+1 & GreaterIGrand. Budgetl5. Organizational Structure & Staffing Levels. Reconciliation of Variance
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1 +1 & GreaterGrand Budgetl5 Organizational Struture & Staffing Levels Reoniliation of Variane
2 Organization hart - Leadership OUNL HEF ADMNSTRATVE OFFER ^ l'l:f%tad -f- Exe hief nformation Offier Software & Business App Hardware & Tehnology App Legal Servies ity lerks orp Seurity & ourt Serv V. 1, ommunity -evelopme. Housing Servies Long Term are Servies Soial Servies Quality, Admin, Finanial i : itizen Servies Leisure Servies J ' Finane & Faility Admin Emergeny Medial Servies Fire Servies i r M FO& -\ Finanial Planning & Budgeting Aounting Taxation Supplies &Servies Finanial & Support Servies ) GM, Growth & DevelofP^PP GM, nfrastruture ommrr.'-venh Greater Sudbury Airport Personnel Asset Servies Eonomi Development Planning Servies Building Servies Environmental Servies omp, Ben & Rehab Human Resoures Org Dev, Safety &Wellness Water/Wastewater Transit and Fleet Servies Engineering Servies i zz Roads &Transportation Servies z ity of Greater Sudbury 21
3 - Department / Division Realloation n year pproved and Restated ounil Base Budget Proposed Final Restatements Budget Approval Adjustments Budget options Budget Exeutive & Administration Administrative Servies Human Resoures & Org. Dev Growth & Development Servies (exept Airport) (D Sudbury Airport N to Finanial Servies ommunity Development Servies nfrastruture Servies - (exept WWW) 46 (D ' nfrastruture Servies - WWW Emergeny Servies Polie Servies Grand Totals 2,011 2, ,018 2,021 1 Transfer position from Transit to Assets for overall maintenane support at 1160 Lome 2 Redution of one building inspetor through attritionas approved by previous ounil nrease of8 ommunity Safety positions as approved by Polie Servies Board 4 Budgetoptionto onvert temporarymehani positionsto full timeto support FireServies Fleet '
4 457 ity of Greater Sudbury 2015 Budget fterriporary/part Time Hours R& 2014 Department / Division 2014 n year ounil Proposed 2015 Approved Approvals and Restated Adjustments Base Options Proposed Final Restatements orporate Revenues (457) 9 - Exeutive & Administration 7,66 7, ,826 7,826 Administrative Servies 5,707 5,707 5,707 5,707 Human Resoures & Org. Dev. 16,44 16,44 16,44 16,44 Growth & Development (exept Airport) 65,18 4, ,975 (2,795) 5 67,180 67,180 Greater Sudbury Airport 5,408 5,408 5,408 5,408 Finanial Servies 4,256 4, ,865 (1,210) 10,647 ommunity Development 525,520 7,50 2 5,050 (2,92) 7 50,658 (4B0J 11 50,178 nfrastruture Servies (exept WWW) 108, ,077 12,861 B 120,98 (7,252) 12 11,686 nfrastruture Servies - WWW 5,16 5,16 5,16 5,16 Emergeny Servies 49,215,080 52,295 52,295 52,295 Polie Servies 4,20 4,20 4,20 4,20 Grand Totals 86,22 15, ,670 8,47 860,14 (9,407) 850,76 Explanation of Footnotes 1 to 11 see next page.
5 TEMPORARY/PART TME HOURS REONLATON Variane Explanations: Restatements 1. Growth and Development: There were in year inreases of 4,87 hours for this division as a result of in year Regional Business entre grant alloation announements. 2. ommunity Development: There were in year inreases of 7,950 hours as approved by ounil in April 2014 for Pioneer Manor as a result of inreased ase Mix ndex (M) grant, and during 2014, 420 summer student hours were redued in the GM's offie.. Emergeny Servies: There were in year grant funding reeived in Emergeny Servies for a pilot projet Paramediine Program as reported to ommunity Servies ommittee in May Budget Adjustments 4. Exeutive and Legislative: There is an inrease of 190 part time hours in ommuniations whih is offset by a redution in overtime hours. The hours were realloated for a summer student position. 5. Growth and Development: n 2015, there is a net redution in part time hours for this division of 2,795 as a result of the following hanges: Parking automation redution 2,244, Building Servies redution for ompletion of T development projet 1,827, Eonomi Development inrease for hanges in funded projets 260 and inrease in part time staff hours for Tom Davies Square maintenane of 1,016 funded by a derease in material expenses. 6. Finanial Servies: There is an inrease of 609 hours in Finanial nformation Systems funded from reserve for temporary staff to inrease the use of peoplesoft system for prourement. This projet started in 2014 and the additional hours are required for annualization. 7. ommunity Development: n 2015, there are net dereases of 2,92 hours as follows: 1,087 hours were added for the annualized effet of the M grant inrease, itizen Servies has redued hours for emeteries 2,748 and Librairies redued 624 as a result of effiienies and hildren Servies redued 82 as a result of the Muniipal Day are losing. Leisure has inreased 725 hours for the Northern Water Sports entre, whih is expeted to open in
6 8. nfrastruture Servies: The 2015 inrease of 12,861 hours is 6,240 hours funded by Fire servies for mehanis to work on Fire vehiles in house instead of ontrating out, and 6,264 hours for mehani apprentieships funded by HR Management Reserve Fund as approved by ounil and an inrease of 57 part time hours for Transit as a result of Transit budget build and relief for transit dispather Proposed Budget Options 9. Proposed redution of 457 part time hours as a result of reruiting a volunteer to support ity's United Way ampaign. 10. Proposed redution of 1218 part time hours as a result of the elimination of the ity's partiipation in Ontario Muniipal Benhmarking nitiatives (OMB). 11. Proposed redution of Sunday Library hours at helmsford and Lively branhes for a total of 480 part time hours. 12. Proposed replaement of onventional bus servie to oniston with Transab servie on weekends resulting in a proposed redution of 1,012 part time hours and the proposed onversion of temporary mehani positions in Fleet Servies to support Fire Servies vehile repairs and maintenane results for a derease of 6,240 hours. 25
7 ity of Greater Sudbury Reoniliation Department / Division Approved ounil Restatement Revised Adjustments Base Final Approvals ommunity Development Servies 108,00 108, ,824 nfrastruture Servies 6,141 6,141 (22) 2 5,909 nfrastruture Servies - Water/Waste Water Grand Totals 9,142 9,142 (,00) 5,842 18,58 18,58 (,008) 180,575 o^ 1 nreases to rew hours for 2015 as a result of approval of new playgrounds and splash pads 2 Derease to rew hours for 2015 is a result of adjustments to the work plan. Redution to rew hours for overtime in Water and Wastewater
8 Full Time Positions to 2015 'roposed umulative A (nluding Options) EEUTVE AND LEGSLATVE Mayor & ounil A AO 0 ommuniations ADMNSTRATVE SERVES lerks & Administrative Servies (D Legal orp Seurity & ourt Servies nformation Tehnology HUMAN RESOURES (D GROWTH AND DEVELOPMENT General Manager Eonomi Development Planning & Development (1) Building Servies/ompliane Assets Parking (1) Environmental Serrvies Airport Personnel FNANE FO's offie (D Finanial planning and Budgeting Aounting Taxation Purhasing Finanial Support- nfrastruture Servies () OMMUNTY DEVELOPMENT General Manager 2 2 (1) Administration and Finane 4 (D Housing Servies Regional Geriatri Program (9) Long Term are Soial Servies Libraries and itizen Servies hildren Servies (2) emetery Servies Leisure and Rereation (1) NFRASTRUTURE General Manager Engineering (6) Water/Wastewater Admin & Supervision Roads Admin & Supervision Roads Operations (D Water Operations (4) Transit Fleet () EMERGENY SERVES hief's Offie Emergeny Management Lionel E. Lalonde entre EMS Fire Servies POLE SERVES TOTAL 1,944 2,006 2,016 2,020 2,011 2,
9 Temporary, PartTime and rew Hours to 2015 ORPORATE ( United Way) Proposed 2015 (nluding Options) umulative A (457) EEUTVE AND LEGSLATVE Mayor & ounil,654,654,654,654,654,654 0 AO B27 1, ommuniations B (91) Auditor General,654,654,654, , ,917 7,917 9,46 9,46 7,66 7,826 (91) ADMNSTRATVE SERVES lerks & Administrative Servies,929 2,102 2,102 2,102 2,102 2,102 (1,827) Legal ,900 2,996 2,996 2,996 2,996 1,096 orp Seurity & ourt Servies nformation Tehnology ,48 4,611 5,707 5,707 5,707 5,707 (71) HUMAN RESOURES 14,616 14,616 16,44 15, ,44 1,827 GROWTH AND DEVELOPMENT General Manager Eonomi Development 1,244 19,644 2,514 14,718 15,0 15,56 2,19 Planning & Development 20, ,790 15,790 15,790 15,790 (4,546) Building Servies/ompliane,500 5,27 5,27 5,90 5,90 4, Parking 16,15 16,15 14,447 12,627 9,774 7,50 (8,62) Assets , ,592 2,450,466 1,874 Environmental Servies 2,517 5,020 19,519 20,767 20,755 20,755 18,28 Airport Personnel 2,720 2,720 2,720,798 5,408 5, ,062 69,29 82,909 75,195 75, ,526 FNANE FO's Offie Finanial planning and Budgeting , , Aounting 4, ,548 1,092,08 2,429 (2.17) Taxation 1,218 1,218 1,218 (1,218) Purhasing Finanial Support - nfrastruture Servies (.21) OMMUNTY DEVELOPMENT General Manager Regional Geriatri Program Housing Servies Long Term are Soial Servies Libraries and itizen Servies hildren Servies emetery Leisure and Rereation (420) (910),654,745 1, (,094) 264,28 210,49 222, ,922 22,215 2,02 (1,026) ,808 50,717 50,417 50,417 50,417 49,1 (1.495) 18,116 1,817 1,505 12,721 12,80 11,971 (6,145) 5,096 7, ,49 7,49 4,745 (51) 220,572 24,54 26,598 20, ,562 20,287 9, , ,494 5,050 50,178 (,726) NFRASTRUTURE General Manager Engineering Water/Wastewater Admin & Supervision Roads Admin & Supervision Roads/WaterOperations Transit and Fleet ,941 14,255 14,255 14,255 14,255 14,255 2,14 900,075,075 5,16 5,16 5,16 4,26 11,80 11,80 11,80 11,80 11,80 11,80 0 4,410 4,410 4,410 4,410 4,410 4, ,76 78,778 78,225 7,09 77,582 8,191 5, , ,48 111, ,697 11,240 EMERGENY SERVES hief's Offie Emergeny Management Lionel Lalonde EMS Fire Servies 0 1,248 1,248 1,248 1,248 1,248 1, ,122 8,122 8,122 8, ,840 22, ,807 6,887 6,887 14,047 1,109 1,109 1,109 6,08 6,08 6,08 4,929 2,071,19,19 49,215 52,295 52,295 20,224 POLE SERVES TOTAL Part Time and Temporary Hours 45, , ,20 (2,597) 844, ,00 840,788 B ,76 6,16 TOTAL MMMS rew Hours TOTAL Part Time, Temporary and rew Hours 16, , , ,575 16,725 1, ,000,078 1,02,014 1,015,566 1,05,25 1,01,11 22,861 28
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