City of Manassas, Virginia City Council Meeting AGENDA. City Council Regular Meeting & Public Hearings

Transcription

1 City of Manassas, Virginia City Council Meeting AGENDA Call to Order - 5:30 p.m. City Council Regular Meeting & Public Hearings Council Chambers 9027 Center Street Manassas, VA Monday, May 08, 2017 Roll Call Invocation and Pledge of Allegiance Community and Staff Presentations Presentation of Commendation Honoring John O. Gregory - Introduction by Council Member Sheryl L. Bass City Attorney Report City Manager Report Chief of Police Report Council Time Mayor Time 1. Consent Agenda City Council City Council Regular Meeting & Public Hearings May 08, 2017 Page 1 1

2 All matters listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately. 1.1 City Council Minutes: April 24 and May 1, 2017 (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) Agenda Statement - Minutes City Council Minutes: April 24, 2017 City Council Minutes: May 1, Proclamation: National Travel & Tourism Week (Staff: Patrick J. Small, Economic Development Director) Agenda Statement - Travel & Tourism Week Proclamation Proclamation: Travel & Tourism Week 1.3 Proclamation: Emergency Medical Services Week (Staff: Rob Clemons, Fire and Rescue Chief) Agenda Statement - Emergency Medical Services Week Proclamation Proclamation: Emergency Medical Services Week 1.4 Proclamation: Older Americans Month (Staff: Toni Elgart, Deputy City Clerk) Agenda Statement - Proclamation Older Americans Month Proclamation: Older Americans Month 1.5 Commendation: Honoring John O. Gregory (Staff: Patrick J. Small, Economic Development Director) Agenda Statement - Commendation: John Gregory Commendation: John O. Gregory 1.6 Revisions: City of Manassas Employee Handbook - Section 6 (Staff: Darla J. Hicks, Human Resources Manager) Agenda Statement - Employee Handbook - Section 6 Revisions: Employee Handbook - Section Agreements: Memorandums of Understanding and Supplemental Agreements with Constitutional Officers (Staff: Darla J. Hicks, Human Resources Manager) Agenda Statement - MOUs with Constitutional Officers Memorandum of Understanding: D.A. Waldron Supplemental Agreement: D.A. Waldron Memorandum of Understanding: P. Richie-Folks Supplemental Agreement: P. Richie-Folks City Council City Council Regular Meeting & Public Hearings May 08, 2017 Page 2 2

3 1.8 Resolution #R : Designating the City as a Hybrid Entity for Purposes of HIPAA and Identifying its Health Care Components (Staff: Darla J. Hicks, Human Resources Manager) Agenda Statement - Resolution #R Resolution #R Resolution #R : Honoring Antoinette M. Elgart Upon Her Retirement from the City of Manassas (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) Agenda Statement - Resolution #R Resolution #R Fiscal Year 2018: Ordinances and Resolutions 2.1 Uncodified Ordinance #O : Setti ng the Real Estate Tax Rates for Tax Year 2018 (First Reading) Agenda Statement - FY 2018 Budget Ordinances and Resolutions Uncodified Ordinance #O Exhibit A: Ordinance #O RE Tax Rates 2.2 Uncodified Ordinance #O : Setti ng the Personal Property Tax Rates for Tax Year 2017 (First Reading) Uncodified Ordinance #O Uncodified Ordinance #O : Setti ng Water, Sewer, and Electric Utility Rates in the City of Manassas for Fiscal Year 2018 (First Reading) Uncodified Ordinance #O Attachment: Ordinance #O Utility Rates 2.4 Uncodified Ordinance #O : Setti ng the Stormwater Management Service Fee Schedule (First Reading) Uncodified Ordinance #O Uncodified Ordinance #O : Establishing the Fee Schedule for Rezoning, Special Use Permit, Architectural Review Board, Amusements and Entertainments, and Zoning Permits (First Reading) Uncodified Ordinance #O Ordinance #O : Amend and Reenact the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, by Amending Section (c), Relating to the Machinery and Tools Tax Due Date (First Reading) Ordinance #O Resolution #R : Adopt and Appropriate the Annual Operating Budget and the First Year of the Five-Year Capital Improvement Program for the Fiscal Year Beginning July 1, 2017 and Ending June 30, 2018 City Council City Council Regular Meeting & Public Hearings May 08, 2017 Page 3 3

4 Resolution #R Resolution #R : Approving the City of Manassas Fiscal Year 2018 Five-Year Capital Improvement Program Resolution #R Exhibit A: Resolution #R Five-Year CIP 2.9 Resolution #R : Authorizing the Funding of the City's Share of Potomac Rappahannock Transportation Commission Related Expenditures Resolution #R Exhibit A: Resolution #R PRTC 3. Ordinances and Resolutions 3.1 Ordinance #O : Partial Tax Exemption for Rehabilitated Real Estate Program Residential (Staff: Elizabeth S. Via-Gossman, Community Development Director) Agenda Statement - Ordinance #O Ordinance #O Clean Ordinance #O Markup 4. New Business 4.1 Annual Report: Prince William Area Agency on Aging (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) (Presented By: Sarah Henry, Director, Prince William Area Agency on Aging) Agenda Statement - Area Agency on Aging Report Report: Area Agency on Aging 5. Awards, Acknowledgments and Presentations - 7:15 p.m. 5.1 Presentation: Older Americans Month Proclamation (Staff: Andrea P. Madden, Assistant to the City Manager/City Clerk) Agenda Statement - Presentation of Older Americans Month Proclamation 5.2 Presentation: Resolution #R Honoring Antoinette M. Elgart (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) Agenda Statement - Presentation: Resolution #R Presentation: National Travel & Tourism Week Proclamation (Staff: Patrick J. Small, Economic Development Director) Agenda Statement - Presentation of Travel & Tourism Proclamation 5.4 Presentation: Emergency Medical Services Week Proclamation City Council City Council Regular Meeting & Public Hearings May 08, 2017 Page 4 4

5 (Staff: Rob Clemons, Fire and Rescue Chief) Agenda Statement - Presentation of EMS Proclamation 6. Citizens' Time - 7:30 p.m. The citizens' portion of the agenda is set aside for those citizens who wish to address the Council for less than three minutes each. Citizens need not give prior notice to the City to speak during the citizens' time portion of the agenda. Citizens may address the Council for longer than three minutes if they ask the City Manager for a place on the agenda at least four working days before the meeting. 7. Public Hearings - 7:30 p.m. 7.1 Public Hearing: CPA # , Community Facilities and # , Parks, Recreation & Cultural Facilities (Staff: Kelly Davis, Senior Planner) Agenda Statement - CPA # and CPA # Staff Memorandum - CPA # and CPA # Attachment 1 - Draft Chapter 9, Parks, Recreation, and Cultural Resources Attachment 2 - Draft Chapters 1, 2, 10, and Appendix D Attachment 3 - Draft Chapter 7, Community Facilities Attachment 4 - Planning Commission Resolution Adjournment City Council City Council Regular Meeting & Public Hearings May 08, 2017 Page 5 5

6 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Consent Agenda Title: City Council Minutes: April 24 and May 1, 2017 Recommendation: Motion: Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Minutes of April 24 and May 1, 2017 be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

7 April 24, 2017 A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy, and Pamela J. Sebesky; Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Chief of Police Douglas W. Keen, Fire and Rescue Chief Rob Clemons, Fire Marshal James Hartnett, Emergency Management Planner Amelia Gagnon, Economic Development Director Patrick J. Small, Finance and Administration Director Paul York, Utilities Director Tony Dawood, Public Works Director Steven Burke, Refuse and Recycling Coordinator Monica Boehringer, Communications Manager Patty Prince, Social Services Director Ronald King, Services Program Manager Melanie Trabosh, Social Worker Frankie Christopher, and General Registrar Susan N. Reed. Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation. The Manassas City Police Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance. Council Member Mark D. Wolfe joined the meeting at 5:35 p.m. Community and Staff Presentations Chief Keen announced and introduced the Employees of the Month for December 2016, January 2017, and January 2017 from the Manassas City Police Department; recognized for their tremendous efforts were Officers Luis Armas, Jonathan Casteline, and Juan Armas. Chief Keen announced and introduced Officer Alexander, who was selected by her peers as the Manassas City Police Department s 2016 Employee of the Year. Officer Alexander will be honored at the annual luncheon sponsored by the Rotary Club on May 17, Mayor Parrish called for a recess at 5:52 p.m. Mayor Parrish reconvened the meeting at 5:57 p.m. Vice Mayor Aveni read and presented to Brad Marshall, President of the Prince William County Bar Association, a Proclamation proclaiming May 1, 2017 as Law Day in the City of Manassas. Council Member Sebesky read and presented the Child Abuse Prevention Proclamation to Ronald King, Social Services Director, and members of staff at Social Services who work with children and members of the community. Monica Boehringer, Refuse and Recycling Coordinator, announced and introduced the 2017 Earth Day Poster Contest Winners and presented each student with a medal, gift cards, and gardening kits. Isabelle Calvillo, age 8 from Weems Elementary, received the bronze medal; Angel Moreno Cedillo, age 11 from Mayfield Intermediate School, received the silver 1 7

8 April 24, 2017 medal; and Stephanie Juliano, age 12 from Mayfield Intermediate School, received the gold medal. John Snider, Chairman of the Electoral Board, provided a brief update on the outcome of the April 18, 2017 Special Election and the lessons learned from that process. City Attorney Report Mr. Crim reported on matters involving the General Assembly and stated he is working with staff to determine the impact specific legislation will have on the City s processes and procedures. Mr. Crim commented on the retirement of the City s Procurement Manager James Falls; Mr. Crim stated that he has the utmost respect for Mr. Falls and wishes him the very best in his retirement. Mr. Crim stated that the City Attorney s office is moving forward with tax sales on three properties. Mr. Crim announced that on Friday, he attended the swearing in of the newly elected Clerk of the Court, Jacqueline C. Smith. City Manager Report Mr. Pate reported that on April 27, the City celebrated Arbor Day at Cavalry Run Park with elementary school students from Manassas City Public Schools. The City was named a Tree City USA for the 27th year in a row at the event. Mr. Pate thanked the Beautification Committee for the wonderful event and the GFWC Women s Club of Manassas for donating five brand new trees to the park. Mr. Pate mentioned many upcoming City events, including a drug take back event at NOVANT hospital on August 29, 2017 from 10:00 a.m. to 2:00 p.m.; this is a joint effort amongst the City, Prince William County, and the DEA. Mr. Pate announced that on May 5 through May 7, Downtown Manassas will host a three day art event, Much Ado About Art, that will feature two evenings of juried art competition. The weekend will also include other popular events, including Manassas Reads, painting classes, and a free concert at the Harris Pavilion. The Manassas Air Show is also scheduled for Saturday, May 6 at the Regional Airport. Mr. Pate invited Fire and Rescue Chief Rob Clemons forward to speak about Operation Staying Alive, an effort by the Fire and Rescue Department to train 1,000 citizens to perform Hands Only CPR on May 20 at the Harris Pavilion. For additional information, please visit the City s website and sign up to save a life. 2 8

9 April 24, 2017 Chief of Police Report Chief Keen invited the Mayor and Council Members to join him for a Community Town Hall on Saturday, April 29, 2017 at Mount Pleasant Baptist Church. Council Time Vice Mayor Aveni congratulated GMBL on celebrating its 60th anniversary and stated that he enjoyed attending opening day over the weekend. Vice Mayor Aveni stated that he is looking forward to honoring the City s many volunteers at the annual Volunteer Reception on Thursday, April 27 at the Hylton Performing Arts Center. Vice Mayor Aveni noted that the City Council will hold a public hearing on the FY 2018 operating budget, CIP, and tax rates on Monday, May 1, 2017 at 7:30 p.m. Council Member Bass congratulated those members of the Manassas City Police Department who were recognized and honored earlier in the evening and reported on a legislative meeting hosted by the Chamber of Commerce she attended with the City Manager. Council Member Bass encouraged the public to come to City Hall to view the amazing artwork displayed by many talented students at Osbourn High School. Council Member Elston stated that it is always wonderful to celebrate at City Council meetings the many positive things that are happening in the community and encouraged the public to take advantage of the arts and cultural opportunities in the area. Council Member Sebesky updated the City Council on the many transportation related meetings she attended and encouraged the public to review the budget documents and participate in the public hearing on Monday. As a Registered Nurse, Council Member Sebesky expressed her support for the Operation Staying Alive effort undertaken by the Fire and Rescue Department. Mayor Time Mayor Parrish announced the VML 2017 Policy Committee Nominations as follows: Community & Economic Development Finance Mark D. Wolfe Sheryl L. Bass Elizabeth S. Via Gossman Paul York Environmental Quality Ken D. Elston Tony Dawood General Laws Marc T. Aveni Bryan Foster Human Development & Education Ian T. Lovejoy Ronald King Transportation Pamela J. Sebesky Steve Burke 3 9

10 April 24, ) Consent Agenda 1.1 City Council Minutes: March 27, April 3, and April 17, Proclamation: May 1, 2017 as Law Day 1.3 Proclamation: Child Abuse Prevention Month 1.4 Proclamation: Business Appreciation Month 1.5 Resolution R: (A) Amending the FY 2017 Budget by Budgeting and Appropriating $47,032 of Airport Capital Projects Fund Fund Balance for Phase III of the Airport s Signage Plan (B) Amending the FY 2017 Budget Budgeting and Appropriating the Use of $25,130 of General Fund Contingency for the Cost of the April 2017 Special Election and June 2017 Primary Election 1.6 Resolution #R : Honoring James M. Falls Upon His Retirement 1.7 Resolution #R : Supporting Fugro Roadware Assessment 1.8 Resolution #R : Advisory Committee for Keep Manassas Beautiful 1.9 Ordinance #O : Personal and Real Estate Interest Disclosures (Second Reading) 1.10 Ordinance #O : Animal Ordinance (Second Reading) COUNCIL MEMBER BASS MOVED that the Consent Agenda be approved as presented and the readings of the ordinances dispensed. Seconded by Vice Mayor Aveni and CARRIED UNANIMOUSLY. 2) Ordinances and Resolutions 2.1 Resolution #R : Adoption of the Northern Virginia Regional Hazard Mitigation Plan Update Amelia Gagnon, Emergency Management Planner, reviewed with the City Council the process undertaken to update the Northern Virginia Regional Hazard Mitigation Plan. The plan is a multijurisdictional document aimed at reducing the impact of a variety of natural and manmade hazards that could occur in the region. VICE MAYOR AVENI MOVED that Resolution #R Adopting the Northern Virginia Regional Hazard Mitigation Plan Update be approved. Seconded by Council Member Lovejoy. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 3) Awards, Acknowledgments and Presentations 3.1 Presentation: Business Appreciation Month Proclamation Council Member Sheryl Bass read and presented the Business Appreciation Month Proclamation to members of the Chamber of Commerce, Historic Manassas, Inc., and the Manassas Business Council. 4 10

11 April 24, ) Citizens' Time EE Chip Rohr, a resident of the City of Manassas, encouraged the City Council to consider adding parking to Historic Downtown and not funding the project to widen West Street. Lianne Best, a resident of the City of Manassas, stated that she supports the City Council in its efforts to fund culture and arts in the City. Jacquline Pineda, a resident of the East End Mobile Home Park, spoke on behalf of others in the audience who reside at the park and expressed their desire to continue living on the property at 9021 Centreville Road. The following Manassas residents expressed concerns regarding the location of Fire Station #21 at the intersection of Shannon Lane and Hasting Drive: Gerry Ethington Lynn Forkell John Intihar Nicholas Yisak Melyssa Webb John Scancella Roy Ethington Jenna Smith Betsy Scancella John Kovats 5) Authorize a Closed Meeting 5.1 Authorization of a Closed Meeting VICE MAYOR AVENI MOVED that the Council convene in a closed meeting to discuss appointments to Boards, Committees or Commissions and to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the East End Mobile Home Park, as permitted by Virginia Code Sec Paragraph A (1) and A (7) (Part 2), for which the Virginia Freedom of information Act permits discussion in a closed meeting. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council would be included in the closed meeting discussion regarding appointments to Boards, Committees and Commissions. Mayor Parrish announced that the Mayor and City Council, the City Manager, the City Attorney, the Deputy City Manager, the Economic Development Director, the Utilities Director, and the Chief of Police would be included in the closed meeting discussion regarding the East End Mobile Home Park. 11 5

12 April 24, 2017 The City Council retired to the closed meeting at 6:58 p.m. 6) Certify the Closed Meeting 6.1 Certification of a Closed Meeting VICE MAYOR AVENI MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. The City Council returned from the closed meeting at 7:24 p.m. 7) Authorize a Closed Meeting 7.1 Authorization of a Closed Meeting VICE MAYOR AVENI MOVED that the Council convene in a closed meeting to discuss appointments to Boards, Committees or Commissions and to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the East End Mobile Home Park, as permitted by Virginia Code Sec Paragraph A (1) and A (7) (Part 2), for which the Virginia Freedom of information Act permits discussion in a closed meeting. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council would be included in the closed meeting discussion regarding appointments to Boards, Committees and Commissions. Mayor Parrish announced that the Mayor and City Council, the City Manager, the City Attorney, the Deputy City Manager, and the Economic Development Director would be included in the closed meeting discussion regarding the East End Mobile Home Park. The City Council retired to the closed meeting at 8:02 p.m. 8) Certify the Closed Meeting 8.1 Certification of a Closed Meeting VICE MAYOR AVENI MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded by Council Member 6 12

13 April 24, 2017 Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. The City Council returned from the closed meeting at 10:30 p.m. 9) Appointments to Boards, Committees and Commissions COUNCIL MEMBER ELSTON MOVED that the City Council approve the following appointments and reappointments: Appointments: Stewart N. Davis, to the Citizens Advisory Committee on Solid Waste, for a four year term ending June 30, 2021; Shakira Johnson, to the Advisory Board for Social Services, for a four year term ending May 20, 2021; Larry Cain, Jr., to the Advisory Board for Social Services, to fill an unexpired term ending July 23, 2020; and Miguel Pires, to the Economic Development Authority, for a four year term beginning July 1, 2017 and ending June 30, Reappointments: Catherine Lemmon, to the Citizens Advisory Committee on Solid Waste, for a four year term ending June 30, 2021; Mark Olsen, to the Economic Development Authority, for a four year term ending June 30, 2021; James David Button, to the Manassas Historic Resources Board, for a four year term ending June 30, 2021; and Lyshawn Dean, to the Manassas Historic Resources Board, for a four year term ending June 30, The motion made by Council Member Elston was seconded by Council Member Wolfe and was CARRIED UNANIMOUSLY. COUNCIL MEMBER ELSTON MOVED that the City Attorney be authorized to recommend to the Circuit Court of Prince William County the names of Larry Cain, Jr., Christine M. Finnie and Col. Ulysses X. White for appointment to the Board of Equalization as an alternate member for a three year term ending June 30, Seconded by Council Member Wolfe. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. 7 13

14 April 24, 2017 Mayor Parrish declared the meeting adjourned at 10:33 p.m. Mayor City Clerk Date Approved 8 14

15 May 1, 2017 A Work Session and Public Hearings of the City Council of Manassas, Virginia was held in the Second Floor Conference Room and in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Member Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, Fire and Rescue Chief Rob Clemons, Finance and Administration Director Paul York, and Public Works Director Steve Burke. Absent from the meeting was Council Member Sheryl L. Bass. Mayor Parrish called the meeting to order at 6:31 p.m. The City Clerk reported that the news media had been notified of the work session and public hearings in accordance with the Freedom of Information Act. The City Clerk read the Notice of work session and public hearings acknowledged by all Council Members stating that the work session and public hearings was called for the following purposes: 1. As per the attached agenda dated May 1, 2017; 2. Other pertinent business for the operation of the City. 1) Work Session: Introduction of PRTC Executive Director 1.1 Work Session: Introduction of Newly Hired Potomac Rappahannock Transportation Commission (PRTC) Executive Director The Manassas City Council met with Dr. Robert Schneider, newly hired Potomac Rappahannock Transportation Commission (PRTC) Executive Director, to discuss general matters and goals. 2) Public Hearings Mayor Parrish read an affidavit of publication that was before him signed by an authorized agent of the Prince William Times newspaper certifying that the public hearings listed on the evening s agenda was published in conformance with Virginia law and City ordinances. Mayor Parrish noted that the public hearings would occur simultaneously and encouraged members of the audience wishing to address the City Council to sign up on the available sheets, names will be called in the order that they appear on the list. 2.1 Public Hearing: Proposed Fiscal Year 2018 Annual Operating Budget and Five Year Capital Improvement Program (CIP) 15 1

16 May 1, Public Hearing: Proposed Effective Real Property Tax Rate W. Patrick Pate, City Manager, presented a brief overview of the FY 2018 Proposed Operating Budget and Five Year Capital Improvement Program. Mr. Pate stated that the proposed budget is the result of input from citizen satisfaction surveys, public hearings, public input from citizen boards and commissions, and public sessions held in the community to discuss services and priorities. It also represents the many hours of work put in by the Mayor and Council, including the Council Planning Retreat, to review departmental reports and discuss strategic plans and priorities. Mayor Parrish opened the public hearing and invited anyone wishing to speak in favor of or in opposition to the FY 2018 Annual Operating Budget, Capital Improvement Program, or proposed tax rates to come forward to address the City Council. The following individuals, all identifying as City residents, spoke in opposition to an increase in tax rates, higher assessments, and/ or specific capital projects: Brandon Keener Greg Tsukalas John Intihar Joel Barr James Barnes Alfredo Comignani John Scancella Marcia Myers Lynn Forkell Rich Greene Lisa Elliott Roy Ethington The following individuals, all identifying as City residents, spoke in support of the proposed FY 2018 budget as presented: Michael McManus Stephanie Tipple Carter Ed Spall AJ Jones, a resident of the City of Manassas, asked why the taxes for condominiums are higher than townhomes or single family residences. Mayor Parrish thanked all those who participated in the public hearing. 16 2

17 May 1, 2017 VICE MAYOR AVENI MOVED that the public hearing be closed. Seconded by Council Member Wolfe and CARRIED UNANIMOUSLY. The public hearing was closed at 8:39 p.m. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 8:39 p.m. MAYOR CITY CLERK DATE APPROVED 17 3

18 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Proclamation: National Travel & Tourism Week Approve and Present at 7:15 p.m. If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation designating the week of May 1 May 7 as National Travel & Tourism Week in the City of Manassas be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: April 25, 2016 N/A N/A N/A Patrick J. Small, Economic Development Director psmall@manassasva.gov (703)

19 Proclamation WHEREAS, travel has a positive effect on Virginia, the nation s economic prosperity, and image abroad, it also impacts business productivity and promotes well-being; and WHEREAS, according to the U.S. Travel Association, travel to and within the United States provides significant economic benefits for the nation, generating more than $2.1 trillion in economic output in 2015, with $947.1 billion spent directly by travelers; and WHEREAS, travel is among the largest private-sector employers in the United States, supporting 15.1 million jobs in 2015; and WHEREAS, travelers to the City of Manassas directly generated tax revenues of $1.7 million in 2015, funds used to support essential city services and programs that enhance the quality of life for residents and further develop the Manassas brand; and WHEREAS, travelers to the City of Manassas provided tax revenues of $3.2 million to the Commonwealth in 2015, funds used to support essential state services and programs that enhance the quality of life for residents and further develop the Commonwealth; and WHEREAS, the City of Manassas generated $67 million in visitor expenditures and supported 575 jobs in 2015 with a total payroll of $11 million in direct wages, salaries, and tips according to Virginia Tourism Corporation research, and sectors. WHEREAS, travel is a pillar of economic growth, creating jobs at a faster rate than other NOW THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim May 7 13, 2017 as NATIONAL TRAVEL AND TOURISM WEEK in the City of Manassas and urge the citizens of Manassas to join me in this special observance with appropriate event and commemorations. ATTEST: Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia 19

20 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Proclamation: Emergency Medical Services Week Approve and Present at 7:15 p.m. If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation designating the week of May 21 May 27 as Emergency Medical Services Week in the City of Manassas be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: April 25, 2016 One week out of each May is designated as Emergency Medical Services Week in honor of the EMS providers who respond to medical emergencies each day. In 2016, City of Manassas providers responded to 3,294 calls for emergency medical services. N/A N/A Rob Clemons, Fire and Rescue Chief rclemons@manassasva.gov (703)

21 Proclamation WHEREAS, Emergency Medical Services is a vital public service as each year residents and visitors of the City of Manassas require emergency care for traumatic injuries and other critical life-threatening emergencies; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury and require emergency services; and WHEREAS, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, police officers, educators, administrators, tele-communicators, and others; and WHEREAS, the members of the emergency medical services system, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills, constantly giving selflessly of themselves for the welfare of others; and WHEREAS, members of the City of Manassas Fire and Rescue Department, Greater Manassas Volunteer Rescue Squad, and Manassas Volunteer Fire Company provide lifesaving care twenty-four (24) hours a day, seven (7) days a week and all share a common aspiration to help those in need; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers. NOW, THEREFORE, I Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council meeting in regular session this 8 th day of May, 2017 hereby proclaim the week of May 21-27, 2017 as EMERGENCY MEDICAL SERVICES WEEK in the City of Manassas and publicly salute our emergency medical services teams for their dedication and service to the residents of the City of Manassas and encourage all City residents to observe this occasion by sharing their support and taking steps to improve their personal safety and preparedness. ATTEST: Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia 21

22 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Proclamation: Older Americans Month Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation designated May 2017 as Older Americans Month be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Toni Elgart, Deputy City Clerk telgart@manassasva.gov (703)

23 Proclamation Whereas, the City of Manassas includes over 5,300 adults age 60 years and older who richly contribute to our community; and Whereas, each May, the United States Administration for Community Living recognizes older adults for their contributions to the nation; and Whereas, we acknowledge that what it means to age has changed for the better; and Whereas, this year's theme for May is "Age Out Loud," which emphasizes the value of supporting older adults as they take charge of their health, explore new opportunities and activities, and focus on independence; and Whereas, the City of Manassas can provide opportunities to enrich the lives of individuals of all ages by: involving older adults in the redefinition of aging in our community; promoting home and communitybased services that support independent living; encouraging older adults to speak up for themselves and others; and by providing opportunities for older adults to share their experiences. NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia, and on behalf of the Manassas City Council hereby proclaim May 2017 as OLDER AMERICANS MONTH In the City of Manassas and urge every resident to take time during this month to acknowledge older adults and the people who serve them as influential and vital parts of our community. Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia Attest: Andrea P. Madden City Clerk 23

24 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Commendation: Honoring John O. Gregory Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Commendation honoring John O. Gregory be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Requested By: Staff Contact: N/A John O. Gregory, a lifelong resident of the City of Manassas and active member of the community, will be stepping away from the Economic Development Authority (EDA) in his official capacity on June 30, The City Council, however, would like EDA to extend to Mr. Gregory the status of Honorary Member and commend him for his many years of valuable service and dedication. N/A N/A Council Member Sheryl L. Bass Patrick J. Small, Economic Development Director psmall@manassasva.gov (703)

25 COMMENDATION WHEREAS, John O. Gregory, was born in the City of Manassas and has dedicated his life to giving back to his hometown, helping make Manassas the great City it is today; and WHEREAS, John O. Gregory is a well-respected businessman in the City of Manassas, serving as President and CEO of Gregory Construction, Inc., sharing his knowledge and expertise as past President of the Northern Virginia Association of General Contractors, member of the State Chamber of Commerce and the State Association of General Contractors, as well as numerous other advisory positions; and WHEREAS, John O. Gregory believes in building partnerships with neighbors by serving on the City s Economic Development Authority, the Prince William County Vocational Advisory Board and the Northern Virginia Community College Advisory Council; and WHEREAS, John O. Gregory was first appointed to serve on the Economic Development Authority (formerly the Industrial Development Authority) of the City of Manassas on October 28 th, 1974; and WHEREAS, John has served with distinction on the EDA in keeping with his knowledge of development and business acumen; and WHEREAS, it is the opinion of the City Council that John O. Gregory should be retained on the EDA as an honorary member and be accorded all the rights and privileges that may be customary with such a role. NOW THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council this 8th day of May, 2017 do hereby commend John O. Gregory for his exemplary service to the City and recommend Mr. Gregory as an Honorary Member of the Economic Development Authority of the City of Manassas, Virginia, effective June 30, 2017, the end of his most current four year term. ATTEST: Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia 25

26 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Consent Agenda Agenda Title: Revisions: City of Manassas Employee Handbook Section 6 Recommendation: Motion: Approve Revisions If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the proposed Section 6 revisions to the City of Manassas Employee Handbook be approved. Date Last Considered by City Council: Summary and/or Comments: N/A Section 6 of the Employee Handbook has been revised to align processes associated with progressive discipline. The Grievance Procedure has been revised to facilitate a more internal organizational process, include guidance for grievance panels, and enhance response deadlines. Board Committee or Commission Reviewed: Personnel Committee January 19, 2017 (Recommended approval 3/0) Fiscal Impact: Staff Contact: N/A Darla J. Hicks, Human Resources Manager dhicks@manassasva.gov (703)

27 6.1 Discipline The discipline policy provides a guideline to effectively correct an employee's unsatisfactory work performance or misconduct in an effort to promote maximum utilization of employee potential. Obviously when employee misconduct occurs, measures must be undertaken to correct the situation and to curtail further occurrences for the good of us all. The approach we take to discipline may vary depending on, among other things, the gravity of the offense, the circumstances under which it occurred, your duties, and your overall work record, including any prior misconduct. In order of severity, discipline can take one of the following forms in our discretion; these are general guidelines and are not restrictive in nature. Verbal Reprimand (with written documentation) Written Reprimand Suspension Withholding a merit increase Administrative decrease Demotion Dismissal The City of Manassas shall support the practice whereby all regular full-time and part-time employees shall be disciplined by the same process. The discipline of an employee shall be a progressive process. Disciplinary actions of lesser severity than dismissal shall be taken in an attempt to correct an employee's unsatisfactory work performance or misconduct before a dismissal is initiated. A dismissal may be generally considered as appropriate only as a last resort or be undertaken only when an extremely serious policy violation has occurred. Discipline is an important personnel function which must be carefully managed and well documented. Current legislation and judicial decisions make it imperative that the supervisory practices leading to discharge follow the law. Except in cases involving serious acts of misconduct, employees should be terminated only after making genuine efforts to obtain improvements in performance. The preceding procedures are for use in dealing with performance problems so that if a discharge decision is ultimately required, it can be clearly established that correct and adequate prior corrective and disciplinary action was taken. In some situations it may be necessary and in the best interest of the City and other employees to summarily terminate without recourse. The employee shall always be notified of the action being taken. Where this handbook says that the employee will sign a notice, that signature does not indicate agreement but only receipt. Refusal to sign is a separate disciplinary offense. In case of refusal, the supervisor will note refused to sign in the place for signature, followed by the supervisor s initials and the date. All classified employees (as defined in the Code of Manassas) shall be covered under this policy

28 Forms of Disciplinary Action: Disciplinary actions may take any of the following forms and are not necessarily restricted to the order set forth below. The form of a reprimand may be either verbal or written. All reprimands must be supported by written documentation. 6.2 Reprimands No reprimand shall be relied upon as a basis for further disciplinary action unless it is documented in writing and a copy forwarded to the Human Resources Office for inclusion in the employee's personnel file. Once a reprimand is reduced to writing, as provided above, a copy shall be hand delivered and signed "received" or mailed to the employee certified mail (return receipt requested). Reprimands shall become part of the official personnel file. 6.3 Suspensions Department Heads shall have the authority to recommend disciplinary suspension. All recommendations for suspension shall be reviewed by the Human Resources Office and submitted to the City Manager for approval prior to any action being taken. A written notice of suspension, including the items listed below, shall be hand delivered and signed "received" or mailed certified mail (return receipt requested) to the employee. a. A statement of the reasons for the suspension and duration of suspension. b. A warning of what further disciplinary action could result if the situation is not corrected. c. A statement of the employee's right to appeal in accordance with the City's grievance policy. d. A copy of such written notice shall be forwarded to the Human Resources Office for its inclusion in the employee's official personnel file. 6.4 Withholding of Merit Increases A written notice of the withholding of a merit increase, including the items listed below, shall be hand delivered or mailed to the employee certified mail (return receipt requested). The giving of a performance evaluation shall serve as written notice. a. A statement of the reasons for withholding of a merit increase

29 b. An appropriate amount of time in which the increase will be withheld after which it will be reevaluated. c. A warning of what further disciplinary action could result, if the situation is not corrected. d. A copy of such written notice shall be forwarded to the Human Resources Manager's Office for its inclusion in the employee's official personnel file. 6.5 Administrative Decrease An administrative decrease shall require a letter of justification submitted by the Department Head to the Human Resources Office and such decreases shall be subject to the approval of the City Manager and the Human Resources Manager. The amount of the employee's salary adjustment will be determined by the circumstances of the disciplinary action. Once an administrative decrease has been authorized, a written notice of the decrease, including the items listed below, shall be hand delivered and signed "received" or mailed certified mail (return receipt requested) to the employee: a. a statement of the reasons for the decrease; b. a warning of what further disciplinary action could result if the situation is not corrected; c. if applicable, a statement of employee rights to appeal in accordance with the City's grievance policy; a copy of such written notice shall be forwarded to the Human Resources Manager s Office for its inclusion in the employee s official personnel file. 6.6 Demotion A demotion shall require a letter of justification, prior to any action being taken, submitted by the Department Head to the Human Resources Manager for review. Such actions shall be subject to the approval of the City Manager prior to any action being taken. The amount of the employee's salary adjustment will be determined by the circumstances of the disciplinary action. A written notice of the demotion approved by the City Manager, including the items listed below, shall be hand delivered or mailed to the employee certified mail (return receipt requested): a. a statement of the reasons for the demotion and the corresponding reduction in pay; b. in cases where the demotion is not voluntary, include a warning of what further

30 disciplinary action could result, if the situation is not corrected; c. if applicable, a statement of employee rights to appeal in accordance with the City's grievance policy; a copy of such written notice shall be forwarded to the Human Resources Manager's Office for its inclusion in the employee's official personnel file. d. a demotion shall not be used as a disciplinary action if the employee involved cannot qualify for the lower-ranked position or if the demotion would require the displacement of another employee. 6.7 Pre-Action Due Process Procedure All regular employees shall be afforded the opportunity to meet with the supervisor and/or Department Head and offer an explanation prior to written recommendation of any adverse job action (i.e., suspension, demotion, loss of pay, termination). In a situation where an investigation is required (i.e., recommendation for dismissal), the employee will be suspended with pay during the period of inquiry. The City Manager will review and approve all recommendations for suspension and dismissal. 6.8 Dismissal All proposed dismissals must be approved by the Human Resources Manager in advance to ensure that sufficient cause and necessary documentation have actually been established for such action. Human Resources may initiate action regarding the dismissal or other appropriate discipline of an employee. When dismissal action is to be initiated for a regular, non-probationary employee, the employee's immediate supervisor will: a. advise the Department Director concerned of the employee's unsatisfactory performance or conduct as soon as possible, and b. present documentation to support the charges made, including copies of all progressive disciplinary actions taken. 2. The Department Director or designee shall review the supervisor's charges to determine if dismissal of the employee is warranted. 3. The Human Resources Manager or designee shall review the matter to determine if dismissal of the employee is warranted. 4. If the review indicates that dismissal of the employee is justified, the Department Director or designee will prepare a letter of dismissal to have concurrence by the Department Director, Human Resources Manager, and approval by the City Manager. The letter must contain the following information: a. Reason(s) for dismissal (cite previous warnings and disciplines)

31 b. Effective date of dismissal. c. If applicable, a statement of employee rights to appeal in accordance with the City's grievance policy; a copy of such written notice shall be forwarded to the Human Resources Manager's Office for its inclusion in the employee's official personnel file. 5. After the Department Director, Human Resources Manager, and City Manager have signed the letter, the immediate supervisor will distribute the copies as follows: a. Give the original letter to the employee, or if the employee is not available, send it by overnight mail to the employee's last known home address and, when available, by to the employee s personal account. b. Send a copy of the letter and copies of all necessary documentation to support the dismissal to the Human Resources Manager for inclusion in the employee s official personnel file. 6.9 Unsatisfactory Work Performance or Misconduct Each need for discipline has varying circumstances and shall require the exercising of discretionary powers on the part of the supervisor. Disciplinary action may be taken against an employee for any of the following examples of unsatisfactory work performance and misconduct. These examples are not in any way to be construed as a comprehensive listing of possible violations nor are they to be considered as rigid guidelines. a) Unsatisfactory Work Performance, including but not limited to: i) serious neglect of work, ii) serious neglect of duty, iii) negligence on the job or in handling City property, iv) recurring tardiness, v) incompetence or inefficiency. b) Illegal actions, including but not limited to: i) possession or being under the influence of illegal drugs while at work, on City property, or in uniform, ii) conviction of a crime which reflects poorly on the City or the employee s fitness to perform the job, even if the crime did not occur at work, on City property, or while the employee was in uniform, iii) other criminal actions while at work, on City property, or in uniform. c) Violation of the trust placed in employees, including but not limited to: i) abuse of leave, ii) sleeping on the job, iii) absence without leave while scheduled to work, iv) falsification of City records (including time records and personnel records),

32 v) violation of City policies which impact on efficiency, trust in the employee, or public perception of the City, or which expose the City to financial liability. d) Violation of expected standards of conduct, including but not limited to: i) insubordination or unreasonable refusal to comply with instruction of a supervisor, ii) deliberate or careless conduct which endangers the safety of oneself or other employees, iii) taking the property of the City or another employee for personal use without permission, iv) use of offensive, abusive, threatening, coercive, indecent or discourteous language toward fellow employee for any reason, v) provoking, instigating, or participation in a fight while on duty, on City property or while in uniform, vi) unauthorized carrying of a concealed weapon during work hours or on City property (with or without a concealed weapon permit). e) Other serious misconduct which negatively affects the City Drugs, Narcotics and Alcohol It is the policy of the City to prohibit the use, sale, dispensing or possession of illegal drugs, narcotics and alcoholic beverages on its premises or while in City vehicles or while on City duty; an employee will be subject to appropriate disciplinary action which may include immediate dismissal. An employee reporting to work under the influence of drugs, narcotics or alcohol is not to be permitted to enter City premises. Any employee discovered to be under the influence while on the job will be required to leave the premises (see Disciplinary Procedures, Section 6.I) Employee Relations Expense Request To assist supervisor s responsiveness to human relations situations, the City has established a procedure to fulfill the intent for supervisors to respond appropriately to special situations involving employees or their immediate families. For this policy only, immediate family will be defined as spouse or family members residing in the employee s home. These special situations include hospitalizations, births and adoptions. In the event of a death in the immediate family, the definition of immediate family will be the same as defined as in the Bereavement Policy (Section 4.3). The supervisor should complete the Employee Relations Expense Request. In making these decisions, supervisors should weigh frequency of occurrence and any other unique circumstances Grievance Procedure The City of Manassas grievance procedure is established to provide City employees an efficient and effective means by which to objectively resolve concerns or problems on matters related to employment and working conditions, and to have them promptly and

33 fully considered. Every reasonable effort shall be made to resolve employee complaints and grievances on an informal basis at the lowest level of management possible. This procedure is administrative in nature and not a judicial proceeding. Unless otherwise provided by law, all full-time non-probationary City employees are eligible to initiate a grievance under this policy, with the following exceptions: department heads except for the Director of Social Services, and managerial employees engaged in City-wide policy determination; employees whose terms of employment are limited by law; deputies and executive assistants to the City Manager. Constitutional officers and their deputies are not covered by this grievance policy. Assistants and employees of the City Treasurer and City Commissioner of the Revenue are covered by this policy only if the Constitutional Officer who employs them has entered into a written agreement with the City to have them covered by this policy. Human Resources will maintain a list of positions excluded from coverage. Law enforcement officers, as defined in Chapter 10 of Title 2.1 of the Code of Virginia (1950), as amended, may elect to proceed under this procedure or under the Law- Enforcement Officers Procedural Guarantee Act, (Chapter 5 of Title 9.1 of the Code of Virginia (1950), as amended). Such employees may use only one procedure for any single issue, and will not be permitted to use more than one procedure either simultaneously or in a sequence. Selection of the City Grievance Procedure in these matters will be subject to determination of grievability in accordance with City policy. Definition of Grievance: A grievance shall be a complaint or dispute relative to an employee's employment involving (but not necessarily limited to): a. Disciplinary actions, including dismissals, disciplinary demotions, and suspensions, provided that dismissals shall be grievable whenever resulting from formal discipline or unsatisfactory job performance; b. The application, meaning or interpretation of personnel policies, procedures, rules and regulations, including the application of policy involving matters relating to the contents of ordinances, statutes or established personnel policies, procedures, rules and regulations; c. Acts of retaliation for using the grievance procedure or of participation in the grievance of another City employee. d. Discrimination on the basis of race, color, creed, political affiliation, age, disability, national origin, or sex. e. Acts of retaliation because the employee has complied with any law of the United States or of the Commonwealth, has reported any violation of such law to a governmental authority, or has sought any change in law before the Congress of the United States or the General Assembly, or has reported an incidence of fraud, abuse, or gross mismanagement. Some complaints are not grievable under this procedure. They involve:

34 a. the content of ordinance, statutes or established personnel policies, procedures, rules and regulations; b. work activity accepted by the employee as a condition of employment or work activity which may be reasonably expected to be a part of job content; c. establishment and revision of wages or salaries, position classification or general benefits; d. failure to promote except where the employee can show established promotional policies or procedures were not followed or applied fairly; e. disciplinary actions involving verbal or written reprimands; f. the methods, means and personnel by which such work activities are to be carried on; g. except where such action affects an employee who has been reinstated within the previous six months as the result of the final determination of a grievance, termination, lay-off, demotion or suspension from duties because of lack of work, reduction in work force or job abolition; h. the hiring, promotion, transfer, assignment and retention of employees by the City; i. the relief of employees from duties of the City in emergencies. In any grievance brought under subparagraph g. above, the action shall be upheld upon a showing by the City that (1) there was a valid business reason for the action; and (2) the employee was notified of such reason in writing prior to the effective date of the action. Management Rights: Nothing in this procedure is intended to circumscribe or modify the existing management right to do the following: a. Direct the work of its employees as well as establish and revise wages, salaries, position classifications and general employee benefits; b. Hire, promote, transfer, assign and retain employees; c. Maintain the efficiency of governmental operations; d. Relieve employees from duties in emergencies; and e. Determine the methods, means and personnel by which operations are to be carried on

35 Grievability: The issue of grievability may occur at any step of the procedure, subsequent to the reduction of the grievance to writing and prior to the panel hearing, but once raised, the issue must be resolved before further processing of the grievance. Decisions regarding grievability and access to the procedure shall be made by the City Manager, or his designee, at the request of the City or grievant within ten (10) calendar days of the request. A copy of the ruling shall be sent to the grievant, to the grievant's immediate supervisor and to the Human Resources Manager. Decisions of the City Manager, or his designee, may be appealed by the grievant to the Circuit Court of Prince William County for a hearing de novo on the issue of grievability. Proceedings for review of the decision of the City Manager, or his or her designee, shall be governed by the provisions of Virginia Code A.9., as amended, or any successor statute. The classification of a complaint as non-grievable shall not be construed to restrict any employee's right to seek or management's right to provide customary administrative review of complaints outside of the scope of the grievance procedure. Grievance Steps: At each level of management step, the applicable manager or designee will meet face-to-face with the employee and render a decision and comments, in writing, on the form provided by the City, with copies to the Department Head and the Human Resources Manager, within fifteen (15) calendar days after receiving the written grievance. The only persons who may be present at these meetings are the employee, the supervisor, and appropriate witnesses for each side. Witnesses shall be present only while actually providing testimony. At the City Manager step, the grievant, at their option, may have present a representative of their choice. If the grievant is represented by legal counsel, the City likewise has the option of being represented by counsel. All stages of the grievance beyond the first step shall be in writing on forms supplied by Human Resources. Once an employee reduces his grievance to writing, he must specify on the appropriate form the specific relief he expects to obtain through use of this procedure. Such relief must be tangible, rational, and within the power of the City of Manassas to grant. After the initial filing of a written grievance, failure of either party to comply with all substantial procedural requirements of the grievance procedure without just cause will result in a decision in favor of the other part on any grievable issue, provided the party not in compliance fails to correct the noncompliance within five (5) work days of receipt of written notification by the other party of the compliance violation. Such written notification by the grievant shall be made to the City Manager, or his or her designee. Failure of either party without just cause to comply with all substantial procedural requirements at the panel hearing shall result in a decision in favor of the other party

36 Procedure: First Step: Supervisor Level Part A. Within twenty (20) calendar days after the occurrence or condition giving rise to the grievance, the employee affected may identify the grievance verbally to the employee's immediate supervisor. Within fifteen (15) calendar days of such presentation, the supervisor shall give his/her verbal response to the employee with respect to the grievance. In the event that no settlement or verbal response is made by the supervisor within fifteen (15) calendar days of the oral presentation, the grievant may proceed to Part B immediately. Failure on the part of the employee to initiate the action required within the time stated herein shall terminate the employee's right to initiate a grievance on that issue. Part B. If there is no resolution or verbal response within the time limit provided in Part A, the employee may reduce the grievance to writing, identifying the nature of the grievance and the expected remedy on Grievance Form A. This statement will be the employee's explanation of what occurred, and must state specifically what relief is requested as a remedy. Such written grievance should be presented to the immediate supervisor within fifteen (15) calendar days of the supervisor's verbal reply or immediately thereafter when the supervisor fails to respond. The supervisor must then reply in writing within fifteen (15) calendar days. Second Step: Senior Management Level If a satisfactory resolution is not reached at the first step, the employee may so indicate on the grievance form and submit the grievance to the Department Head within (15) calendar days of the immediate supervisor s response. The Department Head receiving the grievance will meet with the employee face-to-face. The Department Head will render a written decision and comments on the form provided by the City and return it to the employee with copies to the Human Resources Manager within fifteen (15) calendar days after receiving the appeal. Third Step: Executive Management Level If a satisfactory resolution is not reached at the second step, the employee may submit the grievance to the City Manager or his designee. Submission to the third step must occur within fifteen (15) calendar days of the second step reply. Executive level management will meet with the employee within fifteen (15) calendar days or indicate an extension is necessary; such extension shall not exceed five (5) additional work days except by mutual agreement. The grievant may have a representative of their choice present as well as appropriate witnesses; if the grievant elects to have legal representation, the City Manager or designee may likewise do so. The grievant must notify the City Manager of the name of their attorney within five (5) calendar days of the scheduled meeting. The presence of attorneys shall not alter the fact that this is an

37 administrative, informal, fact-finding process involving a meeting and discussion between a department and an employee. The City Manager or designee shall render a written reply to the grievance within fifteen (15) calendar days following the third step meeting. Fourth Step: Panel Hearing If the grievance is not settled, the employee may present their appeal in writing on the appropriate form provided by the City to the grievance panel via the Human Resources Manager. The notice by the employee of appeal to the panel must be received by the Human Resources Manager within fifteen (15) calendar days after receipt of the written decision of the City Manager or designee. After receiving notification of the employee's intent to appeal, the Human Resources Manager shall begin processing the grievance panel selection. If represented by legal counsel, the grievant must notify the Human Resources Manager of the name of their attorney within five (5) calendar days of filing their intent to appeal. A. Composition of Panel Except as noted in this paragraph, all city employees, as a condition of city employment, shall serve on grievance panels if selected by the grievant, by management, or by the first two grievance panel members to serve as the chair. All employees from the following departments are excluded from serving: Human Resources and Risk Management and the City Manager's Office, including the Communications Manager. Deputies, assistants and employees of Constitutional Officers are eligible to be selected as grievance panel members if the Constitutional Officer who employs them has entered into a written agreement for grievance policy coverage. No person shall serve on a grievance panel unless he or she is a City employee. However, no personal shall serve on a grievance panel if he or she has direct involvement with the grievance being heard by the panel, or with the complaint or dispute giving rise to the grievance. Managers who are in a direct line of supervision of a grievant, persons residing in the same household as the grievant, and the following relatives of a participant in the grievance process, or a participant's spouse are prohibited from serving as panel members: spouse, parent, child, descendants of a child, sibling, niece, nephew, and first cousin. No attorney having direct involvement with the subject matter of the grievance, nor a partner, associate, employee or coemployee of such attorney shall serve as a panel member. B. Selection of Panel The panel shall consist of three (3) City employees: one member appointed by the grievant, one member appointed by the City Manager or his designee, and a third member who shall serve as chairperson, selected by the other two members. The grievant may select any City employee as his/her appointee to the panel, in accordance with Section A above. The grievant will have ten (10) calendar days to make this selection. The City Manager or designee has ten (10) calendar days after the employee makes their selection, to make the Management selection. The panel members selected by the grievant and the City Manager or his/her designee will have ten (10) calendar

38 days to select a third member who will be the panel's chairperson. When a selection cannot be agreed upon, the Human Resources Manager will request the Chief Judge of the Circuit Court of the County of Prince William to select a third City employee as a panel member and chairperson. C. Panel Hearing Date The full panel will set the date, time, and place for the hearing which shall be held within twenty (20) calendar days following date of the selection of the full panel. D. Communication with Panel Members The parties should not discuss the substance of any grievance or the problem giving rise to the grievance with any panel member prior to the hearing. All matters requiring the attention of the panel should be communicated in writing with copies to all parties. E. Case Presentation The grievant and the Department Head or representative shall be present at all panel hearings and may be represented by legal counsel or other representatives of their choice. Such representatives may examine, cross- examine, question, and present evidence on behalf of the grievant or the department to the panel. The conduct of the hearing shall be as follows: a. The hearings are not intended to be conducted like proceedings in courts, and the rules of evidence do not necessarily apply. Panels have the discretion to determine the propriety of attendance at the hearing of persons not having a direct interest in the hearing; b. In all grievances not involving discipline, the employee shall present first. In all grievances of employee discipline, management shall present first. The panel may, at its discretion, vary this procedure, but shall afford full and equal opportunity to all parties and witnesses for presentation of any material or relevant proofs; c. The City shall provide the panel with copies of the grievance record prior to the hearing, and provide the grievant with a list of the documents furnished to the panel; d. The panel may, at the beginning of the hearing, ask for statements clarifying the issues involved; e. Panels have the authority to determine the admissibility of evidence without regard to the burden of proof, or the order of presentation of evidence, so long as a full and equal opportunity is afforded to all parties for the presentation of their evidence; f. All evidence shall be presented in the presence of the panel and the parties, except by mutual consent of the parties;

39 g. Documents, exhibits, and lists of witnesses shall be exchanged between the parties ten days in advance of the hearing; h. The parties to the grievance, by mutual agreement, or the panel may extend any or all of the time periods established in this procedure. The grievant must bear any cost involved in employing representation or in preparing or presenting his or her case. F. Panel Decision The panel shall render its decision on the appropriate City form and distribute copies to the grievant, Department Head, and the Human Resources Manager within fifteen (15) calendar days of the conclusion of the hearing. The reason for the panel decision will be noted on the form. The majority decision of the panel, acting within the scope of its authority, shall be final and binding and shall be consistent with the provisions of existing written and unwritten policies, procedures, and laws. The question of whether the relief granted by the panel is consistent with existing written and unwritten policies, procedures, and laws shall be determined by the Human Resources Manager unless such person has a direct personal involvement with the event(s), in which case the decision shall be made by the City Manager. The Human Resources Manager is responsible for ensuring that the panel decisions are implemented. Either party may petition the Circuit Court of the County of Prince William for implementation of the panel decision within thirty (30) days of the date of the non-implementation decision. The panel has the responsibility to interpret the application of appropriate City policies and procedures in the case. It does not have the prerogative to formulate or to change policies or procedures

40 6.13 Sexual Harassment Policy It is the policy of the City of Manassas that sexual harassment of employees in the work place is unacceptable and will not be tolerated. All City employees are expected to conduct themselves in a professional manner at all times. A professional manner includes being aware of situations and/or language that may be abusive to those around them and taking action to prevent these situations from

41 occurring. All City employees are expected to avoid any behavior or conduct toward another employee which could be interpreted as sexual harassment. Sexual harassment is defined as "unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature which affects employment decisions or working conditions." Sexual harassment may include sex-oriented verbal kidding, teasing or jokes; subtle pressure for sexual activity; physical contact such as patting, pinching or brushing against another's body; or demands for sexual favors. Sexual harassment is a violation of an individual's rights. It creates a hostile environment when sexual advances are unwelcome, whether those advances are verbal, physical or visual. Complaint Procedure/Designated Hearing Officers: Any employee who feels that he or she has been a victim of sexual harassment by another City employee is asked to promptly report the incident to any one of the following: a. Department Head or Supervisor b. Human Resources Manager (Designated Hearing Officer) c. Alternate Hearing Officer as designated by the City Manager (contact the City Manager for name(s) of alternates) Because a sexual harassment complaint may involve an employee's supervisor, an employee who feels he/she has been the victim of sexual harassment may go directly to the Human Resources Manager or other City Manager designated employee, selected to hear such sexual harassment complaints, for a private conference without first reporting the complaint to his/her supervisor. All discussions/complaints shall be confidential. No employee who makes such a complaint will suffer an act of reprisal by his/her supervisor or any other City employee for having voiced his/her complaint. All complaints will be presented by the hearing officer to the City Manager for a confidential review and a determination of what actions are necessary to investigate the complaint and, following the investigation, to determine the appropriate disciplinary action. Both the victim and the accused will be advised of the investigation results. If a complaint is found to have merit, the appropriate disciplinary action will be taken. If either the victim or the accused is not satisfied with the results of the impartial investigation into the sexual harassment complaint, either party may voice that additional

42 complaint through the City grievance procedure (see Section 6, of this Employee Handbook). The Employee's Rights/Responsibilities: Individual employees have the right to work in a non-threatening, non-sexually intimidating environment. It is important for individuals to maintain high standards of professional credibility. Simple as it may sound, common sense is the best guide for individuals. Each person must communicate professionalism in all encounters with other employees, vendors, and the public. If harassment does occur, employees should take immediate action. When possible, a victim should address the situation directly with the harasser at the time the event occurs. State clearly that the behavior is unwelcome and that it is expected to stop and never to occur again. Should an aggressor continue unwelcome behavior, employees must follow through with the City's complaint procedure outlined above. The City does not condone this behavior and is available to assist you in dealing with these unwelcome situations

43 CITY OF MANASSAS EMPLOYEE RELATIONS EXPENSE REQUEST Employee Name: Emp. No.: Department Occasion: Birth/Adoption Death Hospital Other Tribute Selected: Flowers Donation to Charity To be Sent to: Name: Address: City/State/Zip: Telephone: Supervisor Name and Signature: Date: Upon completion and supervisor approval, forward this form to Human Resources for action

44 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Consent Agenda Title: Agreements: Memorandums of Understanding and Supplemental Agreements with Constitutional Officers Recommendation: Motion: Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Memorandums of Understanding and Supplemental Agreements with the City s Constitutional Officers be approved. Date Last Considered by City Council: Summary and/or Comments: N/A Under Virginia law, constitutional officers are legally independent from their local governments. These memoranda establish and clarify what employment policies, procedures, and benefits apply to employees of Constitutional Officers, with separate memoranda to address supplemental compensation for Constitutional Officers. Board Committee or Commission Reviewed: Personnel Committee March 16, 2017 (Recommended Approval 3/0) Fiscal Impact: Staff Contact: N/A Darla J. Hicks, Human Resources Manager dhicks@manassasva.gov (703)

45 CONSTITUTIONAL OFFICER S AGREEMENT THIS AGREEMENT made and entered into this day of, 2017, by and between Douglas A. Waldron, the Commissioner of the Revenue of the City of Manassas, Virginia, (hereinafter referred to as the Constitutional Officer ) and the City Council of the City of Manassas, Virginia, a municipal corporation of the Commonwealth of Virginia (hereinafter the municipal corporation is referred to as the City and its governing body as the City Council ). RECITALS: WHEREAS, Article VII, Section 4 of the Constitution of the Commonwealth Virginia provides for the City s voters to elect a City Treasurer and Commissioner of the Revenue as the Constitutional Officers of the City of Manassas, Virginia; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, employees (but not deputies) of Constitutional Officers may be accepted into a local governing body s grievance procedure or personnel system if agreed to by both the Constitutional Officer and the local governing body; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, the City shall provide annual leave, sick leave, and legal holidays for the deputies and employees of the Constitutional Officers; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, the governing body of any city, in its discretion, may supplement the compensation of the Constitutional Officers, their deputies and employees in such amounts as it may deem expedient; and WHEREAS, Deputies of the Constitutional Officer serve at the will of the Constitutional Officer as appointees of an elected official, and the terms of all deputies end (if not terminated sooner) upon the termination of the Constitutional Officer s term, whether by resignation, removal, expiration of term of office, death, or other cause; NOW, THEREFORE, this Agreement WITNESSETH: That for and in consideration of the premises and the mutual covenants contained herein, and other good and valuable considerations, the receipt of which hereby acknowledged, the parties hereto agree as follows: A. The Recitals are hereby incorporated as substantive portions of this Agreement. B. The Constitutional Officer shall: 1 45

46 1. Administer for his/her deputies and employees the Employee Handbook and all standard operating procedures of the City government except for the grievance procedure. Deputies and employees of the Constitutional Officer are not covered under the City s Grievance Procedure. 2. Recruit and employ personnel in accordance with the procedures of the City s personnel department. The employment decision is the sole prerogative of the Constitutional Officer. However, the individual hired must meet the minimum qualifications of the job as outlined in the job description. 3. Employ no personnel in excess of that authorized by the State Compensation Board without the express prior consent of the City Council. 4. Review with the City Manager and/or the Director of Finance regarding the preparation and presentation of the Compensation Board budget prior to submittal. Seek reimbursement from the Compensation Board for all allowable expenses. 5. Meet with the City Council whenever the need arises or whenever either the City Council or the Constitutional Officer desires to meet to discuss matters of mutual interest and importance. 6. Comply with all procedures, including compliance with the audit management letter, applicable to the Constitutional Officer s office set forth in the City Council s adopted policies. 7. Provide financial or informational reports as requested by the City Council or City Manager. C. The City Council shall: 1. Support and contribute to the Constitutional Officer s compensation to fund the City s share of the State s mandated salary. In addition, the City Council has assigned the Constitutional Officer to a grade in the City s Classification Plan for the purpose of providing supplementary compensation above the mandated salary to assure reasonable compensation for the level of duties and performance of the Constitutional Officer. The supplementary compensation for the Constitutional Officer shall include the City s contribution to the local retirement system, the Virginia Retirement System, and fringe benefits offered by the City to include group hospitalization, group life insurance, worker s compensation insurance, accident and sickness insurance and long-term disability insurance. 2. Accept the deputies and employees of the Constitutional Officer into the City s personnel system. The deputies and employees may participate in any and all fringe benefits offered to permanent employees of the City. 3. Provide assistance and services to the Constitutional Officer concerning personnel matters through its Department of Human Resources. 2 46

47 4. Meet with the Constitutional Officer whenever the need arises or whenever either the City or the Constitutional Officer desires to meet to discuss matters of mutual interest and importance. 5. Provide office space, office furniture and supplies in accordance with the established City budget policy. D. Upon breach of any provision of this Agreement, the party not in default may cancel the same upon ten (10) days prior written notice and the failure of the defaulting party within that period of time to correct and rectify the breach complained of. E. This Agreement shall be in full force and effect from, 20, through December 31, 20 unless terminated sooner. This Agreement terminates automatically upon the termination of the Constitutional Officer s term for any reason. F. Upon the expiration or termination of this Agreement, all obligation to fulfill the mutual promises contained in this Agreement shall cease, and no further payments will be made by the City to the Constitutional Officer or the Constitutional Officer s deputies and employees in excess of the salary mandated by the State Compensation Board. G. This Agreement is made solely for the benefit of the City and the Constitutional Officer, and is not intended to grant any right, benefit, or interest to any third party or be enforceable by any third party. The rights of the Parties to terminate, rescind, amend, waive, or vary this Agreement are not subject to the consent of any third party. H. All obligations of the City to make payments under this Agreement are subject to annual appropriations by the City Council. Failure of the City Council to make such appropriations shall be cause for the Constitutional Officer, in his or her sole discretion, to terminate this Agreement upon ten (10) days prior written notice. I. This Agreement constitutes the sole Agreement existing between the parties with respect to this subject matter and there are no other written or oral understandings or agreements with respect thereto. No variation or modification of this Agreement and no waiver of its provisions shall be valid unless agreed to in writing and signed by the Constitutional Officer and the Mayor, after due authorization from the City Council. J. Notice to each of the parties with respect to any matters arising out of this Agreement shall be sent to the following: For the City Council, the Mayor and Clerk of the City of Manassas, and for the Commissioner of the Revenue and Chief Deputy Commissioner of the Revenue, all at their official business addresses of record. IN WITNESS WHEREOF, THE CONSTITUTIONAL OFFICER and the CITY COUNCIL of the CITY OF MANASSAS, VIRGINIA, have caused these premises to be signed and their seals affixed hereto by all due authority. 3 47

48 WITNESS: Commissioner of the Revenue FOR THE CITY COUNCIL OF THE CITY OF MANASSAS, VIRGINIA ATTEST: 4 48

49 CONSTITUTIONAL OFFICER S AGREEMENT SUPPLEMENTAL AGREEMENT THIS AGREEMENT made and entered into effective as of the day of, 2017 ( Effective Date ), by and between Douglas A. Waldron, the duly elected Commissioner of the Revenue for the City of Manassas, Virginia (hereinafter referred to as the Constitutional Officer ), party of the first part; and the City of Manassas, Virginia, a Virginia municipal corporation (hereinafter referred to as the City ), party of the second part. RECITALS: WHEREAS, Article VII, Section 4 of the Constitution of the Commonwealth of Virginia provides for the election of a City Treasurer and City Commissioner of the Revenue by the voters of the City of Manassas, Virginia; and WHEREAS, the City Treasurer and the City Commissioner of the Revenue are designated Constitutional Officers; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, the governing body of any city, in its discretion, may supplement the compensation of the Constitutional Officers in such amounts as it may deem expedient. NOW THEREFORE, this Agreement WITNESSETH: That for and in consideration of the premises and the mutual covenants contained herein, and other good and valuable considerations, the receipt of which hereby acknowledged, the parties hereto agree as follows: A. The Recitals are hereby incorporated as substantive portions of this Agreement. B. The Constitutional Officer shall: 1. Follow City procedures and policies related to the accrual and use of paid sick, annual, and holiday pay and time and attendance. 2. Meet with City Council on an annual basis to discuss performance, City work plan, vision and Council initiatives. C. The City Council shall: 1. Meet with the Constitutional Officer on an annual basis to discuss performance, City work plan, vision and Council initiatives. 2. Subject to annual appropriation, support and contribute to the Constitutional Officer s compensation to fund the City s share of the State s mandated salary. In addition, the Council has assigned the Constitutional Officer to a grade in the City s Classification 1 49

50 Plan for the purpose of providing supplementary compensation above the mandated salary to assure reasonable compensation for the level of duties and performance of the Constitutional Officer. 3. The supplementary compensation for the Constitutional Officer shall include the City s contribution to the Virginia Retirement System, and fringe benefits offered by the City to include group life insurance, and worker s compensation insurance, and accrual of sick leave, annual leave, and discretionary leave under the City s leave programs. The parties understand and acknowledge that the provision of supplementary compensation is provided at the sole discretion of City Council in accordance with budgetary and other considerations. 4. Nothing in this Agreement shall be construed to obligate the City of Manassas to the continued provision of such discretionary compensation. D. Upon breach of any provision of this Agreement, the party not in default may cancel the same upon ten (10) days prior written notice and the failure of the defaulting party within that period of time to correct and rectify the breach complained of. E. This Agreement shall be in full force and effect from, 20, through December 31, 20 unless terminated sooner. This Agreement terminates automatically upon the termination of the Constitutional Officer s term for any reason. F. Upon the expiration or termination of this Agreement, all obligations to fulfill the mutual promises contained in this Agreement shall cease, and no further payments will be made by the City to the Constitutional Officer in excess of the salary mandated by the State Compensation Board. G. This Agreement is made solely for the benefit of the City and the Constitutional Officer, and is not intended to grant any right, benefit, or interest to any third party or be enforceable by any third party. The rights of the Parties to terminate, rescind, amend, waive, or vary this Agreement are not subject to the consent of any third party. H. All obligations of the City to make payments under this Agreement are subject to annual appropriations by the City Council. Failure of the City Council to make such appropriations shall be cause for the Constitutional Officer, in his or her sole discretion, to terminate this Agreement upon ten (10) days prior written notice. I. This Agreement constitutes the sole Agreement existing between the parties with respect to this subject matter and there are no other written or oral understandings or agreements with respect thereto. No variation or modification of this Agreement and no waiver of its provisions shall be valid unless agreed to in writing and signed by the Constitutional Officer and the Mayor, after due authorization from the City Council. 2 50

51 J. Notice to each of the parties with respect to any matters arising out of this Agreement shall be sent to the following: For the City Council, the Mayor and Clerk of the City of Manassas, and for the Commissioner of the Revenue, all at their official business addresses of record. IN WITNESS WHEREOF, THE CONSTITUTIONAL OFFICER and the CITY COUNCIL of the CITY OF MANASSAS, VIRGINIA, have caused these premises to be signed and their seals affixed hereto by all due authority. WITNESS: Commissioner of the Revenue FOR THE CITY COUNCIL OF THE CITY OF MANASSAS, VIRGINIA ATTEST: 3 51

52 4 52

53 CONSTITUTIONAL OFFICER S AGREEMENT THIS AGREEMENT made and entered into this day of, 2017, by and between Patricia Richie-Folks, the Treasurer of the City of Manassas, Virginia, (hereinafter referred to as the Constitutional Officer ) and the City Council of the City of Manassas, Virginia, a municipal corporation of the Commonwealth of Virginia (hereinafter the municipal corporation is referred to as the City and its governing body as the City Council ). RECITALS: WHEREAS, Article VII, Section 4 of the Constitution of the Commonwealth Virginia provides for the City s voters to elect a City Treasurer and Commissioner of the Revenue as the Constitutional Officers of the City of Manassas, Virginia; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, employees (but not deputies) of Constitutional Officers may be accepted into a local governing body s grievance procedure or personnel system if agreed to by both the Constitutional Officer and the local governing body; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, the City shall provide annual leave, sick leave, and legal holidays for only the deputies and employees of the Constitutional Officers; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, the governing body of any city, in its discretion, may supplement the compensation of the Constitutional Officers, their deputies and employees in such amounts as it may deem expedient; and WHEREAS, Deputies of the Constitutional Officer serve at the will of the Constitutional Officer as appointees of an elected official, and the terms of all deputies end (if not terminated sooner) upon the termination of the Constitutional Officer s term, whether by resignation, removal, expiration of term of office, death, or other cause; NOW, THEREFORE, this Agreement WITNESSETH: That for and in consideration of the premises and the mutual covenants contained herein, and other good and valuable considerations, the receipt of which hereby acknowledged, the parties hereto agree as follows: A. The Recitals are hereby incorporated as substantive portions of this Agreement. B. The Constitutional Officer shall: 1 53

54 1. Administer for his/her deputies and employees the Employee Handbook and all standard operating procedures of the City government. 2. Recruit and employ personnel in accordance with the procedures on the City s personnel department. The employment decision is the sole prerogative of the Constitutional Officer. However, the individual hired must meet the minimum qualifications of the job as outlined in the job description. 3. Employ no personnel in excess of that authorized by the State Compensation Board without the express prior consent of the City Council. 4. Review with the City Manager and/or the Director of Finance regarding the preparation and presentation of the Compensation Board budget prior to submittal. Seek reimbursement from the Compensation Board for all allowable expenses. 5. Meet with the City Council whenever the need arises or whenever either the City Council or the Constitutional Officer desires to meet to discuss matters of mutual interest and importance. 6. Comply with all procedures, including compliance with the audit management letter, applicable to the Constitutional Officer s office set forth in the City Council s adopted policies. 7. Provide financial or informational reports as requested by the City Council or City Manager. C. The City Council shall: 1. Support and contribute to the Constitutional Officer s compensation to fund the City s share of the State s mandated salary. In addition, the City Council has assigned the Constitutional Officer to a grade in the City s Classification Plan for the purpose of providing supplementary compensation above the mandated salary to assure reasonable compensation for the level of duties and performance of the Constitutional Officer. The supplementary compensation for the Constitutional Officer shall include the City s contribution to the local retirement system, the Virginia Retirement System, and fringe benefits offered by the City to include group hospitalization, group life insurance, worker s compensation insurance, accident and sickness insurance and long-term disability insurance. 2. Accept the deputies and employees of the Constitutional Officer into the City s personnel system. The deputies and employees may participate in any and all fringe benefits offered to regular employees of the City. 3. Accept the Constitutional Officer s employees (but not the Chief Deputy) into the City s grievance procedure. 2 54

55 4. Meet with the Constitutional Officer whenever the need arises or whenever either the City or the Constitutional Officer desires to meet to discuss matters of mutual interest and importance. 5. Provide office space, office furniture and supplies in accordance with the established City budget policy. D. Upon breach of any provision of this Agreement, the party not in default may cancel the same upon ten (10) days prior written notice and the failure of the defaulting party within that period of time to correct and rectify the breach complained of. E. This Agreement shall be in full force and effect from, 20, through December 31, 20 unless terminated sooner. This Agreement terminates automatically upon the termination of the Constitutional Officer s term for any reason. F. Upon the expiration or termination of this Agreement, all obligation to fulfill the mutual promises contained in this Agreement shall cease, the employees of the Constitutional Officer shall no longer be covered by the grievance procedure (even if a grievance is then pending), and no further payments will be made by the City to the Constitutional Officer or the Constitutional Officer s deputies and employees in excess of the salary mandated by the State Compensation Board. G. This Agreement is made solely for the benefit of the City and the Constitutional Officer, and is not intended to grant any right, benefit, or interest to any third party or be enforceable by any third party. The rights of the Parties to terminate, rescind, amend, waive, or vary this Agreement are not subject to the consent of any third party. H. All obligations of the City to make payments under this Agreement are subject to annual appropriations by the City Council. Failure of the City Council to make such appropriations shall be cause for the Constitutional Officer, in his or her sole discretion, to terminate this Agreement upon ten (10) days prior written notice. I. This Agreement constitutes the sole Agreement existing between the parties with respect to this subject matter and there are no other written or oral understandings or agreements with respect thereto. No variation or modification of this Agreement and no waiver of its provisions shall be valid unless agreed to in writing and signed by the Constitutional Officer and the Mayor, after due authorization from the City Council. J. Notice to each of the parties with respect to any matters arising out of this Agreement shall be sent to the following: For the City Council, the Mayor and Clerk of the City of Manassas, and for the Treasurer and Chief Deputy Treasurer, all at their official business addresses of record. IN WITNESS WHEREOF, THE CONSTITUTIONAL OFFICER and the CITY COUNCIL of the CITY OF MANASSAS, VIRGINIA, have caused these premises to be signed and their seals affixed hereto by all due authority. 3 55

56 WITNESS: Treasurer FOR THE CITY COUNCIL OF THE CITY OF MANASSAS, VIRGINIA ATTEST: 4 56

57 CONSTITUTIONAL OFFICER S AGREEMENT SUPPLEMENTAL AGREEMENT THIS AGREEMENT made and entered into effective as of the day of, 2017 ( Effective Date ), by and between Patricia Richie-Folks, the duly elected Treasurer for the City of Manassas, Virginia (hereinafter referred to as the Constitutional Officer ), party of the first part; and the City of Manassas, Virginia, a Virginia municipal corporation (hereinafter referred to as the City ), party of the second part. RECITALS: WHEREAS, Article VII, Section 4 of the Constitution of the Commonwealth of Virginia provides for the election of a City Treasurer and City Commissioner of the Revenue by the voters of the City of Manassas, Virginia; and WHEREAS, the City Treasurer and the City Commissioner of the Revenue are designated Constitutional Officers; and WHEREAS, in accordance with Section of the Code of Virginia, as amended, the governing body of any city, in its discretion, may supplement the compensation of the Constitutional Officers in such amounts as it may deem expedient. NOW THEREFORE, this Agreement WITNESSETH: That for and in consideration of the premises and the mutual covenants contained herein, and other good and valuable considerations, the receipt of which hereby acknowledged, the parties hereto agree as follows: A. The Recitals are hereby incorporated as substantive portions of this Agreement. B. The Constitutional Officer shall: 1. Follow City procedures and policies related to the accrual and use of paid sick, annual, and holiday pay and time and attendance. 2. Meet with City Council on an annual basis to discuss performance, City work plan, vision and Council initiatives. C. The City Council shall: 1. Meet with the Constitutional Officer on an annual basis to discuss performance, City work plan, vision and Council initiatives. 2. Subject to annual appropriation, support and contribute to the Constitutional Officer s compensation to fund the City s share of the State s mandated salary. In addition, the Council has assigned the Constitutional Officer to a grade in the City s Classification 1 57

58 Plan for the purpose of providing supplementary compensation above the mandated salary to assure reasonable compensation for the level of duties and performance of the Constitutional Officer. 3. The supplementary compensation for the Constitutional Officer shall include the City s contribution to the Virginia Retirement System, and fringe benefits offered by the City to include group life insurance, and worker s compensation insurance, and accrual of sick leave, annual leave, and discretionary leave under the City s leave programs. The parties understand and acknowledge that the provision of supplementary compensation is provided at the sole discretion of City Council in accordance with budgetary and other considerations. 4. Nothing in this Agreement shall be construed to obligate the City of Manassas to the continued provision of such discretionary compensation. D. Upon breach of any provision of this Agreement, the party not in default may cancel the same upon ten (10) days prior written notice and the failure of the defaulting party within that period of time to correct and rectify the breach complained of. E. This Agreement shall be in full force and effect from, 20, through December 31, 20 unless terminated sooner. This Agreement terminates automatically upon the termination of the Constitutional Officer s term for any reason. F. Upon the expiration or termination of this Agreement, all obligations to fulfill the mutual promises contained in this Agreement shall cease, and no further payments will be made by the City to the Constitutional Officer in excess of the salary mandated by the State Compensation Board. G. This Agreement is made solely for the benefit of the City and the Constitutional Officer, and is not intended to grant any right, benefit, or interest to any third party or be enforceable by any third party. The rights of the Parties to terminate, rescind, amend, waive, or vary this Agreement are not subject to the consent of any third party. H. All obligations of the City to make payments under this Agreement are subject to annual appropriations by the City Council. Failure of the City Council to make such appropriations shall be cause for the Constitutional Officer, in his or her sole discretion, to terminate this Agreement upon ten (10) days prior written notice. I. This Agreement constitutes the sole Agreement existing between the parties with respect to this subject matter and there are no other written or oral understandings or agreements with respect thereto. No variation or modification of this Agreement and no waiver of its provisions shall be valid unless agreed to in writing and signed by the Constitutional Officer and the Mayor, after due authorization from the City Council. 2 58

59 J. Notice to each of the parties with respect to any matters arising out of this Agreement shall be sent to the following: For the City Council, the Mayor and Clerk of the City of Manassas, and for the Treasurer, all at their official business addresses of record. IN WITNESS WHEREOF, THE CONSTITUTIONAL OFFICER and the CITY COUNCIL of the CITY OF MANASSAS, VIRGINIA, have caused these premises to be signed and their seals affixed hereto by all due authority. WITNESS: Treasurer FOR THE CITY COUNCIL OF THE CITY OF MANASSAS, VIRGINIA ATTEST: 3 59

60 4 60

61 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Resolution #R : Designating the City as a Hybrid Entity for Purposes of HIPAA and Identifying its Health Care Components Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that Resolution #R be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A Resolution #R establishes that City employees in the Fire and Rescue Department, Human Resources, and other departments that fulfill a role in providing services involving protected health information, must fully comply with the procedures for securing such protected health information and complete the required training as required by HIPAA. Personnel Committee January 19, 2017 (Recommended Approval 3/0) N/A Darla J. Hicks, Human Resources Manager dhicks@manassasva.gov (703)

62 MOTION: May 8, 2017 Regular Meeting SECOND: Res. No. R RE: DESIGNATING THE CITY AS A HYBRID ENTITY FOR PURPOSES OF HIPAA AND IDENTIFYING ITS HEALTH CARE COMPONENTS WHEREAS, the City is committed to compliance with all applicable laws and regulations relating to privacy and security, including the Health Insurance Portability and Accountability Act of 1996 ( HIPAA ) and regulations promulgated thereunder by the U.S. Department of Health and Human Services ( HIPAA Regulations ); and WHEREAS, the City is a covered entity as that term is defined under HIPAA, because the City offers a group health plan to its employees and due to its emergency medical services; and WHEREAS, City Council has determined that the City may more effectively and efficiently administer its policies and procedures for HIPAA compliance by designating the City as a hybrid entity as that term is defined under HIPAA; and WHEREAS, the Fire and Rescue Department has in place adequate training, policies, and procedures for HIPAA compliance; and WHEREAS, the City has contracted with a third party to administer its group health plan, such that no City employee responsible for administration of the plan has contact with protected health information as that term is defined under HIPAA; and WHEREAS, all third parties contracting with the City and receiving, processing, or transmitting protected health information of the City have entered into a Business Associate Agreement as that term is defined under HIPAA, thereby agreeing to treat protected health information of the City in compliance with HIPAA; NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council hereby designates the City as a hybrid entity, pursuant to Section of the HIPAA privacy regulations ( the Privacy Rule ). FURTHER RESOLVED, the following are hereby designated as the health care components of the City s hybrid entity: (i) EMT s and command staff of the Fire and Rescue Department; and (ii) the City employee group health plan. The group health plan shall be defined for purposes of HIPAA as those City employees responsible for administration of the health plan, including the City Manager, Budget Manager, and the Human Resources Department, only to the extent that their duties involve administration of the plan. 62 1

63 May 8, 2017 Regular Meeting Res. No. R FURTHER RESOLVED, the following departments are designated as part of the health care component of the City's hybrid entity only to the extent that they receive protected health information from the Fire and Rescue Department or group health plan in the course of providing support services to the Fire and Rescue Department or the group health plan: (i) the Finance and Administration Department; (ii) the Treasurer; and (iii) the City Manager's Office. FURTHER RESOLVED, departments providing support services to the health care component of the City's hybrid entity shall receive a level of HIPAA training commensurate with their level of access to protected health information. Harry J. Parrish Mayor On behalf of the City Council Of Manassas, Virginia ATTEST: Andrea Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 63 2

64 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Resolution #R : Honoring Antoinette Toni M. Elgart Upon Her Retirement Approve Resolution #R If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinance dispensed. If removed from the Consent Agenda: I move that Resolution #R be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A Antoinette M. Elgart, Deputy City Clerk, will be retiring on June 8, 2017 after ten years of service to the City of Manassas. N/A None Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

65 MOTION: May 8, 2017 Regular Meeting SECOND: Res No. R RE: HONORING ANTOINETTE M. ELGART UPON HER RETIREMENT FROM THE CITY OF MANASSAS WHEREAS, Antoinette Toni M. Elgart began her employment with the City of Manassas as its Deputy City Clerk to Kim Allen and Mayor Doug Waldron on June 4, 2007; and WHEREAS, prior to coming to the City of Manassas, Toni enjoyed a successful career as a legal assistant in Virginia, Delaware, Idaho, Connecticut, and the District of Columbia for more than twenty-five years; and WHEREAS, Toni graduated manga cum laude from Northern Virginia Community College with an Associate Degree in Applied Science and Legal Assisting; and WHEREAS, Toni recognized the value of continuing education and professional development and worked diligently to earn her designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks in 2011; and WHEREAS, Toni s participation in professional organizations, including the International Institute of Municipal Clerks, the Virginia Municipal Clerks Association, and the Virginia Association of Government Archives and Records Administrators, enhanced her performance in the office and understanding of municipal government; and WHEREAS, relying on her outstanding organizational skills and sharp attention to detail, Toni developed an indexing system for central and permanent City documents that aided in the creation of the current electronic system; and WHEREAS, Toni is the resident researcher in the City Clerk s office and has been called upon on several occasions to spend hours searching through microfilm to provide accurate historical information to members of City staff and the public; and WHEREAS, the Volunteer Reception Committee has benefited from Toni s participation over the last nine years, the most recent three as its Chair, with an increase in attendance at its annual gala and the addition of door prizes generously donated by local businesses; and WHEREAS, countless Resolutions, Proclamations, and Commendations have been expertly written by Toni over the years (excluding this one) with presentations made at City Council meetings and events throughout the City; and 65

66 May 8, 2017 Regular Meeting Res. No. R Page Two WHEREAS, Toni s husband of almost fifty years, Richard, her three children, and seven grandchildren, ranging in age 2 to 16 years old, are very proud of her and the work she has done in and for the community; and WHEREAS, Toni now plans to volunteer her time and energy at the Manassas Museum and at Grace United Methodist Church and looks forward to working in her garden and spending lots of time with her family. NOW, THEREFORE, BE IT RESOLVED that I, Harry J. Parrish II, Mayor of the City of Manassas and on behalf of the Manassas City Council, hereby publicly commend, recognize, and thank Antoinette M. Elgart for her exceptional dedication and professionalism with which she has executed her duties during her ten years of service to the City of Manassas and its citizens. Further, the Manassas City Council wishes Toni good health, happiness and fulfillment that she so richly has earned in her upcoming retirement. ATTEST: Harry J. Parrish II Mayor On behalf of the City Council Of Manassas, Virginia Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 66

67 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: 15 Minutes First Reading of Ordinances and Consideration of Resolutions Necessary for the Operation and Administration of the City of Manassas for the Fiscal Year 2018 Recommendation: Adopt Uncodified Ordinance #O on First Reading Adopt Uncodified Ordinance #O on First Reading Adopt Uncodified Ordinance #O on First Reading Adopt Uncodified Ordinance #O on First Reading Adopt Uncodified Ordinance #O on First Reading Adopt Ordinance #O on First Reading Approve Resolution #R Approve Resolution #R Approve Resolution #R Date Last Considered by City Council: Summary and/or Comments: Public Hearing May 1, 2017 Budget Work Session May 3, 2017 The City Council has held seven (7) budget work sessions and one (1) public hearing to establish the FY 2018 Budget. The following Ordinances and Resolutions are necessary for the operation and administration of the City for FY 2018: Taxes and Fees 1. Uncodified Ordinance #O sets the tax year 2018 real estate tax rate to support the FY 2018 Budget. 2. Uncodified Ordinance #O sets the tax year 2017 personal property tax rates to support the FY 2018 Budget. 3. Uncodified Ordinance #O sets the water utility rates, sewer utility rates, and electric utility rates effective July 1, Uncodified Ordinance #O sets the stormwater management service fees effective July 1,

68 5. Uncodified Ordinance #O sets a fee schedule for rezoning, special use permit, architectural review board, amusements and entertainments, and zoning permits. 6. Uncodified Ordinance #O changes the due date of the Machinery and Tools Tax from September 5 th to October 5 th. Budget and Capital Improvement Program 7. Resolution #R budgets and appropriates the Annual Operating Budget and first year of the Five-Year Capital Improvement Program for the Fiscal Year beginning July 1, 2017 and ending June 30, Resolution #R approves the FY 2018 Five-Year Capital Improvement Program. 9. Resolution #R authorizes the funding of the City s share of Potomac and Rappahannock Transportation Commission (PRTC) related expenditures. Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A FY 2018 Annual Operating Budget and CIP W. P. Pate, City Manager ppate@manassasva.gov (703)

69 ORDINANCE # O First Reading: May 8, 2017 Second Reading Enacted Effective July 1, 2017 AN UNCODIFIED ORDINANCE SETTING THE REAL ESTATE TAX RATES FOR TAX YEAR BE IT ORDAINED that by the City Council of the City of Manassas, Virginia, meeting in special session this 10 th day of May, 2017, that there shall be levied upon real estate within the City of Manassas the following taxes for tax year 2018: (a) The real estate tax year in the City of Manassas is July 1 st to June 30 th. (b) Real Estate in the City of Manassas: One Dollar and Twenty-Five and Three Tenths Cents ($1.253) per one hundred dollars ($100.00) of assessed valuation. (c) Real Estate in the Manassas Fire and Rescue District: Eighteen and Seven Tenths Cents ($0.187) per one hundred dollars ($100.00) of assessed valuation. (d) Real Estate in the Owens Brooke Special Taxing District: Twelve and Four Tenths Cents ($0.124) per one hundred dollars ($100.00) of assessed valuation. 2. This ordinance shall take effect upon its passage on second reading. ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk 69

70 May 10, 2017 Special Meeting Ordinance # O Page 2 MOTION: SECOND: RE: ACTION: Ordinance # O Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 70

71 ASSESSED VALUE CHANGES FY 2017 FY 2018 Class Units Value Units Value % Change in Value TOWNHOUSE 3, ,395,800 3, ,026, % CONDOS 2, ,283,100 2, ,571, % SINGLE FAMILY 5,540 1,857,717,000 5,536 1,906,949, % TOTAL RESIDENTIAL 11,245 2,990,395,900 11,269 3,074,547, % TOTAL NON-RESIDENTIAL 1,264 1,724,603,800 1,266 1,733,243, % TOTAL ALL CLASSES 12,509 $4,714,999,700 12,535 $4,807,791, % AVERAGE REAL ESTATE TAX BILLS - TOTAL TAX RATE FY 2017 FY 2018 FY 2017 $1.403 FY 2018 $1.440 Inc/(Dec) $0.037 $ Change in Bill % Change in Bill Class Average Assessment Average Tax Bill Average Assessment Average Tax Bill TOWNHOUSE 212,197 $2, ,579 $3,133 $ % CONDOS 175,063 $2, ,034 $2,592 $ % SINGLE FAMILY 335,328 $4, ,463 $4,960 $ % TOTAL RESIDENTIAL 265,931 $3, ,832 $3,929 $ % TOTAL NON-RESIDENTIAL 1,364,402 $19,143 1,369,071 $19,715 $ % TOTAL ALL CLASSES $376,929 $5,288 $383,549 $5,523 $ % $4,000 Average Residential Tax Bill $20,000 $18,000 Average Non Residential Tax Bill $3,000 $2,000 $1,000 $2,934 $3,090 $3,383 $3,598 $3,731 $3,929 $16,000 $14,000 $12,000 $16,261 $17,726 $17,923 $18,741 $19,143 $19,715 $ FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 $10,000 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 71

72 ORDINANCE # O First Reading: May 8, 2017 Second Reading: Enacted Effective July 1, 2017 AN UNCODIFIED ORDINANCE SETTING THE PERSONAL PROPERTY TAX RATES FOR TAX YEAR BE IT ORDAINED that by the City Council of the City of Manassas, Virginia, meeting in special session this 10 th day of May, 2017, that there shall be levied upon personal property within the City of Manassas the following taxes for tax year 2017: (a) The personal property tax year in the City of Manassas is January 1 st to December 31 st. (b) Machinery and Tools: Two Dollars and Ten Cents ($2.10) per one hundred dollars ($100.00) of assessed valuation. (c) Machinery and Tools Used in Semiconductor Manufacturing as defined by Section of the Code of Virginia (1950), as amended: Sixty-Four and Nine Tenths Cents ($0.649) per one hundred dollars ($100.00) of assessed valuation. (d) Programmable Computer Equipment and Peripherals Employed in a Trade or Business as defined by Section (A)(25) of the Code of Virginia (1950), as amended: One Dollar and Twenty-Five Cents ($1.25) per one hundred dollars ($100.00) of assessed valuation. (e) Aircraft as defined by Section (A)(2) and (3) of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (f) Antique motor vehicles as defined by Section of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (g) Motor vehicles specially equipped to provide transportation for physically handicapped individuals as provided for by Section (A)(12) of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. 72

73 May 10, 2017 Special Meeting Ordinance # O Page 2 (h) One motor vehicle owned by certain elderly and handicapped persons as provided for by Section of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (i) One motor vehicle which is owned by each volunteer rescue squad member or volunteer fire department member, or leased by each volunteer rescue squad member or volunteer fire department member as defined by Section (A)(13) of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (j) One motor vehicle which is owned by persons who have been appointed to serve as auxiliary police officers pursuant to Section (A)(17) of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (k) One motor vehicle which is owned by persons who serve as auxiliary, reserve or special deputy sheriffs or leased by persons who serve as auxiliary, reserve or special deputy sheriffs as defined by Section (A)(30) of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (l) One motor vehicle which is owned by persons who serve as auxiliary firefighter or rescue personnel or leased by persons who serve as auxiliary firefighter or rescue personnel as defined by Section (A)(14) of the Code of Virginia (1950), as amended: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. (m) Vehicles without motive power, used or designed to be used as manufactured homes as defined in : One Dollar and Twenty-Five and Three Tenths Cents ($1.253) per one hundred dollars ($100.00) of assessed valuation. Motor vehicles (i) owned by persons who serve as uniformed members of the Virginia Defense Force pursuant to Article 4.2 ( et seq.) of Chapter 1 of Title 44 of the Code of Virginia or (ii) leased by persons who serve as uniformed members of the Virginia Defense Force pursuant to Article 4.2 ( et seq.) of Chapter 1 of Title 44 of the Code of Virginia if the person is obligated by the terms of the lease to pay tangible personal property tax on the motor vehicle: One Thousandth of One Cent ($ ) per one hundred dollars ($100.00) of assessed valuation. 73

74 May 10, 2017 Special Meeting Ordinance # O Page 3 (n) Business Personal Property: Three Dollars and Sixty Cents ($3.60) per one hundred dollars ($100.00) of assessed valuation. (o) All Tangible Personal Property except as specified in (a) through (n): Three Dollars Sixty Cents ($3.60) per one hundred dollars ($100.00) of assessed valuation. 2. This ordinance shall take effect upon its passage on second reading. ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk MOTION: SECOND: RE: ACTION: Ordinance # O Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 74

75 ORDINANCE # O First Reading: May 8, 2017 Second Reading Enacted Effective July 1, 2017 AN UNCODIFIED ORDINANCE SETTING WATER, SEWER, AND ELECTRIC UTILITY RATES IN THE CITY OF MANASSAS FOR FISCAL YEAR 2018 BE IT ORDAINED by the Council of the City of Manassas, Virginia, meeting in special session this 10 th day of May, 2017, that the Uncodified Ordinance O setting the Water, Sewer, and Electric Rates is repealed effective July 1, 2017, and that the following rates are established effective July 1, Water Rate Schedule: Commercial / Industrial Water Service (CWS) (2 pages) Hydrant Meter Service (HMS) (2 pages) Lake Water Service (LWS) (2 pages) Large User Water Service (LUWS) (2 pages) Residential Water Service (RWS) (2 pages) Sewer Rate Schedule: Residential Sewer Service (RSS) (2 pages) Non-Residential Sewer Services (GSS) (2 pages) UOSA Cost Recovery (UOSA) (2 pages) Electric Rate Schedule: Large Power Service Primary (LPP) (2 pages) Large Power Service Secondary (LPS) (2 pages) Large Power Service Transmission Voltage (LPSTV) (7 pages) Fuel & Purchased Power Cost Adjustment Clause (PCA) (2 pages) Medium General Service (MGS) (2 pages) Private Area Lighting Service (PAL) (3 pages) Residential Service (RS) (2 pages) Small General Service (SGS) (2 pages) 75

76 May 10, 2017 Special Meeting Ordinance # O Page 2 Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia ATTEST: Andrea P. Madden City Clerk MOTION: SECOND: RE: ACTION: Ordinance # O Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 76

77 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULE COMMERCIAL / INDUSTRIAL WATER SERVICE Rate Schedule - CWS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for retail water service on the basis of this Rate Schedule - CWS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Water System (the "System"). APPLICABILITY This rate schedule is applicable to all metered water service required by Customer for commercial use. MONTHLY RATE Customer Charge Meter sizes 2 and under $ per month 3 Meter $ per month 4 Meter $ per month 6 Meter $ per month 8 Meter $ per month 10 Meter $ per month Customer Charge Multi-Family Residential Apartments Per Unit $6.75 per month Flow Charge Per 1,000 Gallons Metered: First 1 million Gallons Over 1 Million Gallons $2.99 per 1,000 Gallons $2.72 per 1,000 Gallons The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from water service or volumes of water produced or sold by the Commission. MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge and all applicable rate adjustments. 77

78 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULES COMMERCIAL / INDUSTRIAL WATER SERVICE Rate Schedule - CWS Effective: July 1, 2017 Page 2 of 2 PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. SINGLE METER APPORTIONMENT Where water is supplied to more than one owner, family or occupant through a single service pipe on which there is a meter, the Commission will not undertake to apportion the charges for such water service among the several owners, occupants or families so served. The monthly bill for such water service shall be rendered to the Customer through whose premises such service pipe first passes. If the Customer has paid a business privilege license tax in connection with a business for which such water is used, the minimum charge shall be a single Customer Charge and the monthly bill shall be the Customer Charge plus the flow charge for the total amount of water metered. In all other cases, there shall be one bill issued to the Customer through whose premises the service pipe first passes and the minimum charge shall include a Customer Charge for each owner, occupant or family served from that service pipe and the monthly bill shall be the sum of the Customer Charges plus the flow charge for the total amount of water metered. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of water service from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission and the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of water service by the Commission from the System. 78

79 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULE HYDRANT METER SERVICE Rate Schedule - HMS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for retail water service on the basis of this Rate Schedule - HMS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Water System (the "System"). APPLICABILITY This rate schedule is applicable to all hydrant metered water service required by Customer for use only on hydrants located in the City of Manassas. MONTHLY RATE Customer Charge $40.00 per Month METERED WATER CHARGE Flow Charge Per 1,000 Gallons Metered: All Metered Water $4.75 per 1,000 Gallons The amount computed shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from water service or volumes of water produced or sold by the Commission. Additionally, a penalty of $100 shall be charged for any reading not received by the 1 st of the month following usage. MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge and all applicable rate adjustments. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. 79

80 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULES HYDRANT METER WATER SERVICE Rate Schedule - HMS Effective: July 1, 2017 Page 2 of 2 OTHER TERMS AND CONDITIONS OF SERVICE The uncodified Ordinance O# provides for details on issuance of hydrant meters under Section Manassas Code of Ordinances. An issuance contract must be signed, an account set up, and a refundable deposit paid before hydrant meters can be issued. Deposit Charge for Large Meter (Normally 3 inch) - $2,000 Deposit for Small Meter (Normally 5/8ths inch) - $1,000 Use of any unauthorized hydrant meter on any city water system hydrant, will be grounds for suspension of termination of hydrant service and justification for confiscation of any such foreign meter. A penalty of $100 will be billed to the user and the confiscated meter returned to the issuing agency. Reinstatement of hydrant meter privileges shall be at the discretion of the Utility. All conditions as provided for in the issuance contract, and contained in the Manassas Code of Ordinances Article III Division 6 Section must be complied with and failure to do so will result in cessation of service, forfeiture of the deposit, and other remedy as allowed by law. 80

81 MANASSAS UTILITY COMMISSION City of Manassas, Virginia RAW WATER RATE SCHEDULE LAKE WATER SERVICE Rate Schedule - LWS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for raw Lake Manassas water service on the basis of this Rate Schedule - LWS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available to golf courses surrounding Lake Manassas (the "Lake"), subject to the approval of the Utility Commission. Currently approved courses include Robert Trent Jones, Virginia Oaks and Lake Manassas. Consideration for approval of additional golf courses will be based on an assessment of the accumulative effect that the additional users will have on the City s ability to maintain the lake at an appropriate level for providing the volume and quality of water to its current Customers. APPLICABILITY This rate schedule is applicable to all metered raw Lake water service required by Customers for uses for other than human consumption purposes, unless specified otherwise in the Uncodified Ordinance that sets this rate schedule. MONTHLY RATE Customer Charge Usage Charge $60.00 per month $1.11 per 1,000 Gallons Metered The amount computed at the MONTHLY RATE shall be subject to taxes, assessments or surcharges imposed by any governmental authority, which is assessed on the basis of revenues from water service or volumes of water produced or sold by the Commission. MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge and all applicable rate adjustments. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. 81

82 MANASSAS UTILITY COMMISSION City of Manassas, Virginia RAW WATER RATE SCHEDULE LAKE WATER SERVICE Rate Schedule - LWS Effective: July 1, 2017 Page 2 of 2 SINGLE METER APPORTIONMENT Where water is supplied to more than one owner or occupant through a single service pipe on which there is a meter, the Commission will not undertake to apportion the charges for such water service among the several owners or occupants so served. The monthly bill for such water service shall be rendered to the Customer through whose premises such service pipe first passes. If the Customer has paid a business privilege license tax in connection with a business for which such water is used, the minimum charge shall be a single Customer Charge and the monthly bill shall be the Customer Charge plus the flow charge for the total amount of water metered. In all other cases, there shall be one bill issued to the Customer through whose premises the service pipe first passes and the minimum charge shall include a Customer Charge for each owner or occupant served from that service pipe and the monthly bill shall be the sum of the Customer Charges plus the flow charge for the total amount of water metered. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of water service from the Lake facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission and the Lake. The Commission, through the authority of the Water Supply Advisory Task Force, may impose restrictions on the withdrawal of Lake water in times of drought in accordance with the City s Drought Contingency Plan. If the Commission determines that the City is no longer willing to provide this service, it will notify the golf courses not less than one year before termination of service. CROSS CONNECTION AND BACKFLOW PROTECTION The customer is responsible for ensuring that there are no cross connections from the water service line to any possible potable water source. In addition, the Customer is responsible for ensuring that appropriate backflow devices are installed. The Customer shall notify the Commission immediately of any defects, troubles or accidents that may in any way affect the delivery of water service by the Commission from the Lake. 82

83 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULE LARGE USER WATER SERVICE Rate Schedule - LUWS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for retail water service on the basis of this Rate Schedule - LUWS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Water System (the "System"). APPLICABILITY This rate schedule is applicable to all metered water service required by LUWS customers. LUWS is defined as any customer using eighteen (18) million gallons per month based upon a 12 month average. MONTHLY RATE Customer Charge $ per month Flow Charge Per 1,000 Gallons Metered: First 25,000 Gallons $ 2.96 per 1,000 Gallons Over 25,000 Gallons $ 2.45 per 1,000 Gallons The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from water service or volumes of water produced or sold by the Commission. MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge and all applicable rate adjustments. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. 83

84 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULES LARGE USER WATER SERVICE Rate Schedule - LUWS Effective: July 1, 2017 Page 2 of 2 SINGLE METER APPORTIONMENT Where water is supplied to more than one owner, family or occupant through a single service pipe on which there is a meter, the Commission will not undertake to apportion the charges for such water service among the several owners, occupants or families so served. The monthly bill for such water service shall be rendered to the Customer through whose premises such service pipe first passes. If the Customer has paid a business privilege license tax in connection with a business for which such water is used, the minimum charge shall be a single Customer Charge and the monthly bill shall be the Customer Charge plus the flow charge for the total amount of water metered. In all other cases, there shall be one bill issued to the Customer through whose premises the service pipe first passes and the minimum charge shall include a Customer Charge for each owner, occupant or family served from that service pipe and the monthly bill shall be the sum of the Customer Charges plus the flow charge for the total amount of water metered. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of water service from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission and the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of water service by the Commission from the System. 84

85 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULE RESIDENTIAL WATER SERVICE Rate Schedule - RWS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for retail water service on the basis of this Rate Schedule - RWS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Water System (the "System"). APPLICABILITY This rate schedule is applicable to all metered water service required by Customer for residential use. MONTHLY RATE Customer Charge Flow Charge First 5,000 Gallons Metered: Over 5,000 Gallons to 12,000 Gallons Metered: November April Flow Charge Per 1,000 Gallons Metered: All Metered Water Over 12,000 Gallons May October Flow Charge Per 1,000 Gallons Metered: All Metered Water Over 12,000 Gallons All Metered Flow over 14,000 Gallons Surcharge $ 8.19 per Month $ 2.65 per 1,000 Gallons $ 3.08 per 1,000 Gallons $3.08 per 1,000 Gallons $3.79 per 1,000 Gallons $2.08 per 1,000 Gallons The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from water service or volumes of water produced or sold by the Commission. MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge and all applicable rate adjustments. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. 85

86 MANASSAS UTILITY COMMISSION City of Manassas, Virginia WATER RATE SCHEDULES RESIDENTIAL WATER SERVICE Rate Schedule - RWS Effective: July 1, 2017 Page 2 of 2 SINGLE METER APPORTIONMENT Where water is supplied to more than one owner, family or occupant through a single service pipe on which there is a meter, the Commission will not undertake to apportion the charges for such water service among the several owners, occupants or families so served. The monthly bill for such water service shall be rendered to the Customer through whose premises such service pipe first passes. If the Customer has paid a business privilege license tax in connection with a business for which such water is used, the minimum charge shall be a single Customer Charge and the monthly bill shall be the Customer Charge plus the flow charge for the total amount of water metered. In all other cases, there shall be one bill issued to the Customer through whose premises the service pipe first passes and the minimum charge shall include a Customer Charge for each owner, occupant or family served from that service pipe and the monthly bill shall be the sum of the Customer Charges plus the flow charge for the total amount of water metered. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of water service from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission and the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of water service by the Commission from the System. Meter Testing Customer requested meter testing will be performed in accordance with the provisions of Sec A deposit of $35.00 must accompany a customer requested test of servicing water meter. 86

87 MANASSAS UTILITY COMMISSION City of Manassas, Virginia SEWER RATE SCHEDULE RESIDENTIAL SEWER SERVICE Rate Schedule RSS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for residential sewer service on the basis of this Rate Schedule - RSS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Sewer System (the "System"). APPLICABILITY This rate schedule is applicable to all sewer service required by Customer exclusively for domestic purposes for individual (single family) private residences, individually metered apartment units and farm homes. This rate schedule includes a summer sewer cap of 14,000 Gallons of metered water when the winter quarter billing (January, February, & March) average consumption is 10,000 gallons per month or less. There is no summer sewer cap when winter quarter average monthly consumption is greater than 10,000 gallons. This rate schedule is not applicable to businesses, licensed boarding or rooming houses, fraternity or sorority houses advertised as such, educational institutions or facilities, apartment houses including the common facility requirements, or the common facility requirements of residences also used for business purposes, evidenced by any form of advertising including a separate white page telephone listing, which will be served under the appropriate general service rate schedule. MONTHLY RATE Customer Charge $ 7.56 per month Flow Charge Per 1,000 Gallons Metered Water: Billing Months of November through April: First 5,000 Gallons Metered Water All Metered Water Over 5,000 Gallons $ 2.48 per 1,000 Gallons $ 3.55 per 1,000 Gallons 87

88 MANASSAS UTILITY COMMISSION City of Manassas, Virginia SEWER RATE SCHEDULE RESIDENTIAL SEWER SERVICE Rate Schedule RSS Effective: July 1, 2017 Page 2 of 2 Monthly Rate (Continued) Billing Months of May through October: First 5,000 Gallons $ 2.48 per 1,000 Gallons Over 5,000 Gallons $ 3.55 per 1,000 Gallons Over 14,000 Gallons if Winter Quarter Average is 10,000 Gallons or less $ 0.00 per 1,000 Gallons Over 14,000 Gallons if Winter Quarter Average is greater than 10,000 Gallons $ 3.55 per 1,000 Gallons In addition to the above monthly flow rate per 1,000 gallons, a separate line item for the treatment cost by UOSA will be listed in accordance with the UOSA Cost Recovery rate schedule UOSA-1.The amount computed at the MONTHLY RATE shall be subject to taxes, assessments or surcharges imposed by any governmental authority which are assessed on the basis of revenues from sewer service or volumes of waste water collected and/or treated by the Commission. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of water service from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission and the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of water service by the Commission from the System. EXCEPTION The Commission may declare this sewer cap not applicable during such times as drought or emergency so as to be consistent with, drought management in accordance with the Drought Emergency Ordinance, or management of any other emergency as declared by the City of Manassas. 88

89 MANASSAS UTILITY COMMISSION City of Manassas, Virginia SEWER RATE SCHEDULE NON-RESIDENTIAL SEWER SERVICE Rate Schedule GSS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for nonresidential sewer service on the basis of this Rate Schedule - GSS. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Sewer System (the "System"). APPLICABILITY This rate schedule is applicable to all sewer service required by Customer for non-residential purposes as defined in Rate Schedule RSS. MONTHLY RATE Customer Charge Meter sizes 2 and under $ per month 3 Meter $ per month 4 Meter $ per month 6 Meter $ per month 8 Meter $ per month 10 Meter $ per month Customer Charge Multi-Family Residential Apartments Per Unit $6.30 per month Flow Charge Per 1,000 Gallons Metered Water: All Metered Water $3.30 per 1,000 Gallons In addition to the above monthly flow rate per 1,000 gallons, a separate line item for the treatment cost by UOSA will be listed in accordance with the UOSA Cost Recover rate schedule UOSA-1.The amount computed at the MONTHLY RATE shall be subject to taxes, assessments or surcharges imposed by any governmental authority which are assessed on the basis of revenues from sewer service or volumes of waste water collected and/or treated by the Commission. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. 89

90 MANASSAS UTILITY COMMISSION City of Manassas, Virginia SEWER RATE SCHEDULE NON-RESIDENTIAL SEWER SERVICE Rate Schedule GSS Effective: July 1, 2017 Page 2 of 2 INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee continuous sewer collection service from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission and the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the sewer collection service by the Commission from the System. 90

91 MANASSAS UTILITY COMMISSION City of Manassas, Virginia SEWER RATE SCHEDULES UOSA COST RECOVERY Rate Schedule UOSA-1 Effective July 1, 2017 Page 1 of 2 Pursuant to this Rate Schedule UOSA-1, the Manassas Utility Commission (the Commission ) shall charge and collect for charges by the Upper Occoquan Sewage Authority ( UOSA ) for the City of Manassas (the City ) share of the UOSA: (i) operation and maintenance expenses; (ii) reserve maintenance charges; and (iii) debt service payments. The Commission s General Terms and Conditions For Utility Services are incorporated by reference as a part of this rate schedule. APPLICABILITY: This rate schedule is applicable to all sewer service required by all Manassas Utility Sewer System ( System ) customers whose sewer collection service charges are billed pursuant to the Commission s published residential and non-residential sewer service rate schedules MONTHLY RATE: The monthly rate will be calculated from UOSA invoices for the current calendar quarter and the Commission s projections of the current calendar quarter volumes of waster water to be collected and delivered to UOSA for treatment. The flow rate per 1,000 gallons ( kg ) will be calculated pursuant to the following formula. R = (A + B + C - D + T) / E Where: R = the monthly UOSA cost recovery rate per kg; A = the UOSA quarterly operation and maintenance charges, B = the UOSA quarterly reserve maintenance charges; C = the UOSA quarterly debt service payment charges; D = the quarterly UOSA charges allocated to Micron; E = the Commission s estimate of waste water that will be collected and billed for during the quarter based on the actual sewer volumes collected and billed for during the same quarter of the prior fiscal year; and T = an adjustment for the over- or under-recovery of the Commission s costs during the prior calendar quarter. The charges computed pursuant to the monthly rate R shall be subject to taxes, assessments or surcharges imposed by any governmental authority which are assessed on the basis of revenues from sewer service or volumes of waste water collected and/or treated. PAYMENT: Payment is due in the office of the City Treasurer by 2:00 PM on the date specified Project 1345/FY 2005 Rate Study/UOSA-1A 91

92 MANASSAS UTILITY COMMISSION City of Manassas, Virginia SEWER RATE SCHEDULES UOSA COST RECOVERY Rate Schedule UOSA-1 Effective July 1, 2017 Page 2 of 2 on the bill. INTERRUPTION OF SERVICE: The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee continuous sewer treatment service from UOSA and shall not be liable for damages occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, UOSA, or the City of Manassas, Virginia, including but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System and UOSA. The customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the sewer collection service provided by the Commission and, therefore, the sewer treatment services provided by UOSA. Project 1345/FY 2005 Rate Study/UOSA-1A 92

93 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES LARGE POWER SERVICE - PRIMARY Rate Schedule - LPP Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for large power service at primary voltages on the basis of this Rate Schedule - LPP. The Fuel & Purchased Power Cost Adjustment Clause and the Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System"). APPLICABILITY This rate schedule is applicable to all electric service required by Customer for lighting, power and any other purpose, other than residential service as defined in Rate Schedule RS, where service to the Customer is at a primary voltage, as defined hereinafter, and the Customer's maximum metered KW demand is greater than 100 KW and for which no other specific rate schedule is available. For any new customer in an existing location, the 12 month history of the location will be used to determine the applicable rate schedule. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, three phase, at the Commission's option of the standard primary voltages available from the System. For the purposes of this rate schedule, primary voltages are defined as greater than 600 volts. Standby or resale service is not permitted under this rate schedule. MONTHLY RATE Customer Charge $ per month Energy Charge (All Metered kwh) $ per kwh Demand Charge (All Billing KW) $ per KW The above rate per kwh will be adjusted plus or minus in accordance with the formula specified in the Fuel & Purchased Power Cost Adjustment Clause. The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from electric service or volumes of electricity purchased or sold by the Commission. 93

94 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES LARGE POWER SERVICE - PRIMARY Rate Schedule - LPP Effective: July 1, 2017 Page 2 of 2 MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge, the Demand Charge and all applicable rate adjustments. DETERMINATION OF BILLING DEMAND The Billing Demand each month shall be the greater of: a. The highest average KW measured in any fifteen minute interval during the billing month; or b. One hundred (100) KW. POWER FACTOR ADJUSTMENT The monthly metered KW demand may be adjusted to an equivalent 90.0% power factor for the purpose of establishing the monthly Billing Demand when the power factor at the point of delivery to the Customer is determined to be less than 90.0%. Such adjustment will be deferred for six (6) months at a new point of delivery to allow for corrective action by the Customer. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 94

95 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES LARGE POWER SERVICE SECONDARY Rate Schedule - LPS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for large power service at secondary voltages on the basis of this Rate Schedule - LPS. The Fuel & Purchased Power Cost Adjustment Clause and the Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System"). APPLICABILITY This rate schedule is applicable to all electric service required by Customer for lighting, power and any other purpose, other than residential service as defined in Rate Schedule RS, where service to the Customer is at a secondary voltage, as defined hereinafter, and the Customer's maximum metered KW demand is greater than 100 KW and for which no other specific rate schedule is available. For any new customer in an existing location, the 12 month history of the location will be used to determine the applicable rate schedule. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, single phase, at the Commission's option of the standard secondary voltages available from the System. For the purposes of this rate schedule, secondary voltages are defined as 600 volts or less. If the equipment utilized by the Customer has the potential of imposing adverse impacts on the System, the Commission may, at its sole option, provide three phase service pursuant to the provisions of the General Terms & Conditions For Utility Service. Standby or resale service is not permitted under this rate schedule. MONTHLY RATE Customer Charge $ per month Energy Charge (All Metered kwh) $ per kwh Demand Charge (All Billing KW) $ per KW The above rate per kwh will be adjusted plus or minus in accordance with the formula specified in the Fuel & Purchased Power Cost Adjustment Clause. The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from electric service or volumes of electricity purchased or sold by the Commission. 95

96 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES LARGE POWER SERVICE - SECONDARY Rate Schedule - LPS Effective: July 1, 2017 Page 2 of 2 MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge, the Demand Charge and all applicable rate adjustments. DETERMINATION OF BILLING DEMAND The Billing Demand each month shall be the greater of: a. The highest average KW measured in any fifteen minute interval during the billing month; or b. One hundred (100) KW. POWER FACTOR ADJUSTMENT The monthly metered kw demand may be adjusted to an equivalent 90.0% power factor for the purpose of establishing the monthly Billing Demand when the power factor at the point of delivery to the Customer is determined to be less than 90.0%. Such adjustment will be deferred for six (6) months at a new point of delivery to allow for corrective action by the Customer. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 96

97 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES Large Power Service Transmission Voltage Rate Schedule LPSTV Effective: July 1, 2017 Page 1 of 3 The Manassas Utility Commission (the "Commission") shall charge and collect for large power service at transmission voltages on the basis of this Rate Schedule - LPSTV. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System") at locations on or near the System transmission facilities. APPLICABILITY This rate schedule is applicable to all electric service required by Customer for lighting, power and any other purpose, other than residential service as defined in Rate Schedule RS, where service to the Customer is at transmission voltage, as defined hereinafter, and the Customer's maximum metered KW demand is greater than 6,000 KW and for which no other specific rate schedule is available. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, three phase, at transmission voltages available from the System. For the purposes of this rate schedule, transmission voltages are defined as equal to or greater than 69 kv. Partial standby service may be available at the discretion of the City of Manassas ( City ). The generation made available for standby will be reimbursed by the Customer by paying the fuel cost for the backup generation resources. MAINTENANCE OF DELIVERY POINT EQUIPMENT The basis of this rate schedule is that Customers afforded the rates herein shall be responsible for the costs for the City to maintain and operate the substation. While the substations in the City are owned by the City the responsibility of all maintenance and operation costs shall be reimbursed on the monthly bill by the Customer. Any maintenance replacement items not budgeted that are needed during the year at the substation to operate the facility in a safe, reliable manner and to keep the substation operational shall be paid for by the Customer. This shall include the transformers, controls, relays, regulators, metering, and other miscellaneous equipment. These costs will be billed as part of the monthly bill unless other arrangements are made between the City and the Customer. 97

98 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES Large Power Service Transmission Voltage Rate Schedule - LPSTV Effective: July 1, 2017 Page 2 of 3 MONTHLY BILLING RATE The Monthly Billing Rate shall be the sum of the following: a. Charges to the City from its wholesale power suppliers that can be assigned or allocated either directly, by metered energy consumption, or by other appropriate calculation to the Customer, which are applicable to the electric service provided to the Customer hereunder. Such charges shall include, but not be limited to those described in attached hereto Appendix B of VMEA/City of Manassas Contract. b. The amount equal to one twelfth (1/12) of the annual operating and maintenance charge for the City owned Substation facilities exclusively used by or reasonably allocated to the Customer. Such facilities shall include future additions and replacements. Approval of the additions or replacements shall be as the Commission deems appropriate or as detailed in a separate agreement between the City and the Customer. c. Direct costs such as extraordinary items or debt service related to City owned facilities exclusively used by or reasonably allocated to the Customer. Such facilities shall include future additions and replacements. Approval of the additions or replacements shall be as the Commission deems appropriate or as detailed in a separate agreement between the City and the Customer. d. Added to the total billing resulting from a., b., and c., above shall be a charge to provide for an operating margin to cover Administration and Indirect Costs of providing service, and shall be $8,000 per month MONTHLY MINIMUM CHARGE The monthly minimum charge shall be the sum of all charges in the above MONTHLY BILLING RATE, but not less than the greater of (1) any minimum bill amount set forth in the monthly billing rate for electric service between the Customer and the Commission, or (2) $ MONTHLY ADJUSTMENT OF BILL FOR TAXES, ETC. The amount computed at the MONTHLY BILLING RATE shall be subject to taxes, assessments or surcharges imposed by any governmental authority which are assessed on the basis of revenues from electric service or volumes of electricity purchased or sold by the Commission. 98

99 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES Large Power Service Transmission Voltage Rate Schedule LPSTV Effective: July 1, 2017 Page 3 of 3 PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 99

100 APPENDIX B SUPPLEMENTAL REQUIREMENTS SCHEDULE SUPPLEMENTAL POWER AND ENERGY REQUIREMENTS FOR VMEA PARTICIPANTS AVAILABILITY This schedule is applicable to the supply by VMEA of the supplemental Requirements of the Participant pursuant to the terms of the Amended and Restated Power Sales Contract between the Participant and VMEA. All of the applicable provisions of the Amended and Restated Power Sales Contract shall apply to service under this Supplemental Requirements Schedule and the provisions of the Amended and Restated Power Sales Contract shall control if there is any conflict with the provisions of this schedule. SERVICE AVAILABLE Service hereunder shall be three-phase, 60 Hertz alternating current electricity at the nominal voltage(s) of the Delivery Point(s) and within the delivery voltage range pursuant to the provisions of the VEPCO Contract. MONTHLY RATE The monthly billing to the Participant shall be the sum of the following applicable charges and credits as calculated below. Such charges and credits shall be based upon the metered loads and calculated charges and credits for the current monthly period, as used by VEPCO in its billings to VMEA. A. Energy Charge B. Fuel Charge C. Transmission / Distribution Charges D. Facilities and Reactive Charges E. Credits for Participant s Generation F. Coincidence Factor Charges G. Annual True-Up Charges H. Dominion Nuclear Decommissioning Expenses I. Other Charges and Credits VMEA and the Participant acknowledge that even though the below description of the component charges and credits are intended to be general in nature, VMEA shall flow-through the charges and credits that it receives from VEPCO in the same manner as the charges and credits are incurred to the extent reasonably possible. 100

101 Each of the Charges shall be calculated as follows: A. Demand Charge - Demand charge equal to the Dominion Virginia Power Wholesale Demand Rate as charged to VMEA minus the Demand Credit of $0.00 per KW shall be allocated and charged to the Participant using the Generation Billing Demand determined below: 1. the Participant s hourly kw demand measured at the Participant s Delivery Point(s) coincident with VEPCO s monthly peak demand used to determine the VMEA monthly kw demand charge; plus 2. the measured kw output coincident with VEPCO s monthly peak demand used to determine the VMEA monthly kw demand charge of non-excluded Resources, as defined by the Amended and Restated Power Sales Contract, that are located behind the Delivery Point on the Participant s system and are subject to dispatch by VEPCO; less 3. the Participant s SEPA kw Allocation for the billing period, and the measured kw output coincident with VEPCO s peak demand used to determine the VMEA monthly kw demand charge of other Excluded Resources, as defined by the Amended and Restated Power Sales Contract, to the extent the Excluded Resources are not located behind the Participant s Delivery Point(s). (No adjustment will be made for Excluded Resources that are located behind the Participant s Delivery Point(s).) B. Energy Charge The monthly energy costs incurred by VMEA pursuant to the VEPCO Contract shall be allocated and charged to the Participant using the Billing Energy determined below: 1. the energy measured at the Participant s Delivery Point(s) during the billing period; plus 2. the measured kwh output, during the billing period used by VEPCO to determine the VMEA monthly energy charge, of non-excluded Resources, as defined by the Amended and Restated Power Sales Contract, that are located behind the Delivery Point on the Participant s system and are subject to dispatch by VEPCO; less 3. the Participant s SEPA kwh Allocation for the billing period, and the measured kwh output, during the billing period used by VEPCO to determine the VMEA monthly energy charge, of Excluded Resources, as defined by the Amended and Restated Power Sales Contract, to the extent the Excluded Resources are not located behind the Participant s Delivery Point(s). (No adjustment will be made for Excluded Resources that are located behind the Participant s Delivery Point(s).) C. Fuel Charge The monthly fuel costs incurred by VMEA pursuant to the VEPCO Contract shall be allocated and charged to the Participant using the Billing Energy as determined in B. D. Transmission / Distribution / Ancillary Service Charges - The Transmission / Distribution / Ancillary Service Charges shall be calculated as follows: 101

102 1. the monthly transmission costs incurred by VMEA pursuant to the VEPCO Contract shall be allocated and charged to the Participant using the Transmission Billing Demand, which shall be calculated using the Participant s hourly kw demand measured at the Participant s Delivery Point(s) coincident with VEPCO s annual peak demand used to determine the VMEA monthly kw transmission charge except that the Participant s SEPA kw Allocation is not subtracted from the measured demand. 2. the monthly distribution costs incurred by VMEA pursuant to the VEPCO Contract shall be directly assigned to the Participant. 3. the monthly ancillary service charges incurred by VMEA pursuant to the VEPCO Contract shall be allocated to the Participant using the same load ratio share as used in the billing for such services from VEPCO to VMEA. E. Facilities and Reactive Charges - The monthly facilities and reactive charges incurred by VMEA for transmission and distribution service pursuant to the VEPCO Contract shall be directly assigned to the Participant. F. Credits for Participant s Generation - Credits for Participant s Generation shall be calculated as follows: 1. the credits for participant s generation received by VMEA pursuant to the VEPCO Contract shall be directly assigned to the Participant; except 2. in the event of a Participant resource being unavailable when dispatched by VEPCO and VMEA reserve generation capacity is dispatched, then the credit for generation received by VMEA pursuant to the VEPCO Contract shall be allocated and credited to the Participant based on the Participant s pro-rata ownership share in the VMEA reserve generation capacity. G. Coincidence Factor Charges Coincidence Factor Charges shall be calculated as follows: The monthly coincidence factor charges incurred by VMEA due to the ratio of the sum of the twelve monthly VMEA coincident peaks divided by sum of the twelve monthly VMEA noncoincident peaks being below the defined ratio pursuant to the VEPCO Contract shall be allocated to the Participant only in the event that the ratio of the sum of the Participant demands during the same twelve monthly VMEA coincident peaks divided by the sum of the Participant demands during the same twelve monthly VMEA non-coincident peaks is below the defined ratio pursuant to the VEPCO Contract. In such event, VMEA shall allocate the coincidence factor charges to the Participant based upon a pro-rata share of all other Participants demands that also contributed to VMEA incurring the coincidence factor charge. H. Annual True-Up Charges Annual True-Up Charges shall be calculated each year for the prior year as follows: 1. The Demand and Energy Charges in A and B above shall be subject to an annual true-up pursuant to the VEPCO Contract. The true-up shall be applied in equal amounts in the billings for the months of July, August and September. 102

103 2. The annual true-up charges shall be allocated to the Participant using a weighted average of the applicable monthly Generation Billing Demand and Billing Energy amounts used to allocate the VMEA costs to the Participant in the prior year. I. Dominion Nuclear Decommissioning Expenses - Dominion Nuclear Decommissioning Expenses shall be calculated as follows: The costs incurred from VEPCO by VMEA including annual funding requirements for nuclear decommissioning of North Anna Units 1 and 2, for Surry Units 1 and 2, and for any other nuclear generation resources that are in service during the term of the Amended and Restated Power Sales Contract and require the collection of decommissioning costs shall be billed in twelve installments during each year. The costs shall be allocated to the Participant using the average Generation Billing Demand from the prior calendar year. J. Other Charges and Credits Other Charges and Credits shall be calculated as follows: In the event that VMEA incurs other power supply related costs and credits from VEPCO or another supplier and such cost or credit is not recoverable under any of the other Charges contained herein, then such cost or credit shall be flowed-through this Other Charges and Credits and shall be allocated to the Participant in same manner incurred to the extent reasonably possible. Other charges shall include VMEA Administrative, General, and/or Overhead expenses associated with City/VMEA contract administration. 103

104 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES FUEL & PURCHASED POWER COST ADJUSTMENT CLAUSE Rate Schedule PCA Effective July 1, 2017 Page 1 of 2 Pursuant to this Rate Schedule PCA, the Manassas Utility Commission (the Commission ) shall charge and collect for monthly charges for fuel and purchased power costs on the basis of the provisions of this Rate Schedule PCA, by the Virginia Municipal Electric Association ( VMEA ) as a result of charges by Dominion Virginia Power ( Dominion ) for the City of Manassas (the City ). The Commission s General Terms and Conditions For Utility Services are incorporated by reference as a part of this rate schedule. APPLICABILITY: This rate schedule is applicable to all electric service required by all Manassas Utility Electric System ( System ) customers whose electric service charges are billed pursuant to the Commission s published electric service rate schedules, except energy sales associated with Private Area Lighting service. Also, this rate schedule is currently applicable to the sales of energy by the Commission and is included by reference in the Commission s various electric rate schedules, however, should the charge be applicable or calculated based on other than energy, the same amount, fashion, method, and per unit amount, will be used as charged to the City. MONTHLY RATE: The monthly rate (formerly formula rate) will be the amount of PCA charge per unit times the volume of electricity (ie: energy in kwh) billed to the customer for that billing period. The amount of PCA will be equal to the amount charged by Dominion Virginia Power on a monthly basis and established per Section 4.4 of the Amended and Restated Agreement for the Purchase of Electricity for resale between Virginia Dominion Electric Power Company and the Virginia Municipal Electric Association No. 1. As an example for a residential customer using 1,000 kwh for their current billed consumption and a fuel charge to the City of $.02 per kwh would pass to the customer as a charge as follows: PCA Charge 1,000 $ per kwh equals $20.00 The charges computed pursuant to the monthly PCA rate shall be subject to taxes, assessments or surcharges imposed by any governmental authority which are assessed on the basis of revenues from electric service or volumes of electricity sold. PAYMENT: Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. 104

105 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES FUEL & PURCHASED POWER COST ADJUSTMENT CLAUSE Rate Schedule PCA Effective July 1, 2017 Page 2 of 2 INTERRUPTION OF SERVICE: The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 105

106 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES MEDIUM GENERAL SERVICE Rate Schedule - MGS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for medium general service electric service on the basis of this Rate Schedule - MGS. The Fuel & Purchased Power Cost Adjustment Clause and the Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System"). APPLICABILITY This rate schedule is applicable to all electric service required by Customer for lighting, power and any other purpose, other than residential service as defined in Rate Schedule RS, where the Customer's metered kw demand is greater than 10 KW but less than 100 KW and for which no other specific rate schedule is available. If the Customer's maximum metered KW demand exceeds 100 KW for any two months during any twelve month period, the Commission will transfer the Customer to the then applicable large general service rate schedule. For any new customer in an existing location, the 12 month history of the location will be used to determine the applicable rate schedule. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, single phase, at the Commission's option of the standard voltages available from the System. If the equipment utilized by the Customer has the potential of imposing adverse impacts on the System, the Commission may, at its sole option, provide three phase service pursuant to the provisions of the General Terms & Conditions For Utility Service. Standby or resale service is not permitted under this rate schedule. MONTHLY RATE Customer Charge $ per month Energy Charge (All Metered kwh) $ per kwh Demand Charge (All Billing KW) $ per KW The above rate per kwh will be adjusted plus or minus in accordance with the formula specified in the Fuel & Purchased Power Cost Adjustment Clause. The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from electric service or volumes of electricity purchased or sold by the Commission. 106

107 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES MEDIUM GENERAL SERVICE Rate Schedule - MGS Effective: July 1, 2017 Page 2 of 2 MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge, the Demand Charge and all applicable rate adjustments. DETERMINATION OF BILLING DEMAND The Billing Demand each month shall be the greater of: a. The highest average KW measured in any fifteen minute interval during the billing month; or b. Ten (10) KW. POWER FACTOR ADJUSTMENT The monthly metered KW demand may be adjusted to an equivalent 90.0% power factor for the purpose of establishing the monthly Billing Demand when the power factor at the point of delivery to the Customer is determined to be less than 90.0%. Such adjustment will be deferred for six (6) months at a new point of delivery to allow for corrective action by the Customer. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the system. 107

108 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES PRIVATE AREA LIGHTING SERVICE Rate Schedule PAL Effective: July 1, 2017 Page 1 of 3 The Manassas Utility Commission (the "Commission") shall charge and collect for private area lighting service on the basis of this Rate Schedule - PAL. The Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System"). APPLICABILITY This rate schedule is applicable to year-round private outdoor area lighting service. Lighting fixtures and the services to be provided pursuant to this rate schedule shall be at locations that are easily and economically accessible to Commission equipment and personnel for construction and maintenance. Lamps will be operated approximately 4,000 hours per year per lamp from dusk to dawn as controlled by photo-electric controls. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, single phase, at the Commission's option of the standard primary voltages available from the System. Standby or resale service is not permitted under this rate schedule. MONTHLY RATE The following rates are based on overhead service on existing wood poles. Limited to Existing Installations: Mercury Vapor Lamps: 2,200 Lumen, 75 Watt $ 8.60 per month 3,300 Lumen, 100 Watt $ per month 7,000 Lumen, 175 Watt $ per month 20,000 Lumen, 400 Watt $ per month 53,000 Lumen, 1,000 Watt $ per month Available to Existing & New Installations: High Pressure Sodium Vapor Lamps: 5,800 Lumen, 70 Watt $ per month 9,500 Lumen, 100 Watt $ per month 16,000 Lumen, 150 Watt $ per month 27,500 Lumen, 250 Watt $ per month 50,000 Lumen, 400 Watt $ per month 108

109 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES PRIVATE AREA LIGHTING SERVICE Rate Schedule PAL Effective: July 1, 2017 Page 2 of 3 MONTHLY RATE (Cont.) The following charges shall be added to the above monthly rates per fixture installations other than the standard installation of overhead service on an existing wood pole with an upsweep arm not over six (6) feet in length. Eight (8) foot upsweep arm Thirty (30) foot wood pole Special Installations: $0.37 per month $4.95 per month The difference in cost between special installation and standard installation. The cost of special installations may be paid by the Customer as a one time charge at the time of installation or monthly at 1.65% of the cost of the excess facilities. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. SPECIAL CONDITIONS The Commission will furnish, operate and maintain the facilities required for service under this rate schedule. Service at locations where existing System poles and facilities are not available will be made at the discretion of the Commission and at an additional charge to recover the cost of installing poles and conductors and to recover increased costs of maintenance. The following conditions shall apply to all facilities installed by the Commission under this rate schedule: The cost of repairing facilities damaged by acts of vandalism shall be billed to the Customer at the actual cost to the Commission, including all appropriate overheads. The Commission shall, at the request of the Customer, relocate or change existing equipment and, other than the replacement of a mercury vapor fixture with a high pressure sodium vapor fixture, the Customer shall reimburse the Commission for any and all such relocations or changes at the Commission's actual costs, including appropriate overheads. Extensions of any lighting facilities will be made by the Commission only where, in the sole opinion of the Commission, the annual revenues justify the estimated cost, including appropriate overheads. 109

110 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES PRIVATE AREA LIGHTING SERVICE Rate Schedule PAL Effective: July 1, 2017 Page 3 of 3 SPECIAL CONDITIONS (Cont.) New private area lighting facilities shall be of a form and substance consistent with the Commission's approved standard configuration for private area lighting at the time of the Customer's application for service. Where a non-standard lighting configuration is requested by the Customer, all maintenance and replacement costs shall be paid by the Customer should the Commission agree to the installation of such non-standard facilities. All service and necessary maintenance will be performed only during the regular scheduled working hours of the Commission. The Commission shall have forty-eight (48) hours, after notification by the Customer, to replace all burned out lamps. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 110

111 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES RESIDENTIAL SERVICE Rate Schedule - RS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for residential electric service on the basis of this Rate Schedule - RS. The Fuel & Purchased Power Cost Adjustment Clause and the Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System"). APPLICABILITY This rate schedule is applicable to all electric service required by Customer exclusively for domestic purposes for individual (single family) private residences, individually metered apartment units and farm homes. This rate schedule is not applicable to businesses, licensed boarding or rooming houses, fraternity or sorority houses advertised as such, educational institutions or facilities, apartment houses including the common facility requirements, or the common facility requirements of residences also used for business purposes, evidenced by any form of advertising including a separate white page telephone listing, which will be served under the appropriate general service rate schedule. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, single phase, at the Commission's option of the standard voltages available from the System. Standby or resale service is not permitted under this rate schedule. MONTHLY RATE Customer Charge $ per month Energy Charge (All Metered kwh) $ per kwh The above rate per kwh will be adjusted plus or minus in accordance with the formula specified in the Fuel & Purchased Power Cost Adjustment Clause. The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from electric service or volumes of electricity purchased or sold by the Commission. 111

112 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES RESIDENTIAL SERVICE Rate Schedule - RS Effective: July 1, 2017 Page 2 of 2 MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge, and all applicable rate adjustments. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 112

113 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES SMALL GENERAL SERVICE Rate Schedule - SGS Effective: July 1, 2017 Page 1 of 2 The Manassas Utility Commission (the "Commission") shall charge and collect for small general service electric service on the basis of this Rate Schedule - SGS. The Fuel & Purchased Power Cost Adjustment Clause and the Commission's General Terms & Conditions For Utility Services are incorporated by reference as a part of this rate schedule. AVAILABILITY This rate schedule is available throughout the entire territory served by the Manassas Electric System (the "System"). APPLICABILITY This rate schedule is applicable to all electric service required by Customer for lighting, power and any other purpose, other than residential service as defined in Rate Schedule RS, where the Customer's KW demand is not metered or the metered KW demand is less than 10 KW. If the Customer's maximum metered KW demand exceeds 10 KW for any two months during any twelve month period, the Commission will transfer the Customer to the then applicable general service rate schedule. For any new customer in an existing location, the 12 month history of the location will be used to determine the applicable rate schedule. CHARACTER OF SERVICE Service under this rate schedule shall be alternating current, 60 Hertz, single phase, at the Commission's option of the standard voltages available from the System. If the equipment utilized by the Customer has the potential of imposing adverse impacts on the System, the Commission may, at its sole option, provide three phase service pursuant to the provisions of the General Terms & Conditions For Utility Service. Standby or resale service is not permitted under this rate schedule. MONTHLY RATE Customer Charge $19.62 per month Energy Charge (All Metered kwh) $ per kwh The above rate per kwh will be adjusted plus or minus in accordance with the formula specified in the Fuel & Purchased Power Cost Adjustment Clause. The amount computed at the MONTHLY RATE shall be subject to taxes, assessments, or surcharges imposed by any governmental authority, which are assessed on the basis of revenues from electric service or volumes of electricity purchased or sold by the Commission. 113

114 MANASSAS UTILITY COMMISSION City of Manassas, Virginia ELECTRIC RATE SCHEDULES SMALL GENERAL SERVICE Rate Schedule - SGS Effective: July 1, 2017 Page 2 of 2 MINIMUM CHARGE The monthly minimum charge shall be the sum of the Customer Charge, and all applicable rate adjustments. PAYMENT Payment is due in the office of the City Treasurer by 2:00 PM on the date specified on the bill. INTERRUPTION OF SERVICE The Commission will make reasonable provisions to insure satisfactory and continuous service, but does not guarantee a continuous supply of electric power and energy from the System facilities and shall not be liable for damage occasioned by interruptions of service or failure to commence delivery caused by acts of God, or the public enemy, or for any cause reasonably beyond the control of the Commission, including, but not limited to, the failure or breakdown of facilities, floods, fire, strikes, or actions or orders of any agency having jurisdiction in the premises, or for interruptions which are necessary for inspection, repair, or changes in the equipment and facilities of the Commission, the System or the bulk power supplier(s) to the System. The Customer shall notify the Commission immediately of any defects, troubles or accident which may in any way affect the delivery of electric service by the Commission from the System. 114

115 ORDINANCE # O First Reading: May 8, 2017 Second Reading: Enacted: Effective: July 1, 2017 AN UNCODIFIED ORDINANCE SETTING THE STORMWATER MANAGEMENT SERVICE FEE SCHEDULE WHEREAS, Section of the City Code authorizes a stormwater utility fee to be charged for the operation, capital, and maintenance of the City s stormwater management system, BE IT ORDAINED by the Council of the City of Manassas, Virginia, meeting in special session this 10 th day of May, 2017, that the Uncodified Ordinance O setting the Stormwater Management Service Fees is repealed effective July 1, 2017 and the following fees are established effective July 1, Section number reference the Code of Ordinances for the City of Manassas, Virginia. Sec Stormwater Utility Fees (a) For purposes of determining the stormwater utility fee, all properties in the City are classified into one of the following classes: 1) Developed single family detached residential property 2) Developed townhomes, condominiums, apartments, and mobile home residential property 3) Developed non-residential property 4) Undeveloped property (b) The monthly utility fee for developed single family detached property shall equal the Equivalent Residential Unit (ERU) rate. One ERU shall equal 2,480 square feet Rate shall be $4.25 per month (c) The monthly utility fee for developed townhomes and mobile home residential property shall equal 0.64 of the ERU rate. Rate shall be $2.72 per month 115

116 May 10, 2017 Special Meeting Ordinance # O Page 2 (d) The monthly utility fee for developed condominium and apartment residential property shall equal 0.50 of the ERU rate. Rate shall be $2.13 per month (e) The monthly fee for developed nonresidential property shall be the ERU Rate multiplied by the numerical factor obtained by dividing the total impervious surface area of a developed property by one (1) ERU (2,480). The number factor will be rounded up to the next whole number. The minimum utility fee for any developed nonresidential property shall equal the ERU rate. (f) The utility fee for vacant developed property, both residential and nonresidential, shall be the same as that for occupied property of the same class. (g) Undeveloped property shall be exempt from the utility fee. (h) Credit policy: Property development often includes structural stormwater volume management (detention) and water quality (pollutant load reduction) best management practice (BMP) facilities. When properly maintained, these devices reduce the burden on public stormwater systems and reduce pollutant loading in runoff. These property owners provide a benefit to the City that can be rewarded through a credit policy that reduces the assessed fee. A credit policy also provides incentives for property owners to be better stewards of the environment. Credits will be given for non-residential structural stormwater management BMP facilities that have been approved through the development, redevelopment or grading plan process. The private structural stormwater management BMPs should have an executed maintenance agreement and remain in good standing through the City s inspection program. Staff recommends that the maximum credit should be 40% consisting of the following components that can be combined: 1. For BMPs that meet or exceed current water quantity control (20% maximum credit) o 10% credit for the 2-year (50% annual chance) flood event o 10% credit for the 10-year (10% annual chance) flood event 2. For BMPs that meet or exceed water quality requirements and are installed to meet the then current Virginia BMP Clearinghouse technical standards (20% maximum credit) o 20% credit for meeting current standards 116

117 May 10, 2017 Special Meeting Ordinance # O Page 3 o 10% credit for meeting standards prior to July 1, 2014 and the Occoquan Handbook 3. The property owner shall certify that the private BMP structure is working properly and meets the criteria mentioned above. Such certification shall be submitted by a professional engineer or other qualified individual to certify that the BMP meets the above criteria and that it is being maintained properly. The certification shall not be effective for the following year unless the certification is renewed on or before December 31. For the first year in which a stormwater fee is applied the credit will be retroactive to the date in which the fee was first applied upon satisfactory submission by a third party and approved by the City. 4. A 10% credit will be provided for non-residential properties with large meeting areas that provide outreach towards educating the public on practices to reduce stormwater pollution. The meeting attendance list must be submitted to public works along with the agenda demonstrating meetings were held during the year. ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk MOTION: SECOND: RE: ACTION: Ordinance # O Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 117

118 ORDINANCE # O First Reading: May 8, 2017 Second Reading: Enacted: Effective: July 1, 2017 AN UNCODIFIED ORDINANCE ESTABLISHING THE FEE SCHEDULE FOR REZONING, SPECIAL USE PERMIT, ARCHITECTURAL REVIEW BOARD, AMUSEMENTS AND ENTERTAINMENTS, AND ZONING PERMITS BE IT ORDAINED that by the City Council of the City of Manassas, Virginia, meeting in special session this 10 th day of May, 2017, that Ordinance # O and Ordinance # O (Chapter 14 fees only) is repealed effective July 1, 2017, and that the following fee schedule is established effective July 1, REZONING: Type Zone Fee Agricultural & Residential A-1, R-1 through R-5 $500 + $50 per acre* Commercial & Industrial B-1, B-2, B-4, I-1, I-2, and I-A $ $50 per acre* Planned & City Center Districts R-6, R-7, B-3, B-3.5, PMD $ $50 per acre* PROFFER AMENDMENT*... 50% of initial rezoning application fee SPECIAL USE PERMIT: Use Fee Any proposed special use in the A-1 and R-1 through R-5 zones except as listed below: $500* Any proposed special use in the B-1, B-2, B-4, I-1, I-2, and I-A zones except as listed below: $1,000* Any proposed special use in the R-6, R-7, B-3, B-3.5, and PMD zones except as listed below: $1,500* Home Business $200* SPECIAL USE PERMIT CONDITION AMENDMENT*... 50% of initial application fee ARB CERTIFICATE OF APPROPRIATENESS NEW BUILDINGS, DEMOLITIONS, AND APPEALS**... $500 ARB CERTIFICATE OF APPROPRIATENESS ADDITIONS AND ALTERATIONS ARB CERTIFICATE OF APPROPRIATENESS SIGNS AND PAINTING BZA APPEAL AND VARIANCE** PUBLIC DANCEHALL PERMIT** PUBLIC DANCEHALL LICENSE HOME OCCUPATION PLANNING COMMISSION COMPREHENSIVE PLAN CONSISTENCY REVIEW (VA Code Sec )** 500 TEMPORARY SIGN PERMIT TEMPORARY SALES OR FOOD TRUCK PERMIT TEMPORARY OUTDOOR EVENT PERMIT ZONING ADMINISTRATOR INTERPRETATION ZONING CERTIFICATION OR VERIFICATION

119 May 10, 2017 Special Meeting Ordinance # O Page 2 * Applicant will be billed for the cost of the newspaper advertising for the Planning Commission and City Council public hearing(s). ** Applicant will be billed for the cost of the newspaper advertising for the public hearing(s). This ordinance shall take effect July 1, ATTEST: Harry J. Parrish II MAYOR On behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk MOTION: SECOND: RE: ACTION: Ordinance # O Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 119

120 ORDINANCE #O First Reading : May 8, 2017 Second Reading: Enacted: Effective: July 1, 2017 AN ORDINANCE TO AMEND AND REENACT THE CODE OF ORDINANCES, CITY OF MANASSAS, VIRGINIA (2002), AS AMENDED, BY AMENDING SECTION (c), RELATING TO THE MACHINERY AND TOOLS TAX DUE DATE WHEREAS, the taxes and levies on the machinery and tools class of personal property are currently due on September 5 th and the taxes and levies on all other classes of personal property are currently due on October 5 th ; and WHEREAS, the City Council of the City of Manassas intends to improve efficiency by having consistent due dates for the taxes and levies on all classes of personal property; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Manassas, Virginia, meeting in Special session this 10 th day of May, 2017: 1. That the Code of Ordinances, City of Manassas, Virginia (2002), is hereby amended and reenacted by amending Section (c), as follows: Sec Due date for payment of taxes. (a) The taxes and levies accruing on real estate which is not exempted from taxation by the constitution and laws of the Commonwealth shall be due and payable at the office of the city treasurer on or before December 5 of each tax year (July 1 through the following June 30); provided, however, at the option of the taxpayer, the taxes and levies on real estate may be paid in two equal installments, the first installment being due on or before December 5, and the second installment being due on or before the following June 5. (b) The taxes and levies accruing under the annual levy on tangible personal property, other than machinery and tools segregated for local taxation, property of all telephone, gas, electric, telegraph and railroad companies, and their electric, telephone, telegraph and gas lines, and on all other property which is not exempted by the constitution and laws of the Commonwealth, shall be due and payable at the office of the city treasurer on or before October 5 of each year. (c) The taxes and levies accruing under the annual levy on machinery and tools which are not exempted by the constitution and laws of the Commonwealth shall be due and payable at the office of the city treasurer on or before October 5 of each year. 120

121 May 10, 2017 Special Meeting Ordinance # O Page 2 (d) Whenever any tax due date fixed by this section shall fall on a Saturday, Sunday or legal holiday, it shall be extended to the next day not a Saturday, Sunday or legal holiday. (e) The city treasurer shall give notice to all taxpayers, at least ten days prior to the due dates established by this section, that the office of the city treasurer is prepared to receive payment of taxes and levies due. 2. This ordinance shall take effect upon second reading. BY ORDER OF THE COUNCIL ATTEST: Harry J. Parrish II Mayor On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk MOTION: SECOND: RE: ACTION: Ordinance # O Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 121

122 MOTION: May 8, 2017 Regular Meeting SECOND: Res No. R RE: RESOLUTION TO ADOPT AND APPROPRIATE THE ANNUAL OPERATING BUDGET AND THE FIRST YEAR OF THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEAR BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018 WHEREAS, the Council of the City of Manassas has held seven (7) work sessions to consider the City Manager's and School Board s recommendations for the FY 2018 budget; and WHEREAS, the budget was advertised on April 19, 2017, and a public hearing was held on May 1, 2017, in accordance with Section of the Code of Virginia; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Manassas, Virginia meeting in regular session this 8 th day of May, 2017, that: Section 1. The budget for the fiscal year beginning July 1, 2017 and ending June 30, 2018 is hereby adopted and appropriated from the revenues of the City as follows: General Fund $ 115,131,470 Social Services Fund 6,121,160 Fire and Rescue Fund 11,009,000 Owens Brooke Special District 40,200 PEG Fund 165,000 Speiden Carper House Fund 6,000 Sewer Fund 17,024,610 Water Fund 12,925,280 Electric Fund 43,702,680 Stormwater Fund 1,213,060 Airport Fund 2,952,520 Solid Waste Fund 3,392,710 Building Maintenance Fund 1,538,800 Vehicle Maintenance Fund 3,468,490 Information Technology Fund 3,304,230 Cemetery Trust Fund 30,000 Debt Service Fund 12,553,310 Manassas City Public Schools 116,578,072 Total $351,156,

123 May 8, 2017 Resolution # R Page 2 Section 2. The appropriation to the Manassas City Public Schools shall be legally controlled at the total appropriation level. Appropriations to all other funds shall be legally controlled at the fund level. Amendments to the budget and appropriations may be made in accordance with the City s Financial Policies (#P ). Section 3. This Section does not apply to the Manassas City Public Schools. The Staffing Plan contained in the FY 2018 Adopted Budget and the City of Manassas Classification and Compensation Plan are authorized by Council. However, the City Manager is authorized to make any rearrangement of positions and compensation in so long as the affected fund s budget does not exceed the amount authorized in FY 2018 Adopted Budget. Section 4. The budget for the first year (FY 2018) of the Five Year Capital Improvement Program, containing capital projects necessary for the betterment of the community, is hereby adopted and appropriated in the amount of $20,744,120 for capital projects and $2,083,000 in maintenance capital projects and will remain in effect until completion of the projects. The use of capital project fund balance is authorized to be used as the local contribution instead of transferring local funds from the respective operating fund when available. In addition, to account for anticipated bond issues related to the five-year capital improvement program, an amount of $500,000 is authorized to be budgeted and appropriated for anticipated bond issuance costs. The appropriation of these funds is in addition to the appropriations listed on page 1 of this resolution. Section 5. The City pays for certain operational activities out of the NVTA Capital Projects Fund in order to utilize NVTA 30% revenues. These expenses include the City s contribution to the NVTA Annual Operating Budget, a portion of the City s obligation to the Virginia Railway Express (VRE), and funds for eligible major road rehabilitation projects. An amount not to exceed $75,000 for the City s share of the NVTA Annual Operating Budget, an amount of $450,000 for the City s VRE Obligation, and an amount of $1,000,000 for the City s major road rehabilitation projects are authorized to be budgeted and appropriated in the NVTA Capital Projects Fund. The appropriation of these funds is in addition to the appropriations listed on page 1 of this resolution. Section 6. All outstanding encumbrances, grants, and incomplete projects at June 30, 2017, are hereby reappropriated to the FY 2018 budget for the same purpose for which they were budgeted/encumbered in the previous fiscal year. The reappropriation of these funds is in addition to the appropriations listed on page 1 of this resolution. All reappropriated encumbered funds are monitored and may be lowered throughout the fiscal year. At that time, appropriations will be decreased by the amount of the decrease or cancellation of the reappropriated encumbrance. 123

124 May 8, 2017 Resolution # R Page 2 Upon completion of a grant, staff is authorized to close out the grant and transfer any remaining balances as needed. This applies to appropriations for grants outstanding at June 30, 2017, and appropriations of grants in the 2018 budget. Section 7. Appropriations designated for capital projects and maintenance capital projects, unexpended as of June 30, 2017, are hereby reappropriated for those projects. The reappropriation of these funds is in addition to the appropriations listed on page 1 of this resolution. Upon completion of a capital project or maintenance capital project, staff is authorized to close out said project and transfer remaining balances to other projects, as needed. This section applies to all existing appropriations for capital projects and maintenance capital projects on June 30, 2017 and appropriations for capital projects and maintenance capital projects in the FY 2018 budget. Section 8. This Resolution shall take effect July 1, ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 124

125 MOTION: May 8, 2017 Regular Meeting SECOND: Res No. R RE: RESOLUTION APPROVING THE CITY OF MANASSAS FISCAL YEAR 2018 FIVE- YEAR CAPITAL IMPROVEMENT PROGRAM WHEREAS, the City Planning Commission held a Worksession with the City departments on the proposed FY Five-Year Capital Improvement Program (CIP) on January 18, 2017; and WHEREAS, the School Board of the Manassas City Public Schools approved the Manassas City Schools CIP on March 28, 2017, and presented it to the City Council on April 3, 2017; and WHEREAS, the Manassas City Schools CIP is incorporated into the City of Manassas CIP; and WHEREAS, the City Council held a public hearing on the CIP on May 1, NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Manassas meeting in regular session this 8 th day of May, 2017, that the City of Manassas FY 2018 Five-Year Capital Improvement Program containing capital projects necessary for the betterment of the community, is hereby approved. ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 125

126 CAPITAL PROJECT LISTING ($ in Thousands) Prior Years FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Total Project 5-Year CIP General Government City Hall Improvements/ Public Works & Utilities , Program Total 1, ,482 1,350 Culture & Recreation Manassas Museum / Lib ,000 17, ,260 18,175 Dean Park , ,264 4,225 Stonewall Park/Pool ,500 1, E.G. Smith Baseball Co ,000-9,000 9,000 Lee Manor Park Program Total ,000 17,000 9,000 1,500 33,475 31,816 Public Safety Public Safety Facility 3,915-20, ,915 20,000 Police Headquarter Impr Fire/Rescue Station 21 8, ,600 - Fire/Rescue Station ,300 9,300 - Program Total 13, , ,300 42,425 20,060 Transportation Sudley Road Third Lane 494 3,000 2,000 1, ,388 6,894 Land Acquisition (Downt Prince William Street (Gr 9, ,200 - Grant Avenue (Lee Aven ,320 1, ,565 6,930 Dean Drive Extended (E 2, , Dean Drive (Animal Shel ,870 5,870 - Route 28 / Nokesville Ro 11, , ,535 1,615 Godwin Drive Phase II ( Liberia Avenue Improve , ,000 2,000 Stonewall Park Trail Ext Bike Trail System Enhan

127 CAPITAL PROJECT LISTING ($ in Thousands) Prior Years FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Total Project 5-Year CIP Sidewalk Infill Initiative ,218 1,518 Godwin Drive Bike Trail Battle Street (Portner Av 1, ,100 - Downtown Streetscape , ,875 1,775 Route 28 Bypass Study 2, ,500 - Centreville Road Improv ,800 1,500 Fairview Avenue / Tudor , North Side Downtown P ,850 19,850 - City Hall Sidewalk to Ca Traffic Signal Span Wire Wakeman Drive Bike La Wellington Road/Route Gateway Boulevard Side Program Total 30,177 7,338 9,840 7,586 2, ,040 85,136 27,919 Sewer Upper Flat Branch Interc 1, , Buckner Road Sewer Ma Ellicott Lane Sewer Main Sewer Main Replaceme Program Total 1, ,985 1,865 Water 24" Transmission Main 8,310 4,460 2, ,070 3,900 22,195 9,985 Finished Water Capacity , ,000 2,350 Main Replacement / Loo 2, ,900 6,919 1,925 Clear-Well Addition and 50 2, ,400 2,350 Nokesville Road Upgrad ,000 1,000 - Interconnecting Meter V Water Plant Improvemen Program Total 11,104 7,185 3,695 1, ,585 8,000 36,439 17,

128 CAPITAL PROJECT LISTING ($ in Thousands) Prior Years FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Total Project 5-Year CIP Electric Airport Substation Expan 4, ,636 - Underground Cable and 2, ,940 1,600 New Generation Initiativ ,350 1,436 New Fiber Optic Loop/Ri Place Overhead Lines U ,735 1,400 LED Streetlight Replace Program Total 9, ,295 1,100 1,300 1,100 1,085 15,666 5,131 Stormwater Sills Pond Tudor Oaks SWM Pond Peabody Street / Early S Prince William Hospital 5, ,559 - Cockrell Branch SWM P Jackson Avenue Draina ,940 1,940 - Hazel Drive Channel Imp School Street Drainage I Winter's Branch Stream ,250 8,250 - Flat Branch Stream Rest ,100 4,100 - Sumner Lake Stream Re ,750 4,750 - Program Total 5, ,436 27,022 1,875 Airport Air Traffic Control Tower ,600 7,600 - Upgrade Runway 16R/ Realignment of Wakema ,850 3,850 - Land Acquisition Southw ,000 3,000 - North End West Apron R , ,300 3,300 Fuel Farm Update Mid-field West Apron Re 2, ,700 4 Taxiway A Rehabilitation , ,500 2,500 Runway 16R/34L Rehabi , ,300 3,

129 CAPITAL PROJECT LISTING ($ in Thousands) Prior Years FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Total Project 5-Year CIP North East Apron Expan ,200 1, Rehabilitate and Widen ,000 3, Terminal Parking Lot Ex Upgrade Taxiway A Ligh Installation of Security Fi Midfield Ditch Restoratio Installation of Backup G Program Total 2, ,300 3,650 3, ,500 33,570 11,374 Schools Division Wide - Technol , Division Wide - School B ,020 2,520 Division Wide - School B Central Office - Replace ,500-8,500 8,500 Osbourn - HVAC 1984 A - 1, ,190 1,190 Osbourn - Parking Lot I Osbourn - Main Gym Ble Osbourn - Secured Vesti Osbourn - Water Heater/ Metz - Auditorium Impro Metz - Hallway Flooring Metz - Phased BAS/HVA - - 6, ,560 6,560 Metz - Parking Lot Seal Metz - Secured Vestibul Mayfield - Paint Mayfield - Secured Vesti Mayfield - Roof Replace , ,500 2,500 Haydon - Paint Haydon - Window/Door Haydon - Secured Vesti Round - Secured Vestib Round - Window/Door R Weems - Parking Lot Se Weems - Window/Door

130 CAPITAL PROJECT LISTING ($ in Thousands) Prior Years FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Total Project 5-Year CIP Weems - Partial Mainten Weems - Interior Paint Weems - Secured Vesti Dean - Building Replace - - 1,000 44, ,900 45,900 Program Total - 3,400 8,529 48,240 2,558 10,513 2,062 75,302 73,240 CIP Total 75,164 20,744 47,870 68,500 28,133 26,718 88, , ,

131 MOTION: May 8, 2017 Regular Meeting SECOND: Res No. R RE: RESOLUTION AUTHORIZING THE FUNDING OF THE CITY S SHARE OF POTOMAC AND RAPPAHANNOCK TRANSPORTATION COMMISSION RELATED EXPENDITURES AUTHORIZING POTOMAC AND RAPPAHANNOCK TRANSPORTATION COMMISSION (PRTC) TO USE $1,140,856 OF THE CITY OF MANASSAS GAS TAX FUNDS WHEREAS, the Council of the City of Manassas has determined that it is appropriate to pay for PRTC administration, PRTC marketing, local capital match, parking lot leases, debt service on the Virginia Railway Express (VRE) parking deck, PRTC Omnilink services, and VRE services with its Gas Tax Funds; and WHEREAS, the PRTC administration has notified the City of a $250,000 projected shortfall and the Council of the City of Manassas has determined that it is necessary to utilize City Funds in the amount of $250,000 to meet its obligation of $684,586 for VRE services; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Manassas, Virginia, meeting in regular session this 8 th day of May, 2017, that Section 1. for: PRTC is authorized to appropriate $1,140,856 from the City s Gas Tax Funds PRTC Administration $ 21,900 PRTC Marketing 18,600 Local Capital Match 23,000 Sub-Total PRTC 63,500 Parking Lot Leases 65,000 Debt Service VRE Parking Deck 222,070 Omnilink Services 355,700 VRE Services 434,586 Total $1,140,856 Section 2. The City will pay $250,000 for support of the VRE services using City Funds and will make payment directly to the VRE. Section 3. they are due. PRTC is authorized to make payments in installments during FY 2018 when 131

132 May 8, 2017 Resolution # R Page 2 ATTEST: Harry J. Parrish II MAYOR On Behalf of the City Council of Manassas, Virginia Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 132

133 City of Manassas Subsidy FV18 PRTC Budget - Si>< Year Plan FY18 FY19 FY20 FY21 FV22 FY23 Manassas Net Local Transit Expenditures Proposed Forecast Forecast Forecast Forecast Forecast PRTC PRTC Admin Subsidy 21,900 19,800 20,300 22,800 24,400 27,700 OmniRide (Commuter Bus) Ridesharing/Marketing 18,600 19,500 20,500 20,600 21,600 22,900 Omnilink (Local Bus) 355, , , , , ,700 Local Capital M atch 23,000 8,300 3,400 4,200 10,800 10,100 PRTC Subtotal 419, , , , , ,400 VRE Op. Subsidy 684, , , , , ,858 Additional Required for Operations/Base Program Parking Leases and Debt Service* 212, , , , , ,742 Other Transportation Expenses Total Expenditures 1,316,112 1,400,061 1.,418,054 1,544,353 1,567,363 1,615,000 Funding Sources Fuel Tax Receipts 855, , , , , ,066 Operating r=und Balance 50, Spotsylvania Deferred VRE Subsidy Spotsylvania Deferred PRTC Subsidy Use of 2% Fuel Tax Fund Balance 409, , , , , ,934 Total Revenues 1,316,112 1/W0,061 1,418,054 1,544,353 1,567,363 1,615,000 Beginning of Year Trust Fund Balance Available 158,774 (250,776) (774,362) {1,302,138) (1,930,270) (2,559,198) Expected r:uel Tax Receipts 855, , , , , ,066 Use of Fuel Tax & Fund Balance (1,265,284} (1,400,061) (1,418,054) (1,544,353) (1,567,363) (1,615,000) End of Year Fuel Tax Trust Fund Ba lance Avai lable (250,776} (774,362) (1,302,138} (1,930,270) (2,559,198) (3,230,132) 133

134 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Ordinance #O : Partial Tax Exemption for Rehabilitated Real Estate Program Residential Approve Ordinance #O I move that Ordinance #O be approved on First Reading. N/A The City Manager has directed the Department of Community Development to review the residential program and recommend changes that will make it a more attractive program. In addition, the department has been directed to more heavily market the program in cooperation with the Commissioner of the Revenue. The attached ordinance has been drafted for consideration. Land Use Committee March 23, 2017 (Recommended Proceeding with Adoption 2/0) N/A Elizabeth S. Via-Gossman, Community Development Director evia-gossman@manassasva.gov (703)

135 ORDINANCE #O First Reading Second Reading Enacted Effective AN ORDINANCE TO AMEND AND REENACT THE CODE OF ORDINANCES, CITY OF MANASSAS, VIRGINIA (2002), AS AMENDED, BY AMENDING AND REENACTING SECTIONS RELATING TO PARTIAL EXEMPTION OF TAXES ON SUBSTANTIALLY REHABILITATED REAL ESTATE WHEREAS, the City of Manassas has a program for partial exemption of taxes on substantially rehabilitated real estate, pursuant to Virginia Code Section et seq., which the City enacted on June 23, 2008, and WHEREAS, the City of Manassas desires to update its program for partial exemption of taxes on substantially rehabilitated residential real estate, BE IT THEREFORE ORDAINED by the Council of the City of Manassas, Virginia, meeting in regular session this 8 th day of May, 2017: 1. That the Code of Ordinances, City of Manassas, Virginia (2002), is hereby amended and reenacted by amending and reenacting Section as follows: Sec Partial property tax exemption for certain rehabilitated, renovated or replacement "residential real estate" or "multifamily residential real estate" structures. (a) This section authorizes a partial exemption for improved real property from the general real estate tax by providing tax credits for residential real estate or multifamily real estate that is rehabilitated, renovated or replaced for residential use in accordance with Code of Virginia, , as amended, and the provisions of this article. For purposes of this section, "residential real estate" and "multifamily residential real estate" shall be deemed to be substantially rehabilitated, renovated or replaced when a structure, which is no less than 25 years old, has been so improved or replaced that the fair market assessed value of the improved or replacement structure, as determined by the commissioner, is increased by no less than 25 percent. In addition to all other qualification criteria set forth in this article, "residential real estate" and "multifamily residential real estate" that is substantially rehabilitated, renovated or replaced for residential use may not exceed the total square footage of the original, unimproved structure by more than 30 percent and be eligible for the tax credit authorized 135 Page 1

136 by this article. If the "multifamily residential real estate" contains more than one residential structure, then each improved or replacement structure shall not exceed the total square footage of each corresponding original, unimproved structure by more than 30 percent. No improvements made to unimproved real property shall be eligible for partial property tax exemption pursuant to this section.. No property shall be eligible for such credit unless the appropriate building permits have been acquired and the commissioner of the revenue or assessing officer has verified that the rehabilitation, renovation or replacement indicated on the application has been completed. When rehabilitation is achieved through demolition and replacement of an existing structure, the partial property tax exemption shall not apply when any structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (b) The owner of any "residential real estate" or "multifamily residential real estate" who seeks to obtain the partial property tax exemption authorized by this section shall apply for such an exemption to the commissioner at the same time that the owner applies for a building permit to rehabilitate, renovate or replace the structure or no later than six (6) months following final inspection of the project. Upon receipt of an application for partial property tax exemption, the commissioner shall establish a base fair market value assessment (hereinafter "base value") for the structure based upon the current assessment. That base value shall serve as the basis for determining whether the rehabilitation, renovation or replacement increases the fair market value of the structure by at least 25 percent. The application to qualify for tax exemption shall be effective until December 31 of the third calendar year following the year in which the application is submitted. If by such expiration date, the rehabilitation, renovation or replacement has not progressed to such a point that the assessed fair market value of the improvement to the property is at least the minimum required percent greater than the base value of such structure and if the applicant desires to proceed with the application, then a new application for partial tax exemption shall be filed with the commissioner, and thereafter the commissioner shall establish a new base value. All initial and subsequent applications for the partial exemption authorized by this section shall be accompanied by payment of a nonrefundable fee of $50.00 for processing the application. During the period between the receipt of the application and the time when the commissioner may ascertain that the fair market value of the structure has increased in value by at least the minimum percent specified in subsection (a) of this section, the owner of the property shall be subject to real property taxation upon the full fair market value of the property. At any time prior to November 1 of any calendar year in which rehabilitation, renovation or replacement of a structure is complete, an owner may submit a written request to the commissioner to inspect the structure to determine if it then qualifies for a partial real property tax exemption. After the commissioner has determined that the assessed fair market value of a substantially rehabilitated, renovated or replaced structure exceeds the base value by the percentage specified by subsection (a) of this section, the tax exemption shall become effective beginning on July 1 of the next tax year. 136 Page 2

137 (c) Subject to the provisions of subsection (d) of this section and to sections and , the owner of any residential or multifamily residential structure qualifying for partial exemption from the real estate tax because of substantial rehabilitation, renovation or replacement shall be issued a credit for the general real property tax otherwise due on the fair market value of that property in the amount that is equal to the value of the real property tax levy calculated on the difference in value between the base value and the initial fair market value of the substantially rehabilitated, renovated or replaced structure. That credit shall be applied for each year of a two-year period following completion of the substantial rehabilitation, renovation or replacement. In each year of the five-year period following the initial two-year period, the owner of a qualifying property shall be issued a credit for the real estate tax otherwise due on the fair market value of that property in an amount equal to the value of the real property levy calculated on the difference in value between the base value and the initial fair market value of the substantially rehabilitated, renovated or replaced structure, less 20 percent for each year following the expiration of the initial two-year period of exemption. Therefore, qualifying taxpayer shall receive a 100% tax exemption in years 1, 2 and 3; an 80% exemption in year 4; a 60% exemption in year five; a 40% exemption in year six; and a 20% exemption in year seven. Credits against the real estate tax for any residential or multifamily real estate qualifying pursuant to this section shall run with the land, and, except as otherwise provided by subsection (d) of this section and by sections and , the owner of such property during each of the seven years of the exemption period shall be entitled to receive a credit in the amount specified by this subsection. (d) In the event that the fair market value of a qualifying residential or multifamily residential structure increases after the first year of such substantial rehabilitation, renovation or replacement, the credit specified by subsection (c) of this section shall not be increased. In the event that the fair market value of a qualifying property decreases after the first year of substantial rehabilitation, renovation or replacement, the credit specified in subsection (c) of this section shall be limited to the extent that the credit shall not reduce the real property tax on a qualifying property below an amount equal to the amount of the real property tax computed on the base value. If any tax credit computed in accordance with subsection (c) of this section is reduced in accordance with this subsection, that credit reduction shall not be applied to any other property or to real property taxes assessed in any other tax year. If the fair market value of any qualifying property decreases below the base value, then that qualifying property shall be assessed at the fair market value, and no credit against the general real property tax shall be allowed. If no tax credit can be granted because the fair market value of a qualifying property is below the base value, that unused credit shall not be applied to any other property or to real property taxes assessed in any other tax year. (e) The credits against the real estate tax specified in subsection (c) of this section shall not affect any special district taxes or levies that may be imposed within the city. All ad valorem special district taxes or levies shall be computed on the full fair market value of all qualifying property. 137 Page 3

138 (f) In determining the base value of any structure, and in determining whether any structure has been substantially rehabilitated, renovated or replaced to the extent that the fair market value of the improved or replaced structure exceeds the base value by the percent specified in this section, the commissioner shall employ usual and customary methods of assessing real property and improvements thereon. (g) This section shall be applicable to assessments of qualifying "residential real estate" and "multifamily real estate" made on and after January 1, This ordinance shall take effect upon second reading. BY ORDER OF THE COUNCIL ATTEST: Andrea Madden, City Clerk Harry J. Parrish II, Mayor On Behalf of the City Council of Manassas, Virginia MOTION: SECOND: RE: Date: Regular Meeting Ord. No. ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY Andrea Madden, City Clerk 138 Page 4

139 ORDINANCE #O First Reading Second Reading Enacted Effective AN ORDINANCE TO AMEND AND REENACT THE CODE OF ORDINANCES, CITY OF MANASSAS, VIRGINIA (2002), AS AMENDED, BY AMENDING AND REENACTING SECTIONS RELATING TO PARTIAL EXEMPTION OF TAXES ON SUBSTANTIALLY REHABILITATED REAL ESTATE WHEREAS, the City of Manassas has a program for partial exemption of taxes on substantially rehabilitated real estate, pursuant to Virginia Code Section et seq., which the City enacted on June 23, 2008, and WHEREAS, the City of Manassas desires to update its program for partial exemption of taxes on substantially rehabilitated residential real estate, BE IT THEREFORE ORDAINED by the Council of the City of Manassas, Virginia, meeting in regular session this day of May, 2017: 1. That the Code of Ordinances, City of Manassas, Virginia (2002), is hereby amended and reenacted by amending and reenacting Section as follows: Sec Partial property tax exemption for certain rehabilitated, renovated or replacement "residential real estate" or "multifamily residential real estate" structures. (a) This section authorizes a partial exemption for improved real property from the general real estate tax by providing tax credits for residential real estate or multifamily real estate that is rehabilitated, renovated or replaced for residential use in accordance with Code of Virginia, , as amended, and the provisions of this article. For purposes of this section, "residential real estate" and "multifamily residential real estate" shall be deemed to be substantially rehabilitated, renovated 139 Page 1

140 or replaced when a structure, which is no less than 25 years old, has been so improved or replaced that the fair market assessed value of the improved or replacement structure, as determined by the commissioner, is increased by no less than 25 percent. In addition to all other qualification criteria set forth in this article, "residential real estate" and "multifamily residential real estate" that is substantially rehabilitated, renovated or replaced for residential use may not exceed the total square footage of the original, unimproved structure by more than 30 percent and be eligible for the tax credit authorized by this article. If the "multifamily residential real estate" contains more than one residential structure, then each improved or replacement structure shall not exceed the total square footage of each corresponding original, unimproved structure by more than 30 percent. No improvements made to unimproved real property shall be eligible for partial property tax exemption pursuant to this section. No property shall be eligible for a partial property tax exemption pursuant to this section unless all appropriate building permits have been acquired for the substantial rehabilitation, renovation or replacement of the structure on the property. No property shall be eligible for such credit unless the appropriate building permits have been acquired and the commissioner of the revenue or assessing officer has verified that the rehabilitation, renovation or replacement indicated on the application has been completed.no property shall be eligible for a partial property tax exemption pursuant to this section if that property is substantially rehabilitated by the demolition and replacement of any structure that (i) is a registered Virginia landmark, or (ii) is determined by the department of historic resources to contribute to the significance of a registered historic district. When rehabilitation is achieved through demolition and replacement of an existing structure, the partial property tax exemption shall not apply when any structure demolished is a registered Virginia landmark or is determined by the Department of Historic Resources to contribute to the significance of a registered historic district. (b) The owner of any "residential real estate" or "multifamily residential real estate" who seeks to obtain the partial property tax exemption authorized by this section shall apply for such an exemption to the commissioner at the same time that the owner applies for a building permit to rehabilitate, renovate or replace the structure or no later than six (6) months following final inspection of the project. Upon receipt of an application for partial property tax exemption, the commissioner shall establish determine a base fair market value assessment (hereinafter "base value") for the structure based upon the current assessment. prior to commencement of rehabilitation, renovation or replacement. That base value shall serve as the basis for determining whether the rehabilitation, renovation or replacement increases the fair market value of the structure by at least 25 percent. The application to qualify for tax exemption shall be effective until December 31 of the third calendar year following the year in which the application is submitted. If by such expiration date, the rehabilitation, renovation or replacement has not progressed to such a point that the assessed fair market value of the improvement to the property is at least the minimum required percent greater than the base value of such structure and if the applicant desires to proceed with the application, then a new application for partial 140 Page 2

141 tax exemption shall be filed with the commissioner, and thereafter the commissioner shall establish a new base value. All initial and subsequent applications for the partial exemption authorized by this section shall be accompanied by payment of a nonrefundable fee of $50.00 for processing the application. During the period between the receipt of the application and the time when the commissioner may ascertain that the fair market value of the structure has increased in value by at least the minimum percent specified in subsection (a) of this section, the owner of the property shall be subject to real property taxation upon the full fair market value of the property. At any time prior to November 1 of any calendar year in which rehabilitation, renovation or replacement of a structure is complete, an owner may submit a written request to the commissioner to inspect the structure to determine if it then qualifies for a partial real property tax exemption. After the commissioner has determined that the assessed fair market value of a substantially rehabilitated, renovated or replaced structure exceeds the base value by the percentage specified by subsection (a) of this section, the tax exemption shall become effective beginning on July 1 of the next tax year. (c) Subject to the provisions of subsection (d) of this section and to sections and , the owner of any residential or multifamily residential structure qualifying for partial exemption from the real estate tax because of substantial rehabilitation, renovation or replacement shall be issued a credit for the general real property tax otherwise due on the fair market value of that property in the amount that is equal to the value of the real property tax levy calculated on the difference in value between the base value and the initial fair market value of the substantially rehabilitated, renovated or replaced structure. That credit shall be applied for each year of a twofive-year period following completion of the substantial rehabilitation, renovation or replacement. In each year of the fivefour-year period following the initial fivetwo-year period, the owner of a qualifying property shall be issued a credit for the real estate tax otherwise due on the fair market value of that property in an amount equal to the value of the real property levy calculated on the difference in value between the base value and the initial fair market value of the substantially rehabilitated, renovated or replaced structure, less 20 percent for each year following the expiration of the initial fivetwo-year period of exemption. Therefore, qualifying taxpayer shall receive a 100% tax exemption in years 1, 2 and 3; an 80% exemption in year 4; a 60% exemption in year five; a 40% exemption in year six; and a 20% exemption in year seven. Credits against the real estate tax for any residential or multifamily real estate qualifying pursuant to this section shall run with the land, and, except as otherwise provided by subsection (d) of this section and by sections and , the owner of such property during each of the seven nine years of the exemption period shall be entitled to receive a credit in the amount specified by this subsection. (d) In the event that the fair market value of a qualifying residential or multifamily residential structure increases after the first year of such substantial rehabilitation, renovation or replacement, the credit specified by subsection (c) of this section shall not be increased. In the event that the fair market value of a qualifying property 141 Page 3

142 decreases after the first year of substantial rehabilitation, renovation or replacement, the credit specified in subsection (c) of this section shall be limited to the extent that the credit shall not reduce the real property tax on a qualifying property below an amount equal to the amount of the real property tax computed on the base value. If any tax credit computed in accordance with subsection (c) of this section is reduced in accordance with this subsection, that credit reduction shall not be applied to any other property or to real property taxes assessed in any other tax year. If the fair market value of any qualifying property decreases below the base value, then that qualifying property shall be assessed at the fair market value, and no credit against the general real property tax shall be allowed. If no tax credit can be granted because the fair market value of a qualifying property is below the base value, that unused credit shall not be applied to any other property or to real property taxes assessed in any other tax year. (e) The credits against the real estate tax specified in subsection (c) of this section shall not affect any special district taxes or levies that may be imposed within the city. All ad valorem special district taxes or levies shall be computed on the full fair market value of all qualifying property. (f) In determining the base value of any structure, and in determining whether any structure has been substantially rehabilitated, renovated or replaced to the extent that the fair market value of the improved or replaced structure exceeds the base value by the percent specified in this section, the commissioner shall employ usual and customary methods of assessing real property and improvements thereon. (g) This section shall be applicable to assessments of qualifying "residential real estate" and "multifamily real estate" made on and after January 1, 2008 January 1, This ordinance shall take effect upon second reading. BY ORDER OF THE COUNCIL ATTEST: Andrea Madden, City Clerk Harry J. Parrish II, Mayor On Behalf of the City Council of Manassas, Virginia 142 Page 4

143 MOTION: SECOND: RE: Date: Regular Meeting Ord. No. ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY Andrea Madden, City Clerk 143 Page 5

144 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Annual Report: Prince William Area Agency on Aging (AAA) N/A N/A April 11, 2016 Sarah Henry, Director of the Prince William Area Agency on Aging, will present the annual report to City Council. N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

145 Prince William Area Agency on Aging Manassas City Council May

146 Thank you! Prince William Commission on Aging Raymond Beverage, Secretary 5/5/

147 Organizational Chart Manassas Park City Council Citizens Prince William County, Manassas and Manassas Park Cities Prince William Board of County Supervisors Manassas City Council County Executive Deputy County Executive Area Agency on Aging Director PW Commission on Aging Bluebird Committee Supportive Services Division Community Based Services Division Fiscal and Administration Division 5/5/

148 Supportive Services In-Home Personal care (may include bathing) Long-term Care Ombudsman Supportive Services Information and Assistance Options Counseling/Long Term Services & Supports Coordination 5/5/

149 Information and Assistance Care Registry Housing Inquiries Information and Assistance Initial Assessments for HCBS Medicare A, B, C & D Counseling (VICAP) Referrals: ex. Residential Repair and Renovation Veterans-Directed Home and Community Based Services Care Transitions Caregiver Support 5/5/

150 Senior Centers Manassas and Woodbridge Health Promotion and Disease Prevention (Nurse) Chronic Disease Self-Management Program Nutrition Congregate Meals (M-F lunches) Meals on Wheels Recreation and Socialization Transportation $1 each way Open Monday Friday; 9 am 4:30 pm Annual membership $25 5/5/

151 Administration Bluebird Tour Program Volunteer Recruitment Administration Grants Management Legal Services Project Mend-A-House Elder Abuse Prevention 5/5/

152 Community Measures/Outcomes Measures Outcomes (FY16) HCB Services Help to Remain at Home 98% Senior Center has helped them remain in the Community 95% Reporting Compliance 100% Service Satisfaction 98% HCBS 97% CRIA 5/5/

153 Funding Sources 5/5/

154 Service to the City of Manassas 5,591 persons US Census Estimate Care Coordination FY16 43 persons Personal Care Services FY16 12 persons Meals on Wheels FY16-35 persons Senior Center FY persons 5/5/

155 Worthy to Note Special Events May 12, 2017 Older Americans Month Picnic Camp Snyder May 16, 2017 Transitions Expo Freedom Center No Wrong Door Partner City of Manassas Social Services 5/5/

156 Call Us Information and Assistance VICAP/Medicare Counseling /5/

157 QUESTIONS 5/5/

158 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 5 Minutes Presentation of Proclamation: Older Americans Month Present Proclamation N/A April 11, 2016 N/A N/A N/A Andrea P. Madden, Assistant to the City Manager/City Clerk amadden@manassasva.gov (703)

159 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 5 Minutes Presentation: Resolution #R Honoring Antoinette M. Elgart Present Resolution N/A N/A Antoinette M. Elgart, Deputy City Clerk, will be retiring on June 8, 2017 after ten years of service to the City of Manassas. N/A None Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

160 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 5 Minutes Presentation: National Travel & Tourism Week Proclamation Present Proclamation N/A April 25, 2016 N/A N/A N/A Patrick Small, Economic Development Director psmall@manassasva.gov (703)

161 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 5 Minutes Presentation: Emergency Medical Services Week Proclamation Present Proclamation N/A April 25, 2016 N/A N/A N/A Rob Clemons, Fire and Rescue Chief rclemons@manassasva.gov (703)

162 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: May 8, 2017 Time Estimate: Agenda Title: 15 minutes Public Hearing: CPA # , Community Facilities and # , Parks, Recreation, and Cultural Facilities Recommendation: Close the public hearing and schedule action for Monday, May 22, Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: I move that the public hearing be closed and action scheduled for Monday, May 22, N/A Consideration of a Comprehensive Plan Amendment (CPA) to for Chapters 7 and 9 to incorporate level of service standards and the findings and recommendations of the 2016 Parks, Recreation, and Culture Needs Assessment and Facilities Plan. Planning Commission March 1, 2017 (Recommended Approval 7/0) N/A Kelly E. Davis, AICP, Senior Planner kdavis@manassasva.gov (703)

163 MEMORANDUM CITY OF MANASSAS Department of Community Development Phone: Fax: DATE: May 5, 2017 TO: THRU: FROM: Mayor and Council W. Patrick Pate, City Manager Elizabeth S. Via-Gossman, AICP, Director, Community Development Kelly E. Davis, AICP, Senior Planner SUBJECT: CPA # : Ch. 7, Community Facilities, and CPA # : Ch. 9, Parks, Recreation, and Cultural Resources In accordance with the recommendations of the Manassas Next: The 2032 Comprehensive Plan, comprehensive plan amendments have been prepared for Chapters 7 and 9 to incorporate level of service standards and findings of the 2016 Parks, Recreation, and Culture Needs Assessment and Facilities Plan. Attachment 1 provides the final draft amendment for Chapter 9, Parks, Recreation, and Cultural Resources, including revised goals, objectives, and strategies as well as level of service standards. Updates to this chapter are described in detail below. Attachment 2 provides draft amendments to Chapters 1, 2, 10, and Appendix D, which have been updated as a result of changes to Chapter 9. Attachment 3 provides a draft amendment for Chapter 7, Community Facilities, which has been revised to incorporate level of service standards in response to the new conditional zoning proffer law. The amendment specifically includes level of service standards for education and public safety. The amendment also removes goals, objectives, and strategies associated with parks and recreation, which have been consolidated into Chapter 9 and updates the Community Facilities map. CPA # and CPA # May 5, 2017 Page 1 163

164 The Planning Commission s Comprehensive Plan Committee met four times to review the proposed updates and recommended approval of CPAs # and # and on March 1, 2017 the Planning Commission recommended approval of the proposed amendments (Attachment 4). Chapter 9 Updates: Parks, Recreation, and Culture In 2016, Manassas completed a system-wide needs assessment for parks, recreation, and cultural facilities. Through extensive public outreach and facility and level of service analysis, this assessment identified key strengths, deficiencies, and opportunities for improving the current system. Specifically, the needs assessment and citizen surveys highlighted the need to enhance and expand recreation resources (particularly rectangular fields, aquatics, and trails), improve maintenance of existing facilities, and plan for the impacts of population growth and development. These findings serve as the basis for the reorganization of Chapter 9 and for the goals, objectives, and level of service standards included therein. Specifically, the chapter identifies the following objectives for parks, recreation, and culture and provides additional actionable strategies in order to achieve them: Objective 9.1: Preserve, improve, and expand parks, recreation, and cultural opportunities that reinforce the economic and quality of life goals of the City. Objective 9.2: Protect the City s investment in existing facilities by ensuring City parks, recreation, and cultural facilities are routinely and continuously maintained. Objective 9.3: Ensure that parks, recreation, and cultural resources are appropriately addressed during development, redevelopment, and preservation. Level of Service Standards In addition to updating the City s goals, objectives, and strategies for parks, recreation, and culture, the Chapter 9 updates identify level of service standards for parks and recreation. According to the 2016 Needs Assessment, Manassas is underserved in terms of park acreage and recreation facilities. In addition, recent citizen satisfaction surveys have identified the number of parks and open spaces and availability of walking/biking trails as opportunity areas for improvement 1. By incorporating level of service into the Comprehensive Plan, the City can better address these deficiencies and ensure that current and future residents have access to adequate parks and recreation services. The level of service standards will support the development of the City s Capital Improvement Program and will be used to analyze impacts of City of Manassas Community Survey. Available at: Satisfaction-Survey CPA # and CPA # May 5, 2017 Page 2 164

165 new development on parks and recreation in the City. The proposed level of service standards, provided in Table 1, were developed based on a review of Virginia Outdoors Plan standards and benchmarking data from the National Recreation and Park Association (NRPA) and other Northern Virginia localities. Staff believes that the proposed standards represent aggressive but achievable goals based on existing undeveloped land in the City and opportunity areas to formalize partnerships with privately-held and School Board-owned recreation areas. FUNCTION/ ACTIVITY Park Acreage Table 1. Proposed Level of Service Standards for Parks and Recreation LOS STANDARD 8 ac. / 1,000 EXISTING FACILITIES IN MANASSAS 5.5 ac. / 1,000 EXISTING DEFICIT BASED ON LOS (2015) PROJECTED DEFICIT BASED ON LOS (2025) 104 ac. 186 ac. Basketball 1 / 5, Diamond Field: Adult 1 / 20, Diamond Field: General/Softball/T-Ball 1 / 3, Dog Park 1 / 30, Playgrounds 1 / 3, Rectangle: Football 1 / 15, Rectangle: Multipurpose 1/ 4, Swimming (Indoor/Outdoor)* 1 / 20,000 2* 0 1 Skate Parks 1/ 25, Tennis 1 / 3, Trails 1 mi / 4, mi 5 mi 8 mi Volleyball (Indoor/Outdoor) 1 / 20, * Includes George Mason Freedom Aquatic and Fitness Center Chapter 7 Updates: Community Facilities Updates to Chapter 7, Community Facilities, focus on addressing level of service standards for education and public safety. In addition, the Community Facilities map was updated to reflect new facilities (e.g., Baldwin Elementary/Intermediate School) and anticipated capital projects. CPA # and CPA # May 5, 2017 Page 3 165

166 Level of Service Standards The proposed Chapter 7 updates include level of service standards to ensure that current and future residents have access to adequate education facilities and public safety services. These standards are primarily intended to be used to help guide future development proposals prepare fiscal impact analysis and offer reasonable mitigation, as required by the new zoning ordinance and in response to the new conditional zoning proffer law. The proposed standards for schools are based on existing conditions and the Manassas City Public Schools, School Facility Plan Proposed standards for libraries are based on the Library of Virginia recommended standard. Proposed standards for public safety are based on recommendations from the Manassas City Police and Fire Departments. The recommendation for fire and rescue is also consistent with the National Fire Protection Association recommended standard. The following standards are proposed: Schools Level of Service for schools shall not exceed 100% utilization on a citywide-basis and 100% utilization per school type (e.g. Elementary, Intermediate, Middle, and High School). Libraries Police Maintain 0.6 gross square feet of library facilities per capita. Maintain a ratio of 2.5 sworn officers per 1,000 residents. Maintain a ratio of 300 square feet per sworn officer. Fire and Rescue Attachments: Maintain a 4.0 minute fire and rescue first unit travel time for 90% of all incidents. 1. Draft Amendment to Chapter 9, Parks, Recreation, and Cultural Resources 2. Draft Amendments to Chapters 1, 2, 10, and Appendix D 3. Draft Amendment to Chapter 7, Community Facilities 4. Planning Commission Resolution CPA # and CPA # May 5, 2017 Page 4 166

167 Chapter 9: Parks, Recreation, and Cultural Resources Chapter 9: Parks, Recreation, and Cultural Resources 9.1 Introduction The quality of life enjoyed by Manassas residents is inextricably tied to the condition and accessibility of parks and recreation and the vitality of arts and culture. With more than 233 acres of parkland, 7 historic and cultural sites, and numerous partnerships with area recreation and arts providers, Manassas provides a robust system of such resources. Through thoughtful planning and investment, Manassas has an incredible opportunity to capitalize on the many benefits that parks, recreation, and cultural resources can provide. The availability of parks, recreation, and cultural opportunities is vital to the physical, social, and environmental health of communities. Parks and open space provide active and passive recreation opportunities that support the health and happiness of residents by increasing the frequency of exercise, improving mental health, and strengthening the social and cognitive abilities of children. These amenities also provide opportunities for community involvement that can help create strong communities, stabilize neighborhoods, and reduce crime. Moreover, parkland conserves environmentally sensitive land and habitat Benefits of Parks Parks provide intrinsic environmental, aesthetic, and recreation benefits to our cities. They are also a source of positive economic benefits. They enhance property values, increase municipal revenue, bring in homebuyers and workers, and attract retirees. Source: American Planning Association (2002) City Parks Forum Briefing Papers: Economic Development and provides numerous ecological services, such as pollution abatement, cooling, and stormwater management, all of which help make the City a safer place to live and can also reduce the cost of providing infrastructure. 167 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 9-1

168 Chapter 9: Parks, Recreation, and Cultural Resources VEDP s Economic Development Triangle Parks, recreation, and cultural resources are also critical to the economic vitality of communities. Not only do they bring positive impacts on home values and associated municipal tax revenues, the attraction and retention of businesses and qualified workers is increasingly linked to placemaking and quality of life. As demonstrated by VEDP s Economic Development Triangle, these factors form the foundation for local economic development, without which other business recruitment and development efforts are likely to fall short. Furthermore, cultural and historic resources are key to the City s unique regional and national identity and important for generating tourism in the historic downtown and beyond. Source: Virginia Economic Development Partnership Recognizing these benefits, the City has recommitted to parks, recreation, and culture, and has recently undertaken several planning efforts to guide both maintenance and capital investments in this area. Most notably, a system-wide Parks, Recreation, and Cultural Facilities Needs Assessment was completed in This assessment, through extensive public outreach and facility and level of service analysis, identified key strengths, deficiencies, and opportunities for improvement. Specifically, the needs assessment and citizen surveys highlighted the need to: 1) Increase quality of services to citizens by improving and expanding our inventory of available resources, 2) Protect our investment in existing facilities through enhanced maintenance, and 3) Plan for the impacts on parks, recreation, and cultural resources that result from development and redevelopment. These findings serve as the basis for the goals, objectives, and level of service standards presented in this chapter. 9.2 Goals and Objectives Manassas offers many parks, recreation, and cultural resources that support the quality of life of residents. The following goals, objectives, and strategies offer a road map for ensuring existing resources are preserved and maintained while adding new amenities in accordance with projected needs and available resources. 168 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 9-2

169 Chapter 9: Parks, Recreation, and Cultural Resources Goal The City of Manassas offers family-oriented recreational and cultural opportunities for residents of all ages and abilities and provides access to safe, well-maintained parks, open space, trail facilities, and cultural and historical resources. Objectives and Strategies (Objective 9.1) Preserve, improve, and expand parks, recreation, and cultural opportunities that reinforce the economic and quality of life goals of the City. (Strategy 9.1.1) Initiate strategic investments in facilities and amenities that extend the service life of existing assets and/or correct level of service deficiencies, while ensuring no net loss or decline in current levels of service. (Strategy 9.1.2) Develop and implement master plans for City park sites, prioritizing implementation of the Dean Park and Stonewall Park Master Plans. (Strategy 9.1.3) Address deficiencies at the E.G. Smith ballfield complex by providing new or renovated facilities. (Strategy 9.1.4) Expand the City s greenway and trail network to encourage pedestrian and bicycle access to parks, cultural resources, and regional trails. Develop five miles of new trails in the next five years in accordance with the Bike and Pedestrian Master Plan. Review, and update as necessary, the Bike and Pedestrian Trails Master Plan. (Strategy 9.1.5) Enhance the City s historically significant sites and structures for the cultural, educational, and economic benefits they provide to residents and visitors. (Strategy 9.1.6) Promote partnerships with local agencies and volunteer citizen organizations to provide new and unique cultural events and venues that promote the City, draw tourists and visitors, and promote a sense of community among our residents. (Strategy 9.1.7) Prioritize reinvestment in library facilities based on the results of the City s joint service agreement and needs assessment. (Strategy 9.1.8) Formalize agreements with the City School Board ensuring public access to facilities for compatible recreation activities, maximizing their use and cost efficiency and supporting level of service goals. 169 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 9-3

170 Chapter 9: Parks, Recreation, and Cultural Resources (Strategy 9.1.9) Evaluate underutilized City-owned properties, flood plains, and easements for recreation potential that can be developed in accordance with citizen needs and level of service standards. (Strategy ) Evaluate and incorporate trails and passive recreation into all stormwater management upgrades and stream restoration projects, encouraging the use of innovative and aesthetic solutions such as vegetated bioswales and constructed wetlands in City parks. (Strategy ) Develop the means to acquire additional property such as vacant schools, churches, historic resources, land, and/or buildings that meet recreational and cultural objectives, or preserve the City s historic identity. (Strategy ) Integrate accessibility and safety into park and facility design to ensure that parks are safe and inclusive for all users and that playgrounds are ADA accessible and multigenerational. (Strategy ) Provide for unstructured play in natural areas through planning and accommodation of unregulated green spaces and natural playscapes within City parks and historic sites. (Strategy ) Emphasize placemaking through the artistic design of public spaces and right of ways by incorporating public art, landscaping, and street furnishings. (Strategy ) Incorporate consistent signage and wayfinding throughout City parks and historic sites to help connect residents and visitors to available amenities. (Strategy ) Support research into and preservation of the City s archaeological resources. (Strategy ) Reevaluate the parks, recreation, and cultural needs assessment on a ten-year basis. (Objective 9.2) Protect the City s investment in existing facilities by ensuring City parks, recreation, and cultural facilities are routinely and continuously maintained. (Strategy 9.2.1) Develop and implement an inspection and maintenance plan to ensure that parks and facilities are inspected on a routine schedule and maintained according to industry standards. (Strategy 9.2.2) Improve safety in existing park, recreation, and cultural facilities by correcting deficiencies identified in the 2016 Needs Assessment and prioritizing safety issues identified during routine inspections. 170 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 9-4

171 Chapter 9: Parks, Recreation, and Cultural Resources (Strategy 9.2.3) Promote the citizen ownership of parks by engaging public-private partnerships and community volunteers in maintenance and litter cleanup activities and programs, such as Adopt-A-Park. (Objective 9.3) Ensure that parks, recreation, and cultural resources are appropriately addressed during development, redevelopment, and preservation. (Strategy 9.3.1) Ensure that public and private development does not reduce the areas already designated for parks, recreation, trails, and cultural resources within the City. (Strategy 9.3.2) Ensure that planning for all new development and redevelopment provides for trails, open space, parks, and recreational land that meet or exceed adopted level of service standards. (Strategy 9.3.3) Ensure that adequate public park space and recreation facilities are available within a 15-minute walking radius of all residential development. (Strategy 9.3.4) Provide strong incentives that encourage developers to include dedicated lands and connected greenways in all new development projects. (Strategy 9.3.5) Ensure that every new school provides recreation facilities that are available to the public outside of normal school hours. (Strategy 9.3.6) Ensure that new development integrates public art and civic spaces that enhance the visual environment and commemorate the City s rich history. (Strategy 9.3.7) Ensure that new development within historic districts is sensitive to the character and context of these areas. (Strategy 9.3.8) Continue to work with, support, and provide incentives for private sector investment in the preservation and restoration of landmark and historic structures. (Strategy 9.3.9) Continue educating property owners about the legal requirements for renovating or demolishing historic structures, and discourage demolition of historic structures. (Strategy ) Review historic preservation policies at least every five years to ensure that goals for preservation and compatible new construction are being addressed. 171 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 9-5

172 Chapter 9: Parks, Recreation, and Cultural Resources 9.3 Level of Service Standards To ensure that current and future residents have access to adequate parks and recreation services, the City has adopted the Level of Service (LOS) standards provided in Table 9-1. These standards are based upon existing conditions in the City and upon recognized and accepted national, state, and regional standards and benchmarks. They also reflect resident demand for these facilities as identified in the 2016 Parks, Recreation, and Cultural Facilities Needs Assessment. The standards will be regularly updated through the 5-year Comprehensive Plan update process to reflect changes in population and the availability of facilities. The LOS standards serve as the basis for developing the City s Capital Improvement Program and for analyzing the impacts of new development on parks and recreation in the City. To ensure that LOS is addressed, all new development shall assess impacts specifically attributable to the development and in excess of existing parks, recreational, and cultural facilities. Sufficient mitigation shall be provided to offset such impacts. Table 9-1: Level of Service Standards EXISTING FACILITIES IN MANASSAS EXISTING DEFICIT BASED ON LOS (2015) PROJECTED DEFICIT BASED ON LOS (2025) FUNCTION/ ACTIVITY LOS STANDARD Park Acreage 8 ac. / 1, ac. / 1, ac. 186 ac. Basketball 1 / 5, Diamond Field: Adult 1 / 20, Diamond Field: General/Softball/ 1 / 3, T-Ball Dog Park 1 / 30, Playgrounds 1 / 3, Rectangle: Football 1 / 15, Rectangle: Multipurpose 1/ 4, Swimming (Indoor/Outdoor)* 1 / 20,000 2* 0 1 Skate Parks 1/ 25, Tennis 1 / 3, Trails 1 mi / 4, mi 5 mi 8 mi Volleyball (Indoor/Outdoor) 1 / 20, * Includes George Mason Freedom Aquatic and Fitness Center 172 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 9-6

173 Chapter 1: Introduction forms and future land uses within the City, and introduces a new Character Areas concept as an approach to land use planning. Chapter 4: Housing and Neighborhoods describes the importance of neighborhoods as the building blocks for the Manassas community, along with strategies for conserving the character and integrity of existing neighborhoods. Chapter 5: Economic Development focuses on the need for job creation and business development in the City and identifies goals and strategies for achieving these objectives. Chapter 6: Mobility describes transportation planning in Manassas and future goals and strategies for coordinating transportation improvements, including non-motorized transportation and transit. Chapter 7: Community Facilities details the community goals, strategies, and level of service standards for providing public services to the City s residents into the future. Chapter 8: Environment addresses the need to protect important natural resources in the community and provides strategies to achieve these goals. Chapter 9: Parks, Recreation, and Cultural Resources provides strategies and level of service standards to meet the parks, recreation, and cultural needs of Manassas citizens. Chapter 10: Administration and Implementation provides information on how the Plan is to be implemented, priorities for action, and timetable for monitoring implementation activity. Appendix A: Sector Plans highlights detailed, specific area plans for Downtown and the Mathis Corridor. Appendix B: Bike and Pedestrian Plan provides standards and guidelines for promoting increased use and safety of bicycling and walking. Appendix C: Glossary of Terms defines terminology that is used throughout the Plan. Appendix D: Historical Data, Current Data and Trends provides information and statistics that are important in drafting goals and objectives, and in the implementation of action strategies included in the Plan. What are the key elements of the Plan? The key elements of the Plan are the goals, objectives, and strategies that provide the framework for future decision-making and action in Manassas. The Plan s Elements: Goals are statements about the City s desired future direction. Goals Goals are statements about what the City aims to achieve over the next 20 years. Goals give decisionmakers and citizens a clear idea about the City s intended direction. Objectives provide specific guidance for decision-makers. Objectives Objectives provide more specific guidance for elected Strategies identify actions to and appointed officials, community leaders, staff, and achieve the objectives. 173 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 1-3

174 Chapter 2: Community Overview, Vision and Plan Framework Land fragmentation Current land ownership patterns are dominated by small parcels in individual ownership, hampering redevelopment. Incentives for commercial redevelopment should be created. Mobility Key Issues Although the City has experienced continued growth, especially over the last few decades, it is now reaching a buildout condition, which presents both challenges and opportunities in planning for transportation improvements. Clearly, there are immediate, short-term needs that require attention. Equally important is defining a vision for transportation in Manassas and creating policies and mechanisms for getting there. In order to be sustainable in the long term, policies and mechanisms will need to be implemented to build an integrated transportation system that improves system efficiency and safety, diminishes reliance on single occupant vehicles, and create opportunities for alternative modes of transportation. Community Facilities Key Issues Quality, timing and accessibility are key components to planning for adequate community facilities, recreation, utilities and services for the City. With the growth of Manassas over the past several decades, a significant amount of infrastructure has been put into place. While substantial investment has been made, there is still a need to maintain and upgrade facilities, particularly our schools, to account for future growth. In order to plan for future improvements, the development of level of service (LOS) standards will be an essential task. Environment Key Issues Environmental issues of key concern in Manassas include impacts and initiatives related to water quality, air quality, and noise. The City sits in the center of a major drainage divide, and accordingly, is bisected by ten drainage areas. Since all of these watersheds drain into the Occoquan River which is the major water supply source for Northern Virginia, surface drainage and stormwater management are important issues. Air quality is monitored on a regional level, and the City is a member of the Metropolitan Washington Council of Governments. Tree and open space preservation are key issues. As the City s remaining vacant parcels are targeted for development, many of the remaining woodlands and open spaces may be lost. In 2001, a tree preservation ordinance was passed by the City Council which allows the City to regulate the preservation and removal of heritage, specimen, memorial, and street trees. 174 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 2-11

175 Chapter 2: Community Overview, Vision and Plan Framework Parks, Recreation, and Cultural Resources Key Issues Manassas has a rich array of cultural and historicparks, recreation, and cultural resources that enrich and improve the quality of life for residents and play an important role in the economic development of Manassas. Key challenges include maintenance of existing facilities, increasing quality of service through expanded and improved facilities, and planning for impacts on these resources The challenges are to preserve heritage and history as a result of development and redevelopment. occur, and to actively promote expanding cultural opportunities to a growing population. These opportunities are factors By ensuring adequate levels of service are maintained as the City s population grows, parks, recreation, and cultural resources will continue to that contribute to keeping Manassas a great place to raise a family and establish reaffirm the City's identity.. Cultural resources not only enrich and improve the quality of life for existing residents, they also play an important role in the economic development of Manassas. 2.4 Community Design Attention should be given to the design of sites and buildings as land use patterns continue to evolve. The benefits of community design are not only revealed through increased economic benefits for the community, but in the vibrancy of its downtown, and likewise, in its people and their relationship to one another. There are several basic reasons for promoting high-quality community design. They are as follows: Citizens ultimately reinvest in a community that evokes a sense of place and contributes to their own personal sense of identity. An attractive, well-designed community enhances the City s image and allows for better competition with other Northern Virginia markets in attracting and retaining residents and businesses. Quality design allows the City to continue to be a destination for visitors throughout the country and a place that residents are proud to call home. Quality design enables the City to maximize the efficient use of land and to create outdoor open spaces that promote social interaction. Elements of a Healthy Community A clean, safe physical environment of high quality By preserving and enhancing the City s natural resources and historic architectural legacy, the unique character of the City is maintained and is continued through new and future development. An ecosystem that is stable and sustainable A strong, mutually supportive, and non-exploitative community A high degree of participation and control by the public over the decisions affecting their lives, health, and well-being Meeting the basic needs (food, water, shelter, work, income, safety) for the community s entire population. Access to a wide variety of experiences and resources, with the chance for a wide variety of contact A diverse, vital and innovative local economy The encouragement of connectedness with the past An optimum level of public health and sick care services High health levels and low levels of disease Source: Hancock, T. and Duhl, L. (1986), Healthy Cities: Promoting Health in the Urban Context 175 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 2-12

176 Chapter 10: Administration and Implementation Chapter 10: Administration and Implementation 10.1 Introduction The Manassas City Planning Commission and the Manassas City Council will use this Comprehensive Plan as a guide for decisions they make concerning the physical development of the City. The Comprehensive Plan will also be used to guide the establishment of priorities for new and expanded community facilities and other public improvements. The Land Use Plan and Character Areas designations will serve as the principal policy points for evaluating development proposals, and proposed changes in City regulations regarding growth, development, and redevelopment. Given the vision for the future of Manassas that is drawn in this Plan, and the description and analysis of current conditions and strategic objectives, the path to that future begins to come into focus. This chapter offers a specific Action Plan with priorities. The Action Plan compiles the initiatives for each key area and key issue described previously, provides a timeline for completing the initiative, and identifies a party responsible for undertaking the initiative. This Plan closes with recommendations for monitoring the progress and updating the Plan Implementation Strategies Commonwealth of Virginia enabling legislation authorizing the development of a Comprehensive Plan authorizes a City Council to use all legal tools in the implementation of a Plan. The techniques most commonly used include the Capital Improvements Program, procedures under Section (formally the 456 Review), as well as zoning and subdivision regulations and cooperative activities. Each technique is described below. 176 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-1

177 Chapter 10: Administration and Implementation Capital Improvements Program The Capital Improvements Program (CIP) for the City of Manassas is a listing of all anticipated public improvements over the coming five-year period. The CIP is prepared annually by the City Manager, is reviewed and recommended by the City Planning Commission, and is approved by the City Council. The recommendations of the Comprehensive Plan should be reviewed annually for their incorporation into the CIP. Zoning and Subdivision Regulations The Comprehensive Plan reflects the desired future land use objectives of the City, as adopted by the City Planning Commission and the City Council. The principle means of obtaining this desired pattern is through the zoning ordinance and subdivision regulations. The Planning Commission and the City Council closely evaluate individual applications for rezonings and special use permits to determine whether they are consistent with the goals and objectives of the Comprehensive Plan. The adjustment of the Zoning Ordinance, the use of conditional zoning and proffers, and the use of various types of incentives are encouraged as implementation tools. Regulations that govern subdivision of land, by law, are largely ministerial in nature. The governing bodies, commissions, committees, and interested parties should continually review and recommend modification of such regulations in order to assure greater consistency with the Comprehensive Plan. In addition, governing bodies should periodically review regulations regarding stormwater runoff, stabilization of land through retention of vegetation, the Design and Construction Standards Manual, and the protection of historic areas for modification to ensure that they clearly reflect the objectives of this Plan. Cooperative Activities In addition to the authority vested in the City Planning Commission and in the City Council, the goals of the Plan can be achieved through cooperative and joint activities with local, regional, Commonwealth, and federal governments or agencies. Maintaining a channel for clear lines of communication between the City of Manassas, Manassas Park, and Prince William County is of primary importance. While transportation continues to dominate the list of local mutual interests of these three localities, land use and community facility are of increasing concern due to local demographic changes and build out in the City. All three governments should maintain and improve the established framework for dialogue on matters of mutual interest to successfully resolve local issues MANASSAS NEXT 2032 COMPREHENSIVE PLAN

178 Chapter 10: Administration and Implementation The City should continue its leadership role in conjunction with Northern Virginia jurisdictions whose interests overlap local concerns. The City Council should promote intergovernmental dialogue and work toward a regional decision to resolve regional challenges. Regional agencies such as the Potomac and Rappahannock Transportation Commission and Northern Virginia Planning District Commission afford an opportunity to benefit Manassas residents through regional programs where economies of scale are realized. Special districts such as the Health District, the Soil and Water Conservation District and the Occoquan Watershed Monitoring Laboratory provide valuable information in evaluating development proposal within or around the City. Finally, the City Council should promote dialogue at the Commonwealth level and participate in Commonwealth governance systems. One goal should be to promote individual appointments to regional and Commonwealth commissions, committees, and associations, and increased interaction of local governmental officials with Commonwealth offices. The Planning Commission and the City Council should continue to encourage the participation of citizens at all levels of planning and implementation of this Comprehensive Plan. The Planning Commission and City Council should continue to work with local interest-based associations such as the Business Council and Historic Manassas, Inc. They should also seek to incorporate the City s capable, interested, and dedicated residents in discovery groups, working groups, task forces, steering committees, and advisory groups. The citizens should continue to serve on local decision-making and advisory committees. 178 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-3

179 Chapter 10: Administration and Implementation 10.3 Matrix with Objectives and Implementation Actions Implementation actions formulated from plan strategies are provided in the following matrix. They are organized by type of implementation: Programs, Services, and Community Education Capital Improvements and Acquisitions Ordinance Updates Plans and Studies Inter-Jurisdictional and Organization Coordination To assist with the development of annual work plans for City departments, the matrix provides the entity responsible for the action and the timeline for initiating action. Ongoing actions can be commenced upon adoption of the Plan and should continue for the life of the plan Short Term actions can be initiated within three years of Plan adoption Medium Term actions can be initiated within five years of Plan adoption Long Term actions can be initiated within seven years of Plan adoption The implementation strategies appearing in the following matrix are not listed in order of priority or potential impact, but rather are identified as an array of actions that can be taken to help Manassas achieve the goals and objectives that are discussed in this Plan. Since fiscal and economic conditions constantly change, the selection of strategies to be pursued is best made on a regular, ongoing basis. An annual report on the Plan implementation should be prepared by the Planning Commission and presented to the City Council and include both a summary of implementation actions undertaken during the past year and recommendations for budget and work plan decisions to be made in the upcoming year. Use of the Plan in this manner helps ensure continuing attention to the issues and strategies developed as part of this Plan, and helps to purposefully target community decisions in the context of broad policy goals MANASSAS NEXT 2032 COMPREHENSIVE PLAN

180 Chapter 10: Administration and Implementation Table 1: Implementation Matrix IMPLEMENTATION STRATEGY Programs, Services, and Community Education 1. (Strategy 4.1.2) Continue to support and reinforce neighborhoods through neighborhood-oriented revitalization and safety services and other programs, focusing on ordinance enforcement, youth-oriented recreation, and community policing programs. 2. (Strategy 4.2.1) Build neighborhood leadership capacity, and foster better neighborhood relations through outreach activities and by providing training to neighborhood representatives on conflict resolution, grant writing, planning, organizational leadership, and other topics. 3. (Strategy 4.2.2) Continue annual City-wide neighborhood conferences to anticipate, examine and address neighborhood-related issues. ENTITY RESPONSIBLE Community Development Community Development Community Development TIMELINE FOR ACTION Ongoing Ongoing Ongoing 4. (Strategy 4.2.4) Develop policies and programs encouraging the preservation and enhancement of City neighborhoods. 5. (Strategy 4.2.5) Promote community pride and engagement by developing and promoting civic beautification awards. 6. (Strategy 4.2.6) Provide a one-stop-shop, userfriendly clearinghouse of programs and public assistance available to neighborhoods and households, including those provided by not-for-profit organizations and through Commonwealth and federal programs. 7. (Strategy 4.3.1) Conduct neighborhood-oriented outreach programs to educate the community on the planning and zoning process, environmental sustainability, and building code regulations. Offer technical support to neighborhood planning initiatives. 8. (Strategy 4.3.2) Develop incentives to promote neighborhood planning to include awarding grants for community improvement projects to neighborhoods with approved plans. Community Development Community Development Community Development and Social Services Community Development Community Development Short Term Short Term Ongoing Ongoing Ongoing 180 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-5

181 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 9. (Strategy 4.4.2) Identify neighborhoods and houses that are in most need of preservation and rehabilitation. Partner with owners and neighborhood organizations to promote programs to renovate, or if necessary remove substandard housing and improve physical community facilities (e.g. streets, sidewalks, and parks). 10. (Strategy 4.4.5) Encourage rental property owners to continue to improve property maintenance, eliminate occupancy violations and renovate substandard housing. Register and inspect rental properties within designated rental inspection districts on a routine basis to insure they comply with City standards. 11. (Strategy 4.5.1) Develop strategies for maintaining the diversity and health of quality housing consistent with neighborhood character. Develop measurements and procedures to track neighborhood conditions over time. 12. (Strategy 5.2.2) Based on the results of the research from 5.2.1, develop incentives and promotional campaigns to attract new residential development-- particularly in the special planning districts. 13. (Strategy 5.3.1) Assist existing businesses and startup entrepreneurs in finding and securing their own buildings and sites. 14. (Strategy 5.3.2) Provide existing businesses and startup entrepreneurs with access to information such as census data, market and technology trends, GIS, and other tools available to the City. 15. (Strategy 5.4.5) Implement programs to locate regional market attractions to the City, such as retail, office and entertainment uses. Maintain an inventory of vacant commercial land and available space for marketing purposes. 16. (Strategy 5.5.1) Guide and prioritize efforts to market Manassas as a business-friendly community with surrounding jurisdictions and regional economic development organizations to maintain relationships that assist in the recruitment of new businesses. 17. (Strategy 5.5.2) Support the retention, growth, and expansion of existing businesses as the core element of the City's economic development efforts. ENTITY RESPONSIBLE Community Development Community Development Community Development Economic Development Economic Development Economic Development Economic Development Economic Development Economic Development TIMELINE FOR ACTION Ongoing Short Term Short Term Short Term Ongoing Short Term Short Term Ongoing Ongoing MANASSAS NEXT 2032 COMPREHENSIVE PLAN

182 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 18. (Strategy 6.2.1) Provide crosswalks and other intersection improvements to remove barriers between neighborhoods and provide greater pedestrian access and safety. 19. (Strategy 6.2.2) Diminish the impacts of through-traffic on existing residential neighborhoods. 20. (Strategy 6.2.4) Plan and implement where feasible complete streets designs in constructing and maintaining roadways so that the safety and convenience of all uses of the City s transportation system including pedestrians, bicyclists, public transit riders, and motor vehicle drivers are accommodated and balanced so that even the most vulnerable can travel safely within the public right-of-way. Promote the installation (infill and redevelopment) of sidewalks at least 5 wide, or wider, where appropriate. 21. (Strategy 6.2.3) Develop pedestrian-oriented connections and transitions between Old Town, the Courthouse area, and the Mathis Avenue sector. Study and promote feasible transportation programs (e.g. improved local transit, bike share programs) connecting special sectors and tourist attractions in the City. 22. (Strategy 6.2.5) Improve the aesthetic quality of the pedestrian environment in each of the special sectors, providing trees, street furniture, and designs that improve pedestrian safety. 23. (Strategy 6.2.8) Increase energy efficiency and reduce hydrocarbon emissions by encouraging and accommodating non-motorized travel, public transit, carpooling, telecommuting, and alternative-fuel vehicles. 24. (Strategy 6.2.9) Minimize the creation of impervious surface area for streets and other transportation facilities, and manage the collection and release of runoff in an effective and environmentally sensitive manner. 25. (Strategy ) Respect and accommodate historic and cultural resources throughout the transportation planning and construction process. ENTITY RESPONSIBLE Public Works and Engineering Public Works and Engineering Community Development, Public Works and Engineering Community Development, Public Works and Engineering Community Development, Public Works and Engineering Community Development and Public Works Public Works and Engineering Community Development, Public Works and Engineering TIMELINE FOR ACTION Medium Term Short Term Medium Term Medium Term Medium Term Medium Term Medium Term Ongoing 182 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-7

183 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 26. (Strategy 6.3.6) Investigate the possible use of impact fees to help fund transportation improvements. 27. (Strategy 6.3.7) Incorporate approved neighborhood planning initiatives into City-wide transportation plans. 28. (Strategy 6.4.1) Use data on transportation accident rates to guide infrastructure investments that minimize rates of injuries and accidents. 29. (Strategy 6.4.2) Improve signage, shelters, pedestrian crosswalks and signaling, road markings, and sidewalk design to ensure that transit riders, pedestrians, bicyclists, and motorists feel safe and comfortable at all times when traveling in Manassas. 30. (Strategy 6.4.3) In conjunction with the City's Emergency Operations Plan, invest in facilities and improve traffic management capabilities that optimize the transportation system s ability during emergencies to execute emergency responses, including evacuation when necessary. 31. (Strategy 7.1.2) Ensure planning for all new development and redevelopment provides for education facilities that meet or exceed adopted level of service standards. 32. (Strategy 7.2.1) Ensure planning for all new development and redevelopment provides for public safety facilities that meet or exceed adopted level of service standards. 33. (Strategy 7.2.2) Identify future needs for Fire and rescue services based on growth forecasts and the LOS standards, estimate costs, and prepare short and mid-term capital facility and fleet plans and requirements for meeting these needs. As part of this effort, incorporate needs assessments, feasibility reviews, and cost studies for additional fire and rescue stations or renovations needed to provide service that meets LOS standards to central, northeastern, and southeastern portions of the City. ENTITY RESPONSIBLE Community Development, Public Works and Engineering Community Development Public Works and Engineering Public Works and Engineering Public Works and Engineering Community Development Community Development Community Development and Fire & Rescue TIMELINE FOR ACTION Short Term Short Term Short Term Short Term Short Term Ongoing Ongoing Short Term MANASSAS NEXT 2032 COMPREHENSIVE PLAN

184 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 34. (Strategy 7.3.1) Assess the feasibility of co-locating all public safety departments into a single Public Safety Complex to meet identified space needs while promoting coordination, consolidation, and improved services. This assessment should pay particular attention to the training facility needs of police to include a firing range, as well as the needs of fire, and rescue personnel. 35. (Strategy 7.4.1) Continue and promote Community Policing efforts, to include bike and foot patrol officers and school resource officers, to engage with community leaders, residents and our children to ensure security and well-being. Focus such efforts on engaging neighborhoods that have been identified as most needing preservation and rehabilitation. 36. (Strategy 7.5.1) Maintain and support the City's Emergency Operations Plan and protect critical infrastructure assets to ensure the continuity of citywide operations. 37. (Strategy 7.6.1) Identify future public utility needs to include the need for an additional power substation based on growth forecasts and LOS standards, cost estimates, and prepare plans for meeting these needs and recommend them as part of the City's Capital Improvement Program. Prioritize these recommendations based on their conformance with the goals of this Comprehensive Plan. 38. (Strategy 7.6.2) All public utilities will be placed underground wherever possible in order to improve service reliability and the aesthetics of the surrounding areas. 39. (Strategy 7.7.1) Safeguard the quality of the City's drinking water by monitoring the water quality in Lake Manassas and its tributaries, and the land use practices surrounding the lake through participation in County Planning and Zoning actions. 40. (Strategy 7.7.2) Replace old, potentially unreliable water mains with properly sized new materials. 41. (Strategy 7.7.3) Provide appropriate maintenance and upgrades to water storage and treatment facilities. 42. (Strategy 7.7.4) Continue to invest in, and maintain storm sewer and other storm water management facilities to improve flood control and prevent erosion. ENTITY RESPONSIBLE Community Development, Police and Fire & Rescue Police Fire & Rescue and Police Utilities and Engineering Utilities and Engineering Utilities and Community Development Utilities and Engineering Utilities and Engineering Public Works and Engineering TIMELINE FOR ACTION Short Term Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing 184 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-9

185 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 43. (Strategy 7.7.5) Prevent sewage backups and overflows through continued routine flushing, initiate and intensive line flushing and cleaning program as necessary, and increase the line size in areas of growth. 44. (Strategy 7.7.6) Eliminate infiltration and inflow by relining and rehabilitating aging sewer system pipes and manholes 45. (Strategy 7.7.7) Replace old unreliable sewer mains with properly sized new material. 46. (Strategy 7.7.8) Maintain tree trimming on a three-year cycle and install animal protection equipment on vulnerable components of the overhead electric system as facilities are added. 47. (Strategy 7.7.9) Provide appropriate maintenance and upgrades to the electric distribution system. 48. (Strategy 7.9.1) Evaluate curbside recycling service and drop off recycling program, including solicited citizens comments, and implement cost effective improvements. 49. (Strategy 7.9.2) Actively encourage residential, commercial, and industrial participation in recycling programs. Consider establishing a competitive or challenge program with other jurisdictions to become a Commonwealth leader in recycling. 50. (Strategy ) Provide employees and appointees with training opportunities to enhance knowledge to perform more efficiently. 51. (Strategy ) Inventory equipment used in performing maintenance to determine functionality, and repair or replace deficient equipment. 52. (Strategy ) Ensure all new and renovated City buildings are designed to meet LEED certification, if cost effective, and they provide efficient and costeffective operations throughout their expected life, allowing for maximum utilization, access, and optimum service. 53. (Strategy 8.2.3) Integrate, in an environmentally sound manner, trails, and passive recreation opportunities with public easements, floodplains and protected wetlands. ENTITY RESPONSIBLE Utilities and Engineering Utilities and Engineering Utilities and Engineering Utilities and Engineering Utilities and Engineering Public Works Public Works All Departments All Departments Public Works and Engineering Community Development and Engineering TIMELINE FOR ACTION Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Short Term Short Term MANASSAS NEXT 2032 COMPREHENSIVE PLAN

186 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 54. (Strategy 8.3.1) Educate citizens on how litter can degrade the community, how it can affect animals, and how it can produce pollution. Support anti-littering campaigns in schools and throughout City programs. Use City of Manassas media to publicize anti-littering campaigns and recruit volunteers for adopt-astream/adopt-a-trail/adopt-a-street programs. Strictly and aggressively enforce anti-littering ordinances. 55. (Strategy 8.3.3) Preserve and promote mass transit, carpooling, bicycling, and pedestrian access as transportation options to reduce automobile exhaust. (See also 6.2.8) 56. (Strategy 8.3.4) Encourage City-wide recycling through continued education and solid waste outreach programs in conjunction with providing drop-off centers for City residents. Increase the percent of recycled tons to a constant 30 percent as opposed to the required recycle percent of (Strategy 8.3.5) Ensure all City-owned schools, parks, recreation facilities, and administrative buildings participate in recycling. 58. (Strategy 8.3.6) Initiate a long-term environmental monitoring program and further develop staff expertise necessary to address environmental issues. 59. (Strategy 8.3.7) Use cost-effective low-emissions, alternatively-fueled vehicles in the City's municipal fleet and encourage fuel-efficient operation practices. 60. (Strategy 8.5.2) Ensure solid waste management operations are environmentally sound. 61. (Strategy 8.6.4) Implement an Urban Tree Canopy Plan and establish a dedicated Tree Fund for planting trees on public land and public right-of-way to expand the urban tree canopy. 62. (Strategy 8.6.5) Ensure the City qualifies for and maintains its status as a Tree City USA community. 63. (Strategy ) Integrate accessibility and safety into park and facility design to ensure that parks are safe and inclusive for all users and that playgrounds are ADA accessible and multigenerational. ENTITY RESPONSIBLE Public Works and Police Community Development and Public Works Public Works Public Works and Schools Public Works and Engineering All Departments Public Works Community Development and Public Works Public Works Community Development TIMELINE FOR ACTION Short Term Medium Term Medium Term Medium Term Medium Term Long Term Ongoing Short Term Ongoing Ongoing 186 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-11

187 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 64. (Strategy ) Provide for unstructured play in natural areas through planning and accommodation of unregulated green spaces and natural playscapes within City parks and historic sites. 65. (Strategy ) Emphasize placemaking through the artistic design of public spaces and right of ways by incorporating public art, landscaping, and street furnishings. 66. (Strategy ) Incorporate consistent signage and wayfinding throughout City parks and historic sites to help connect residents and visitors to available amenities. 67. (Strategy 9.2.1) Develop and implement an inspection and maintenance plan to ensure that parks and facilities are inspected on a routine schedule and maintained according to industry standards. 68. (Strategy 9.2.2) Improve safety in existing park, recreation, and cultural facilities by correcting deficiencies identified in the 2016 Needs Assessment and prioritizing safety issues identified during routine inspections. 69. (Strategy 9.3.9) Continue educating property owners about the legal requirements for renovating or demolishing historic structures, and discourage demolition of historic structures. ENTITY RESPONSIBLE Community Development Community Development Community Development Community Development Community Development and Public Works Community Development TIMELINE FOR ACTION Ongoing Ongoing Medium Term Short Term Short Term Ongoing Capital Improvements and Acquisitions 70. (Strategy 3.2.3) Examine the infrastructure needs for character areas and neighborhoods, and use the results to guide the development and prioritize infrastructure and transportation projects. 71. (Strategy 3.3.3) Implement the approved sector study s recommendations and include necessary infrastructure and transportation improvements in the Capital Improvement Program. 72. (Strategy 4.1.3) Improve pedestrian and bike accessibility and mobility within neighborhoods, and provide pedestrian and bikeway connections to key activity areas. Community Development, Public Works and Engineering Community Development, Public Works and Engineering Public Works and Engineering Medium Term Medium Term Medium Term MANASSAS NEXT 2032 COMPREHENSIVE PLAN

188 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 73. (Strategy 5.1.2) Develop CIP proposals specifically designed to fund and implement transportation and other public infrastructure improvements designed to facilitate the redevelopment of the special planning districts. 74. (Strategy 5.6.1) Based on the results of the study proposed as Strategy 7.1.1, establish as a long term priority, a CIP proposal for renovating, redesigning and modernizing City school facilities. 75. (Strategy 6.3.1) Justify and prioritize transportation capital improvement projects according to their contribution to promoting the flow of through traffic or their contribution to promoting multi-modal access throughout the City. 76. (Strategy 6.3.2) Ensure that improvements and new/redevelopment projects such as sidewalk widening and bike path development are included as line item projects in the Capital Improvements Plan, and identify additional funding sources to complete such projects. 77. (Strategy 6.3.3) Review approved sector plans, identify and prioritize recommended transportation projects according to the objectives of the Comprehensive Plan, and include them in the City's Capital Improvement Plan process. 78. (Strategy 7.3.2) Incorporate the recommendations of the Public Safety consolidation assessment as part of the City's Capital Improvement Program. 79. (Strategy 8.2.2) Pursue additional acquisition and/or set-asides of open space/green space. 80. (Strategy 9.1.1) Initiate strategic investments in facilities and amenities that extend the service life of existing assets and/or correct level of service deficiencies, while ensuring no net loss or decline in current levels of service. 81. (Strategy 9.1.2) Develop and implement master plans for City park sites, prioritizing implementation of the Dean Park and Stonewall Park Master Plans. ENTITY RESPONSIBLE Community Development, Public Works and Engineering Community Development and Schools Public Works and Engineering Public Works and Engineering Public Works and Engineering Community Development, Police, and Fire & Rescue Community Development Community Development Community Development TIMELINE FOR ACTION Short Term Short Term Short Term Short Term Short Term Short Term Long Term Ongoing Medium Term 188 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-13

189 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 82. (Strategy 9.1.3) Address deficiencies at the E.G. Smith ballfield complex by providing new or renovated facilities. ENTITY RESPONSIBLE Community Development TIMELINE FOR ACTION Medium Term 83. (Strategy 9.1.4) Expand the City s greenway and trail network to encourage pedestrian and bicycle access to parks, cultural resources, and regional trails. Develop five miles of new trails in the next five years in accordance with the Bike and Pedestrian Master Plan. Review, and update as necessary, the Bike and Pedestrian Trails Master Plan. Community Development, Public Works and Engineering Medium Term 84. (Strategy 9.1.5) Enhance the City s historically significant sites and structures for the cultural, educational, and economic benefits they provide to residents and visitors. 85. (Strategy 9.1.7) Prioritize reinvestment in library facilities based on the results of the City s joint service agreement and needs assessment. Community Development Community Development Medium Term Medium Term 86. (Strategy ) Develop the means to acquire additional property such as vacant schools, churches, historic resources, land, and/or buildings that meet recreational and cultural objectives, or preserve the City s historic identity. Community Development Long Term Ordinance Updates 87. (Strategy 3.1.1) Review the impact and implications of character area designations on existing zoning ordinances and procedures, and recommend changes necessary to align the Plan's character area concepts with the City's ordinances. 88. (Strategy 3.1.2) Implement ordinances that ensure infill and redevelopment occurs according to standards and guidelines that protect the integrity of surrounding areas and provide appropriate buffering and transitions between uses. 89. (Strategy 4.3.4) Develop policies and procedures for coordinating and incorporating neighborhood plans into the comprehensive planning process. Community Development Community Development Community Development Short Term Short Term Short Term MANASSAS NEXT 2032 COMPREHENSIVE PLAN

190 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 90. (Strategy 4.4.1) Develop and enforce City Codes and Ordinances to ensure quality, safe, and sanitary housing. 91. (Strategy 4.4.3) Stabilize residential neighborhoods next to commercial areas by establishing transitional land uses, controlling vehicular access, and establishing landscaping buffers and/or architectural screens. Regulate the amount of noise and/or lighting produced by land uses to minimize the impacts on nearby properties. 92. (Strategy 4.4.6) Review and amend Zoning and Subdivision Ordinances to enable and enhance crime prevention through improved site design and building design standards. 93. (Strategy 4.5.2) Provide appropriate re-development incentives encouraging a diverse mix of affordable, quality, and accessible housing in accordance with approved sector development plans,. This includes residential development at traditional city densities (4-6 units per acre) in and adjacent to the City center, encouraging mass transit ridership and a 24-hour downtown. 94. (Strategy 5.1.1) Consider a range of appropriate economic incentives to encourage private investment in approved special planning districts. Such incentives could include zoning incentives, grants of publicly owned land, direct investments through tax increment finance districts, community development authorities or special tax districts designed to accelerate investment in the City's special planning districts. 95. (Strategy 6.2.6) Develop comprehensive parking policies and standards that meet the needs of the business community, visitors, commuters, civic organizations, and residents. 96. (Strategy 6.3.4) Review and adjust regulations and requirements for new development or redevelopment projects to upgrade access provisions and support the objectives of the Comprehensive Plan. Implement access management programs to study and evaluate the comprehensive impacts of new projects. ENTITY RESPONSIBLE Community Development Community Development Community Development Community Development Economic Development Community Development Community Development TIMELINE FOR ACTION Ongoing Short Term Short Term Short Term Short Term Short Term Short Term 190 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-15

191 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 97. (Strategy 6.3.5) Undertake a rewrite of Parking Standards in the Zoning Ordinance as well as the City's transportation policies and procedures to reflect the priorities of this plan and the recommendations of approved sector plans. 98. (Strategy 8.1.1) Implement effective environmental impact mitigation standards in the development review process. Ensure these standards comply with applicable federal, Commonwealth, and regional air, water, water runoff, wetlands protection and sediment/erosion control standards. 99. (Strategy 8.1.2) Promote sustainable development practices including but not limited to storm water management, tree protection, maintenance of nondisturbance zones in critical areas, conservation setasides in development plans, low impact development methods (Strategy 8.1.3) Support development plans that minimize effects on the environment, such as minimizing grading and promoting tree save areas (Strategy 8.2.1) Develop a set of incentives to developers and re-developers to preserve or increase open space/green space and trails (Strategy 8.4.1) Consider implementing a "green building incentive program" which encourages developers of commercial, residential, and mixed use projects to design, construct, and operate environmentally responsible buildings (Strategy 8.4.2) Consider requiring all site plan applications for development or redevelopment projects include a LEED scorecard and have a LEED Accredited Professional on the project team (Strategy 8.5.1) Require developers to work with the City to update floodplain maps as new development and redevelopment occurs (Strategy 8.5.3) Limit the extent of impervious surfaces by encouraging the use of semi-pervious or pervious surfaces in new development or redevelopment projects in order to minimize storm water runoff (Strategy 8.6.1) Encourage conservation easements and other programs that protect and sustain important tree and vegetation areas. ENTITY RESPONSIBLE Community Development Community Development Community Development Community Development Community Development Community Development Community Development Community Development Community Development Community Development TIMELINE FOR ACTION Short Term Short Term Ongoing Ongoing Short Term Medium Term Medium Term Ongoing Short Term Ongoing MANASSAS NEXT 2032 COMPREHENSIVE PLAN

192 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 107. (Strategy 8.6.2) Require development or redevelopment projects to include a tree survey and a tree save plan for the preservation of mature trees (Strategy 8.6.3) Provide incentives to developers that protect or replant trees above and beyond what the zoning standards require to enhance the community s urban tree canopy (Strategy 8.7.1) Apply special use permit conditions and rezoning proffers that limit lighting and noise impacts on adjacent properties and the City as a whole. Support development standards that further dark skies practices (Strategy 9.3.4) Provide strong incentives that encourage developers to include dedicated lands and connected greenways in all new development projects (Strategy ) Review historic preservation policies at least every five years to ensure that goals for preservation and compatible new construction are being addressed. ENTITY RESPONSIBLE Community Development Community Development Community Development Community Development Community Development TIMELINE FOR ACTION Short Term Short Term Ongoing Ongoing Medium Term Plans and Studies 112. (Strategy 3.2.1) Assess development or redevelopment impacts on the visual quality, markets, mobility and cohesiveness of the community, and additional factors that otherwise define its character (Strategy 3.3.1) Complete scheduled sector studies of special districts (Strategy 3.3.2) Systematically maximize the City's limited open space opportunities in an increasingly dense urban environment by protecting existing open spaces and identifying opportunities for the future (Strategy 4.3.3) Study the effect and, if feasible, seek approval to transform the City's Capital Improvement Program to include a neighborhood focus which addresses priority neighborhood needs and impacts. Community Development Community Development Community Development Community Development Medium Term Ongoing Ongoing Short Term 192 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-17

193 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 116. (Strategy 4.6.1) Within two years after the approval of this Comprehensive Plan, complete a review of Virginia's Blueprint for Livable Communities. Recommend as an amendment to this Plan, community design standards, zoning changes, land use patterns, infrastructure improvements, and community partnerships and programs that promote improved community livability and Age Wave preparedness in Manassas (Strategy 5.2.1) Conduct market research to assess regional demographic trends, compare these trends with the City's existing and planned housing stock, and identify opportunities to identify the strongest residential land uses to attract new residents (Strategy 6.2.7) Update the current Bikeway and Pedestrian Trial Master Plan to include the results of completed sector studies and develop a "complete streets" approach for providing bikeway, sidewalk network, and amenities. Focus priorities on creating links to schools and parks, as well as transit, employment and cultural centers (Strategy 7.1.1) Based on the Manassas City Public Schools, School Facility Plan , prepare a set of recommendations and priorities for capital improvements, building design standards that facilitate learning and safety, and feasible approaches, including resources and enabling policies for funding these improvements (Strategy 7.1.3) Conduct a study exploring the option of a neighborhood library (also known as a mini-library) within the City that is supported by the County system; identify a site and cost. Continue to work with Prince William County to ensure that City residents have access to library facilities (Strategy ) Review and update studies and plans for modernizing, consolidating and expanding as necessary City Hall office spaces, the School System Central Office, and the Public Works and Utilities offices and support facilities (Strategy 9.1.9) Evaluate underdeveloped Cityowned properties, flood plains, and easements for recreation potential that can be developed in accordance with citizen needs and level of service standards. ENTITY RESPONSIBLE Community Development Community Development Community Development Community Development and Schools Community Development Public Works Community Development, Public Works and Engineering TIMELINE FOR ACTION Short Term Short Term Medium Term Short Term Short Term Short Term Medium Term MANASSAS NEXT 2032 COMPREHENSIVE PLAN

194 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 123. (Strategy ) Evaluate and incorporate trails and passive recreation into all stormwater management upgrades and stream restoration projects, encouraging the use of innovative and aesthetic solutions such as vegetated bioswales and constructed wetlands in City parks (Strategy ) Support research into and preservation of the City s archaeological resources (Strategy ) Reevaluate the parks, recreation, and cultural needs assessment on a ten-year basis (Strategy 9.3.1) Ensure that public and private development does not reduce the areas already designated for parks, recreation, trails, and cultural resources within the City (Strategy 9.3.2) Ensure that planning for all new development and redevelopment provides for trails, open space, parks, and recreational land that meet or exceed adopted level of service standards (Strategy 9.3.3) Ensure that adequate public park space and recreation facilities are available within a 15-minute walking radius of all residential development (Strategy 9.3.6) Ensure that new development integrates public art and civic spaces that enhance the visual environment and commemorate the City s rich history (Strategy 9.3.7) Ensure that new development within historic districts is sensitive to the character and context of these areas ENTITY RESPONSIBLE Public Works and Engineering Community Development Community Development Community Development Community Development Community Development Community Development Community Development TIMELINE FOR ACTION Ongoing Ongoing Long Term Ongoing Ongoing Ongoing Ongoing Ongoing 131. (Strategy 9.3.8) Continue to work with, support, and provide incentives for private sector investment in the preservation and restoration of landmark and historic structures. Community Development Ongoing 194 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-19

195 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY ENTITY RESPONSIBLE TIMELINE FOR ACTION Inter-Jurisdictional and Organizational Cooperation 132. (Strategy 3.2.2) Continue to work with the Architectural Review Board, homeowners associations, and other citizen groups to develop mechanisms for retaining positive neighborhood characteristics while promoting improvements (Strategy 4.1.1) Identify and formally recognize neighborhood boundaries, identities, and organizations in the City. Encourage the creation of neighborhood organizations in communities where such organizations do not exist (Strategy 4.1.4) Maintain established City parks, and create a volunteer base to coordinate open space maintenance with City staff and neighborhood organizations (Strategy 4.1.5) Develop policies and programs that reinforce the link between City schools and local neighborhoods, and establish schools as centers for community activity (such as health fairs or recreation/wellness activities). Encourage members of the community to actively participate in their schools and volunteer time for maintenance, mentoring, and other support (Strategy 4.1.6) Continue meetings in alternating neighborhoods as a means to engage citizens and encourage face-to-face customer service. Broaden the publicity of these meetings (Strategy 4.2.3) Build positive relationships with community partners to foster understanding between diverse neighbors, find common ground on issues facing neighborhoods, and develop and implement neighborhood plans to solve these issues (Strategy 4.4.4) In partnership with neighborhood organizations, protect existing housing stock by organizing and coordinating volunteer construction/maintenance projects. Community Development Community Development Community Development and Public Works Community Development and Schools Community Development Community Development Community Development Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Short Term MANASSAS NEXT 2032 COMPREHENSIVE PLAN

196 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 139. (Strategy 5.4.1) Promote the City's downtown core and the Manassas Museum System as a tourism, cultural and entertainment destination to attract visitors, residents and new businesses. Continue to implement and follow the Virginia Main Street approach to guide initiatives for supporting the revitalization, expansion and preservation of downtown Manassas (Strategy 5.4.2) Promote Manassas as a regional health care center, focused on the continued growth of Novant Health Prince William Medical Center and associated medical and care provider businesses for long term economic growth in meeting the needs of an aging population (Strategy 5.4.3) Strengthen regional and commercial partnerships with Prince William County and George Mason University that promote and capitalize on the City s economic strengths and opportunities (Strategy 5.4.4) Leverage the City's unique assets as a regional road, rail, and air transportation center with access to Northern Virginia markets to attract new businesses (Strategy 5.6.2) Develop programs and partnerships with major local employers/universities to improve the transition from school to work and provide a skilled local work force (Strategy 6.1.1) Promote coordination with regional transportation planning partners to ensure orderly development and access to various transportation funding sources (Strategy 6.1.2) Advocate and support regional transportation improvements, such as the Tri-County Parkway that promote the efficient flow of through traffic (Strategy 6.1.3) Improve access to regional and local transit services for all residents by supporting the expansion of VRE and OmniRide as cost-effective alternatives to driving and to accommodate the City's growing transportation needs. ENTITY RESPONSIBLE Economic Development and Community Development Economic Development Community Development Economic Development Community Development and Schools Community Development Community Development Community Development TIMELINE FOR ACTION Ongoing Ongoing Ongoing Ongoing Short Term Ongoing Ongoing Ongoing 196 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-21

197 Chapter 10: Administration and Implementation IMPLEMENTATION STRATEGY 147. (Strategy 6.1.4) Promote Manassas Airport as a vital component of the region's transportation system and the City's economy. Work with neighboring jurisdictions to improve access to the airport's facilities. Continue to improve facilities to enhance safety, comply with FAA design standards, and accommodate greater numbers of aircraft and payloads under a wider range of conditions (Strategy 7.4.2) Promote fire safety and service through increased awareness, safety inspections, and volunteerism (Strategy 7.5.2) Coordinate the City's emergency plans with adjacent and regional authorities (Strategy 8.3.2) Continue membership in the Metropolitan Washington Council of Governments which monitors and promotes air quality policies (Strategy 8.7.2) Continue to work with the Manassas Airport and railroad authorities to minimize noise from air and rail traffic (Strategy 9.1.6) Promote partnerships with local agencies and volunteer citizen organizations to provide new and unique cultural events and venues that promote the City, draw tourists and visitors, and promote a sense of community among our residents. ENTITY RESPONSIBLE Economic Development and Airport Fire & Rescue Fire & Rescue City Council Airport, Public Works and Engineering Community Development TIMELINE FOR ACTION Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing 153. (Strategy 9.1.8) Formalize agreements with the City School Board ensuring public access to facilities for compatible recreation activities, maximizing their use and cost efficiency and supporting level of service goals. Community Development Short Term 154. (Strategy 9.2.3) Promote the citizen ownership of parks by engaging public-private partnerships and community volunteers in maintenance and litter cleanup activities and programs, such as Adopt-A- Park (Strategy 9.3.5) Ensure that every new school provides recreation facilities that are available to the public outside of normal school hours. Community Development Community Development and Schools Ongoing Ongoing MANASSAS NEXT 2032 COMPREHENSIVE PLAN

198 Chapter 10: Administration and Implementation 10.4 Priorities for Implementation As work on this Plan has gone forward, key issues have emerged as priorities for action. All actions listed in Section 10.3 are important and would bring value to Manassas; however, not all can be addressed at once. As noted above, priorities should be established on an annual basis. It is recommended that a Plan Implementation Report be prepared on an annual basis to help guide City Council decisions on priorities for action in the upcoming year. Such consideration of priorities will help ensure that the full range of Plan issues are being considered and balanced Monitoring Implementation & Revisions It is important to develop ways of monitoring progress in achieving the many initiatives that this Plan calls for, measuring its success in reaching Plan goals, and keeping the document current as new information becomes available and circumstances change. For this reason, the Comprehensive Plan should be thought of as a living document, that serves as the foundation for continual planning within the City. Virginia law ( , Code of Virginia) recognizes the need to keep the Comprehensive Plan current and relevant, generally requiring that it be reviewed by the Planning Commission at least once every five years to determine whether it is advisable to amend the plan. In light of this requirement, and the prioritysetting recommendations discussed above, the City of Manassas will conduct an annual program of plan monitoring. The annual evaluation of the Comprehensive Plan should include the following components: An annual report from the Planning Commission to the City Council that outlines all actions taken to implement the goals, policies, and initiatives outlined in the Plan, and any recommended adjustments to the Plan. An annual report from the City Council to Manassas citizens, transmitting the status report on Comprehensive Plan implementation and commenting on initiatives for the next year. Annual review of the Plan shall be coordinated with the development of the update to the Capital Improvement Plan (CIP) for the City to ensure that priority capital improvement projects identified in the Plan are included in the City s CIP. In addition, the City Council may initiate a complete or targeted revision of the Plan at any time should circumstances deem that appropriate. Citizens seeking amendment to the Comprehensive Plan prior to a regularly scheduled update may make that request to the City Council for consideration. 198 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 10-23

199 Appendix D: Existing Conditions Parks, Recreation, and Culture History In 1994, the City, recognizing a need to improve the City s park infrastructure and increase facilities and programming, hired its first full time Parks and Recreation Director and completed a parks and recreation needs assessment. It was made clear by the public that there was a need for a variety of programs and bike trails, and the City responded by setting aside funding to improve and increase park facilities. Similarly, the Manassas Museum experienced investment during this time with the completion of the Manassas Museum in 1991, the restoration of the Hopkins Candy Factory in 2002, and planning and stabilization of the historic Liberia Plantation beginning in This progress slowed in the late 2000s as the City, feeling the impacts of the Great Recession, curtailed maintenance of parks and historic sites and eliminated the Parks and Recreation Department and Manassas Museum Department in 2008 and 2009, respectively. Since 2008, the City has continued to provide only limited operations and improvements for park, recreation, and culture. Current Condition The City currently offers 19 public amenity areas to meet the parks, recreation, and cultural needs of citizens. Along with parks and open space, the City operates walking trails, a public swimming pool, and six historic sites and maintains partnerships to provide recreational and cultural opportunities for residents at the Hylton Performing Arts Center, Freedom Center, Boys and Girls Club, and at eight (8) City schools. Table B-18 and Figure B-9: Manassas City Parks, Recreation, and Cultural Facilities, show these facilities. Liberia Plantation is one of six historic and cultural sites maintained by the City of Manassas. 199 MANASSAS NEXT 2032 COMPREHENSIVE PLAN D-36

200 Appendix D: Existing Conditions In 2016, the City completed a Parks, Recreation, and Culture Needs Assessment and Facilities Plan to provide a guiding vision for expansion and enhancement of parks and historic resources. The plan included numerous public meetings, a statistically-significant survey, a detailed facility-level park assessment, and a system-wide level of service analysis. Major findings of the plan include: - Parks and cultural facilities are well distributed. The majority of Manassas residents live within a 15-minute walk of at least one publicly available park or recreation facility, including playgrounds and other amenities at City school sites. - Proximity to public aquatics facilities, community centers, and rectangular playing fields is more limited than other amenities, including playgrounds and basketball courts. - Historical sites and other cultural facility needs are being met at a high level, while pathways and trails, passive open space, community/recreation centers, and certain niche facilities (i.e., dog parks and skate parks) are not being met. - Community and cultural programming needs are being met, while wellness and fitness programming and youth and adult enrichment programs need improvement. The plan s findings emphasize the need for centralized organization, increased maintenance and investment in facilities, expanded programming alternatives, and increased financial support. The plan also details specific maintenance and improvements required at each park and facility, specifically recommending major investments in Jennie Dean Park, E.G. Smith Baseball Complex, and Stonewall Park and Pool. The 2016 Needs Assessment identified a strong need for additional trail facilities in Manassas. Winters Branch Trail is shown here. 200 MANASSAS NEXT 2032 COMPREHENSIVE PLAN D-37

201 Appendix D: Existing Conditions Table B-18. Manassas City Parks, Recreation, and Cultural Facilities Park/Cultural Site Acres Amenities Specialty Parks E.G. Smith Baseball Complex 9651 Godwin Drive Harris Pavilion 9201 Center Street Regional Parks Jennie Dean Park 9501 Dean Park Lane Stonewall Park/Pool 8300 Stonewall Road Community Parks Baldwin Park 9101 Prince William Street Byrd Park 8528 Cavalry Lane Cannon Branch Fort Gateway Boulevard Jennie Dean Memorial/Manassas Industrial School 9601 Wellington Road Liberia Plantation 8601 Portner Avenue Mayfield Fort 8401 Quarry Road Oakenshaw Park 9556 Oakenshaw Drive Neighborhood Parks Cavalry Run Park 9201 Ashton Avenue Kinsley Mill Park Hastings Drive Lee Manor Park 9560 Shannon Lane Nelson Park 8915 Grant Avenue Winterset Park 8252 Winterset Drive ballfields, restrooms/concessions building Event pavilion and ice skating rink (winter), restrooms/concessions building 2 ballfields fields, 4 tennis courts, skate park, walking trail, Boys and Girls Club, restrooms, picnic pavilion Outdoor pool, picnic pavilion, playgrounds, 2 basketball courts, 3 tennis courts (lighted), 1 racquetball, 1 soccer field, walking trail 9.50 Playground, garden, Museum Lawn basketball courts, bankshot basketball, roller hockey court, 3 ballfields, adult exercise equipment, playgrounds, picnic pavilion, restrooms/concessions building Interpretive site and trails 5.00 Interpretive site, memorial Historic Liberia House, open space, trails, restrooms Interpretive site t-ball field, 1 basketball court, playground tennis/pickleball courts, basketball court, playground basketball court, roller hockey court, 1 t-ball field, playground tennis courts (lighted) 2.10 Gazebo and seating basketball court, playground 201 MANASSAS NEXT 2032 COMPREHENSIVE PLAN D-38

202 Appendix D: Existing Conditions Park/Cultural Site Acres Amenities Mini Parks Walter Delisle Park 9027 West Street 0.20 Playground Undeveloped Parks Cedar Crest Park Sarajevo Court 2.23 Undeveloped land New Britain Park 8438 Kirby Street 6.29 Undeveloped land Lee Square Park 9501 Center Street 0.25 Undeveloped land Other Cultural Facilities Hopkins Candy Factory 9491 Battle Street N/A Center for the Arts Harry J. Parrish Old Town Hall 9025 Center Street N/A Government services Manassas Museum N/A Museum 9101 Prince William Street Train Station 9421 West Street N/A Total 229 Visitor s Center and The James & Marion Payne Memorial Railroad Gallery 202 MANASSAS NEXT 2032 COMPREHENSIVE PLAN D-39

203 Appendix D: Existing Conditions In addition to parks, recreation, and cultural facilities provided by the City of Manassas, some outdoor amenities on school property may be used by residents after school hours. These facilities are listed in Table B-19. Per Comprehensive Plan Strategy 9.1.8, these facilities may support the City s level of service goals upon completion of a formalized agreement with the City School Board. Table B-19. School Outdoor Recreation Areas School Outdoor Recreation Areas Acres Amenities Baldwin Elementary/Intermediate 0.9 Playgrounds, 4 basketball courts Haydon Elementary basketball courts, playgrounds, 1 t-ball field Jennie Dean Elementary ballfields, 1 football field, track, playgrounds, basketball court Mayfield Intermediate School basketball courts Metz Middle School tennis courts, 2 basketball courts, 1 softball field, 1 baseball field Osbourn High School tennis courts (lighted) Round Elementary School basketball court, playgrounds, adult exercise equipment, trails Weems Elementary School basketball courts, 2 ballfields, playgrounds Total 41.3 Playground at Round Elementary School 203 MANASSAS NEXT 2032 COMPREHENSIVE PLAN D-40

204 Appendix D: Existing Conditions Figure B-9: Map of Manassas City Parks, Recreation, and Cultural Facilities 204 MANASSAS NEXT 2032 COMPREHENSIVE PLAN D-41

205 Chapter 7: Community Facilities Chapter 7: Community Facilities 7.1 Introduction Providing accessible, efficient public services and facilities are principle functions of the City's government, which affects the quality of life for each of our citizens. These services educate our children, provide for our safety, provide services necessary for daily living, and administer all of these functions to ensure they meet the City's needs effectively and efficiently. They also form the foundation for the continued economic well-being and future development of the City. Beyond providing a high level of service to meet current demands, the City must also consider future development and plan accordingly so that these facilities and services grow at a pace that consistently meets the City's needs. This Plan provides a road map for establishing the relationship between the demands for, and the capabilities of, these public services and guides planning for the growth of these demands in balance with the City s fiscal ability to meet them. To mitigate the service effects of new development in the City, the Virginia Code provides for conditional zoning ( proffers ) voluntarily made by rezoning applicants. While the City is still responsible for funding service operations, such proffers provide a valuable source of capital funding that relates service demands to service costs. This chapter includes levels of service (LOS) standards for community facilities. These standards are derived based on government requirements, professional or industry standards, and from citizen surveys and expectations. These standards shall be regularly updated as circumstances and new data warrant so they can serve as objective measures the City should meet in delivering its services and as justification for future investments. This chapter addresses facilities and services provided by the City to its residents and businesses. The following areas are addressed in this section: Education Public Safety (Police, Fire and Rescue) Public Utilities (Water, Sewer, Stormwater, and Electric) Government Administrative Services Parks, Recreation, and Cultural Facilities: See Chapter MANASSAS NEXT 2032 COMPREHENSIVE PLAN 7-1

206 Chapter 7: Community Facilities Figure 6: Community Facilities 206 MANASSAS NEXT 2032 COMPREHENSIVE PLAN 7-2