UAB BUDGET PROCESS UPDATE. Allen Bolton, SVP for Finance & Administration January 8, 2019
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1 UAB BUDGET PROCESS UPDATE Allen Bolton, SVP for Finance & Administration January 8, 2019
2 BUDGET MODEL INFORMATION IS CURRENT AND AVAILABLE Please stay informed and submit questions 2
3 A PARTICIPATORY AND PACED APPROACH Apr 2015-June 2017 Oct 2017-Sept 2018 Oct 2017 Oct 2017-Mar 2018 May 2018 Oct 2018-Sept 2019 Budget Model Task Force develops new budget model Shadow year prior to full go-live Established permanent Budget Advisory and Budget Allocation Committees New budget reporting/tracking system implemented 3-year incremental glide-path announced for FY19, FY20 and FY21 First glide-path year in flight 3
4 REMINDER: WHAT S IN/WHAT S OUT OF THE MODEL In the Model: Tuition Indirect Expense Recovery (F&A) Unearmarked state allocation Outside of the Model: Direct grant dollars Student fees Philanthropy Clinical transfers Earmarked state dollars Total ~ $600M Total ~ $615M 4
5 OBSERVATIONS ONE QUARTER THROUGH FIRST GLIDE PATH YEAR Reminder that FY19 was budgeted at 95% historic and remainder via new model (i.e. 5% of historic and all incremental revenue) This glide path year created no significant swings in any schools budget All schools are utilizing the new budget reporting/tracking system (i.e., Axiom) School and central fiscal officers are meeting monthly to review progress, issues and receive training on Axiom software. Additionally, Financial Affairs offers recurring topical meetings via Zoom. Have found no substantive errors in technical aspects of model No systemic problems reported with implementation this year so far; are dealing with one-off or anecdotal reports of problems Leadership stakes are higher all around in this new budget model (Committee members, VPs, deans, fiscal officers) Good: better data, more dialogue, more focus on efficiency Bad: blaming the model for every no, not balancing bottom line with quality 5
6 THE NEAR-TERM HORIZON SECOND YEAR OF GLIDE PATH FY20 will be budgeted at 85% historic and remainder via new model (i.e. 15% of historic and all incremental revenue) The budget calendar for FY20 begins soon: Mar-Apr Budget Allocation Committee reviews/recommends central unit budgets June State allocation, tuition rates announced, RCM assessments released July School budget meetings with SVP/Provost & SVPFA Aug Budgets finalized Sept Budgets reviewed/approved by Board A few lessons learned are being incorporated into Budget Allocation Committee review process for FY20 (i.e. emphasis on priority items vs. wish list and recurring vs. one-time requests). Recommendations from the Interdisciplinary Task Force will be incorporated into FY20 budget planning. 6
7 INTERDISCIPLINARY EDUCATION AND RESEARCH TASK FORCE Convened and charged by SVP/Provost in December 2017 with recognition that interdisciplinary activities are part of the DNA of UAB. Some concerns that interdisciplinary activities will be more difficult with the new budget model Charge: Identify obstacles to both interdisciplinary education and research and make recommendations to overcome these obstacles in the short and long term. Submitted initial report in June 2018 Submitted addendum regarding UWIRCs and institutional cores in August
8 CHAIRED BY DEAN LORI MCMAHON, THE MEMBERS WERE: Molly Wasko CSOB Daniel Bullard SOM Karen Kennedy CSOB Karen Gamble SOM Bob Palazzo CAS Allison Shorten SON Yogesh Vohra CAS Lloyd Edwards SOPH Yuliang Zheng CAS Michael Twa SOO Kristi Menear Ed Kent Keyser VPR Iwan Alexander Eng LaShell Cameron Provost Jay Zhang Eng Gregg Janowski Provost David Brown SHP Cyndi Ballinger Grad Sch 8
9 SUMMARY OF TASK FORCE RECOMMENDATIONS Overall Observation: Interdisciplinary activities are by their very nature more difficult because of the organization structures in universities no matter what budget model is used. Interdisciplinary Education Recommendations: Develop a virtual institute that houses interdisciplinary courses and joint programs co directed by Assoc Prov Janowski and Assoc VPR Keyser University formula for division of tuition between units P&T recognition for faculty involved in interdisciplinary courses Interdisciplinary Research Recommendations: Formalize IER sharing expectations across units Grand Challenge will help facilitate interdisciplinary collaboration P&T recognition for team science Fund UWIRCs and institutional cores via a market share assessment of each schools IER 9
10 QUESTIONS?
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