School District No.59 (Peace River South)

Transcription

1 Open Board Meeting Agenda School District No.59 (Peace River South) Date: May 30, :00 PM Place: Northern Lights College Tumbler Ridge We acknowledge that we share this territory with the people of Treaty 8 APPROVAL OF AGENDA 1. ITEMS FOR ADOPTION R1.1 Regular Board Meeting Minutes April 18, 2018 R1.2 - Excerpts Closed Meeting April 18, BUSINESS ARISING 3. ESSENTIAL ITEMS 4. OTHER PRESENTATIONS 5. REPORTS FROM THE SUPERINTENDENT OF SCHOOLS R5.1 School/Student News R5.2 - Student Discipline Reports April 2018 R5.3 Personnel Announcement R5.4 International Field Trip Update 6. REPORTS FROM THE SECRETARY-TREASURER R6.1 Finance Reports R6.2 Capacity Review R6.3 Related Party Transactions R6.4 MoEd Funding Review Update R6.5 Audit Committee R6.6 Private School Bussing Requests R6.7 Interim Audit Report R Capital Plan R6.9 Property Acquisition (Tumbler Ridge) 7. TRUSTEE ITEMS R7.1 BCSTA Update N. Soontiens R7.2 Trustee Update N. Soontiens R7.3 Retirement Dinner C. Hillton R7.4 BCSTA Service Recognition T. Ziemer 8. COMMITTEE REPORTS Policy Committee Policies/Regulations for Approval: o Policy and Regulation 2020: Trustee Electoral Areas o Policy and Regulation 5005: Budget Monitoring and Reporting o Policy and Regulation 5010: Accumulated Operating Surplus o Policy 5040: Chief Election Officer 9. DIARY 10. NOTICE OF MOTION 11. QUESTION PERIOD 12. FUTURE BUSINESS / EVENTS 12.1 Retirement Dinner June 6, 2018 (Stonebridge Hotel / FIXX) 12.2 Election Information Sessions (7 pm) Dawson Creek: June 7, 2018 Chetwynd: June 12, 2018 Tumbler Ridge: June 14, Open Board Meeting June 20, 2018 (Dawson Creek) 5/25/2018, 2:49 PM- revised

2 School District No.59 (Peace River South) BOARD OF EDUCATION OF SCHOOL DISTRICT NO TH Street, Dawson Creek, BC V1G 4R8 Open Session Minutes DATE & TIME: April 18, :00 PM PLACE: PRESENT: School Board Office Dawson Creek Trustees: T. Ziemer Chair C. Hillton Vice-Chair R. Powell S. Berringer - absent A. Smith W. Ezeard N. Soontiens L. Lambie, Superintendent C. Clouthier, Assistant Superintendent - absent M. Panoulias, Secretary-Treasurer R. Schwartz, Recording Secretary Guests: Media: K. McKinney - PRSTA A. Cozicar - Mirror Called to Order 1:05 PM The Board Chair acknowledged that we share this territory with the people of Treaty 8. APPROVAL OF AGENDA Additions: Deletions: ( ) MOVED/SECONDED Hillton/Smith THAT, the Regular Meeting agenda be approved as printed. CARRIED UNANIMOUSLY 1.0 ITEMS FOR ADOPTION R1.1 Regular Board Meeting Minutes March 14, 2018 Page 1 of 6

3 Minutes of the Regular Board Meeting SD#59 Board of Education February 21, 2018 The acting chair asked for any corrections to the minutes. ( ) The chair declared the minutes of the open meeting March 14, 2018 approved as distributed. R1.2 Excerpts Closed Board Meeting March 14, 2018 ( ) The Chair declared the excerpts of the closed meeting on March 14, 2018 approved as distributed. ( ) The Chair declared the excerpts of the special closed meeting on April 3, 2018 approved as distributed. 2.0 BUSINESS ARISING 3.0 ESSENTIAL ITEMS 4.0 PRESENTATIONS 5.0 REPORTS FROM THE SUPERINTENDENT OF SCHOOLS R5.1 School/Student News The Superintendent reported the following news: SD59 students did very well in the BC Regional Skills Competition with many moving on to the Provincials in Abbotsford. SP Campus student attending National Science Fair; raised $750 in memory of Luke Dufour donated to Bear Mountain Ski Hill Tumbler Ridge Elementary School invited Engineers from FSJ challenged students to build popsicle bridges. The school is also involved in a K-3 reading blitz. Little Prairie Elementary School - 80% of students are meeting or exceeding grade level work Moberly Lake Elementary students are making Haida paddles and wooden gumball machines TRSS all Grade students participated in Dragon s Den Competition - 3 students will be attending provincials in Trail, BC. Pouce Coupe Elementary - grade 6-7 students involved in coding and animation projects. Planning for the rural Grade 7 students to attend a retreat at Gwillim Lake is underway the retreat helps students from small rural schools get to know each other before they attend Grade 8 in town. Ecole Frank Ross 3 students attending provincial competition for public speaking. R5.2 Student Discipline Report The student discipline report for the month of March was reviewed. Following is a breakdown of the main offences: o Fighting: 3 o Safety of Others: 5 Page 2 of 6

4 School District No.59 (Peace River South) R5.3 Personnel Announcement The Superintendent announced the following appointments: Effective August 1, 2018: o Josh Kurjata, Principal of DCSS-South Peace Campus o Judy Eagles, Vice-Principal of DCSS-South Peace Campus o Ryan McGuire, Principal of Tumbler Ridge Secondary School Effective April 17, 2018: o Wes Olsen, Electronics Department Foreman R5.4 Chetwynd French Immersion Update The Superintendent provided the Board information in follow up to ending the French Immersion program at Ecole Windrem Elementary. An inquiry was made if students could be transported from Chetwynd to Ecole Frank Ross in Dawson Creek. The Superintendent provided information; however, does not recommend transporting elementary aged students from Chetwynd to Dawson Creek to attend a French Immersion program. Ms. Lambie informed the Board that the district is supporting students in French Immersion that are currently in grades Distance education learning packages are available for those students to complete their French Immersion program and they would minimally meet the criteria to obtain a dual dogwood certificate. R5.5 International Field Trip Request Mr. Kurjata, Vice-Principal at DCSS-South Peace Campus, has submitted an international field trip request on behalf of the Senior Girls Volleyball Team to attend a tournament in San Diego in October ( ) MOVED/SECONDED Smith/Soontiens THAT, the Board give approval of intent to proceed with planning the international field trip for the DCSS Senior Girls Volleyball Team to travel to San Diego in October CARRIED UNANIMOUSLY 6.0 REPORTS FROM THE SECRETARY TREASURER R6.1 Finance Reports The Secretary Treasurer presented the monthly finance reports for March R Funding Update The Secretary Treasurer reviewed the 2018/19 preliminary Operating Grant. The projections show a slight increase in student enrolment. Overall funding changes have resulted in a projected decrease in Funding Protection of $945,000. The Secretary Treasurer stated that the actual amended Operating Grant will be based on actual enrolment numbers presented in September. R Budget Recommendations The Secretary-Treasurer presented the budget recommendations for the school year. The base per-student grant from the government has increased by $122 this year to $7,423. The increase is due to labour settlement increases. The district will allocate $95 of the increase to

5 Minutes of the Regular Board Meeting SD#59 Board of Education April 18, 2018 schools. There were also small increases from the government for unique student needs to cover labour settlement increases. Dawson Creek Secondary School will continue to have a $233 per student FTE reduction versus other schools. Distributed Learning will change from $348 less funding to $443. Other per student funding and class size adjustments will remain the same as in the previous year. Following is a breakdown of the projects to be funded from reserve funds: Digital Media Content Strategist $ 75,000 District Numeracy 75,000 Succession Planning 143,000 South Peace Distributed Learning 76,388 Other Budget Recommendations: Elementary Prep Time $75,000 Rural School Grants 250,000 Major Equipment Replacement Fund 75,000 Tremblay School 25,000 Small Secondary School Grant 140,000 Reading Recovery Support 380,000 Rural Bussing 30,000 Sport Team Bussing 45,000 French Language Funding 108,000 Literacy K-9 125,000 ( ) MOVED/SECONDED - Ezeard/Powell THAT, the Board APPROVE THE Budget Recommendations as presented. CARRIED UNANIMOUSLY R Capital Plan Update & Bylaw The Secretary Treasurer announced Ministry approval of the Capital Plan. The following projects were approved: Ecole Frank Ross DCSS SP Campus Project: Mechanical Upgrade (Phase 2) Mechanical Upgrade (Phase 1) Funding: $830,175 $1,529,000 Bus Fleet C(58) 1 Wheelchair Space $137,200 The Capital Bylaw No CPSD59-01 was presented to the Board for approval. ( ) MOVED/SECONDED Ezeard/Powell THAT, the Capital Project Bylaw No CPSD59-01 of the Board approved by the Minister as outlined in the Minister s letter of April 10, 2018 be read a first time. CARRIED UNANIMOUSLY Page 4 of 6

6 Minutes of the Regular Board Meeting SD#59 Board of Education April 18, 2018 ( ) MOVED/SECONDED Smith/Soontiens THAT, the Capital Project Bylaw No CPSD59-01 of the Board approved by the Minister as outlined in the Minister s letter of April 10, 2018 be read a second time. CARRIED UNANIMOUSLY ( ) MOVED/SECONDED Soontiens/Hillton THAT, the Board allows the third reading of Capital Project Bylaw No CPSD59-01 to occur in this meeting. CARRIED UNANIMOUSLY ( ) MOVED/SECONDED Ezeard/Smith THAT, the Capital Project Bylaw No CPSD59-01 of the Board approved by the Minister as outlined in the Minister s letter of April 10, 2018 be read a third time, passed and adopted. CARRIED UNANIMOUSLY R6.5 O Brien Educational Centre Update The Minister of Education has given approval to dispose of O Brien Educational Centre property. Having the approval in place prior to selling the property will allow for a sale to proceed quickly without an additional clause requiring Ministry approval. R6.6 Election Appointments The General School Trustee Election will be held in the fall and district staff have already started planning for the event. The Board approved the following election appointments: ( ) MOVED/SECONDED Hillton/Smith THAT, the Board appoint Melissa Panoulias as Chief Election Officer and Richell Schwartz as Deputy Chief Election Officer for the 2018 General School Trustee Election. CARRIED UNANIMOUSLY R6.7 Chetwynd Renovation Recommendation The Secretary-Treasurer made the following recommendations in proceeding with the Chetwynd Secondary School renovation: Alternate Office to North 99,903 New Student Lounge 272,210 Corridor Upgrade 800,806 (increased by $300,000 to complete the whole school) $1,172,319 Design and Engineering 93,785 Contingency 253,220 Probable Cost $1,519,324 It should be noted the above cost does not include permits, furniture for the student lounge or GST. Estimates were also developed assuming a minimalist approach. The Board discussed the proposed renovation recommendation. Page 5 of 6

7 Minutes of the Regular Board Meeting SD#59 Board of Education April 18, 2018 ( ) MOVED/SECONDED Hillton/Smith THAT, the Board approve the Chetwynd Secondary School renovations as presented at a cost not to exceed $1.75 million from unrestricted surplus funds. CARRIED UNANIMOUSLY Trustee Powell suggested meeting with MLA to inform of the major projects the district is taking on, as well as, informing the local municipality of the enhancement to the school. 7.0 TRUSTEE ITEMS R7.1 BCSTA Update N. Soontiens Trustee Soontiens reported on the latest news and events of BCSTA. 8.0 COMMITTEE REPORTS 9.0 DIARY 10.0 NOTICE OF MOTION 11.0 QUESTION PERIOD A 10-minute question and answer period was held FUTURE BUSINESS R12.1 Regular Board Meeting May 30, 2018 Tumbler Ridge ADJOURNMENT ( ) MOVED Powell THAT, the Regular Meeting be terminated. (2:50 PM) CARRIED UNANIMOUSLY CERTIFIED CORRECT: (T. Ziemer) Board Chair (M. Panoulias) Secretary Treasurer Page 6 of 6

8 School District No.59 (Peace River South) MEETING: Closed Board Meeting DATE: April 18, :15 AM PLACE: District Board Office Dawson Creek The meeting was called to order and the following was reported. Items for Adoption Approval of Agenda Closed Session Minutes March 14, 2018 Special Closed Session Minutes April 3, 2018 Business Arising Essential Items Presentation Trustee Items Items discussed and reported included: Transportation Ab Ed Meeting Superintendent s Reports Items discussed and reported included: Personnel Secretary Treasurer s Reports Items discussed and reported included: Excluded Compensation Notice of Motion Diary Future Business Adjournment CERTIFIED CORRECT: T. Ziemer, Board Chair Melissa Panoulias, Secretary Treasurer 5/25/2018, 1:47 PM

9 School District No.59 (Peace River South) May 23, 2018 SD59 Peace River South April 2018 Student Discipline Report April Suspensions: Controlled Substance 4 Fighting 11 Instigating 3 Non-Compliance 2 Safety of Others 13 Smoking 6 Vandalism 1 Total 40 Submitted by: Mike Readman Director of Instruction th Street, Dawson Creek, B.C. V1G 4R8 Phone: (250) Fax: (250)

10 School District 59 Discipline Report for April, School and Month Legend suspensions this month > suspensions this year > Bullying < suspension category < suspension days this month < suspension days this year Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Canalta Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Totals To Date Vandalism Weapons 5/23/2018 Total Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Crescent Park Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Devereaux Elementary Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Don Titus Elementary Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Ecole Frank Ross Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Little Prairie Elementary Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of McLeod Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Moberly Lake Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date

11 School District 59 Discipline Report for April, School and Month Legend suspensions this month > suspensions this year > Bullying < suspension category < suspension days this month < suspension days this year Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Parkland Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Totals To Date Vandalism Weapons 5/23/2018 Total Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Peace View Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Pouce Coupe Elementary Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of South Peace Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Tate Creek Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Tremblay Elementary Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Tumbler Ridge Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Windrem Elementary Bullying Alcohol Fighting Behav. Indefinite April 2018 Vandalism Weapons Total Totals To Date

12 School District 59 Discipline Report for April, School and Month Group Sub Total April 2018 Bullying 0 0 Drugs/ Alcohol 2 4 Legend suspensions this month > suspensions this year > Bullying < suspension category < suspension days this month < suspension days this year 5/23/2018 Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Fighting Behav. Indefinite FTEs Totals To Date SchoolType Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Chetwynd Secondary Bullying Alcohol Fighting Behav. Indefinite April 2018 Totals To Date Weapons Vandalism Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- DCSS-Central Campus Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- DCSS-South Peace Campus Bullying Alcohol Fighting Behav. Indefinite April Totals To Date Drugs/ Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy Non-com- Safety of Tumbler Ridge Secondary Bullying Alcohol Fighting Behav. Indefinite April 2018 Totals To Date Weapons Total Total Group Sub Total April 2018 FTEs Totals To Date SchoolType ALL SCHOOLS SUMMARY April 2018 FTEs Totals To Date Bullying Bullying Drugs/ Alcohol Drugs/ Alcohol Vandalism Indecent Instigatinpliance Profanity Others Tobacco Theft Truancy ism Weapons Total Non-com- Safety of Vandal- Fighting Behav. Indefinite Fighting Indecent Behav. Indefinite Instigating Non-compliance Profanity Safety of Others Tobacco Theft Truancy Vandalism Weapons Total

13 School District No.59 (Peace River South) May 8, 2018 To the Board of Education From Mike Readman Re: Approval of Intent for an international field trip in the spring of 2019 This letter is to inform you that there are some changes to Meghan Corcoran s DCSS-South Peace Campus student trip to Ecuador in March of Explorica, the tour company arranging the trip, has cancelled the trip to Ecuador. However, they are offering an alternative option. Explorica has suggested that Mrs. Corcoran s Me-to-We group join up with a similar group from Prince George who are traveling to Peru in the spring of The trip would continue to be planned for grade 10 to 12 students and would coincide with Spring Break as much as possible to minimize days missed at school. Of the 12-day trip, planning so far indicates that no school days would be missed. The trip is again being organized with the tour company, Explorica. Students will be involved in charitable, voluntary work supporting local students and environmental projects. The initial application for approval of intent was submitted on January 8th, 2018, within the suggested timeline for applications of this type. The initial application for Approval of Intent was submitted and passed by the Board in April. This trip could be a valuable experience for our students providing them with authentic experiences and memories that will last a lifetime. Recommendation: Sincerely, That the Board of Education provide approval of intent to proceed with planning the trip as described in this letter. Mike Readman District Principal SD 59, Peace River South th Street, Dawson Creek, B.C. V1G 4R8 Phone: (250) Fax: (250)

14

15 Board Variance Report - Schools Actual Budget April 30, 2018 YTD Surplus (00's): April 30, 2018 Board Variance Report - Schools YTD Surplus (00's): CANALTA (101) DEVEREAUX (114) $45.0 $40.0 Budget Actual Variance $35.0 Budget Actual Variance Prof.Staff $1,057 $1,054 $3 $30.0 Prof.Staff $519 $514 $5 Supp.Staff $25.0 Supp.Staff Disc.Subs $20.0 Disc.Subs Supp & Serv $15.0 Supp & Serv $10.0 $500 $1,000 $1,500 Total 1,423 1, $5.0 Total $2.0 -$4.0 -$6.0 -$8.0 -$10.0 -$12.0 Underbudget 1.7% Overbudget 0.8% CHETWYND SECONDARY (111) $50.0 DON TITUS (113) $40.0 Budget Actual Variance $30.0 Budget Actual Variance $20.0 Prof.Staff $1,202 $1,170 $31 Prof.Staff $330 $331 -$1 $10.0 Supp.Staff Supp.Staff Disc.Subs Disc.Subs Supp & Serv $10.0 Supp & Serv $20.0 Total 1,539 1, $30.0 Total $40.0 Underbudget 2.8% Underbudget 2.0% $14.0 $12.0 $10.0 $8.0 $6.0 $4.0 $ $2.0 -$4.0 CRESCENT PARK (103) $30.0 FRANK ROSS (105) $20.0 Budget Actual Variance Budget Actual Variance Prof.Staff $933 $934 -$1 $10.0 Prof.Staff $1,885 $1,862 $24 Supp.Staff Supp.Staff Disc.Subs Disc.Subs Supp & Serv $10.0 Supp & Serv Total 1,156 1, $20.0 Total 2,303 2, $30.0 Underbudget 2.0% Underbudget 1.4% $50 $40 $30 $20 $10 -$10 -$20 -$30 DAWSON CREEK SECONDARY (108) $120 LITTLE PRAIRIE (131) $100 Budget Actual Variance Budget Actual Variance Prof.Staff $2,302 $2,306 -$4 $80 Prof.Staff $894 $897 -$3 Supp.Staff $60 Supp.Staff Disc.Subs Disc.Subs Supp & Serv $40 Supp & Serv Total 3,275 3, $20 Total 1,070 1, Underbudget 3.5% Underbudget 1.3% $25.0 $20.0 $15.0 $10.0 $ $5.0

16 Board Variance Report - Schools Actual Budget April 30, 2018 YTD Surplus (00's): April 30, 2018 Board Variance Report - Schools YTD Surplus (00's): $14.0 MCLEOD (119) POUCE COUPE (110) $12.0 Budget Actual Variance $10.0 Budget Actual Variance Prof.Staff $291 $291 $1 $8.0 Prof.Staff $431 $434 -$3 Supp.Staff Supp.Staff Disc.Subs $6.0 Disc.Subs Supp & Serv $4.0 Supp & Serv Total $2.0 Total Underbudget 3.5% Underbudget 7.1% $50.0 $45.0 $40.0 $35.0 $30.0 $25.0 $20.0 $15.0 $10.0 $5.0.0 MOBERLY LAKE (118) $40.0 CENTRAL MIDDLE (102) $35.0 $30.0 Budget Actual Variance Budget $25.0 Actual Variance Prof.Staff $319 $290 $30 Prof.Staff $1,620 $1,608 $12 $20.0 Supp.Staff Supp.Staff $361 $ $15.0 Disc.Subs Disc.Subs $27 $23 5 Supp & Serv $10.0 Supp & Serv. $71 $53 18 $5.0 Total Total 2,079 2, $5.0 Underbudget 9.8% Underbudget 2.5% $60.0 $50.0 $40.0 $30.0 $20.0 $ PARKLAND (124) $16.0 SP DIST LEARNING (138) $14.0 Budget Actual Variance $12.0 Budget Actual Variance Prof.Staff $320 $321 $10.0 Prof.Staff $329 $324 $5 Supp.Staff $8.0 Supp.Staff Disc.Subs $6.0 Disc.Subs Supp & Serv $4.0 Supp & Serv Total $2.0 Total Underbudget 3.3% Underbudget 9.3% $40.0 $35.0 $30.0 $25.0 $20.0 $15.0 $10.0 $ PEACEVIEW (132) SOUTH PEACE ELEMENTARY (125) -.5 Budget Actual Variance Budget Actual Variance Prof.Staff $128 $128 -$1.0 Prof.Staff $86 $93 -$7 Supp.Staff Supp.Staff Disc.Subs $1.5 Disc.Subs Supp & Serv Supp & Serv $2.0 Total Total $2.5 Overbudget 0.5% Underbudget 0.1% $3.0 $2.0 $ $1.0 -$2.0 -$3.0 -$4.0 -$5.0 -$6.0

17 Board Variance Report - Schools Actual Budget April 30, 2018 YTD Surplus (00's): April 30, 2018 Board Variance Report - Schools YTD Surplus (00's): $50 TREMBLAY (109) TUMBLER RIDGE SECONDARY (127) $40 Budget Actual Variance Budget Actual Variance Prof.Staff $817 $833 -$16 $30 Prof.Staff $728 $687 $41 Supp.Staff $20 Supp.Staff Disc.Subs Disc.Subs Supp & Serv $10 Supp & Serv Total 1,110 1, Total 1, $10 Underbudget 3.2% Underbudget 7.8% $100 $90 $80 $70 $60 $50 $40 $30 $20 $10 TUMBLER RIDGE ELEMENTARY (129) $25 WINDREM (112) $20 Budget Actual Variance Budget Actual Variance Prof.Staff $929 $936 -$7 $15 Prof.Staff $501 $487 $14 Supp.Staff $10 Supp.Staff Disc.Subs Disc.Subs O&M $5 Supp & Serv Total 1,082 1,079 2 Total $5 Underbudget 0.2% Underbudget 7.7% $60.0 $50.0 $40.0 $30.0 $20.0 $ TOTAL ALL SCHOOLS Budget Actual Variance Prof.Staff $15,621 $15,502 $119 Supp.Staff 3,208 3, Disc.Subs Supp & Serv. 1, Total 20,352 19, Underbudget 3.0% $700.0 $600.0 $500.0 $400.0 $300.0 $200.0 $

18 Board Variance Report - Revenues April 30, 2018 Year-to-Date Revenues (00's): Compensation O&M Budget Monthly Revenues (00's): BASE OPERATING GRANT Budget Actual Variance $31,978 $32,015 $37 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10, ,191,640 YTD Budget YTD Actual $4,500 $4,000 $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $4,500 $4,000 $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 Overbudget 0.1% $5,000 $500 OTHER MoEd GRANTS Budget Actual Variance Overbudget 0.6% $857 $862 $5 $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 $450 $400 $350 $300 $250 $200 $150 $100 $50 GRANTS-OTHER PROV.MINISTRIES $350 $60 Budget Actual Variance Overbudget 8.0% $237 $256 $19 $300 $250 $200 $150 $100 $50 $50 $40 $30 $20 $10 NON-RESIDENT TUITION Budget Actual Variance Overbudget 3.5% $30 $31 $1 $40 $35 $30 $25 $20 $15 $10 $5 $18 $16 $14 $12 $10 $8 $6 $4 $2 SECONDED/SUBSTITUTE TEACHER Budget Actual Variance $210 $197 -$12 $300 $250 $200 $150 $100 $45 $40 $35 $30 $25 $20 $15 Underbudget 5.9% $50 $10 $5

19 Board Variance Report - Revenues April 30, 2018 Year-to-Date Revenues (00's): Compensation O&M Budget Monthly Revenues (00's): RENTALS/LEASES Budget Actual Variance Overbudget 4.0% $152 $159 $6 $180 $40,000 $160 $140 $120 $100 $80 $60 $40 $20 $40 $35 $30 $25 $20 $15 $10 $5 INTEREST INCOME Budget Actual Variance Overbudget 26.4% $125 $158 $33 $180 $160 $140 $120 $100 $80 $60 $40 $20 $25.0 $20.0 $15.0 $10.0 $5.0.0 OTHER REVENUE Budget Actual Variance Overbudget 3.6% $18 $18 $1 $35 $30 $25 $20 $15 $10 $5 $12 $10 $8 $6 $4 $2 MISCELLANEOUS REVENUE Budget Actual Variance Underbudget 15.4% $216 $183 -$33 $300 $250 $200 $150 $100 $50 $70 $60 $50 $40 $30 $20 $10 TOTAL REVENUE Budget Actual Variance $33,823 $33,879 $56 Overbudget 0.2% $45,000 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $5,000 $4,000 $3,000 $2,000 $1,000

20 Board Variance Rpt. - Expenditures April 30, 2018 YTD Budget YTD Actual Year-to-Date Costs (00's): Compensation O&M Budget Monthly Costs (00's): DISTRICT SPEC. ED./HELP.TCHRS Budget Actual Variance Comp O&M Total $1,200 $1,000 $800 $600 $400 $200 $400 $350 $300 $250 $200 $150 $100 $50 $140 $120 $100 $80 $60 $40 $20 $18 $16 $14 $12 $10 $8 $6 $4 $2 Overbudget 1% DISTRICT PROGRAMS-OTHER Budget Actual Variance $4,000 $3,500 $3,000 $2,500 $600 $500 $400 Comp 2,803 2, $2,000 $300 O&M Total 3,620 3, $1,500 $1,000 $500 $200 $100 Underbudget 5% BOARD OF TRUSTEES Budget Actual Variance Comp O&M Total $200 $150 $100 $50 $40 $35 $30 $25 $20 $15 $10 $5 Underbudget 4% ADMINISTRATION & OTHER $2,500 $300 Budget Actual Variance Comp 1,212 1, $2,000 $1,500 $250 $200 $150 O&M $1,000 $100 Total 1,856 1, $500 $50 Underbudget 1% OPERATIONS & MAINTENANCE Budget Actual Variance Comp 3,366 3, $6,000 $5,000 $4,000 $3,000 $700 $600 $500 $400 $300 O&M 996 1, $2,000 $200 Total 4,362 4, $1,000 $100 Overbudget 0%

21 Board Variance Rpt. - Expenditures April 30, 2018 YTD Budget YTD Actual Compensation O&M Budget Year-to-Date Costs (00's): Monthly Costs (00's): TRANSPORTATION Budget Actual Variance Comp 1,275 1, O&M 1,320 1, Total 2,594 2, Underbudget 1% $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $400 $350 $300 $250 $200 $150 $100 $50 UTILITIES Budget Actual Variance Comp O&M 999 1, Total 999 1, Overbudget 11% $1,200 $1,000 $800 $600 $400 $200 $350 $300 $250 $200 $150 $100 $50 DISTRICT SCHOOL Budget Actual Variance Comp O&M Total Underbudget 2543% $100 -$100 -$200 -$300 -$400 -$500 -$600 $50 -$50 -$100 -$150 -$200 -$250 -$300 SPECIAL PURPOSE FUNDS Budget Actual Variance Comp 3,522 2, O&M 1,574 1, Total 5,096 4, Underbudget 17% $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $1,000.0 $900.0 $800.0 $700.0 $600.0 $500.0 $400.0 $300.0 $200.0 $ DISTRICT TOTALS - EXPENDITURES Budget Actual Variance Comp 12,990 11,540 1,450 O&M 6,530 6, Total 19,520 18,055 1,466 Underbudget 8% $20,000 $15,000 $10,000 $5,000 $3,000 $2,500 $2,000 $1,500 $1,000 $500

22 School District No.59 (Peace River South) May 23, 2018 School District #59 Trustees RE: Capacity Review As our district enrollment levels out and funding protection decreases it will become more important to use our school spaces efficiently, this means reviewing school capacity. Rolla Elementary The school was closed effective June 2017 and is now 0% utilized. I am requesting a motion from the board to proceed with the disposal of the property, this will include listing with a realtor and obtaining ministry approval. I am also recommending to the board that the playground equipment be removed and relocated to an existing school facility. Chetwynd Elementary Schools The main capacity concern I see in the district is within the elementary schools in Chetwynd. Enrollment in the three elementary schools is such that all students would easily fit within two elementary schools. Maintaining three schools with low enrollment numbers increases complexities with class size and composition and results in higher costs for, education, administration, utilities, custodial and maintenance. Enrollment over the last year between the three schools have fluctuated between 375 and 417, projections over the next five years show a similar pattern. I am recommending that the board consider the possibility of an elementary school closure in Chetwynd when final enrollment numbers are known in the fall. Capacity 2018/19 FTE Utilization Little Prairie % Don Titus Montessori % Windrem % It should be noted that the % utilization for McLeod and Parkland Elementary are both only 33%, given the increased travel time that would be required for those students I am not recommending these schools for closure. Melissa Panoulias Secretary Treasurer th Street, Dawson Creek, B.C. V1G 4R8 Phone: (250) Fax: (250)

23 Ministry Proposed FTE Capacity 2018/19 % Utilized Total Elem. Sec. Total Adjust. Headcount % Utilized (including Capacity K FTE FTE FTE FTE Preliminary adjust.) Canalta Elementary % 86% Central Middle School % 87% Chetwynd Secondary % 43% Crescent Park Elementary % 86% Dawson Creek Secondary % 87% Devereaux Elementary % 65% Don Titus Elementary % 53% Ecole Frank Ross % 92% Little Prairie Elementary % 69% Moberly Lake Elementary % 54% McLeod Elementary % 33% Parkland Elementary % 33% Peace View Elementary % 48% Pouce Coupe Elementary % 126% Rolla Elementary % 0% South Peace Elementary % 56% Tremblay Elementary % 48% Tumbler Ridge Secondary % 33% Tumbler Ridge Elementary % 67% Windrem Elementary % 46% TOTAL % 64%

24 Independent Review Panel Report Out on What We Heard From School Districts Introduction May 2018 This paper provides a brief summary of what the Independent Review Panel (the Panel) has heard from school districts so far as part of the K-12 public education sector funding model review process. The Panel met with all 60 school districts between mid-march and early May 2018, through 10 face-to-face meetings and one teleconference meeting. This paper does not include feedback from stakeholder/partner meetings and it should not be read as the views or conclusions of the Panel. Themes and Issues Part I: Overarching Themes Independence, Funding and Certainty We have heard a range of different comments and suggestions on many specific issues, but also heard some consistent messages. Overall, it is clear that British Columbia is a large and diverse province, and the issues faced by individual school districts reflect this growing or declining enrolment, recruitment and retention issues, access to services, weather, transportation, and facilities condition were identified in meetings as examples of challenges that vary significantly from district to district. For this reason, there is not a great deal of consensus amongst districts on the most pressing issues/challenges that need to be resolved. In general, Boards of Education agreed that they: Do not want to lose funding through reallocation of existing funding or have a win at the expense of another district. Want the ability to plan for the future, which means some certainty of funding for several years. Are concerned that any move to performance-based funding would punish districts (and students) that need the support the most. Appreciate additional funding that shows up from the Ministry, but expressed frustration about the timing and administration of some grants. In the past, some special grants have come too late in the school year to be spent effectively. Believe that surpluses and cash balances are needed to deal with uncertainty and cover unfunded items. However, there were some differences that we observed as well. Specifically: Some Boards of Education and school district staff have an in-depth understanding of the funding model and its reporting processes, while others do not. Boards and staff are protective of their independence, and there are a range of perspectives on how accountable they should be to the Ministry, ranging from not at all to fulsome. Page 1 of 6

25 Independent Review Panel Report Out on What We Heard From School Districts May 2018 Funding levels, which are outside of this Panel s mandate, are an issue for many, but a few indicated that their current funding level is sufficient. Part II: Specific Issues Identified 1. Special Education Special education funding was a topic at all meetings. All school districts are committed to meeting the diverse learning needs of students despite a number of concerns expressed about how difficult and expensive it is to diagnose and report them to the Ministry, especially within the parameters of strict funding eligibility policies. Other issues identified included out of date linkages to collective agreement language; diagnoses that create expectations for service that may not be required to meet student learning needs; spending far in excess of supplemental funding; lack of access to specialists (especially for rural and remote districts); and some parental resistance to assessment due to concerns about labelling. A number of districts suggested moving to a prevalence model based on the incidence of special needs in the population as an alternative to the current assessment and reportingdriven funding model. While concerns were raised about data sources, all agreed that this approach would reduce the administrative burden and provide districts with more time and resources to deliver services to students. 2. Collective Agreements Each school district has its own collective agreement which includes different class size and composition limits. This is a source of frustration and is leading to service inequities across districts, and is being exacerbated by the implementation of the restored collective agreement language and the Classroom Enhancement Fund (CEF) process, which is complex, time consuming and has a high administrative burden. 3. Targeted Funding for Indigenous Students A few school districts said that funding should not be targeted, while most said that the current model works well. Not all supports that are needed by students can be funded from the targeted funding in its current form. 4. Unique School District Features Rural and remote school districts highlighted a number of characteristics that increase their operating costs, including the delivery of goods to remote locations, transporting students across expansive areas, accessing professional development or specialist services and higher utility costs. The requirement for a certain level of administrative support does not change with Page 2 of 6

26 Independent Review Panel Report Out on What We Heard From School Districts smaller schools. These examples were used to support continuation of the unique district feature of the current funding model. May 2018 As well, districts experiencing rapid enrolment growth or decline may require constant reorganization of school boundaries, putting significant pressure on school facilities as districts try to right size their facilities and operations to match enrolment. Some districts commented that there should be more incentives for regional shared services. 5. Recruitment and Retention Virtually all school districts cited challenges with recruitment and retention of staff. Barriers included high costs of housing in urban and metro areas and lifestyle in rural and remote districts. Specialist teachers are difficult to attract to small, rural, or remote districts. One-time grant funding provided to assist with recruitment and retention in rural districts has worked well. 6. Learning Transformation and Choice for Students There was no agreement of whether funding by course or by individual student better supports the curriculum changes underway. On the one hand, per course funding can support student engagement, but smaller schools struggle to offer enough courses to maintain flexibility and choice for students under this approach. Some of the suggestions put forward included base funding up to a certain amount and per course funding over the base, or providing higher per course funding for secondary schools with smaller student populations. The current model of funding distributed learning (DL) is not working for most school districts. There is an artificial division in the current model between bricks-and-mortar and DL which should not exist, especially in the context of the new curriculum. 7. Community Use of Facilities In many rural and remote school districts, schools are community resources, but there is no reimbursement of costs. In urban districts, there are more opportunities to recover costs. 8. Special Grants (outside of Operating Grants) Government has provided school districts funding outside of operating grants to meet specific needs or requirements. There were a number of comments on these grant programs including: The CommunityLINK formula is out of date. The level of government support for the Strong Start program is not clear. Page 3 of 6

27 Independent Review Panel Report Out on What We Heard From School Districts May 2018 Provincial Resource Programs are insufficient, unpredictable, and the pre-existing programs may not align with new challenges that have emerged. REEF program was welcomed by school districts that use it, but those that had previously closed schools felt disadvantaged. Annual Facilities Grant does not meet the needs of many school districts, which means that they have to supplement this grant with surpluses to address facility maintenance issues, which can be costlier in the context of older and/or underutilized facilities. The timing of these grants, which often come too late in the school year to use effectively, was also an issue for many districts. 9. Capital Though out of scope for this review, most Boards of Education and school district staff expressed frustration with the capital program. In larger, faster-growing districts, new space is not coming online fast enough, while smaller, rural districts struggle with higher costs to operate older inefficient buildings, deferred maintenance, and right-sizing their operations. All districts pointed out the need to use accumulated surpluses to deal with these and other capital issues buying portables, undertaking renovations, and making minor capital purchases such as white fleet and IT infrastructure. 10. Funding Protection School districts not in funding protection tended to criticize it. Their view is that it allows those districts to postpone the difficult decisions needed to right size their operations. Districts in funding protection indicated that, although it has some design issues, it provides the means to continue to offer a reasonable level of service to students over time. One design issue highlighted was that, for districts coming out of funding protection it is difficult when overall enrolment continues to decline, but the number of students with special or additional needs increases without a resulting increase in funding to account for the higher cost of these students. It is also a challenge for districts coming out of funding protection if regular enrolment increases because there is no new funding for that either. 11. Locally-Generated Revenues Locally-generated revenues are an important source of revenue for a number of school districts. However, not all districts have the same ability to generate revenues. While there were some suggestions for some sort of equalization to account for this, most districts felt that these revenues should remain outside the funding model. Page 4 of 6

28 Independent Review Panel Report Out on What We Heard From School Districts 12. Compliance Audits May 2018 Ministry compliance audits, whether for special needs funding, enrolment or targeted grants were criticized by most school districts. They are not seen as a learning opportunity, were characterized as punitive and time consuming, and are sometimes viewed as a barrier to innovative education practice. 13. Implementation Issues Two quite different perspectives were presented on implementing any changes to the funding formula. Some school districts were in favour of an immediate implementation, while others supported a phased approach over multiple years with assurances that no funding decreases would occur. Any changes to special education funding may require more focused consultation. There was agreement that the funding model should be reviewed on a regular cycle. 14. Other Provincial Services Supporting Youth Over time, school districts have had to deal with complex socio-economic issues such as poverty, mental health, and addictions. These issues can require additional social services and supports for students which are not always readily available in their community. Districts often step in to provide these services even though they are not directly within scope of their educational mandate and are not recognized in the current model. Some concerns were expressed about the offloading of services by other provincial Ministries on to districts. A number of districts asked for greater coordination between Ministries to support the increasing complexity of issues being dealt with in schools. 15. Accumulated Surpluses School districts are protective of their annual and accumulated operating surpluses, noting that surpluses are needed to fund portables for enrolment growth, renovate facilities (funds often saved over multiple years), or pay for other minor capital items that are not funded through the capital program. Districts are also frustrated that they are expected to contribute to capital projects, as requested by Treasury Board. 16. Unpredictable Funding A number of school districts felt that it was difficult to plan properly because of the lack of predictability in costs and/or funding. Specific examples cited include: Fluctuations in the salary differential supplement, which does not recognize all employee groups. Page 5 of 6

29 Independent Review Panel Report Out on What We Heard From School Districts May 2018 Changes in what gets funded from year to year (e.g. move from head count to per course, DL per-pupil not increased to recognize labour settlement costs, move to completion-based funding for graduated adults, etc.). Federal/Provincial changes to the cost base that are not specifically recognized (e.g. Employer Health Tax, Canada Pension Plan and EI premiums, exempt staff compensation, etc.). Administrative savings exercise, which meant cuts that impacted school districts and students. Many districts were supportive of having three year rolling budgets. Members of the Independent Review Panel: Chris Trumpy (Chair) Philip Steenkamp Kelly Pollack Piet Langstraat Angus Wilson Flavia Coughlan Lynda Minnabarriet Page 6 of 6

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51 School District No.59 (Peace River South) May 16, 2018 School District #59 Trustees RE: Private School Bussing Request We have received written requests from four private schools to continue to provide the existing bussing service for the upcoming 2018/19 school year. All private schools were in agreeance to a 2% increase to transfer bus fees and an increase in the monthly student ridership fee of $30 to $40 for a single student and $75 to $85 for a family. These increases will offset the escalating costs in staffing, fuel, and maintenance for our buses. They have also been informed of a change in practice. The transfer bus rates were initially established based on a model that considered the driving time and the distance travelled per day, the majority of this cost calculation arrived from the driving time or the wage component. Since the district continues to incur wages for our bus drivers on non-bus and non-instructional days, effective September 1, 2018 private schools will be charged the transfer bus fees on all non-bus and non-instructional days. The private schools have been informed that we use non-instructional days to provide additional training for our drivers. The existing service is as follows: Ron Pettigrew Christian School Transfer bus and student transportation from rural residences Notre Dame School Transfer bus and student transportation from rural residences Mountain Christian School Transfer bus and student transportation from rural residences Peace Christian School Student transportation from rural residences I am recommending that School District #59 continues to provide this transportation service for the 2018/19 school year, Melissa Panoulias Secretary Treasurer th Street, Dawson Creek, B.C. V1G 4R8 Phone: (250) Fax: (250)

52

53 Five Year Capital Plan Summary Capital Plan Year: 2019/20 District Priority Project Title 2019/ / / / /24 Total Seismic Mitigation Program (SEM): n/a no submission $ - $ - $ - $ - $ - $ - School Expansion Program (EXP): 1 Pouce Coupe Elementary $ 450,000 $ - $ - $ - $ - $ 450,000 School Replacement Program (REP): n/a no submission $ - $ - $ - $ - $ - $ - Building Envelope Program (BEP): n/a no submission $ - $ - $ - $ - $ - $ - School Enhancement Program (SEP): 1 DCSS (South Peace) - Mechanical Upgrades $ 1,350,000 $ 1,350,000 $ - $ - $ - $ 2,700,000 2 Tumbler Ridge Elementary - Mechanical Upgrades $ 1,465,000 $ - $ - $ - $ - $ 1,465,000 3 DCSS (South Peace) - Roof Replacement $ 220,000 $ - $ - $ - $ - $ 220,000 4 Ecole Frank Ross - Resurface Gym Floor $ 110,000 $ - $ - $ - $ - $ 110,000 Carbon Neutral Capital Program (CNCP): 1 Deveraux Elementary - DDC Upgrade $ 80,000 $ - $ - $ - $ - $ 80,000 Playground Equipment Program (PEP): 1 Moberly Lake Elementary $ 90,000 $ - $ - $ - $ - $ 90,000 2 Trembley Elementary $ 90,000 $ - $ - $ - $ - $ 90,000 Bus Replacement Program (BUS): n/a (5590) Bus Replacement - C (64-69) Cost assigned by MoEd n/a (#A6591) Bus Replacement - C (64-69) Cost assigned by MoEd n/a (#A6592) Bus Replacement - C (64-69) Cost assigned by MoEd n/a (#A7591) Bus Replacement - C (64-69) Cost assigned by MoEd n/a (#A7592) Bus Replacement - C (64-69) Cost assigned by MoEd n/a (#A7593) Bus Replacement - C (64-69) Cost assigned by MoEd Capital Plan Total $ 3,855,000 $ 1,350,000 $ - $ - $ - $ 5,205,000

54 School District No.59 (Peace River South) May 16, 2018 School District #59 Trustees RE: Tumbler Ridge Elementary Playground Land Acquisition Tumbler Ridge Elementary uses two playgrounds, one of which is owned and maintained by the school district, the other is owned and maintained by the District of Tumbler Ridge. The District of Tumbler Ridge through regular inspections deemed their playground equipment to be non-compliant due to the age of the structure and it being made of wood. The District of Tumble Ridge is committed to replacing the equipment but given the high usage and close proximity to the school they contacted myself to discuss options for its replacement. Options discussed included: 1. District of Tumbler Ridge replaces equipment This would place the cost of the replacement 100% with the District of Tumbler Ridge. Given their concern with the equipment they would be pulling the existing structure out this year, this could leave the school with only one structure while waiting for the District of Tumbler Ridge to replace. 2. School District #59 replaces playground on our property The District of Tumbler Ridge would have been willing to share in the costs of this arrangement but expressed concerns of where the new playground would be located and that it would eliminate the use of the soccer field behind the school. 3. District of Tumbler Ridge transfers ownership of the current playground structure and land to School District #59 The District of Tumbler Ridge is willing to share in the costs of the replacement playground equipment and cover all costs associated with the transfer of the land. The main concern expressed by the school district with acquiring the land is the maintenance of the public walkway located between our current property line and the playground. I am working with Jordan to ensure there is an official agreement in place that the District of Tumbler Ridge continue to be responsible for snow removal and all maintenance of the pathway. (See attached letter from Jordan Wall, Chief Administrative Officer for the District of Tumbler Ridge) School District 59 Peace RIver South [ 1 ]

55 School District No.59 (Peace River South) Wade Simlik, Director of Operations, has inspected the wooden playground structure and has deemed it safe for student use. Given it is a wooden structure it is not compliant to current standards, which means you would not be able to modify the existing structure and when replaced it would need to meet current standards. I am recommending School District #59 proceed with the acquisition of the land with all costs associated with the transfer being incurred by the District of Tumbler Ridge. The District of Tumbler Ridge will commit to covering 50% of the cost associated with the purchase and installation of a new playground when the existing wood structure is removed. If approved, a new playground would be tentatively scheduled to be installed during the summer of Melissa Panoulias Secretary Treasurer School District 59 Peace RIver South [ 2 ]

56 School District No.59 (Peace River South) th Street, Dawson Creek, B.C. V1G 4R8 Phone: (250) Fax: (250) [ 3 ]

57