S Y S T E M G O V E R N A N C E AT T H E U N I V E R S I T Y O F A L A S K A

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Lester Hodge
5 years ago
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1 GOVERNANCE BASICS S Y S T E M G O V E R N A N C E AT T H E U N I V E R S I T Y O F A L A S K A

2 R O B E R T S R U L E S O F O R D E R PA R L I A M E N TA RY A U T H O R I T Y

3 ROBERT S RULES OF ORDER Details parliamentary procedure Sets the ground rules for how to run a meeting Used by most organized societies in the U.S.

4 ROBERT S RULES OF ORDER AGENDAS Assembled by the chair/president (w/exo) Adopted by the body prior to taking up business Can be amended prior to adoption Distributed several days before the meeting and posted online

5 ROBERT S RULES OF ORDER AGENDAS INCLUDE: Guest and Public Comments Regular reports Presentations Ongoing business New Business Roundtable

6 ROBERT S RULES OF ORDER MINUTES Minutes are the written record of each meeting. Minutes are typically shared with SAA members a week after the meeting and posted online. Past minutes are available on the System Governance website.

7 ROBERT S RULES OF ORDER MOTIONS Business is brought before an assembly by the motion of a member. - Robert s Rules of Order (11 th ed.), pg. 27 USED FOR: - Regular business (adopt agenda, approve minutes, adjourn) - Making a decision as a group

8 ROBERT S RULES OF ORDER HOW to MAKE a MOTION First member: I move that Second member: I second. Chair: [states the questions]

9 ROBERT S RULES OF ORDER CONSIDERING a MOTION After the chair states the question, the assembly debates the merits of the motion. The chair will assign turns to speak and arguments are typically addressed to the chair.

10 ROBERT S RULES OF ORDER PUTTING the QUESTION After all members who wish to have had a chance to speak, the chair asks if the group is ready to vote. If they are, the chair puts the question to a vote.

11 ROBERT S RULES OF ORDER ANNOUCING the RESULTS After the vote, the chair will read out the result and note if the motion carried or failed.

12 ROBERT S RULES OF ORDER RESOLUTIONS For more important or complex questions, or when greater formality is desired, the motion can be presented in the form of a resolution.

13 ROBERT S RULES OF ORDER SAA MOTIONS & RESOLUTIONS Any SAA member can present a motion or resolution for consideration. They can be done at the meeting or written out ahead of time.

14 S A A C O N S T I T U T I O N & B Y L AW S B A S I C R U L E S R E L AT I N G T O S A A

15 SAA CONSTITUTION & BYLAWS ARTICLES 1 & 2 The name of the body (Statewide Administration Assembly) Purpose (to represent statewide staff) Where it receives its authority (from the UA BOR)

16 SAA CONSTITUTION & BYLAWS PURPOSE and RESPONSIBILITY Opportunity for SW staff to play a meaningful role in matters affecting their welfare Represent staff viewpoints to BOR Address matters through legislative action Advise the UA president and VPAAR Communication to SW staff information of interest Provide representatives to the UA Staff Alliance

17 SAA CONSTITUTION & BYLAWS ARTICLE 3 Membership Section1. Employee Membership Section 2. SAA Representatives Section 3. Alternates Section 4. Elections Article 5. Attendance, Absences, and Recall

18 SAA CONSTITUTION & BYLAWS ARTICLE 4 Officers Section1. Officers (president, vice president, and secretary) Section 2. Responsibilities President: lead meetings, develop agenda, speak on behalf of SAA VP: fill in when the president is unavailable Secretary: take minutes, draft highlights Section 3. Succession

19 SAA CONSTITUTION & BYLAWS ARTICLE 5 Meetings Section 1. Regular Meetings Section 2. Annual Meeting Section 3. Special Meetings Section 4. Quorum Section 5. Participation in Meetings

20 SAA CONSTITUTION & BYLAWS ARTICLE 6 Committees Section 1. Committee Eligibility and Responsibilities Section 2. Committees (standing and ad hoc) Section 3. Standing Committees Awards Committee Outstanding Longevity Nominations Committee

21 SAA CONSTITUTION & BYLAWS ARTICLE 7 Communications Section 1. Formal Actions of SAA Section 2. SAA Section 3. Staff Alliance Section 4. System Governance Office Section 5. Executive Guidance

22 SAA CONSTITUTION & BYLAWS ARTICLE 8 Parliamentary Authority SAA follows the most recent version of Robert s Rules of Order.

23 SAA CONSTITUTION & BYLAWS ARTICLE 9 Amendments Section 1. Submission SAA representatives must receive a copy of the proposed changes at least two weeks in advance of the first reading Section 2. Voting Amendments will be approved by a two-thirds majority of present representatives Section 3. Approval The cognizant chancellor and general counsel will review and approve proposed amendments

24 S Y S T E M G O V E R N A N C E AT UA S Y S T E M - W I D E G R O U P S F O R S Y S T E M - W I D E I S S U E S

25 SYSTEM GOVERNANCE Chapter Faculty, Staff, and Student Governance REGENTS POLICY Establishes authority of groups UNIVERSITY REGULATION Details specific rules for system and MAU governance

26 SYSTEM GOVERNANCE UA System Governance is comprised of: Staff Alliance Faculty Alliance Coalition of Student Leaders System Governance Council These groups take up matters that affect the university system as a whole.

27 SYSTEM GOVERNANCE STAFF ALLIANCE Eight (8) staff representatives Two from UAA, UAF, and UAS and SAA sends two representatives Works on system-wide staff initiatives Reviews policy/regulation changes

28 SYSTEM GOVERNANCE FACULTY ALLIANCE Nine (9) faculty representatives Three from UAA, UAF, and UAS Works on system-wide faculty or academic related initiatives Reviews policy/regulation changes

29 SYSTEM GOVERNANCE COALITION of STUDENT LEADERS Ten (10) student representatives One from each campus: Anchorage, Fairbanks, Juneau, Kachemak Bay, Kenai, Ketchikan, Kodiak, MatSu, Prince William Sound, Sitka Works on system-wide student initiatives Reviews policy/regulation changes Advocates with the legislature

30 SYSTEM GOVERNANCE SYSTEM GOVERNANCE COUNCIL Nine (9) system representatives Two staff, faculty, and student representatives Three alumni representatives Works on system-wide initiatives that affect multiple groups Reviews policy/regulation changes

32 G O V E R N A N C E R E S O U R C E S S TA F F S U P P O R T & C O M M U N I C AT I O N S

33 SW OFFICE Morgan Dufseth Executive Officer Butro 106E x8042

34 GOVERNANCE WEBSITE Upcoming meeting information & materials System group information Items under review

35 SAA WEBSITE Past Agendas & Minutes SAA-specific information Election & event information

36 URLS alaska.edu/governance/ alaska.edu/governance/saa/

37 COMMUNICATIONS SAA List Serv: Staff Alliance* List Serv: All SW Staff* List Serv: S E N D E R B E WA R E * Moderated list serv All messages will be reviewed by a moderator prior to being released to the list

38 OTHER RESOURCES Google Forms Free to all UA-employees Survey Monkey System Governance has a paid account WA N T M O R E? Let me know if there are other resources SAA could utilize

39 QUESTIONS

40 T H A N K YO U F O R PA R T I C I PAT I N G

Proposed 10-Year Capital Improvement Plan FY12-FY21

Proposed 10-Year Capital Improvement Plan FY12-FY21 Board of Regents December 10, 2010 Fairbanks, Alaska Prepared by Statewide Planning & Budget 450-8191 Table of Contents Introduction...1 Capital Budget