Finance Orientation Introductory Information. Last Updated: March 7, 2012
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1 Finance Orientation Introductory Information Last Updated: March 7, 2012
2 1 Cathy Wood VP Finance and Treasurer Administrative Staff: Ed Schaefer & Carol Evans Rachel Battles, Associate VP for Finance o Budget Office o Business Systems & Support o Procurement Sheri Hardison Controller & Asst. Treasurer o Accounts Payable o General Accounting o Payroll o Sponsored Accounting o Treasury Services Jerry Conrad Associate VP, Facilities Operations o Facilities Maintenance & Operations o Energy & Utilities Mgmt o Environmental Health & Safety Christine Sportes Assoc. VP & Chief Human Resources Officer o Human Resources
3 2 Finance and Planning Areas of Focus: Annual Operating Budget - General Funds, Auxiliary Services - Fund 12, Reserve Budgets - Mandatory Requests - Capital Requests - Position Control Functional Systems Support for: - Cardinal Financials - Cardinal Students - Cardinal People - Cardinal Station Security - Cardinal Training Corporate Travel Administration Group Purchase Organizations Pro-card Administration Purchasing Strategic Sourcing, Vendor Agreements Tax Exemptions Contact Information Contact Number: (202) Office Hours: 9:00 a.m. 5:00 p.m. Monday - Friday Rachel Battles, Associate Vice President for Finance Budget Office: 230 LHY Courtnay Williams, Director Joe Miranda, Budget Analyst Fred Blair, Budget Analyst OPEN, Budget Analyst Business Systems & Support: LL40 LHY Laura Sweet, Director Lisa Turner, Senior ERP Analyst Regina McDermott, ERP Analyst Joseph George, ERP Analyst Procurement Services: LL40 LHY Norman Brown, Director Teresa Chandler, Purchasing Administrator Natividad (Ginny) Valencia, Senior Buyer Willandria Blount, Purchasing Agent Te Anna Griffin, Administrative Assistant
4 3 Areas of Focus: General Accounting - Financial Reporting - Tax Reporting - Account Reconciliation and Oversight - Accounting Transfers - Pro-card Interface Accounts Payable - Transaction Processing for: - Direct Vendor Payment - Invoice Payment from Purchase Order -Travel Reimbursements Payroll - Processing of: - Payroll - Leave - Employee Taxes - Timesheets Contact Number: See Directory for each department Office Hours: 9:00 a.m. 5:00 p.m. Monday - Friday Sheri Hardison, Controller & Asst. Treasurer General Accounting: 151 LHY Lizy Kannarkat, Assistant Controller Mary Romain, Senior Accountant Debbie Edelin, Staff Accountant Mary Elsa Pachikara, Staff Accountant Beth O Donnell, Staff Accountant Accounts Payable: 150 LHY Lisa David, Director Charlene Robinson, Analyst Lorieann Eaddy, Analyst Coti Chapo, Analyst Payroll: 130 LHY Tracy King, Director Jerome Williams, Accountant Jonathan Aaron, Analyst Delantay Motte, Analyst
5 4 Areas of Focus: Sponsored Accounting - Post-Award Financial Oversight: - Award Set-up - Required Reporting - Closeouts - Billing and Collecting - Allowability Approvals Paul Harrison, Director of Sponsored Accounting Sponsored Accounting: 163 Leahy Susan Warshawsky, Grant Accounting Manager Tonya Gibbs, Senior Accountant Donna Pauletti, Grant Coordinator (PT) Gina Martin, Grant Coordinator (PT) Investment Activity - Endowment Payout - Account Transfers - Donated Stock Gifts - Short Term Investing - Asset Allocation - Rebalancing Banking Activity: - Wire Transfers - ACH/EFT Transfers -Credit Card Processing -Daily Deposits -Petty Cash Annuity Processing Unclaimed Property Voucher & Smart Benefit Disbursement Renell Lewis, Director of Treasury Services Cashiers Office: 155 LHY (10:00 4:00 Mon. to Fri.) Vera Covington, Cash Accountant Margaret Rockefeller, PT Cash Accountant Treasury Services: Leahy 294, 295 Helen Huntt, Account Analyst Patricia Hartline, Treasury Analyst
6 5 Use these policies as a reference for your questions All on CUA Official Policy Site ( Cash Handling Policy Contract Policy Financial Transaction Authority Grants and Contracts Policy Petty Cash Policy Procurement Policy Procurement Card/Corporate Card Policy Prohibited Transactions Policy Travel Policy University Budget Policy COMING SOON Gift Card Policy
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