NGELES CALIFORNIA ANTONIO R. VILLARAIGOSA MAYOR. May 19, 2010

Transcription

1 LAURA TREJO GENERAL MANAGER CITY OF LOS NGELES CALIFORNIA DEPARTMENT OF AGING AN AREA AGENCY ON AGING 3580 WILSHIRE BLVD., STE. 300 LOS ANGELES, CA (213) ANTONIO R. VILLARAIGOSA MAYOR C.F. No.: Council District: Citywide Contact Persons: Laura Trejo: (213) James Don: (213) May 19, 2010 Honorable Antonio R. Villaraigosa Mayor, City of Los Angeles City Hall, Room 303 Los Angeles, CA c/o City Clerk's Office City Hall, Room 395 Los Angeles, CA Attention: Ms. Pamela Finley, Legislative Coordinator ARTS, PARKS, HEALTH, AND AGING COMMITTEE TRANSMITTAL: ACCEPTANCE OF APPROPRIATION ACT SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP) FUNDS FOR STANDARD AGREEMENT NO. AA , AND ACCEPTANCE OF REGULAR SCSEP FUNDS FOR STANDARD AGREEMENT NO. TV FOR BUDGET YEAR FY10-11 CONSIDERATION The Los Angeles Department of Aging (LADOA) requests City Council and Mayor's authorization to accept $1,008,938 in one-time federal Appropriation Act (AA) funds for the Senior Community Service Employment Program (SCSEP), and $2,166,060 in Regular SCSEP Funds for Original Budget Year FY Approve the FY and AA SCSEP budget included as an attachment to this report and the forthcom ing Standard Agreement No. AA with the State of California, Department of Aging, which provides a one-time-only funding of $1,008,938 in AA grant funds. 2. Approve the FY Regular SCSEP orig inal budget included as an attachment to this report and the forthcoming Stancjard Agreef)'lent No. TV with the State of Californ ia, Department of Aging, which provides fund ing of $2,166,060 in SCSEP grant funds.

2 Page 2 Honorable Antonio R Villara1gosa May 19, 2010 SUMMARY LADOA receives SCSEP program funding from the U,S, Department of Labor/Employment and Training Administration (DOL)-through the State of California Department of Aging (CDA)-for the provision of SCSEP services in the City of Los Angeles, SCSEP provides low income seniors job skills training and community service opportunities to gain work experience, further outlined below under the Narrative section, The GOA notified LADOA via Notice of Grant Award AA of one-time-only AA funds available for SCSEP. The award amount is $1,008,938 in federal AA funds for April 1, June 30, 2011, The CDA requires that the City of Los Angeles governing body approve and execute both the budget application and the forthcoming Standard Agreement No. AA prior to distribution of the funding award. The Los Angles Department of Aging (LADOA) will utilize AA funding for operation of a parallel direct service SCSEP program (AA SCSEP), operating concurrently with Regular SCSEP, described below. AA is intended as a supplementary source of SCSEP funding to complement Regular SCSEP. There is virtually no distinguishing differences between the AA and Regular SCSEP program with the exception that AA funding ceases on June 30, LADOA also receives Regular SCSEP funding annually through DOL and GOA. The GOA notified LADOA via Notice of Grant Award TV of Regular SCSEP funds available for original budget year FY in the amount of $2,166,060 for the period July 1, 2010 to June 30, The GOA requires that the City of Los Angeles governing body approve and execute both the budget application and the forthcoming Standard Agreement No. TV prior to distribution of the funding award. NARRATIVE THE MISSION OF THE SCSEP PROGRAMS The Senior Community Service Employment Program (SCSEP) is a job training program for low-income, unemployed seniors originally authorized by the Older Americans Act of The City of Los Angeles Department of Aging (LADOA) has been administering a SCSEP program (Regular SCSEP) continuously since As part of President Obama's ongoing efforts to reinvigorate the American economy, AA funding was designated for the SCSEP program on a one-time only basis for the period of April 1, 2010 to June 30, Both Regular SCSEP and AA SCSEP provide part-time, temporary on-the-job training experience in non-profit community service agencies to City residents who are at least 55 years old, unemployed and have annual incomes that are no more than 125% of federal poverty guidelines, Program participants, who are technically trainees, are paid a stipend for expenses during training. The goal of SCSEP is for participants to gain skills and experience so that they may transition to unsubsidized employment. Program enrollment is expected to total approximately 104 for AA SCSEP and 239 for Regular SCSEP. Rules and policies will be essentially the same for both programs. The participants perform a variety of training duties that include clerical and office functions, food service, stock, and other community service assignments.

3 Page 3 Honorable Antonio R. Villara1gosa May 19, 2010 AASCSEP The AA SCSEP grant funds are extraordinary one-time funds distributed as part of President Obama's ongoing efforts to reinvigorate the American economy. As per CDA guidelines, AA funds are awarded for a 15-month period spanning two fiscal years, but set forth in a single contract and budget. The FY AA SCSEP grant award totals $201,788, the FY ARRA SCSEP grant award totals $807,150, for a grand total of $1,008,938. All AA funding must be spent no later than June 30, There will be no renewal of AA funding. As mentioned above, AA funds will be in addition to Regular SCSEP funding. General breakdown of expenses for AA SCSEP funding is as follows: Included as an attachment to this report is the LADOA FY and AA SCSEP budget. As a condition of the AA SCSEP grant award, the City provides a minimum 10% grant match. The LADOA FY and AA SCSEP budget match is an in-kind match of $119,558 in Host Agency supervisor salaries (non-city agency partners in the SCSEP program who host trainees). This source of match is external and does not impact City General Funds. Adoption of the report recommendations for AA SCSEP will result in no material impact on the General Fund and the report recommendations materially comply with the City's Financial Policies. REGULAR SCSEP The Los Angeles Department of Aging (LADOA) currently operates the Regular SCSEP, which receives grant funding unrelated to AA, and will operate concurrently with AA SCSEP as a "parallel program." LADOA's Regular SCSEP program has been continuously administered by LADOA since Regular SCSEP funds are not one-time-only and are anticipated to be renewed after the conclusion of the FY fiscal year.

4 Page4 Honorable Antonio R. Villarc:ltgosa May 19,2010 General breakdown of expenses for Regular SCSEP funding is as follows: Included as an attachment to this report is the LADOA FY Regular SCSEP budget. As a condition of the Regular SCSEP grant award, the City provides a minimum 10% grant match. The LADOA FY Regular SCSEP Match's origin is as follows: An in-kind match of $88,559 in Host Agency supervisor salaries (non-city agency partners in the SCSEP program who host trainees); and A match of $33,010 from the City General Fund for seniors' Workers Compensation and required physical examinations. This match has been provided in the Regular SCSEP program since A match of $348,811 from the City General Fund for related costs for City employees involved in program administration. This match has been provided in the Regular SCSEP program since RECOMMENDATIONS The LADOA recommends that the City Council, subject to the approval of the Mayor: 1. Approve the FY and AA SCSEP Budget included as an attachment to this report and the forthcoming Standard Agreement No. AA with the State of California, Department of Aging, which provides a one-time-only funding of $1,008,938 in SCSEP grant funds; 2. Authorize the General Manager, Los Angeles Department of Aging to: a. Execute the FY and AA SCSEP Budget Application (attachment) and the forthcoming Standard Agreement No. AA , subject to the review and approval of the City Attorney as to form and legality;

5 Page 5 Honorable Antonio R. Villara1gosa May 19, 2010 b. Accept from the State of California, Department of Aging $1,008,938 of AA SCSEP Program funds; c. Negotiate and execute non-financial agreements with contractors rece1v1ng City Workforce Investment Act Title I funds and providing appropriate services for SCSEP participants who are in the WorkSource Center system; d. Authorize the General Manager, LADOA, or designee, to prepare Controller accounting instructions and any necessary technical adjustments that are consistent with the Mayor and Council actions on this matter, subject to the approval of the City Administrative Officer, and authorize the Controller to implement those instructions; 3. a. Execute the FY Regular SCSEP Budget Application (attachment) and the forthcoming Standard Agreement No. TV , subject to the review and approval of the City Attorney as to form and legality; b. Accept from the State of California, Department of Aging $2,166,060 of Regular SCSEP Program funds; c. Negotiate and execute non-financial agreements with contractors rece1v1ng City Workforce Investment Act Title I funds and providing appropriate services for SCSEP participants who are in the WorkSource Center system; d. Authorize the General Manager, LADOA, or designee, to prepare Controller accounting instructions and any necessary technical adjustments that are consistent with the Mayor and Council actions on this matter, subject to the approval of the City Administrative Officer, and authorize the Controller to implement those instructions; and 4. Authorize the Controller to: A. Establish new accounts for FY and appropriate $2,538,474 grant funds (Regular SCSEP - $1,718, 439 and AA SCSEP - $820,035) within the Other Programs for Aging Fund No. 41 0, as follows: ACCOUNT NO. ACCOUNT TITLE AMOUNT 1020 FY Enrollee Wages $2,508,243 G299 Related Costs $30,231 Total $2,538,474 B. Increase the appropriations within Fund 100- Department 02 and transfer funds on an as needed basis (Revenue Source Code Number 4852) as follows:

6 Page 6 Honorable Antonio R. Villara1gosa May 19,2010 Fund Dept. Account Number Account Title Amount From: G102 To: Aging $188,903 Salaries - General 47,707 Salaries -As Needed 100,560 Office and Admin Expense 15,636 Transportation Equipment TOTAL $188,903 FISCAL IMPACT STATEMENT The LADOA's proposed action authorizes the receipt of $1,008,938 in AA SCSEP Federal grants, and $2,166,060 in Regular SCSEP Federal grants. Adoption of the report recommendations for AA SCSEP and Regular SCSEP will result in no material impact on the General Fund and the report recommendations materially comply with the City's Financial Policies. A copy of this transmittal with attachments is being forwarded to the City Attorney for review and approval. ctfe~ General Manager L T:JD:MP:CB:m:clerical/transmittals/ Attachments cc: City Attorney City Administrative Officer Chief Legislative Analyst President, Council on Aging

7 State of California Employment Stimulus Budget CDA. )5s [New 4109) Page 1 Department of Aging EXHIBITB-1 BUDGET SUMMARY BUDGET PERIOD: to SECTION A [X] DIRECT [ ] CONTRACTED [ X I ORIGINAL [ ] REVISION NO.: 1 CONTRACT NO.: ES #OF SLOTS: 104 DATE: PSA NO.: 25 COST CATEGORIES Program Income Total Personnel Costs OPERATING COSTS PROGRAM/OTHER Fiscal Specialist Approval Date Team Coach Verification Date

8 Stat of California Employment Stimulus Budget CDA 35$ (New 4109) Page 2 Department of Aging AAA ADMINISTRATION BUDGET NARRATIVE* BUDGET PERIOD: to 06/30111 [X] DIRECT [ ) CONTRACTED [X I ORIGINAL [ I REVISION NO.: 1 CONTRACT NO.: ESOS0!!-25 #OF SLOTS: 104!DATE: 04/05/10 IPSA NO.: 25 SECTION A PERSONNEL COSTS (a) (b) (c) Annual %of Time Position Classification: Wage Rate Devoted Total Sr. Management Analyst I 98, % 20,288 Student Professional Worker 27, % 27,573 Student Professional Worker 27, % 27,573 SECTION 8 OPERATING COSTS TOTAL PERSONNEL 75,434 FRINGE BENEFITS 5,280 - TOTAL PERSONNEL COSTS! 4 Total - Travel < : ;-:; :.:. : i :,:,.: ;::,.:: ;. : T::::: ::. :. :::::: ;,: : : ': :; h: i;;/ ;;;:;,;;;:: : : u::::: ::.,, : ;;.,,,,..'!: ;:.::, ::::: ::::. r. ;:... :/: :..,.,,.,,. i''ii' ' '''. ;::::: ::'! :,; ::; :::: ::,. ; ;;: ;.; ;;. :; :: :..,: "<:"1':: :\r:rf''.'> ::: ;~ : ::tig,:j:,... :::: Equipment (List): Quantity Unit Price :. _.;,,...: : :, :.:-:.. :..: :::; :.: ::.. :;:_:.,;.;::>:: :: ::':i;': :, :.,.,...,...,,... ;;; :;-; ''i....: ::: ;:.;:: : :: :: ::,:... ~ ::.: : ::: : ::.,:: :;.. : <...:'. :; "/ ;,, ::-. ::;,_ : :: :::./'ii ::;. ;;::y:,:: <:,c:.:...,_,--: ;:,:::; J;;.: ' : :> Supplies Contractual ;,: :\ci''':<. :,;:, :: t i'i!'' : :;::: :.' ': "' ::: ;.,:.,,,.:;;:"''i c. : ::: :,:'. : ;i-:::: ;, :,... _,.,, :: :.~::., : : :::.,... :. -::;: : : -:..:~,.:;., ;:;: ::;: : : : ":,: /<. :; :. >..>.::...,...,,.. ;,.:;.;::.,;::.::.:Y.':':;..:::- ;:<:':':: ; : <.;:. ::: :, ::;;...:::,:.. ::,: :.::::;..., '' '':\::".::/: '.! ;:::,;:;;... ;::;.;:;o ;)'::: :::.;::_;t. " ':;'-'.i/\" :::/. ::: >:"::.. Other (List): (:c:;_::: ~:- *-Complete this page if AAA retains federal funds for administrative costs or AAA is a Direct Employment Stimulus provider. - TOTAL OPERATING COSTS 0 INDIRECT COSTS 0 TOTAL COSTS- AAA ADMINISTRATION 80,714

9 State of California Employment Stimulus Budget CDA 35s (New 4/09) Page 3 Department of Aging PROJECT ADMINISTRATION BUDGET NARRATIVE* BUDGET PERIOD: o41o1t1o to ost3ot11 :Jfx]DiR"EcrTTcONrR:A.crEr.i- 11 x 1 original 1 1 REvisioN No.: 1 I contract NO.: Esoao9-25 1# of slots: 1o4 loate: o4/o5t1o IPsA No.: 25 SECTION A PERSONNEL COSTS (a) (b) (c) Annual %of Time Position Classification: Wage Rate Devoted Total - TOTAL PERSONNEL 0 FRINGE BENEFITS SECTION B OPERATING COSTS TOTAL PERSONNEL COSTS 0 Total Travel.. ".... c.. c. c<."; ;; :"-. ;:'; ::.;:,.;:-::-.:: ;.;: _.: :-:.: :':;"';. ;: :; ;,:.-_.::,:_.;:;.,.:.;:c;:,,,,,, i:iii'::.f: ::? '':' ::,;-.. y::::t,:::r. :::::;;;:);':::::;:;;:j:';:::c :{':;!!i<::::;; :;;_.;_. :;: 'c:i,,':!;:':;: ;:; <<."' i'::::::; ::y;::;:::;..::' -:<i"':'i' :'::, ': r: :: : ':: ''';. ''. Equipment (List): Quantity Unit Price., : ' ':''', :;:::.; ;,,..-- ' _:; :: ':'':,.':: :: - '',; : : : : ::!: :: ;:' i '':::.' :,,::;;::::,::,,.\;::::: ii;;)':'i:iii ;';'):;;,_..,,::_:.< :: :::;:u: '''i'' 'i:,;,:_.:f':: f,,,:,,:; :,.,,:.::_.:,;:''':. ' >}i ::;j ;:; (i!'i:'' ::;;.- :::'ii _:':<;!:' '::: :::: :' if: )'!:'! ;:::!>i, :::.-;,,; ':'-_::.,;.. :,_ ;;';;::: ''iii:_' c:;: ::G,:'{: '\\::,;:);'':';:::,'i. - ; :''!::;;.. :: '.,;y :':: ::,,. -:: ;,::.::; :::-:.. :.: Supplies <::. (: ;: :::. :.-::;:: :;!' _.: >' :>!': ; :: -...,,._:; :!: :::!:!!'::,: :.:...,;;:;;.:;: ;}. : ::;,;,!': ;_.;;:: :, :...',:': ''i':' :.:::: :::;;::::::,,... _._..., ;:::y ::.c ::; ;;:::;':: :;;.: :: ;:: ;;;::!::;:: :: :;::!?:ii';::; :;;: ::::::::::: :.:.:;:i:::.:;:::;;;::::,;:;;:;;::y ;:,:;j;:.: -.:: :; ;: ::;;. : ' ''{;,: ::',: ::. :'_..: Contractual ::::. :: < ::::'.:'::: _..,.\.., : :!'<.: '. ;.,. :::, : c:::, :'' :_; :;:;;;;;:::.-::::;; :;:~ - ::.:; :. '}i!h':y:;;p, ;: ::..:_:; ~ : :;: '!.:, ; :.::,: i. -:v:':.:;:; :;,, :,::.j;;::;ij::::ij:.: :: ::: :!':..: : :: ::L:it+Jf\Yf Tl:F -- : ;:;:.:i':: :,_..:i; :.!;;:.::.-',-.;:::::;.;:; ' :_:..;,:_;:, -::' - : ;_;; Other (List): - TOTAL OPERATING COSTS 0 INDIRECT COSTS. - * ~ Do not include AAA administrative costs or AAA Direct Employment Stimulus administrative costs. TOTAL COSTS- PROJECT ADMINISTRATION 0

10 State of California Errc,JIOyment Stimulus Budget C OA 3~s (New 4/0Sf Page 4 Department of Aging PROGRAM COSTS BUDGET PERIOD: 04101/10 to ][X] DIRECT []CONTRACTED i[x] ORIGINAL [ ] REVISION NO.: 1 ICOI'.J1"ftA.CT_!JQ.:~OSOii::25... u [# 0F SLOTS: 104 IDATE;:04105/JO IPSA NO.: 25 SECTION A PERSONNEL PROGRAM/PARTICIPANT WAGES AND FRINGE BENEFITS (PWFB) (a) (b) (c) (d) (e) Number Average Work Average Number Participant Classification of Participants Wage per Hour Week Hours of Weeks Total Community/Administrative Support Worker I {total hrlv. rate 8.00) ,056 SECTION B FRINGE BENEFITS TOTAL PERSONNEL Categories Number of Participants Cost Rate Total Physicals nla 4,160 Workers Compensation , , ,0-~R SECTION C OPERATING COSTS Travei PROGRAM/OTHER TOTAL FRINGE BENEFITS 16,276 TOTAL PERSONNEL COSTS PROGRAM/PWFB 813,332 Categories I Staff Costs Other Total 0 Equipment 1<::>'-o:,::;; 25,000 ~~ ~u~-,-,~"?'' ~::-!o:;~;\ ;< - 0 Supplies -: 12,629 Ī~ Contractual 0 o Orientation I 12,765! 0 12,765 Assessment I 12,765/ 0 12,765 TraininQ I 12,7651 a.:!_s7r'i Supportive Services I 21,773! o 21 Job Development I 12,765! 0 1~ Transpprtation I 0 I 0 0 Other List : 3,0071 o 3,007 0 Q 0 List Program Staff: (Optional) TOTAL OPERATING COSTS ' ~.,~ 469 INDIRECT COSTS 1.,"-23. TOTAL OPERATING AND INDIRECT COSTS~ PROGRAM/OTHE~ 114,892