(s) which must remain active Failure to commence within one ( 1) year of issuance of the first permit shall void the conditional use

133 City of Palm Bay, Florida Resolution No Page 4 of 4 SECTION 4 This resolution shall take effect immediately upon the enactment date This resolution was duly enacted at Meeting No of the City Council of the City of Palm Bay Brevard County Florida, held on August 3, ee a pa4 William Capot OR ATTEST t 9 o8! Df; `' Terese J &,'CtRK Applicant Case No. CU Wal- Mart Stores East, LP cc Applicant Case File Brevard County Recording

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135 City of Palm Bay Florida Resolution No EXHIBIT ' B' Th. DATE JULY 5, 2017 CASE n: CU Haim Florida Y CITY OF PALM BAY LAND DEVELOPMENT DIVISION STAFF REPORT APPLICATION PROPOSAL. The applicant is requesting conditional use approval in order to modify an existing Resolution LOCATION The subject property is located south of and adjacent to Malabar Road SE, between Holiday Park Boulevard and Cassia Avenue Specifically, the property is a portion of Lot 1 of the Wal- Mart at Palm Bay subdivision located in Section 5, Township 29 south and Range 37 east. APPLICANT Wal- Mart Stores East LP ( Joshua Bryant, Representing) SITE DATA PRESENT ZONING CC Community Commercial District ACREAGE: acres( Overall Property) DENSITY: Not Applicable ADJACENT ZONING LAND USE N -- CC Community Commercial District, Wal- Mart Parking Lot E -- CC, Community Commercial District; Wal- Mart Parking Lot S -- CC Community Commercial District, Wal- Mart Parking Lot W -- CC, Community Commercial District; Wal- Mart Parking Lot WATER& SEWER City Water& Sewer Available and Required FLOOD ZONE X, Area outside the 500-Year Flood Zone COMPLIANCE WITH THE COMPREHENSIVE PLAN Yes

136 CASE NO CU PAGE 1 JULY 5, 2017 BACKGROUND 1 The subject property is located south of and adjacent to Malabar Road SE between Holiday Park Boulevard SE and Cassia Avenue SE Specifically, the property is a portion of Lot 1 of the Wal- Mart at Palm Bay subdivision located in Section 5 Township 29 south, and Range 37 east 2 The subject property is presently developed with a parking lot that services the Wal-Mart store Wal Mart was approved by City Council on November 6, 2003 ( via Resolution No ) as a Planned Commercial Development. Approval of the Resolution was contingent upon the site being developed according to a binding site plan Any substantial modification( s) to the site must go back before the Planning and Zoning Board and City Council, for approval to modify this Resolution 3 On December 14, 2014, City Council approved Resolution No ( Case No CU ), which was a proposal to construct a stand-alone liquor store in the NW portion of Wal- Mart parking lot Although that project was approved by Council, Wal- Mart decided not to build the store and did not achieve site plan approval Instead, they entered into an agreement with Treasure Coast Restaurants and a Sonic restaurant with drive- up and drive- thru service was constructed in the same location conditioned upon the original approval of this facility ( Resolution No 87-43) 4 The current request is to construct the " liquor box" in the NE portion of the Wal- Mart parking lot Staff has determined that this proposal is a substantial modification of the existing, binding site plan that was approved in 2003 Thus, the applicant is requesting conditional use approval Joshua Bryant, of CPH Engineering Inc has filed the application as the representative of Wal- Mart Stores East, LP ANALYSIS The project includes the construction of a free- standing liquor store of approximately square feet The building has been oriented such that the front of the building faces south, towards the Wal- Mart Store The rear of the building, and its loading zone, will face Malabar Road Additionally, the double dumpsters and their enclosure have been placed within the row of parking stalls that abut Malabar Road The drive- thru window and lane that looped the previous project have been removed Existing driveaisles parking spaces and landscape islands will be modified to accommodate the new facility Staff strongly believes the building should face Malabar Road, an arterial roadway that serves as the commercial corridor running through the middle of the City Moreover the dumpster should be placed further south, within the parking lot and away from Malabar Road If the project is approved by the Planning and Zoning Board and City Council, it must then receive administrative site plan approval prior to issuance of a Building Permit.

137 CASE NO CU PAGE 2 JULY 5, 2017 CODE REQUIREMENTS In order to be granted conditional use approval, a request is evaluated upon items ( A) through ( 1) of the General Requirements and Conditions listed in Section of the Code of Ordinances A review of these items is as follows Item A Adequate ingress and egress may be obtained to and from the property, with particular reference to automotive and pedestrian safety and convenience traffic flow and control, and access in case of fire or other emergency The overall site is currently served by a signalized intersection in the NW portion of the property There are additional access points on Malabar Road SE and Corporate Way SE Joint access driveways connect Wal- Mart with Sonny' s to the west and Home Depot to the east. All driveways meet the width requirements and no modifications to any have been proposed As part of the site plan submittal, city staff has requested that the design engineer evaluate the interaction between the new facility and the existing driveway located immediately to the east, in order to ensure public safety Item B Adequate parking and loading areas may be provided, without creating undue noise glare, odor or other detrimental effects upon adjoining properties Based upon the size of the building and its intended use the project is required 26 parking spaces, of which at least (two) shall be provided for handicapped persons The new building and the modifications to the site will remove 52 existing parking stalls from use The project proposes thirteen ( 14) newly created stalls one ( 1) of which is handicap accessible This results in a combined net deficiency of 64 spaces the Wal- Mart store is currently "over-parked" ( per city code) by 132 spaces However, Item C Adequate and properly located utilities are available or may be reasonably provided to serve the proposed development The building will be required to connect to the city' s water and sewer system as these services are available to the site The property has both electric and phone services Item D Adequate screening and/ or buffering will be provided to protect and provide compatibility with adjoining properties The proposed site is bordered to the north by an existing road and surrounded by the Wal- Mart parking area on the south, east and west The residential property on the north side of Malabar is separated by a 6- lane roadway, which is divided by a raised median Residential land to the south is buffered by an existing retention pond 15- foot tall concrete wall, and the existing Wal- Mart Store Developed commercial properties exist to the east and west of the Wal- Mart property No additional screening and/ or buffering appears warranted

138 CASE NO CU PAGE 3 JULY 5, 2017 Item E Signs, if any and proposed exterior lighting will be so designed and arranged so as to promote traffic safety and to eliminate or minimize any undue glare incompatibility, or disharmony with adjoining properties The submitted site plan does not propose any detached signs It is assumed that there will be Wall Signage placed upon the building A lighting plan has not been submitted at this time, but it shall be noted that City codes require any and all lighting to be shielded and/ or directed downward so as to not create a nuisance to adjacent properties A lighting plan will be required during site plan review Item ( F). Yards and open spaces will be adequate to properly serve the proposed development and to ensure compatibility with adjoining properties The Yard and Open Space requirements have previously been met Item ( G). The proposed use will not constitute a nuisance or hazard because of the number of persons who will attend or use the facility or because of vehicular movement, noise, fume generation or type of physical activity Staff was unable to determine any concerns with respect to this item the vehicular interaction with the adjacent driveway pending review of Item H The use as proposed for development will be compatible with the existing or permitted uses of adjacent properties As previously stated, the " use" is permitted and the site is surrounded by like commercial intensities with ample buffering to the south The site plan proposes the removal of eight (8) existing trees and the planting of thirteen ( 13) new trees Item ( 1). Development and operation of the proposed use shall fully comply with any additional conditions and safeguards, which the City Council may prescribe, including, but not limited to, a reasonable time limit within which the action for which special approval is requested, shall be begun or completed or both The Planning and Zoning Board and City Council has the authority and right to impose any additional and justifiable safeguards and/ or conditions to ensure that the facility operates safely and harmoniously with its surroundings Staff has recommended that the building be turned 180 degrees so that it faces Malabar Road, and that the dumpsters be relocated away from this roadway Additionally, the loading zone does not currently meet code ( deficient width) and landscape modifications will be needed in the front of the building in order to comply with the Pedestrian Zone Landscaping provisions of Chapter 185 STAFF RECOMMENDATION The Planning and Zoning Board and City Council must determine if the request, based upon the submitted material and presentation made by the applicant, meets the general requirements of the Code of Ordinances, as identified in this report

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140 RESOLUTION NO A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING RESOLUTION NO , SECTION 3, BY EXTENDING THE COMMENCEMENT PERIOD OF THE CONDITIONAL USE GRANTED TO MODIFY A BINDING SITE PLAN IN ORDER TO CONSTRUCT A FREE-STANDING LIQUOR STORE ON PROPERTY ZONED CC (COMMUNITY COMMERCIAL DISTICT); WHICH PROPERTY IS LOCATED SOUTH OF AND ADJACENT TO MALABAR ROAD, IN THE VICINITY EAST OF EMERSON DRIVE AND WEST OF HOLIDAY PARK BOULEVARD; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on August 3, 2017, the City of Palm Bay granted a conditional use through Resolution No to Wal-Mart Stores East, LP, to modify a binding site plan in order to construct a free-standing liquor store in CC (Community Commercial District) zoning, and WHEREAS, an additional one (1) year extension to the commencement period for the conditional use is being requested by Wal-Mart Stores East, LP. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, that: SECTION 1. The City Council of the City of Palm Bay hereby amends Resolution No , Section 3, to read as follows: Section 3. The modification to the conditional use must be commenced within two (2) years from the effective date of this resolution. Commencement shall mean the issuance of the appropriate permit(s), which must remain active. a building permit which must remain active. Failure to commence within two (2) years of issuance of the first permit shall void the conditional use. SECTION 2. The effective date of the commencement period, as amended, for the conditional use shall be determined from the effective date of Resolution No , enacted on August 3, 2017.

141 City of Palm Bay, Florida Resolution No Page 2 of 2 SECTION 3. This Resolution shall be recorded in the Public Records of Brevard County at the applicant's expense. SECTION 4. This resolution shall take effect immediately upon the enactment date. This resolution was duly enacted at Meeting No , of the City Council of the City of Palm Bay, Brevard County, Florida, held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK Applicant: Case No.: Wal-Mart Stores East, LP CU cc: (date) Applicant Case File Brevard County Recording

142 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Final approval of Program Year Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program One-Year Action Plan Attached is the final version of the Program Year CDBG and HOME One-Year Action Plan. This final Plan allocates funding to eligible activities that address the priorities identified within the City s HUD-approved Five Year Consolidated Plan and compliantly benefits low- and moderateincome persons. The Plan has been made available for public comment and review, in accordance with the City s Citizen Participation Plan. Housing and Community Development staff held one public meeting soliciting citizen input, published an advertisement in Florida Today newspaper, and received allocation recommendations from the Community Development Advisory Board. No public comments were received by the deadline indicated in the public advertisement. REQUESTING DEPARTMENT: Growth Management FISCAL IMPACT: $783, in CDBG funding and $314, in HOME funding. RECOMMENDATION: Motion to adopt, by Resolution, the PY CDBG/HOME Action Plan and authorize the City Manager to execute all documents pertaining to same. Attachments: 1) Resolution 2) PY CDBG and HOME Action Plan EB/NJ/ab

143 RESOLUTION NO A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, ADOPTING THE PROGRAM YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM ONE-YEAR ACTION PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY NECESSARY DOCUMENTS AND CERTIFICATIONS; AUTHORIZING SUBMISSION OF THE ACTION PLAN TO BREVARD COUNTY FOR INCLUSION IN THE JOINT BREVARD COUNTY HOME CONSORTIUM ONE-YEAR ACTION PLAN; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Palm Bay is a Community Development Block Grant (CDBG) entitlement community and a member of the Brevard County HOME Consortium for receipt of HOME Investment Partnerships (HOME) Program funding, and WHEREAS, the City Council of the City of Palm Bay is desirous of obtaining federal CDBG and HOME funds, and administering its CDBG and HOME programs, and WHEREAS, the United States Department of Housing and Urban Development (HUD) requires all entitlement communities to submit a One Year Action Plan annually that meets the requirements of applicable federal regulations, and WHEREAS, the City of Palm Bay has prepared a One Year Action Plan for use of its CDBG and HOME funds that includes required federal forms and certifications to receive the funds from the federal CDBG and HOME programs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City Council of the City of Palm Bay hereby approves the One- Year Action Plan for Program Year which is, by reference, incorporated herein as Exhibit A.

144 City of Palm Bay, Florida Resolution No Page 2 of 2 SECTION 2. The City Manager is hereby authorized and empowered to execute the federal forms and certifications required as part of said One-Year Action Plan and all other required documents of the CDBG and HOME grants. SECTION 3. The City of Palm Bay is hereby authorizing to submit said One-Year Action Plan to Brevard County for inclusion in the Brevard County HOME Consortium One-Year Action Plan and to submit the City of Palm Bay One-Year Action Plan as its request and approval for CDBG and HOME program funding from HUD. SECTION 4. The Growth Management Department is hereby authorized to administer said CDBG and HOME programs, Action Plans, and Citizen Participation Plans. date. SECTION 5. This Resolution shall take effect immediately upon the enactment This Resolution was duly enacted at Meeting of the City Council of the City of Palm Bay, Brevard County, Florida, held on, ATTEST William Capote, MAYOR Terese M. Jones, CITY CLERK

145 City of Palm Bay, Florida Resolution No EXHIBIT "A" CITY OF PALM BAY PROGRAM YEAR COMMUNITY DEVELOPMENT BLOCK GRANT ONE-YEAR ACTION PLAN

146 Classified Ad Receipt (For Info Only - NOT A BILL) Customer: Address: CITY OF PALM BAY 120 MALABAR RD SE PALM BAY FL USA Ad No.: Pymt Method Net Amt: Invoice $ Run Times: 1 No. of Affidavits: 1 Run Dates: 07/06/18 Text of Ad:

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150 CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing. Uniform Relocation Act and Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C ) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti-displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs. Anti-Lobbying --To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are consistent with the strategic plan in the jurisdiction s consolidated plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR Part 135. Signature of Authorized Official Date Title

151 Specific Community Development Block Grant Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570. Following a Plan -- It is following a current consolidated plan that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification). 2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) 2018, 2019, [a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period. 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. In addition, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.

152 Compliance with Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C ) and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, K and R. Compliance with Laws -- It will comply with applicable laws. Signature of Authorized Official Date Title

153 Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If it plans to provide tenant-based rental assistance, the tenant-based rental assistance is an essential element of its consolidated plan. Eligible Activities and Costs -- It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR through and that it is not using and will not use HOME funds for prohibited activities, as described in Subsidy layering -- Before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature of Authorized Official Date Title

154 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING CERTIFICATION: Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

155 Executive Summary AP-05 Executive Summary (c), (b) 1. Introduction As a recipient of federal funds, the U.S. Department of Housing and Urban Development require the City of Palm Bay to prepare a 5-year Consolidated Plan and yearly Action Plans to direct the use of these funds. The City of Palm Bay is located within Brevard County. Current estimated population is 106,000 (US Census). This Action Plan is the third year of the Brevard County HOME Consortium Consolidated Plan spanning program years 2016 through The City of Palm Bay will direct funding for program year to the following priorities identified in its Consolidated Plan: - Public Facilities and Improvements - Public Services - Affordable Housing - Fair Housing The City's expected CDBG funding allocation in program year is $783,659 and its HOME funding allocation is $314, The City will also receive $162,693 in State Housing Initiatives Partnership funding. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Annual Action Plan OMB Control No: (exp. 06/30/2018)

156 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The City of Palm Bay relies on a successful partnership with local non-profit service providers that offer assistance to the area's most needy, and to provide the City with real-time identification and assessment of what those needs are. In the recent past, the City was sanctioned by HUD for noncompliance with CDBG timely expenditure requirements and was penalized with a reduction in its program year 2016 CDBG allocation. New, highly experienced staff has now been employed by the City in an effort to ensure that this type of non-compliance does not reccur. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. Citizen participation was conducted in accordance with the adopted Citizen Participation Plan. An advertisement was run in the local newspaper of general circulation identifying the required public comment period and the Public Hearing before the City Council. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. No public comments were received. 6. Summary of comments or views not accepted and the reasons for not accepting them No public comments were received. Annual Action Plan OMB Control No: (exp. 06/30/2018)

157 PR-05 Lead & Responsible Agencies (b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency PALM BAY CDBG Administrator HOPWA Administrator Narrative Table 1 Responsible Agencies Growth Management Department Consolidated Plan Public Contact Information CDBG - City of Palm Bay, Growth Management Department, 120 Malabar Road SE, Palm Bay, FL Contact: Nancy Jewell, Community Development Administrator (321) Nancy.Jewell@palmbayflorida.org Annual Action Plan OMB Control No: (exp. 06/30/2018)

158 AP-10 Consultation , (b), (l) 1. Introduction The City of Palm Bay consulted with several agencies, groups, and organizations serving low and moderate income individuals during the preparation of this Action Plan. Provide a concise summary of the jurisdiction s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)). The City of Palm Bay will continue its efforts to enhance coordination and partnerships between public and private housing providers, health, and public service agencies throughout Palm Bay and the County. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Palm Bay participates in the Brevard County Continuum of Care (CoC). This county-wide group develops policy and priorities for addressing homelessness in Brevard County. The CoC s Data Committee has created standard data entry procedures with guidelines and best practices and has updated its Coordinated Assessment System. The City will continue to work with the CoC and other organizations serving the homeless, especially in light of preliminary county-wide Point-In-Time Count calculations which reflect a significant increase in the following homeless populations: unsheltered, domestic violence victims, and individuals with mental health and substance abuse conditions. The City will use PY18 CDBG funds to support the following organizations serving homeless individuals and families as well as those at risk of becoming homeless: South Brevard Women s Center: $21,115 to support 10 homeless women and their children who are homeless or at imminent risk of homeless through a transitional housing program South Brevard Sharing Center: $21,115 to support the creation of a homeless Housing Navigator position to assist homeless individuals in locating and selecting appropriate and affordable housing alternatives and providing direct financial assistance of security and utility deposits for the homeless they serve Annual Action Plan OMB Control No: (exp. 06/30/2018)

159 Describe consultation with the Continuum(s) of Care that serves the jurisdiction s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Palm Bay, as a partner in the Brevard HOME Consortium, will continue to work in collaboration with non-profit and for-profit partners to strengthen and build capacity for new programs. Annual Action Plan OMB Control No: (exp. 06/30/2018)

160 Table 2 Agencies, groups, organizations who participated 1 Agency/Group/Organization Aging Matters in Brevard Agency/Group/Organization Type What section of the Plan was addressed by Consultation? Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Services-Elderly Persons Non-Homeless Special Needs 2 Agency/Group/Organization Housing for the Homeless Agency/Group/Organization Type What section of the Plan was addressed by Consultation? Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? As a currently funded agency of the City, the agency routinely has provided input regarding the needs within the elderly community and provides the City with monthly updates of their progress toward serving this population. Housing Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Strategy Through a Brevard County HOME Consortium Public Service Agency questionnaire, this agency provided incite and data regarding unmet needs, success of programs, etc. 3 Agency/Group/Organization South Brevard Sharing Center Agency/Group/Organization Type What section of the Plan was addressed by Consultation? Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Services - Housing Services-homeless Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy This agency provided input through the Brevard County HOME Consortium Public Service Agency questionnaire. 4 Agency/Group/Organization Habitat for Humanity of Brevard County Agency/Group/Organization Type Housing Annual Action Plan OMB Control No: (exp. 06/30/2018)

161 What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? 5 Agency/Group/Organization Brevard County Legal Aid Agency/Group/Organization Type What section of the Plan was addressed by Consultation? Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This agency participated in several meetings with City staff throughout the past twelve months, providing the City with information and recommendations for affordable housing solutions. The City of Palm Bay anticipates providing funding to this agency to forward their mission of creating new affordable housing for extremely low and very low income households. Service-Fair Housing Services - Victims Anti-poverty Strategy Through participation in the City's public meetings concerning use of CDBG funds, this agency provided input on community needs. 6 Agency/Group/Organization South Brevard Women's Center, Inc. Agency/Group/Organization Type What section of the Plan was addressed by Consultation? Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Housing Services - Housing Services-Victims of Domestic Violence Non-Homeless Special Needs As a currently funded agency, the South Brevard Women's Center provides monthly input concerning program successes and failures and has identified gaps in service. Identify any Agency Types not consulted and provide rationale for not consulting Annual Action Plan OMB Control No: (exp. 06/30/2018)

162 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care The City's Strategic Plan goals to address homelessness Brevard Homeless align with the Continuum of Care's goals and Coalition strategies. Analsysis of Impediments The Brevard County HOME Consortium Barriers to affordable housing opportunities from the Analysis of Impediments were included in the Consolidated Plan. Table 3 - Other local / regional / federal planning efforts Annual Action Plan OMB Control No: (exp. 06/30/2018)

163 AP-12 Participation , , (c) 1. Summary of citizen participation process/efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Two public meetings were conducted in coordination with the City's Community Development Advisory Board meetings to discuss the CDBG and HOME programs and to accept recommendations for goals and activities. The draft Plan was displayed for public review and comment from July 6, 2018 through July 18, A public hearing to receive comments on the City's proposed Action Plan was held on July 19, 2018 at City Hall Council Chambers, prior to adoption of Plan by City Council. Citizen Participation Outreach Sort Or der Mode of Out reach Target of Out reach Minorities Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) 1 Public Meeting Non-English Speaking - Specify other language: Spanish Persons with disabilities Nontargeted/bro ad community Residents of Public and Assisted Housing 3 persons attended No comments were received, other than discussion and proposed recommendat ions by the Community Development Advisory Board members Annual Action Plan OMB Control No: (exp. 06/30/2018)

164 Sort Or der 2 Mode of Out reach Public Meeting Target of Out reach Minorities Non-English Speaking - Specify other language: Spanish Persons with disabilities Nontargeted/bro ad community Residents of Public and Assisted Housing Summary of response/atte ndance 25 persons attended Summary of comments re ceived Representativ es from many public service agencies provided comments and recommende d priorities in advance of the City's Community Development Advisory Board recommendat ions for allocations Summary of co mments not accepted and reasons URL (If applica ble) Annual Action Plan OMB Control No: (exp. 06/30/2018)

165 Sort Or der Mode of Out reach Target of Out reach Minorities Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) Non-English Speaking - Specify other language: Spanish 3 Public Hearing Persons with disabilities Nontargeted/bro ad community No comments were received. Residents of Public and Assisted Housing Table 4 Citizen Participation Outreach Annual Action Plan OMB Control No: (exp. 06/30/2018)

166 Expected Resources AP-15 Expected Resources (b), (c)(1,2) Introduction Anticipated Resources Program CDBG HOPWA Source of Funds public - federal public - federal Uses of Funds Expected Amount Available Year 1 Expected Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ Amount Available Remainder of ConPlan $ Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 783,659 1, ,659 1,315,000 Permanent housing in facilities Permanent housing placement Short term or transitional housing facilities STRMU Supportive services TBRA Narrative Description CDBG funding for housing and nonhousing community development. The City designates its HOPWA funding to the State of Florida Department of Health. Annual Action Plan OMB Control No: (exp. 06/30/2018)

167 Program Other Source of Funds public - state Uses of Funds Expected Amount Available Year 1 Expected Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ Amount Available Remainder of ConPlan $ Housing 163, , ,000 Table 5 - Expected Resources Priority Table Narrative Description Annual SHIP funds used for preservation and creation of new affordable housing. Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City utlizes its SHIP funding for match requirements of the HOME program. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City is currently evaluating its inventory of public land for possible use in affordable housing development using HOME and SHIP funding. Annual Action Plan OMB Control No: (exp. 06/30/2018)

168 Annual Goals and Objectives AP-20 Annual Goals and Objectives , (c)(3)&(e) Goals Summary Information Sort Goal Name Order 1 Public Facility Improvements Start Year End Year Category Non-Housing Community Development Annual Action Plan 2018 Geographic Area Needs Addressed Public Facility Improvements Funding CDBG: $321,352 2 Public Services Public Services Citywide Public Services CDBG: $105,576 3 Administration Administration Citywide Administration CDBG: $156,731 4 Fair Housing Affordable Housing Fair Housing Citywide Fair Housing CDBG: $4,000 Goal Outcome Indicator Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 688 Persons Assisted Public service activities other than Low/Moderate Income Housing Benefit: 678 Persons Assisted Public service activities for Low/Moderate Income Housing Benefit: 40 Households Assisted Other: 1 Other Other: 1 Other 14 OMB Control No: (exp. 06/30/2018)

169 Sort Goal Name Order 5 Code Enforcement Start Year End Year Category Code Enforcement Geographic Area Citywide Table 6 Goals Summary Needs Addressed Code Enforcement Funding CDBG: $200,000 Goal Outcome Indicator Buildings Demolished: 15 Buildings Goal Descriptions 1 Goal Name Public Facility Improvements Goal Description 2 Goal Name Public Services The City of Palm Bay will use CDBG funds to rebuild Fire Station 5. The existing building was condemned five years ago. Fire and rescue response times in the area are lengthened due to proximity of next closest fire station. The new Fire Station 5 will service low and moderate income census tracts/block groups and provide faster response time. Goal Description Public Service activities other than Low/Mod Income Housing Benefit. 3 Goal Name Administration Goal Description Administration of CDBG, HOME, SHIP and NSP programs. 4 Goal Name Fair Housing Goal Description 5 Goal Name Code Enforcement Goal Description Demolition of vacant, blighted, dilapidated commercial and residential structures. Annual Action Plan OMB Control No: (exp. 06/30/2018)

170 AP-35 Projects , (d) Introduction The PY activities listed below will address priorities identified in the Palm Bay and Brevard County HOME Consortium Consolidated Plan. # Project Name 1 CDBG Administration 2 Fire Station 5 Acquisition and Predevelopment 4 Aging Matters 5 Women's Center 6 Early Learning Coalition of Brevard County, Inc. 7 South Brevard Sharing Center, Inc. 8 Victory Kid Sports Foundation Table 7 Project Information Annual Action Plan OMB Control No: (exp. 06/30/2018)

171 AP-38 Project Summary Project Summary Information Project Name Target Area Goals Supported Needs Addressed CDBG Administration Citywide Administration Administration Funding CDBG: $156, Description Target Date 9/30/2019 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Administration of CDBG program. Planning and Administrative responsibilities for CDBG Fire Station 5 Acquisition and Predevelopment Public Facility Improvements Public Facility Improvements Funding CDBG: $321, Description Target Date 12/27/2019 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Construction of a new fire station serving low-moderate income neighborhoods. 680 Aging Matters Citywide Public Services Public Services Annual Action Plan OMB Control No: (exp. 06/30/2018)

172 Funding CDBG: $21, Description Target Date 9/30/2019 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Nutrition services for low-income seniors. 175 Women's Center Public Services Public Services Funding CDBG: $21,115 Description Target Date 9/30/2019 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Transitional housing services provided by the South Brevard Women's Center for victims of domestic violence who are considered homeless. 11 Early Learning Coalition of Brevard County, Inc. Citywide Public Services Public Services Funding CDBG: $21,115 Description Target Date 9/30/2019 Provides school readiness subsidized child care for low income children from infancy through kindergarten. Annual Action Plan OMB Control No: (exp. 06/30/2018)

173 Estimate the number and type of families that will benefit from the proposed activities 122 Location Description 6 7 Planned Activities Project Name Target Area Goals Supported Needs Addressed South Brevard Sharing Center, Inc. Public Services Public Services Funding CDBG: $21,115 Description Target Date 9/30/2019 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Provides assistance to low/mod income families and the elderly of Palm Bay in order to prevent hunger and homelessness. 20 Victory Kid Sports Foundation Public Services Public Services Funding CDBG: $21,115 Description Target Date 9/30/2019 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Empower at-risk children through sports. 350 Annual Action Plan OMB Control No: (exp. 06/30/2018)

174 AP-50 Geographic Distribution , (f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of Palm Bay has census tracts and block groups throughout its boundary that meet the definition of low/mod income. Geographic Distribution Target Area Percentage of Funds Citywide 100 North East Palm Bay Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically All CDBG, HOME and NSP funding is directed toward low/moderate income households. Annual Action Plan OMB Control No: (exp. 06/30/2018)

175 AP-70 HOPWA Goals , (l)(3) One year goals for the number of households to be provided housing through the use of HOPWA for: Short-term rent, mortgage, and utility assistance to prevent homelessness of the individual or family 0 Tenant-based rental assistance 0 Units provided in permanent housing facilities developed, leased, or operated with HOPWA funds 0 Units provided in transitional short-term housing facilities developed, leased, or operated with HOPWA funds 0 Total 0 Annual Action Plan OMB Control No: (exp. 06/30/2018)

176 AP-75 Barriers to affordable housing , (j) Introduction The City of Palm Bay will continue to work closely with the Land Development Division to review and improve planning and zoning policies so as to minimally affect the production of new affordable housing. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment A regulatory requirement of the state SHIP program is the ongoing evaluation of ordinances, resolutions, policies, and procedures that may adversely affect the production of new affordable housing. The City of Palm Bay complies with this regulation by routinely conducting meetings of its SHIP Advisory Committee to review all actions proposed by the City. Annual Action Plan OMB Control No: (exp. 06/30/2018)

177 AP-85 Other Actions , (k) Introduction Actions planned to address obstacles to meeting underserved needs Historically, the CDBG program receives more requests for funding than it can allocate. This continued issue will remain an obstacle to meeting underserved needs. Staff has planned to re-evaluate all available data to re-assess the greatest needs within the City. Once re-evaluated, staff will recommend the possible elimination of some currently identified priorities contained in the Consolidated Plan so that more emphasis and more funding can be allocated in a concentrated effort to eliminate or reduce these needs. Actions planned to foster and maintain affordable housing The City of Palm Bay continues to grow. Financial resources from the City's HOME and SHIP allocations will continue to be dedicated toward preservation of and creation of affordable housing within the city. Actions planned to reduce lead-based paint hazards All housing addressed by CDBG and/or HOME funds built prior to 1978 will however be evaluated for lead-based paint, regardless of whether or not any children are present in the household. Staff will take note of flaking or chipping paint. If lead-based paint is found, an external contractor specializing in leadbased paint abatement will be consulted. The amount of assistance for rehabilitation of the unit will be determined upon the extent of lead-based paint found on the premises. Actions planned to reduce the number of poverty-level families The City and the Consortium will use CDBG and HOME funds to support a variety of activities that are specifically designed to help low- and moderate-income persons and families break the cycle of poverty. These activities may include the following support programs such as: Youth Services Emergency Food Program Subsidized Child Care Actions planned to develop institutional structure The City and the Consortium will continue efforts to enhance coordination and partnerships between public and private housing, health, and social services agencies throughout Brevard County. Annual Action Plan OMB Control No: (exp. 06/30/2018)

178 Actions planned to enhance coordination between public and private housing and social service agencies The City and the Consortium will continue efforts to enhance coordination and partnerships between public and private housing, health, and social services agencies throughout Brevard County. Annual Action Plan OMB Control No: (exp. 06/30/2018)

179 Program Specific Requirements AP-90 Program Specific Requirements , (l)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR (l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan % Annual Action Plan OMB Control No: (exp. 06/30/2018)

180 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Substantial Amendments to Prior Year Community Development Block Grant (CDBG) Action Plans and Allocation of Program Income Attached is a substantial amendment to prior year CDBG Action Plans, cancelling inactive projects and reallocating funds to projects that are eligible and ready to proceed. Federal CDBG regulations require that grantees retain no more than 1.5 times current allocation in their Federal Reserve Account for CDBG expenditure. Due to unavoidable delays in progress of previously awarded park projects, a substantial amendment is necessary in order to remain compliant. This amendment reallocates funding previously awarded to large park projects to fire trucks and apparatus necessary to equip the rebuilt Fire Station 5. Staff conducted the regulatory requirement of a 30-day public comment period. No comments were received. REQUESTING DEPARTMENT: Growth Management FISCAL IMPACT: None RECOMMENDATION: Resolution to approve Substantial Amendment of prior year CDBG Action Plan activities. Attachments: 1) Resolution 2) Substantial Amendment of prior year CDBG Action Plan Activities EB/nj/ab

181 RESOLUTION NO A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, AMENDING PRIOR YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLANS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Palm Bay is an entitlement community for the Community Development Block Grant (CDBG) Program and receives an annual allocation of funding each year from the U.S. Department of Housing and Urban Development (HUD), and WHEREAS, the City of Palm Bay is a member of the Brevard County HOME Consortium which also receives an entitlement allocation of HOME Investment Partnerships (HOME) Program funding from HUD, a part of which is allocated to Palm Bay for housing activities in the City, and WHEREAS, the City of Palm Bay wishes to cancel certain CDBG-funded activities in prior fiscal years and utilize these and other funds that remain from completed activities in prior program years for new activities, and WHEREAS, the City of Palm Bay desires to amend the Action Plans of prior years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The Action Plans for 2014 (and other prior years) are hereby amended to incorporate $760, in previously allocated funding and unallocated CDBG Program Income to be used as follows: AMENDMENT NO. 1 FUNDING REDUCTION Activity Name: Exterior Improvements to Tony Rosa Community Center Original Budget: $213, Reduction in Funding: $213, Total amended budget $ 0.00

182 City of Palm Bay, Florida Resolution No Page 2 of 3 AMENDMENT NO. 2 FUNDING REDUCTION Activity Name: Interior Improvements to Tony Rosa Community Center Original Budget: $150, Reduction in Funding: $150, Total amended budget $ 0.00 AMENDMENT NO. 3 FUNDING REDUCTION Activity Name: Improvements to Greater Palm Bay Senior Center Original Budget: $217, Reduction in Funding: $217, Total amended budget $ 0.00 NEW ACTIVITY: Activity Name: Acquisition of Fire Engine for Fire Station 5 New Budget: $479, New funding received from reduction of funding to Exterior Improvements to Tony Rosa Community Center - $213, and Interior Improvements to Tony Rosa Community Center - $150, and Improvements to Greater Palm Bay Senior Center - $115, AMENDMENT NO. 4 ALLOCATION OF AVAILABLE FUNDS The City of Palm Bay had previously un-reallocated funds and accumulated Program Income funding in the amount of $179, that is now being allocated to: Acquisition of Heavy Rescue Truck for Fire Station 5 - $190,000.00, Acquisition of Fire Safety Truck for Fire Station 5 - $32,000.00, Acquisition of SCBA Equipment for Fire Station 5 - $50,000.00, and Acquisition of Extrication Tools for Fire Station 5 - $9, NEW ACTIVITY Activity Name: Acquisition of Heavy Rescue Truck for Fire Station 5 New Budget: $190, New funding received from reduction of funding to Improvements to Greater Palm Bay Senior Center - $101, and previously un-reallocated funding and Program Income funding in the amount of $88, NEW ACTIVITY Activity Name: Acquisition of Safety Truck for Fire Station 5 New Budget: $32, New funding received from previously un-reallocated funding and Program Income funding in the amount of $32, NEW ACTIVITY Activity Name: Acquisition of SCBA Equipment for Fire Station 5 New Budget: $50, New funding received from previously un-reallocated funding and Program Income funding in the amount of $50,

183 City of Palm Bay, Florida Resolution No Page 3 of 3 NEW ACTIVITY Activity Name: Acquisition of Extrication Tools for Fire Station 5 New Budget: $9, New funding received from previously un-reallocated funding and Program Income funding in the amount of $9, date. SECTION 2. This Resolution shall take effect immediately upon the enactment This Resolution was duly enacted at Meeting of the City Council of the City of Palm Bay, Brevard County, Florida, held on, ATTEST William Capote, MAYOR Terese M. Jones, CITY CLERK

184 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Resolution to consider an Ad Valorem Tax Abatement Project Rainbow. This resolution requests City Council adopt an Economic Development Ad Valorem Exemption Resolution qualifying Project Rainbow as an eligible business under the City s tax abatement program and authorize a public hearing to consider adopting an exemption ordinance. This resolution requests that the Brevard County Property Appraiser conduct the required analysis and provide the Palm Bay City Council with a report as required by Chapter (8) F.S.; and the Palm Bay Chamber of Commerce, Committee of 100 conduct an economic impact analysis of the Company and provide the City Council with its recommendation as to the extent and length of the tax abatement. The amount of taxes impacted will be calculated by the Brevard County Property Appraiser s Office prior to the public hearing to consider adoption of an ordinance granting ad valorem tax exemptions to the company. REQUESTING DEPARTMENT: Economic Development and External Affairs FISCAL IMPACT: FY Fiscal impact will be the amount of ad valorem taxes exempted, which will be determined by actual amount invested, the length and percentage of taxes abated. RECOMMENDATION: Motion to approve the Ad Valorem Exemption Resolution qualifying Project Rainbow. Attachments: AA/ab 1) Resolution ) Ad Valorem Tax Exemption Application/Supplemental Application 3) Economic Impact Analysis

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189 ECONOMIC IMPACT ANALYSIS... Overview: New Job Commitment: Average Annual Wage: Project Rainbow City of Palm Bay 06/25/18 30 Capital Investment: $5,100,000 $46,000 Economic impact from job creation: Jobs Net New Wage Contribution to GDP 30 (Direct) $1,380,000 (Direct) $1,203,573 (Direct) 20 (Indirect) $770,292 (Indirect) $1,171,258 (Indirect) 12 (Induced) $456,540 (Induced) $821,284 (Induced) 62 TOTAL $2,606,831 TOTAL $3,196,115 TOTAL For every employment position created by Project Rainbow approximately 1.06 additional jobs will be developed to support the operation of the facility. For every payroll dollar paid to Project Rainbow approximately $0.89 will be generated for consumer spending. City Tax Impact Years 1-10 Projected Tax Assessed Potential Abatement (at 100%) Projected Tax Assessed Potential Abatement (at 100%) Annual Taxes on Construction $ 20, $ 20, Annual Taxes on Personal Property $ 14, $ 14, Years 11+ : Company will be assessed for 100% of tax liability Tax Millage Code 34U0 NAICS IMPLAN Sector 460 Analysis based on information supplied by Project Rainbow - June 2018 Economic impact calculations furnished by EDC Research Office, using IMPLAN Professional 3.0 ( Abatement & millage numbers are estimates; all final numbers determined solely by the Brevard County Property Appraiser s Office and the City of Palm Bay. *Subject to City of Palm Bay's Ad Valorem Tax Abatement Program Guidelines.

190 RESOLUTION NO A RESOLUTION OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, QUALIFYING PROJECT RAINBOW AS AN ELIGIBLE BUSINESS UNDER THE CITY S AD VALOREM TAX ABATEMENT PROGRAM AS A QUALIFIED TARGET INDUSTRY BUSINESS PURSUANT TO SECTION , FLORIDA STATUTES; AFFIRMING THIS IS A MANUFACTURING PROJECT; REQUESTING A WAIVER OF THE AVERAGE WAGE REQUIREMENT OF SECTION (4)(b)1.a, FLORIDA STATUTES; PROVIDING FOR LOCAL FINANCIAL SUPPORT IN THE FORM OF CASH; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, economic development and the creation and retention of value added jobs is a priority of the City Council of the City of Palm Bay, and WHEREAS, the citizens of Brevard County voted to provide economic incentives to qualified new and expanding businesses in the November 2008 general election, and WHEREAS, the business under consideration is a qualified manufacturing business, specifically, Project Rainbow, and WHEREAS, Project Rainbow is located/or intends to locate at Parcel ID No MY , Legal Description: Plat Book/Page: 0030/0060 Port Malabar Unit 56 Lot 6 Blk 3042, and WHEREAS, Project Rainbow plans to construct a 20,000 square-foot build-to-suit facility in Palm Bay, Brevard County, Florida; hire 30 new employees at an average wage of $46,000 over three years; and invest approximately $5,100,000 in capital expenditures, and WHEREAS, Project Rainbow has been identified as a Target Industry Business, and

191 City of Palm Bay, Florida Resolution No Page 2 of 3 WHEREAS, the City of Palm Bay hereby acknowledges that local financial support of 20% of the total tax refund is required under the provisions of Section , Florida Statutes, governing the State s Qualified Target Industry Tax Refund Program, and WHEREAS, because it is a manufacturing project, Project Rainbow is eligible to receive a waiver of the average wage requirement as authorized by Section (4)(b)1.b, Florida Statutes, and WHEREAS, Project Rainbow will commit to pay an average annual wage of $46,000, which is at least 100%, but less than 115% of the Brevard County average wage, and WHEREAS, that the Governing Board of the City of Palm Bay requests a waiver of the average wage requirement of Section (4)(b)1.a, Florida Statutes, because successfully attracting the project is important to the community because it provides diversification to the manufacturing base. Company wages are highly competitive for their industrial sector. The 115% average wage in Brevard County is heavily influenced by a preponderance of aerospace positions which are among the highest paid positions in the United States. BE IT FURTHER RESOLVED that the necessary local financial support for the Qualified Target Industry Tax Refund Program exists in the amount of $18,000, which equals 20% of the total tax refund requested and will be provided in the form of ad valorem tax abatement granted to Project Rainbow pursuant to Section , Florida Statutes.

192 City of Palm Bay, Florida Resolution No Page 3 of 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City Council hereby requests that the Brevard County Property Appraiser conduct the required analysis and provide the City Council with a report as required by Section (8), Florida Statutes. SECTION 2. The City Council hereby requests that the Greater Palm Bay Chamber of Commerce Committee of 100 conduct an economic impact analysis of the company and provide the City Council with its recommendation as to extent and length of tax abatement. SECTION 3. The City Council intends to hold a public hearing to consider adopting an ordinance exempting Project Rainbow from select City ad valorem taxes. SECTION 4. This resolution shall take effect immediately upon the enactment date. This resolution was duly enacted at Meeting No , of the City Council of the City of Palm Bay, Brevard County, Florida, held on, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK cc: (date) A. Anderson, Director, Economic Development and External Affairs

193 ORDINANCE NO AN ORDINANCE OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, PROVIDING FOR A POLICY ON LOBBYING; CREATING A NEW CHAPTER IN THE PALM BAY CODE OF ORDINANCES LOBBYING ; PROVIDING FOR THE REGISTRATION OF LOBBYISTS; CREATING A REGISTRATION PROCESS FOR LOBBYIST; PROVIDING DEFINITION; PROVIDING FOR PROGRAM PARAMETERS AND PROCEDURES; PROVIDING SPECIFIC AND NARROW EXCEPTIONS; PROVIDING FOR THE ASSESSMENT OF A FEE FOR LOBBYIST REGISTRATION; PROVIDING FOR INCLUSION IN THE CITY OF PALM BAY CODE OF ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Palm Bay desires to create an atmosphere of transparency in order to preserve and maintain the integrity of the governmental decision-making process and hereby establishes a process to register lobbyist doing business with the City of Palm Bay, and WHEREAS, the City Council of the City of Palm Bay hereby determines and declares that the operation of responsible government requires that the fullest opportunity be afforded to the people to petition their municipal government for the redress of grievances and to express freely to the elected officials their opinions on legislation and other actions and issues; and that to preserve and maintain the integrity of the governmental decision-making process, and WHEREAS, it is necessary that the identity, expenditures, fees, and activities of certain persons who engage in efforts to influence City Council members, decisionmaking bodies under the jurisdiction of the City Council, and certain City employees on matters within their official jurisdictions, either by direct communication to such Council members, decision-making bodies, or City employees; or by solicitation of others to engage in such efforts, be publicly and regularly disclosed.

194 City of Palm Bay, Florida Ordinance No Page 2 of 7 NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF PALM BAY, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City of Palm Bay hereby adopts the foregoing whereas clauses as true and correct and incorporates such as the legislative intent of the City Council. SECTION 2. Registration of lobbyist. The City of Palm Bay hereby establishes the following lobbying registration program as the official policy of the City: (A) For purposes of the registration provisions of this Part, Lobbying or Lobbying Activities means a communication, by any means, from a lobbyist to a covered individual regarding any item that will foreseeably be decided by a final decision-making authority, which communication attempts to influence, convince, or persuade the governmental decision making of an officer or employee of the City, or of an independent agency, or the attempt to encourage the passage, defeat, or modification of any legislation, proposal or recommendation of the City or of an independent agency, or of an officer or employee of the City or of an independent agency. Lobbying shall not include the following: (1) Legal or settlement discussions directed toward an attorney for the City or of an independent agency; or (2) Participation in a quasi-judicial proceeding involving the City or an independent agency. (B) Each person who lobbies, for compensation as a lobbyist, any officer or employee of the City, or of an independent agency, shall file with the City Clerk the following information, prior to commencement of lobbying activities on any issue: (1) The lobbyist s full name, business address and name and nature of business, occupation or profession.

195 City of Palm Bay, Florida Ordinance No Page 3 of 7 (2) The name, business address and name and nature of the business, occupation or profession of each of the lobbyist s principals. influence. (3) The general and specific subject matters that the lobbyist seeks to (4) The extent of any direct business association by the lobbyist with any current elected or appointed official or employee of the City of Palm Bay. For the purposes of this article, the term "direct business association" shall mean any mutual endeavor undertaken for profit or compensation. (5) A lobbyist representing a person shall, prior to engaging in lobbying, receive appropriate written authorization from said person to lobby on that person's behalf upon a particular subject matter. A copy of the applicable documentation, including but not limited to letters, agreements, minutes, motions or other evidence of action authorizing the lobbyist to lobby on behalf of the person shall be provided with the information required by this article. (C) Registration may be for an annual period or for a lesser, stated period, but no person may lobby unless he or she is first registered. A person may register as a lobbyist on his or her own volition or he or she may be required by any City Official or employee to register before he or she addresses such officer or employee if he or she is not already registered with the City Clerk. The City Clerk shall maintain a database in which the registration statements and oaths submitted by lobbyists shall be entered, together with corrections and amendments as herein authorized and required. If a person shall cease to be a lobbyist, his or her registration statement and oath shall be removed from the database of active lobbyists and shall be placed in a database of inactive or former lobbyists. (D) The following persons shall not be required to register as lobbyists: (1) A public official, City or independent agency employee or salaried employee of a public agency acting in his or her official capacity or in connection with

196 City of Palm Bay, Florida Ordinance No Page 4 of 7 his or her job responsibilities or as authorized or permitted to lobby pursuant to a collective bargaining agreement; (2) A person who only addresses the Council, Board, or independent agency board during the "public comment" portion of its meeting agenda; (3) A person who appears at the specific request or under compulsion of the Council or a Council committee; or of the board or committee of the board of an independent agency; (4) Expert witnesses and other persons who give factual testimony about a particular matter or measure, but do not advocate passage or defeat of the matter or measure or any amendment thereto; (5) A person, not exempt under paragraphs (1) through (4) and otherwise meeting the definition of a lobbyist who received no compensation as a lobbyist; (6) A Principal or an officer or employee of a principal who performs lobbying activities as part of his or her assigned duties. SECTION 3. Registration Fee. All lobbyists shall, at the time of registration pay a registration fee, in an amount of Fifty ($50.00) Dollars, payable to the Palm Bay City Clerk. No lobbyist shall be required in any calendar year to pay more than the amount specified, regardless of the number of principals represented and/or amendments filed. SECTION 4. Financial Interest disclosure. A lobbyist who attempts to persuade or influence a Council Member, a Council committee, or the Council as a whole; or an independent agency board member, committee, or the independent agency as a whole; on any project, contract, development, ordinance, resolution, or agenda item, shall, prior to commencing lobbying efforts, file with the City Clerk a disclosure revealing whether the lobbyist has a financial interest in the contract,

197 City of Palm Bay, Florida Ordinance No Page 5 of 7 development or project that extends beyond its approval, and the percent of that interest. SECTION 5. Penalties. (A) The City Attorney or designee, shall be informed of any person engaged in lobbying activities who has failed to comply with the provisions of this ordinance, and, in gross instances of violations, shall conduct such investigations as he or she shall deem necessary under the circumstances. (B) A first violation of this section shall result in the Council issuing a warning, reprimand, suspension, or prohibit the violator from appearing on behalf of any person before the Council, Board or any decision-making body under the jurisdiction of the Council or from otherwise lobbying for any person in any fashion for a period of time; provided, however, that any suspension or prohibition may not exceed a period of two (2) years, and no sanction shall be imposed unless the lobbyist allegedly in violation has been afforded reasonable notice and an opportunity to be heard. The penalties provided in this section shall be the exclusive penalties imposed for violations of this ordinance, except as may be adopted from time to time or provided elsewhere in the City Code of Ordinance. The intentional failure or refusal of any lobbyist to comply with any order of the Council suspending or prohibiting the lobbyist from lobbying shall be punishable as provided by law and shall otherwise be subject to such civil remedies as the City may pursue, including injunctive relief. (C) A second violation shall be punishable by a fine imposed on the lobbyist in the amount of $250.00, in addition to the penalties set forth in subsection (B). There will be a $ fine for each violation thereafter.

198 City of Palm Bay, Florida Ordinance No Page 6 of 7 (D) Each incident of a lobbyist engaging in lobbyist activities with City official or protected employee without first being registered shall constitute a separate violation. (E) The validity of any action taken by the Council, City employees, or any decision-making body under the jurisdiction of the Council, shall not be affected by the failure of any person to comply with the provisions of this ordinance. (F) In addition to all other penalties in this section, an employer who has retained a lobbyist(s) to lobby in connection with a competitive solicitation shall be deemed non-responsive unless the employer, in responding to the competitive solicitation, certifies that each lobbyist retained has timely filed the registration or amended registration required under this ordinance. If, after awarding a contract in connection with the solicitation, the City learns that the certification was erroneous, and upon investigation determines that the error was willful or intentional on the part of the employer, the City may, on that basis, exercise any contractual right to terminate the contract for convenience. SECTION 6. Lobbying by former city council members, board members and employees; prohibition. A person who has been elected to the City Council or who is employed by the City in Management Groups I or II, as identified in the City s Personnel Policies and Administrative Code adopted by the City Council as amended from time to time shall not conduct lobbying activities for a period one (1) year after the termination of employment with the City, or within one (1) year from the last day of service to the City in any official capacity. The provisions of this subsection shall only apply to persons who become officers or employees of the City after the effective date of this section.

199 City of Palm Bay, Florida Ordinance No Page 7 of 7 SECTION 7. It is the intention of the City Council of the City of Palm Bay that the provisions of this ordinance shall be made a part of the City of Palm Bay Code of Ordinances, Chapter 63, Lobbying, and the sections shall be renumbered to accomplish such intention. SECTION 8. If any portion, clause, phrase, sentence or classification of this ordinance is held or declared to be either unconstitutional, invalid, inapplicable, inoperative or void, then such declaration shall not be construed to affect other portions of the ordinance; it is hereby declared to be the express opinion of the City Council of the City of Palm Bay that any such unconstitutional, invalid, inapplicable, inoperative or void portion or portions of this ordinance did not induce its passage, and that without the inclusion of any such portion or portions of this ordinance, the City Council would have enacted the valid constitutional portions thereof. SECTION 9. Effective date. This Ordinance shall become effective on January 1, ATTEST: William Capote, MAYOR Terese M. Jones, CITY CLERK Reviewed by CAO:

200 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Request for Approval to Apply for Federal Emergency Management Association s (FEMA Region IV) Hazard Mitigation Grant Program for Hardening of Fire Station 2, 3, and 4, Acquisition of Repetitive Loss Properties on Cimarron Circle, Culvert Replacement for Ferguson Street, and Roof Replacement on Police Headquarters Fire Rescue, Growth Management, Public Works, and Police Departments are seeking approval to apply for funds to harden Fire Station 2, 3, and 4, acquire properties on Cimarron Circle that have experienced repetitive loss due to flooding, replace the culvert for Ferguson Street, and replace the roof on Police Headquarters through FEMA s (Region IV) Hazard Mitigation Grant Program application process. Each project will be submitted under a separate grant application and requires matching funds of 25% of the total amount to be committed from the City if awarded. The application submission deadline is August 6, If awarded, this grant will allow Fire Rescue department to replace all the windows, doors, and bay doors for Fire Stations 2, 3, and 4 and replace the roof on Fire Station 2 to all meet current code, in addition to acquiring two permanent generators that will fully power Fire Stations 2 and 3 during power outages, and acquiring a new Convault tank for Fire Station 4. The total amount of the grant application is $417,915, of which $104, would be matched from General Fund by the City, if approved. This grant will allow Growth Management to voluntarily acquire properties from homeowners whose homes have suffered repetitive loses due to flooding. Growth Management would then be able to demolish the homes and create a retention pond that would mitigate future flooding issues for the other surrounding homes. The total amount of the grant application is $1,680,000, of which $420,000 would be matched with CDBG disaster funds by the City, if approved. This grant will allow Public Works to replace the culvert on Ferguson St. with a bridge since the current culvert is undersized. The total amount of the grant application is $1,500,000, of which $375,000 would be matched with Storm Water assessment fees by the City, if approved.

201 Mayor and Council: Request for Approval to Apply for FEMAs Hazard Mitigation Grant Program July 19, 2018 Page 2 This grant will allow Police to replace the roof to harden Police Headquarters and meet current code. The total amount of the grant application is $375,000, of which $93,750 would be matched with General Fund by the City, if approved. REQUESTING DEPARTMENTS: Fire Rescue Department, Growth Management Department, Public Works Department, Police Department FISCAL IMPACT: The City will have to provide matching funds in the amount of $56,250 from General Fund balance for Fire Stations 2, 3, and 4 for FY19, and $48, for FY20, $420,000 from CDBG funds for FY19, $375,000 from Storm Water assessment fees for FY19, and $93,750 from General Fund balance for replacement of the police headquarters roof for FY19, if and when, the grants are awarded. RECOMMENDATION: Motion to approve the application submissions of the Federal Emergency Management Association s (Region IV) Hazard Mitigation Grant Program proposals for Fire Rescue, Growth Management, Public Works, and Police. Attachment: 1) Hazard Mitigation Grant Program flyer from Brevard County Emergency Management LH/EB/JM/JR/su/ab

202 Hazard Mitigation Grant Program The Hazard Mitigation Grant Program (HMGP) is a Federal Emergency Management Agency (FEMA) program that funds mitigation efforts after a presidentially declared disaster. Grant funds are administered to eligible applicants through the Florida Division of Emergency Management (FDEM). Florida is one of the only states that formally defines how HMGP funds are distributed to counties. Florida Administrative Code (27P ) explains the process for calculating the amount of funds each declared county will be allocated and states that each project will be funded in order of priority as outlined in the Brevard County Local Mitigation Strategy. Many prioritization procedures defined in LMS plans cause projects with many beneficiaries to score higher than projects with only limited beneficiaries. For example, retrofitting a fire station will benefit more people in the community than one family; therefore, it will likely be scored higher than a project that elevates one flood-prone home. Other factors such as cost, matching funds, and community support are often times also considered. To find out more about the Brevard County ranking process, please refer to the Local Mitigation Strategy at: ment/mitigation Mitigation is defined as any sustained action taken to reduce or eliminate loss of life and property from future disasters. Eligibility Mitigation projects must: Be consistent with the State Hazard Mitigation Plan Provide a long-term solution Be identified in the Brevard County LMS Be technically feasible Meet cost effectiveness criteria Meet all applicable environmental and historical regulations Identify a 25% non-federal cost share Be located in a community compliant with the National Flood Insurance Program s (NFIP) regulations Eligible Activities Mitigation Projects Property Acquisition and Structure Demolition Property Acquisition and Structure Relocation Structure Elevation Mitigation Reconstruction Dry Floodproofing of Historic Residential Structures Dry Floodproofing of Non-residential Structures Generators for Critical Facilities Localized Flood Risk Reduction Projects Non-localized Flood Risk Reduction Projects Structural Retrofitting of Existing Buildings Non-structural Retrofitting of Existing Buildings and Facilities Safe Room Construction Wind Retrofit for One- and Two-Family Residences Infrastructure Retrofit Soil Stabilization Wildfire Mitigation Post-Disaster Code Enforcement Eligible applicants include: State agencies Indian Tribal governments Local governments/communities (including school boards) Private Non-Profit organizations. Application Process The grant application and award process can be long. However, recent changes have significantly improved the length of time required for review and approval of projects. The basic HMGP process: 1. A major disaster occurs resulting in a presidential declaration. 2. Counties receive a 90-day estimate of their potential allocation amount. 3. LMS Working Groups meet to decide which projects they will submit for funding. 4. A lock-in amount is determined six (6) months after disaster declaration. 5. Applications are submitted to FDEM. 6. FDEM reviews applications for completeness and eligibility. 7. Applications are submitted to FEMA for final reviews and funding allocation. 8. Funding agreements are put in place between the applicant and FDEM. 9. Construction and quarterly report monitoring begin. 10. Projects are finished and closed out. As with many grant programs, the HMGP process from application to closeout may take several years.

203 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: May 2018 Monthly Financial Report (Unaudited) Attached for your information is the monthly financial report which will provide you with an overview of the City s financial activities which occurred though May 31, May is the eighth month of the fiscal year and represents 60.6% of the annual budget. General Fund MAY 2018 CASH & INVESTMENTS HIGHLIGHTS Total General Fund cash and investments are up $2,929,284 or 20.9% from the same period last year. General Fund Cash & Investments at 05/31/18 totaled $16,925,614 down $84,584 or 00.50% from last month. From its primary General Fund revenue source, the City has received through May 31st, $27.4 million or 96% of the budgeted Ad Valorem Taxes for FY18. Ad Valorem Taxes budgeted for FY18 is $28.5 million, a budgeted increase of $2.1 million from last fiscal year. An additional $103,772 in delinquent ad valorem tax revenue was received through May 31st. General Fund revenues increased by $4.7 million from a year ago, while expenditures increased by $1.5 million from a year ago. The increase in expenditures for this period is primarily due to $1.5 million in Hurricane Irma debris removal cost paid during the first quarter of this fiscal year. This unbudgeted item was funded out of General Fund s Fund Balance. Community Development Block Grant Fund The CDBG is a reimbursable grant. As of May 31, 2018, the CDBG Fund reflected a negative cash balance of $80,119 for expenditures charged to the grant fund. Transportation Impact Fee Fund Transportation Impact Fee cash and investments is up $1.8 million from one year ago. Increase revenue received can only be use for expanded capacity, not road maintenance. Road Maintenance Fund Cash balances in the Road Maintenance Fund is down from $4.0 million in May 2017 to $2.5 million in March The only new funding available for road maintenance in FY 18 will come City owned property sales.

204 Mayor and Council: May 2018 Monthly Financial Report (Unaudited) July 19, 2018 Page 2 Stormwater Utility Fund Cash and investment balances in the Stormwater Fund at May 31, 2018, totaled $6.4 million. Revenue collections through the end of May included $11.0 million in assessment collections billed by the Brevard County Tax Collector s office and the City s Public Works department. An additional $283,582 in revenue was collected from delinquent accounts billed through the City s Utility Customer Service Division. Total stormwater revenue received through May 31, 2018, totaled $12,127,801 or 84.96% of the $14.3 million amended budget for FY LOGT NOTE Proceeds The total cash balance of $9.0 million at the end of May 2018, includes $8.9 million in funds borrowed and received in February for road construction at the new I-95 exit. Citywide The City s total cash and investments portfolio, increased to $100,126,249 from $77,694,080, an increase of $22,432,169 or 20.9%, from May 2017 to May The majority of the increase in Citywide revenues is attributable to Stormwater Assessment s change in rates and earlier collections on the tax bills, and the new construction loan closed in February. REQUESTING DEPARTMENT: Finance Department FISCAL IMPACT: None RECOMMENDATION: Motion to acknowledge receipt of the May 2018 Financial Report. Attachment: 1) May 31, 2018 Monthly Financial Report YM/ab

205 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA The City of Palm Bay, Florida s (the City ) monthly financial report presents an overview and analysis of the City s financial activities during the month of May May is the eighth month of the fiscal year and represents 67% of the annual budget. Financial Report Summary Citywide revenues of $128.8 million are at 60.6% of the annual budget. Citywide expenditures of $97.7 million are at 46.0% of the annual budget. Traditionally revenue collections are two months in arrears. For this reason, certain revenues for grants and other governmental resources are accrued at year end to reflect the period in which it represents. Citywide cash and investments increased by $22.4 million, or 28.9%, in comparison to the prior year. Most of the increased citywide revenues are a result of the new Stormwater Assessment and note proceeds for the I-95 connector road. Most of the increased citywide expenditures are due to needs in Stormwater, Utility renewal & replacement, and disaster preparedness. Citywide - Cash & Investments Citywide - Revenues Citywide - Expenditures 5/31/2018 $ 100,126, /31/2018 $ 128,793, /31/2018 $ 97,688, /31/ ,694, /31/ ,840, /31/ ,390, Increase 28.9% $ 22,432, Increase 22.8% $ 23,952, Increase 3.5% $ 3,297, General Fund revenues of $50.3 million are at 70.8% of the annual budget. This is an increase of $4.7 million, or 10.3%, in comparison to the prior year. General Fund expenditures of $43.6 million are at 61.3% of the annual budget. This is an increase of $1.5 million, or 3.5%, in comparison to the prior year. General Fund cash and investments increased by $2.9 million, or 20.9%, in comparison to the prior year. Of this increased General Fund cash, $800,000 is reserved. General Fund - Cash & Investments General Fund - Revenues General Fund - Expenditures 5/31/2018 $ 16,925, /31/2018 $ 50,337, /31/2018 $ 43,613, /31/ ,996, /31/ ,647, /31/ ,150, Increase 20.9% $ 2,929, Increase 10.3% $ 4,689, Increase 3.5% $ 1,462, The General Fund is the City s primary operating fund and is used to account for all resources except those that are required to be accounted for in another fund. The following information depicts the history of the revenues and expenditures for the General Fund from fiscal years 2015 to This report contains unaudited information. If you have any questions or comments on the financial reports, please contact Yvonne McDonald, Finance Director or Ruth Chapman, Assistant Finance Director. City Website: Finance Website:

206 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Revenues - Summary Year-to-Date (YTD) Revenue Comparisons $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 FY 2018 YTD Revenue Variance As Compared to Prior Year FY 2015 FY 2016 FY 2017 FY 2018 Prior YTD Current YTD % Variance Annual Budget Ad Valorem Taxes $ 25,206,026 $ 27,535, % $ 28,467,595 Local Option Fuel Tax (1) 2,205,263 1,901, % 4,208,406 Utility Service Taxes (2) 4,040,711 4,459, % 8,402,000 Communication Service Tax 1,299,324 1,315, % 2,779,457 Franchise Fees (3) 2,302,927 2,591, % 5,240,000 State Shared Revenues (4) 1,942,924 2,152, % 4,515,736 Half Cent Sales Tax 3,214,194 3,449, % 6,686,792 Licenses and Permits 560, , % 602,000 Grants and Other Entitlements 929, , % 1,283,468 Charges for Services (5) 2,047,697 2,514, % 3,431,469 Fines and Forfeitures (6) 246, , % 346,300 Interest, Rents & Other Revenues (7) 392, , % 496,900 Interfund Transfers & Capital Leases (8) 1,259,595 1,695, % 2,573,766 Fund Balance % 2,106,878 $ 45,647,227 $ 50,337, % $ 71,140,767 (1) Decrease primarily due to decreased year-to-date collections of Local Option Fuel Tax in FY 18. (2) Increase primarily due to increased year-to-date collections of Utility Service Taxes associated with FPL in FY 18. (3) Increase primarily due to increased year-to-date collections of Franchise Fees associated with FPL in FY 18. (4) Increase primarily due to increased year-to-date collections from State Shared Revenues in FY 18. (5) Increase primarily due to increased year-to-date collections for Engineering Plans, Recreation Programs, and Utilities Allocation in FY 18 (6) Increase primarily due to increased year-to-date collections from Code Compliance Fines and Investigative Cost Recoveries in FY 18. (7) Increase primarily due to increased year-to-date collections associated with Property Sales in FY 18. (8) Increase primarily due to higher budgeted transfer from Utility Operating Fund and higher year-to-date transfer from Stormwater in FY 18. Page 2

207 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Revenues - Summary Monthly Revenue Comparisons $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 FY 2018 Monthly Revenue Variance As Compared to Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 October $ 953,761 $ 1,012,271 $ 1,005,090 $ 1,416,001 November 3,246,502 2,619,131 4,580,252 4,969,155 December 17,977,402 19,689,226 19,511,218 22,774,626 January 3,458,799 3,639,261 3,585,305 3,212,134 February 3,782,243 4,490,812 4,656,371 4,906,952 March 3,203,645 3,522,695 3,990,468 4,316,341 April 4,103,728 4,009,369 4,245,071 4,844,708 May 3,278,699 3,511,664 4,073,453 3,897,277 June 3,830,369 3,976,789 4,237,693 July 3,170,380 3,323,512 3,597,870 August 4,168,296 3,323,716 3,960,272 September 7,881,278 9,167,028 8,913,454 $ 59,055,101 $ 62,285,475 $ 66,356,517 $ 50,337,194 Overall General Fund revenues for the month of May 2018 have decreased $176,176, or 4.3%, when compared to May The major sources of revenues for the General Fund are taxes, franchise fees, intergovernmental revenues, licenses, permits, fines, forfeitures and charges for services. With a recovering economy and most of the City s revenues derived from ad valorem taxes, the revenue budget is essential for existing and critical City services. The City is conservative in budgeting revenues to account for the current economic condition. Page 3

208 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Expenditures - Summary Year-to-Date (YTD) Expenditure Comparisons $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 FY 2018 YTD Expenditure Variance As Compared to Prior Year FY 2015 FY 2016 FY 2017 FY 2018 Prior YTD Current YTD % Variance Annual Budget Legislative $ 420,786 $ 447, % $ 712,660 City Manager (1) 446, , % 835,123 City Attorney (2) 339, , % 530,365 Procurement (3) 249, , % 452,024 Finance 858, , % 1,404,782 Information Technology (4) 1,323,306 1,734, % 3,439,921 Human Resources 327, , % 703,807 Growth Management 767, , % 1,461,306 Economic Development (5) 522, , % 688,632 Parks and Recreation 2,634,100 2,556, % 4,329,125 Facilities 1,371,575 1,495, % 2,774,213 Police 11,641,265 11,881, % 19,761,396 Fire 8,860,972 9,085, % 14,505,129 Public Works (6) 4,072,579 4,894, % 6,800,620 Non-Departmental 2,526,684 2,746, % 5,594,168 Transfers 5,787,725 5,266, % 7,147,496 $ 42,150,552 $ 43,613, % $ 71,140,767 (1) Increase primarily due to increased year-to-date costs for Other Professional Services (Stantec). (2) Increase primarily due to increased year-to-date costs for Other Attorneys in FY 18. Most in-house Attorney cost is charged to the Risk Fund. (3) Decrease primarily due to personnel vacancies in Procurement in FY 18. (4) Increase primarily due to higher year-to-date costs for Network Equipment, IS Related Projects, PC Replacements, and Repair and Maintenance in FY18. (5) Decrease primarily due to lower year-to-date costs for lobbyists and promotional activities in FY 18. (6) Increase primarily due to higher year-to-date costs for Disaster Preparedness, Railroad Crossing Maintenance, and School Flashers in FY 18. Page 4

209 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Expenditures - Summary Monthly Expenditure Comparisons $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY 2018 Monthly Expenditure Variance As Compared to Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2015 FY 2016 FY 2017 FY 2018 October $ 3,726,416 $ 3,859,572 $ 3,572,123 $ 4,424,711 November 4,799,117 4,542,401 5,766,532 5,122,997 December 4,886,462 7,323,753 7,290,910 8,706,391 January 5,729,780 4,685,466 4,972,873 6,214,289 February 4,526,492 4,746,328 4,719,784 4,693,931 March 4,375,170 4,443,296 4,983,695 4,429,733 April 4,630,094 5,693,822 5,332,488 5,125,639 May 4,397,032 4,450,696 5,512,146 4,895,568 June 6,385,679 4,592,489 6,488,834 July 5,689,908 5,551,214 5,175,411 August 5,346,802 4,712,630 4,609,040 September 6,310,426 6,791,578 8,475,273 $ 60,803,379 $ 61,393,243 $ 66,899,111 $ 43,613,257 General Fund expenditures were $616,578, or 11.2%, less when comparing May 2018 to May Yearto-date expenditures are $1,462,705, or 3.5%, higher. Page 5

210 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Expenditures - Summary Expenditures Budgetary Comparison by Category YTD Actual YTD Budget Annual Budget % Spent Debt Service $ 4,044, $ 3,950,425 $ 5,925, % Personnel 29,055, ,602,807 47,404, % Operating 8,814, ,356,423 15,534, % Capital 422, ,617 1,004, % Contributions 54, ,333 50, % Transfers 1,221, ,572 1,221, % Reserves % $ 43,613, $ 47,427,178 $ 71,140, % $50,000, $45,000, $40,000, $35,000, $30,000, $25,000, $20,000, $15,000, $10,000, $5,000, $- YTD Actual YTD Budget Annual Budget The total budgeted expenditures for 2018 are $71,140,767 (including encumbrances from prior year and 2018 budget amendments). Of this amount, $47,404,210, or 66.6%, is related to personnel costs. Page 6

211 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Cash & Investments - Summary Year-to-Date (YTD) Cash & Investments Comparisons $18,000, $16,000, $14,000, $12,000, $10,000, $8,000, $6,000, $4,000, $2,000, $0.00 $13,261, $11,591, $13,996, $16,925, FY 2015 FY 2016 FY 2017 FY 2018 General Fund Cash & Investments General Fund Cash & Investments Prior Month Ending Balance $ 17,010, May 2018 Ending Balance $ 16,925, Cash Advanced to Other Funds: Cash Increase (Decrease) (84,583.85) CDBG (80,118.91) Ending Balance 5/31/2018 $ 16,925, Total Available Cash & Investments $ 16,845, Page 7

212 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Balance - Summary Prior YTD Current YTD REVENUES Ad Valorem Taxes $ 25,206,026 $ 27,535,167 Local Option Fuel Tax 2,205,263 1,901,288 Utility Service Taxes 4,040,711 4,459,306 Communication Service Tax 1,299,324 1,315,961 Franchise Fees 2,302,927 2,591,897 State Shared Revenues 1,942,924 2,152,333 Half Cent Sales Tax 3,214,194 3,449,048 Licenses and Permits 560, ,153 Grants and Other Entitlements 929, ,129 Charges for Services 2,047,697 2,514,211 Fines and Forfeitures 246, ,808 Interest, Rents and Other Revenues 392, ,753 Interfund Transfers and Other Sources 1,259,595 1,695,141 Total Revenues 45,647,227 50,337,194 EXPENDITURES Legislative 420, ,880 City Manager 446, ,573 City Attorney 339, ,251 Procurement 249, ,536 Finance 858, ,203 Information Technology 1,323,306 1,734,711 Human Resources 327, ,390 Growth Management 767, ,238 Economic Development 522, ,511 Parks and Recreation 2,634,100 2,556,876 Facilities 1,371,575 1,495,686 Police 11,641,265 11,881,009 Fire 8,860,972 9,085,114 Public Works 4,072,579 4,894,040 Non-Departmental 2,526,684 2,746,575 Transfers 5,787,725 5,266,665 Total Expenditures 42,150,552 43,613,257 Excess (Deficiency) of Revenues Over Expenditures 3,496,675 6,723,937 Fund Balance - Beginning 9,174,582 8,631,987 Fund Balance - Ending $ 12,671,257 15,355,924 Page 8

213 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA General Fund (GF) Balance - Summary The minimum General Fund balance, as established by Resolution , is ten percent (10%) of the subsequent fiscal year s budgeted expenditures less capital outlay and transfers out as originally adopted by ordinance in September. The following is a history of the City s General Fund balance. General Fund Balance - History Minimum Actual Fund Balance Required Fund Balance Percentage FY 2017 $ 6,107,113 $ 8,631, % FY ,594,175 9,174, % FY ,311,438 8,282, % FY ,321,416 10,040, % FY ,059,293 12,005, % FY ,941,647 9,534, % Utilities Fund Revenues - Summary Year-to-Date (YTD) Comparison: Water & Sewer $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- FY 17 - May Water Sewer FY 18 - May Overall year-to-date Water revenue in May 2018 has increased $103,427, or 1.25%, when compared to May Overall year-to-date Sewer revenue in May 2018 has increased $167,929, or 2.75% when compared to May Fire Protection for FY 18 was billed at 101% of the budgeted amount. The Fire Protection Service Charges were billed in November (annual billing). Page 9

214 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Utilities Fund Revenues - Summary Of the budgeted amount, Meter Installation Fees are recorded at 91%, Plan Review & Inspection Fees are recorded at 53%, and Utility Lien Costs are recorded at 92%. Operating Interest Income is recorded at 67%. Excluding Fund Balance, the total FY 18 Operating Revenue is recorded at 55.80% of the budgeted amount compared to FY 17 which was at 60.04%. Water Connection Fees are recorded at 113% of the budgeted amount, and Sewer Connection Fees are recorded at 95% of the budgeted amount. Water MLEs are recorded at 98% of the budgeted amount, and Sewer MLEs are recorded at 76% of the budgeted amount. Monthly Comparison: Water & Sewer $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- May 2017 May 2018 Water Sewer Overall Water revenue for the month of May 2018 has decreased by $44,271, or 3.7%, when compared to May Overall Sewer revenue for the month of May 2018 has increased by $9,716, or 1.1%, when compared to May Page 10

215 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Utilities Fund Expenditures - Summary Year-to-Date (YTD) Comparison: Water & Sewer Overall expenditures (excluding encumbrances) are as follows: YTD Actual Annual Budget % Spent Debt Service $ 184, $ 3,799, % Personnel 5,404, ,592, % Operating 4,333, ,376, % Capital 658, ,423, % Transfers 5,678, ,520, % Reserves $ 16,259, $ 34,712, % $12,000, $10,000, $8,000, $6,000, $4,000, $2,000, $- YTD Actual Budget Page 11

216 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Utilities Fund Cash & Investments - Summary Year-to-Date (YTD) Comparison: Water & Sewer $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- May 2017 May 2018 Overall the Water & Sewer Funds cash and investments were $0.95 million, or 2.5%, less as of May 2018 as compared to May Page 12

217 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Stormwater Fund Revenues - Summary Year-to-Date (YTD) Revenue Comparisons $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- May 2017 May 2018 Special Assessment Fees & Permits Intergov't Revenue Charges for Services Misc Revenue Special Assessment revenue in FY 18 (at May) is $11,009,030. A comparison to FY 17, is not available as associated revenues were not recorded until FY 18. Charges for Services revenue in May 2018 is down $2,174,899, or 84.3%, from May Overall, Stormwater revenues in FY 18 (at May) have increased by $9,513,264, or 363.9%, when compared to FY 17 (at May). The total FY 18 Stormwater revenues are recorded at 85.0% of the budgeted amount compared to FY 17 which was 40.3%. Page 13

218 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Stormwater Fund Expenditures - Summary Year-to-Date (YTD) Expenditure Comparisons Overall expenditures (excluding encumbrances) are as follows: YTD Actual Annual Budget % Spent Personnel $ 1,780, $ 2,917, % Operating 1,320, ,931, % Capital 1,721, ,228, % Transfers 243, , % Reserves - 2,953, % $ 5,067, $ 14,275, % $6,000, $5,000, $4,000, $3,000, $2,000, $1,000, $- Personnel Operating Capital Transfers Reserves YTD Actual Budget Page 14

219 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Stormwater Fund Cash & Equity - Summary Year-to-Date (YTD) Cash & Fund Equity $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Cash Fund Equity May-17 May-18 Overall the Stormwater cash and investments were $5,936,603, or 1,164.3%, more as of May 2018 as compared to May Overall the Stormwater fund equity was $6,727,582, or 1,519.1%, more as of May 2018 as compared to May Page 15

220 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Building Fund Revenues - Summary Year-to-Date (YTD) Revenue Comparisons $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- May 2017 May 2018 Fees & Permits Charges for Services Misc Revenues Transfers Fees and Permits revenue in May 2018 is up $484,435, or 37.06%, from May Charges for Services revenue in May 2018 is up $20,344, or 59.02%, from May Overall, Building revenues in FY 18 (at May) have increased by $531,586, or 38.96%, when compared to FY 17 (at May). The total FY 18 Building revenues are recorded at 74.5% of the budgeted amount compared to FY 17 which was 70.5%. Page 16

221 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Building Fund Expenditures - Summary Year-to-Date (YTD) Building Expenditures Overall expenditures (excluding encumbrances) are as follows: YTD Actual Annual Budget % Spent Personnel $ 839, $ 1,457, % Operating 232, , % Capital - 563, % Transfers 111, , % Reserves % $ 1,182, $ 2,543, % $1,600, $1,400, $1,200, $1,000, $800, $600, $400, $200, $- Personnel Operating Capital Transfers Reserves YTD Actual Budget Page 17

222 MONTHLY FINANCIAL REPORT (UNAUDITED) MAY 2018 CITY OF PALM BAY, FLORIDA Building Fund Cash & Equity - Summary Year-to-Date (YTD) Cash & Fund Equity $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Cash Fund Equity May-17 May-18 Overall the Building cash and investments were $1,123,163, or 81.5%, more as of May 2018 as compared to May Overall the Building fund equity was $989,923, or 39.2%, more as of May 2018 as compared to May Page 18

223 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Travel Request Growth Management The Growth Management Department is requesting travel approval for Building Code Compliance Inspector Emmanuel Soto for the Fundamentals of Code Enforcement training and the certification exam by the Florida Association of Code Enforcement (F.A.C.E.) in Naples, FL, on July 30, August 4, The cost is estimated at $1, REQUESTING DEPARTMENT: Growth Management Department FISCAL IMPACT: Travel has been budgeted. RECOMMENDATION: Motion to acknowledge and authorize travel as noted above. Attachment: 1) Travel information JH/cp/ab

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231 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Travel Request- Police Department The Police Department is requesting permission for the following employees to travel for business purposes: Officer Edwin Lutz will be traveling to Jacksonville, Florida from September 3-5, 2018 to attend courtroom for DREs Training. The registration is funded by a grant. Lodging is estimated at $ and per diem at $80.00 for an estimated total of $ These costs will be paid from the uniform services accounts. Jennifer Graves will be traveling to Ocala Florida from July 24 July 27, 2018 to attend the Internet Crimes Against Children (ICAC) Chatting Training. Registration and lodging is funded by a grant. The total estimated cost is $ REQUESTING DEPARTMENT: Police Department FISCAL IMPACT: All travel is budgeted. RECOMMENDATION: Motion to acknowledge and approve travel as mentioned above. JR/ab

232 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Travel Request- Procurement Procurement is requesting permission for the following employee to travel for business purposes: Chief Procurement Officer Bobbye Marsala would like to attend NIGP, Institute for Public Procurement Forum to be held in Nashville, TN, from August 19-22, 2018, with travel from August 18 th through 23 rd. The NIGP National Forum offers the opportunity for the Chief Procurement Officer to attend training sessions that are presented by peers from around the country on many procurement topics which that are relevant to current trends and processes. There is an extensive bank of knowledge required to manage responsibility as it relates to laws and procedures, at the local level, State and Federal levels. The conference agenda is attached. Bobbye will be a co-presenter for a workshop scheduled on Sunday, August 19, and will also participate in a meeting on Monday, August 20th as the FAPPO representative on the National Council for Public Procurement & Contracting (NCPPC) which consists of representatives from 8-charter associations and professional groups from around the country and Canada. As the representative, a portion of the costs are absorbed by FAPPO and NIGP. Additionally, NIGP has provided complementary registration for its VIP participants, so there will be no registration charge to the City. The estimated cost is $ REQUESTING DEPARTMENT: Utilities Department FISCAL IMPACT: All travel has been budgeted. RECOMMENDATION: Motion to acknowledge and approve travel as mentioned above. Attachment: 1) conference schedule BM/ab

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255 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Travel Request Public Works The Public Works Department is requesting permission for the following employee to travel for business purposes: Nicholas Gagliardo and Shane Michael will be attending the ICPRv4 Hands on Training Class in Altamonte Springs, FL from July 17-20, The estimated total cost is $4, This travel is to assist with training on updated Modelling software. REQUESTING DEPARTMENT: Public Works Department FISCAL IMPACT: All travel has been budgeted. RECOMMENDATION: Motion to approve travel for PW personnel as mentioned above. Attachment: 1) internal memo JM/ab

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260 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: Travel Request- Utilities The Utilities Department is requesting permission for the following employee to travel for business purposes: Marion Parsons, GIS Technician I would like to attend the 12th Annual Central Florida GIS Workshop GIS for Sustainable Development, in Daytona Beach, on September 10-11, This workshop includes technical session from ESRI, User Presentations, and Vendor Exhibits. It also offers an opportunity to network and share lessons learnt from IRMA. The estimated cost is $ REQUESTING DEPARTMENT: Utilities Department FISCAL IMPACT: All travel has been budgeted. RECOMMENDATION: Motion to acknowledge and approve travel as mentioned above. Attachment: 1) internal memo and registration info EF/ab

261 UTILITIES DEPARTMENT 250 Osmosis Drive, SE, Palm Bay, Florida (321) Fax (321) MEMO TO: Gregg Lynk City Manager FROM: Edward Fontanin, P.E. Utilities Director DATE: July 2, 2018 SUBJECT: Travel Request to Central Florida GIS Workshop This memo is a request for approval for Marion Parsons, GIS Technician I to attend the 12 Annual Central Florida GIS Workshop GIS for Sustainable Development, in Daytona Beach, September 10-11, 2018 This workshop includes technical session from ERSI, User Presentations, and Vendor Exhibits. It also offers an opportunity to network and share lessons learnt from IRMA. The estimated cost breakdown is as follows: Registration $ 150. Per Diem 50. Lodging 1 nights 144. TOTAL $ 344. Attachments: 1. Conference Overview

262 CFGIS Workshop Main Page Central Florida GIS Workshop Main Attend Schedule Participation More Info Workshop Registration Early Registration - $150 (Ends July 20, 2018) Registration - $175 (After July 20, 2018) Student Registration** - $75 (Must be a fulltime student undergraduate 12 / graduate 9 semester hours) Are you a K-12 teacher? Contact us at registration@cfgisworkshop.org to learn about opportunities for you and your students to participate at no cost. Workshop registration fee covers the Monday morning Plenary Session, access to the Vendor/Exhibit Area, technical workshops and user presentations Monday and Tuesday, lunch (regular or vegetarian), and a social. Rate applies to 1 or 2 day attendance. Pay by check, money order or credit/debit card via PayPal **Students are required to use their school address to register. All registration will be done online and through the registration form with three choices: Register online and pay via PayPal. If your organization is not set up for PayPal, please use the check or money order option. Register online, print the form before choosing Submit and mail the printed form with a check or money order made out to Central Florida GIS Workshop, Inc. to be received, by end of day July 30 for Early Registration, and September 5, 2018 thereafter. Mail check to: Central Florida GIS Workshop, Inc. PO Box , Oviedo, FL Main Attend Registration Accommodations Directions and Parking Schedule Workshop Schedule Program Brochure Training Opportunities Participation Invitation to Exhibit Map Gallery Submissions Call for Presentations Corporate Sponsors More Info Contact Us Geo Mentor About Us Regional GIS Contacts Scholarships and Grants Register onsite on the day of the conference and pay by check or money order made out to Central Florida GIS Workshop,Inc. or by credit card via PayPal. Please note that we may not be able to provide lunch for onsite registrants. Registration will not be complete until full payment is received. Visit PayPal directly if you registered previously without paying and would now like to pay via credit/debit card. Refund and Cancellation Policy: Pre-Workshop Registration closes on September 1, Online registration payment must be received by end of day, September 5, Those choosing to register after September 1, 2018 must do so onsite. Payment for onsite registration can be made by check/money order made out to "Central Florida GIS Workshop, Inc" or by credit/debit card. Refunds, less a $25 processing fee, will be provided for cancellations received in writing (via letter or ) if received before September 5, No refunds will be provided for cancellations received after that date. Registrations are personal and nontransferable. Central Florida GIS Workshop, Inc. reserves the right to cancel or reschedule the Workshop or any of its events due to unforeseen circumstances. Please direct any registration questions to Tammi Rhodes at registration@cfgisworkshop.org About Us Site Map Privacy Policy Contact Us 10:16:02 AM]

263 LEGISLATIVE MEMORANDUM TO: FROM: Honorable Mayor and Members of the City Council Gregg Lynk, City Manager DATE: July 19, 2018 RE: 2018 Certification of Taxable Value; Proposed Millage; Budget Public Hearings Attached is the 2018 Certification of Taxable Value for the City of Palm Bay, as prepared by the Office of Brevard County Property Appraiser. In accordance with the Truth in Millage (TRIM) legislative requirement, these forms must be filed with the Property Appraiser s Office by August 4, 2018, certifying the proposed Ad Valorem tax rate for the fiscal year beginning October 1, The certificate to be filed is for the City s operating millage. The Certified Taxable Value for the City, including new construction, is $3,984,358,260. The portion of the gross taxable value represented by new construction is $87,416,848. Information contained on the 2018 Certification of Taxable Value is required to compute the overall roll-back rate. As required by TRIM, the estimated roll back millage rate (the millage rate required to collect the same tax revenues next year as this year, excluding new construction) is per $1,000 of assessed value compared to the current millage rate of The rolled back rate is lower than the current millage rate due to increase in existing property values for Council will establish the actual tax rate this September as a result of the budget process. The preliminary operating budget is built upon the rate of mills. The current tax rate is State revenue estimates are not yet available and may positively or negatively affect the preliminary budget as presented to you on July 16, If state revenues come in significantly less than what is estimated in the preliminary budget, additional reductions in the proposed budget may be required. The City is also required to set the date and time of the first Public Hearing on the proposed millage. The Notice of Proposed Property Taxes that the County mails out on September 1 st contains this information and is the approved TRIM method of advertising the City s first public hearing. Cities are not allowed to set hearing dates on dates reserved by the Brevard County Board of County Commissioners (September 11 th and September 25 th ) and the Brevard County School Board (July 26 th and September 6 th ). It is recommended that the City s first Public Hearing be held on Tuesday, September 4, 2018 at 6:30 p.m. and the second Public Hearing be held on Tuesday, September 18, 2018 at 6:30 p.m.

264 Mayor and Council: 2018 Certification of Taxable Value; Proposed Millage; Budget Public Hearings July 19, 2018 Page 2 REQUESTING DEPARTMENT: Finance Department FISCAL IMPACT: The advertised millage rate can be lowered, but raising the advertised rate requires individual notices to all property owners. RECOMMENDATION: Motion to authorize the City Manager to advertise a FY 2019 proposed operating millage of up to ; and to schedule the first public hearing date for Tuesday, September 4, 2018 at 6:30 p.m. and the second public hearing date for Tuesday, September 18, 2018 at 6:30 p.m. Attachment: 1) 2018 Certification of Taxable Value AC/ab

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