With CCCCC for the Republic of Haiti. 22 December 2018 NDA Strengthening & Country Programming

Transcription

1 With CCCCC for the Republic of Haiti 22 December 2018 NDA Strengthening & Country Programming

2 Programme title: Country: National designated authority: Implementing Institution: Institutional Strengthening and Preparatory Support for the Republic of Haiti Republic of Haiti Ministry of Environment Caribbean Community Climate Change Centre Date of first submission: 28 September 2018 Date of current submission / version number 3 December 2018 V.3

3 Page 2 of 19 How to complete this document? - Please visit the Empowering Countries page of the GCF website to download the Readiness Guidebook and learn how to access funding under the GCF Programme. - This document should be completed by National Designated Authorities (NDA) or focal points with support from their Delivery Partners where relevant. Once completed, this document should be submitted to the GCF by the NDA or focal point to countries@gcfund.org. - Please be concise. If you need to include any additional information, please attach it to the proposal. - If the Delivery Partner implementing the Readiness support is not a GCF Accredited Entity for project Funding Proposals, please complete the Financial Management Capacity Assessment (FMCA) questionnaire and submit it prior to or with this Readiness proposal. The FMCA is available for download at the Library page of the GCF website. Where to get support? - If you are not sure how to complete this document, or require support, please send an to countries@gcfund.org. - You can also complete as much of this document as you can and then send it to countries@gcfund.org, copying both the Readiness Delivery Partner and the relevant GCF Country Dialogue Specialist and Regional Advisor. Please refer to the Country Profiles page of the GCF website to identify the relevant GCF Country Dialogue Specialist and Regional Advisor. - We will get back to you within five (5) working days to acknowledge receipt of your submission and discuss the way forward. Note: Environmental and Social Safeguards and Gender Throughout this document, when answering questions and providing details, please make sure to pay special attention to environmental, social and gender issues, particularly to the situation of vulnerable populations, including women and men. Please be specific about proposed actions to address these issues. Consult Annex IV of the Readiness Guidebook for more information. Please submit the completed form to: countries@gcfund.org Please use the following naming convention for the file name: GCF Readiness Proposal-[Country]-[yymmdd]

4 Page 3 of SUMMARY Country name: Republic of Haiti Name of institution representing NDA or Focal Point: Ministry of Environment Country submitting the proposal Date of initial submission Last date of resubmission Name of contact person: Mr. Moise Jean-Pierre Contact person s position: GCF Focal Point Telephone number: (509) moisejp8@hotmail.com Full office address: Ministry of Environment: #11 Rue 4, Pacot, Port-au-Prince, Haiti Additional addresses that need to be copied on correspondences: 28 September December 2018 Version number V.3 National designated authority Accredited entity Delivery partner Please provide contact information if the implementing partner is not the NDA/focal point Which institution will implement the Readiness and Preparatory Support project? Name of institution: Caribbean Community Climate Change Centre Name of official: Dr. Kenrick Leslie Position: Executive Director Telephone number: +(501) oed@caribbeanclimate.bz Full office address: Caribbean Community Climate Change Centre, Lawrence Nicholas Building, Ring Road, P.O. Box 563, Belmopan Belize, Central America Additional addresses that need to be copied on correspondences: Title of the Readiness support proposal Type of Readiness support sought Institutional Strengthening and Preparatory Support for the Republic of Haiti Please select the relevant GCF Readiness activity area below (click on the box): I. Country capacity for engagement with GCF II. Country programming process III. Direct access to climate finance IV. Climate finance accessed V. Formulation of national adaptation planning and/or other adaptation planning processes

5 Page 4 of 19 Haiti is considered to be the most vulnerable country in the wider Caribbean region to climate variability and change. Factors including the country s location on the hurricane belt, unsustainable land-use practices, limited infrastructure and services, low per capita income and high population density contribute to the country s high vulnerability rating. Additionally, the country continues to experience minimal economic growth that is accompanied by high inflation rates. This has partly contributed to it being placed 19 th on the UN list of Least Developed Countries. Brief summary of the request Furthermore, these factors are exacerbated by a changing climate. Downscaled climate projections show a C increase in mean temperatures by A decrease in dry season precipitation, lengthening of drought periods, and increase of 5% 10% in storm surge strength are also projected for the country. As a result, the country s food and water security and economic stability remains under severe threat. The Haitian Government continues to make significant effort to build climate resilience. These efforts have manifested in climate actions implemented across sectors including Agriculture, Coastal Zone, Energy and Forestry. Actions have also been taken to promote private sector investments (Infrastructure, agriculture, recycling, energy) and publicprivate partnerships. However, numerous institutional challenges at both the national and local level continues to derail progress towards the country s climate resilient development. Such challenges include limited financial recourses, technical capacity and intra/inter-ministerial coordination. Therefore, this Readiness request seeks to continue the strengthening of Haiti s ministerial institutions and associated services in order to enhance the country s ability to effectively manage climate risk, promote greater public/private partnerships and mobilize climate resources. Proposed activities will pave the way for the successful implementation of the Nationally Determined Contribution (NDC) (2016) which identifies adaptation priorities in integrated water resource management, coastal zone management and rehabilitation of infrastructure, food security, and, information, education and awareness. These priorities are also highlighted in other climate strategies and plans such as, the National Adaptation Programmes of Action (NAPA), Strategic Program for Climate Resilience (2012), Second National Communication on Climate Change (2013), and most recently the Feuille de route du Ministre de Environnement (2017). Activities planned under this request will build on the progress made under previous Readiness support received. This will allow for the strengthening of the NDA/FP s institutional capacity in project development and management, monitoring and evaluation, and inter/intra ministerial coordination. And also, support to national entities to build their financial management capacities. USD $ 403, Total requested amount and currency Anticipated duration 36 months

6 Page 5 of 19 Has the country received or is expecting to receive other Readiness and Preparatory Support funding allocations (including adaptation planning) from GCF or other donors? Yes No To date, the Government of Haiti has implemented two Readiness and Preparatory support projects with assistance from the United Nations Development Programme (UNDP). The first, focused on strengthening the National Designated Authority and country programming efforts. As a result, the activities implemented aimed to develop the capacity of the NDA to effectively and efficiently plan for, access, manage, deploy and monitor climate financing, particularly through the GCF. The second project was designed to enhance the government s coordination mechanisms, engage with stakeholders, and identify candidate entities for accreditation. These activities sought to strengthen the NDA capacity to engage with private sector organizations who wanted to benefit from the GCF financing mechanisms. 2. BACKGROUND Haiti continues to work on developing and maintaining the institutional mechanisms and policies required for effective adaptation to climate change. However, economic instability and

7 Page 6 of 19 socioeconomic challenges continues to derail Haiti s efforts to adapt to climate change. To date, Haiti has implemented 2 Grant. The first focused on a range of activities to enhance the institutional capacity of the NDA/FP, strengthen national entities fiduciary and financial management capacity in order to seek accreditation with GCF and to prepare a county programme for climate change mitigation and adaptation investment priorities. While the second provided support for private sector mobilization in an effort to align the development of the country programme with national policies and needs, barriers to private sector investments and promote cooperation and information sharing between stakeholders. Key outputs from the first support grant include the development of operational guidelines, no-objection procedure and a national coordination mechanism for the NDA, national arrangements for the promotion, consideration and facilitation of funding proposals, NDA/FP staff knowledge of GCF modalities on monitoring and streamlining climate finance enhanced and lastly, the identification of Haiti s adaptation priorities for GCF Funding. Whereas, a feasibility study for an MRV system for public and private climate finance, projection analysis for finance required to achieved Haiti s adaptation and mitigation priorities, engaging the private sector to identify climate risk to supply chains, a proposal assessment

8 Page 7 of 19 criteria and other procedures and framework to improve the private sector engagement with the GCF represents the key outputs of the second Readiness support grant. In complimenting progress made, this request will respond to recommendations and gaps identified during the implementation of Readiness 1 and 2. As such, proposed activities will further strengthen national capacities, through the office of the NDA/FP and support ministries (planning and budget departments) to effectively plan for, access, manage and deploy climate financing. The capacity of government personnel in the areas of international procurement, accounting, and monitoring and evaluation of process relevant to the objectives of the GCF will be strengthen. Also, through the office of the NDA, ministerial coordination will be augmented in order to facilitate for effective management of the no-objection procedure and national coordination mechanism. In addition, a monitoring and evaluation system will be developed and implemented. This will be supported by a review of climate related legislative framework in an effort to integrated climate risk management into national strategies and policies across ministries and identify gaps to align climate change adaptation and mitigation with climate risk management. Improving the capacity of the Government of Haiti to address cross-cutting climate change issues in an inclusive and coordinated manner. Other activities will focus specifically on building the capacity of proposed National Implementing Entities and to better fulfill their roles and responsibilities, enhancing the country s ability to mobilize greater resources and to manage them. To support this, relevant staff will be introduced to tools for reporting and monitoring, sectorial planning, programming, and for climate risk informed decision making. These are essential to strengthening both Haiti s resilience and adaptive capacity to respond to climate change. Additionally, stakeholders will be engaged to facilitate an improved gender responsive approach in Haiti. This will be in the form of engaging potential National Implementing Entities (NIE) to identify, develop and manage projects consistent with the gender requirements of the GCF. And through the creation of a knowledge sharing mechanism geared at ensuring climate risk information is both available and accessible to those involved in national policymaking. Including local government planning at sub-national level and deploying climates financing. These activities will support and continue to build the Government s efforts to target investments in energy infrastructure, electricity transmission, agricultural productivity, small and medium enterprises, and port infrastructure. In addition, the proposed activities will allow the country to address challenges identified under the National Adaptation Planning process such as the need for improved coordination across various line ministries, and communication and dissemination of climate risk information at national level and sub-national levels.

9 Page 8 of LOGICAL FRAMEWORK AND IMPLEMENTATION SCHEDULE Outcome 1: Outcomes Institutional Capacity and Coordination mechanisms in place to govern and coordinate climate action and financed Sub- Outcome 1.1: Monitoring and Evaluation system for climate finance flows improved Baseline Targets Activities 2 (brief description and deliverables) Activity 1.1.1: Conduct a gap assessment of legislative and governance frameworks of selected ministries to integrate climate risk management (i.e., Ministries of Environment, Economy and Finance, Agriculture Natural Resources and Rural Development). This include a review of existing policies, legislation and management structure governing climate change response to identify opportunities to integrate climate risk management (i.e., risk identification, communication, response and monitoring) Also, measures to improve coordination across and within ministries will be identified to compliment work done under Readiness 2 activity (i.e. monitoring and evaluation, awareness building, and resources mobilization). (18 months) Anticipated duration: 36 months Monthly implementation plan of activities x x x 1 For baselines rated at 1 or 2, please shortly elaborate on current baselines on which the proposed activities can be built on, processes that are in place that the current Readiness proposal can strengthen, or any gaps that the proposed activities would fill in. If more space is needed, please elaborate this in Section 2. 2 Please include tangible and specific deliverables for each activity proposed, and the timeframe (month number) in which it will be delivered to GCF. Please note that during implementation all deliverables should be included within the implementation reports for GCF consideration. 3 If the duration of the proposal is longer than 24 months, please change the monthly columns to indicate 2 or 3 months each (e.g. change month 1 to month 1-2 or 1-3 ).

10 Page 9 of 19 Deliverable 1.1.1: 1. Legislative and institutional gap assessment for the integration of climate risk management. List of recommendation and action plan to address gaps (month 4) 2. (One) 3-day training workshop on climate risk identification, communication, monitoring and response. (month 5) 3. Develop a procedural manual to integrate climate risk management (i.e., Ministries of Environment, Economy and Finance, Agriculture Natural Resources and Rural Development). (12) 4. (two) 1.5-days training workshops and materials on (a) policy procedures (b) implemented measures to improve coordination across ministries (month 11 and 16) 1 2 Activity 1.1.2: Improve inter/intra ministerial coordination for management of climate risk. Personnel roles and responsibilities will be strategical revised (based on activity 1.1.1). This includes aligning, in consultation with the NDA, roles with climate response plans, strategies

11 Page 10 of 19 and infrastructure in order to synergies climate change adaptation and climate risk management efforts. This will be accompanied by various capacity development initiatives geared towards improving climate risk informed decision making, monitoring and communication tools. (15 months) Deliverable 1.1.2: 1. implementation of recommendations based on Coordination and communication procedures (between responsible ministries) established and implemented (month 15) 3. ((one) M&E system and communication tools developed and implemented for climate risk reduction both for measuring the progress and outcomes of the implementation of risk reduction measures (month 24) 1 2 Activity 1.1.3: Strengthen the capacity of the office of the NDA to monitor and report on climate finance flows from various ministries and sectors. This will be done in a manner complimentary to other climate finance funds such as those coming from GEF, AF and other multilateral/bilateral sources x x

12 Page 11 of 19 of financing. Also, the NDA capacity will be strengthened to allow for the effective management of the no-objection procedure and national coordination mechanism (implemented under previous Readiness. (36 months) Deliverable climate finance and investments tracking mechanism and tool developed and implemented (month 8). The tool will identify potential synergies and complementarities of the country programme and priorities with other initiatives and projects from different national, regional and international sources of finance. 2. (one) 1-day training and materials for NDA staff on reporting tools and methods, accounting and financial oversight and management. (month 12) 3. the no-objection procedure updated and national coordination mechanism effectively and efficiently managed (month 36) x x x

13 Page 12 of 19 Outcome 2: Country Programming process Sub- Outcome 2.1: Stakeholders engaged in a consultative process Activity 2.1.1: Develop a Knowledge Management Platform to communicate climate risk across ministries and coordinate a promotion strategy to ensure national ownership. Also, integrate the communication and management of climate risk information in communication channels across relevant ministries and extract best practices and lessons learned from among CARICOM countries to be shared via various information exchange initiatives (e.g., website page, news articles, trainings and social media). These initiatives will also be aligned with existing communication channels of the NDA. (15 months) Deliverable 2.1.1: 1. (one) 3-day Regional workshop on aligning Climate Risk Management and Climate Change Adaptation (participation of NDA/FPs, DRM government officers and regional entities of CARICOM) 4 (month29) 2. (one) Workshop report, including outcomes, actions and steps forward to develop and progress x x

14 Page 13 of 19 regional readiness or project proposals. 3. Develop a Knowledge management platform to communicate climate risk across ministries. This includes a library of publications and a wide range of tools to enable policy planners, decision-makers and project developers to make more informed decisions. The platform will also disseminate research in climate risk management and hare examples of successful cases across the region. (month 33) 4. National promotion strategy (month 33) and Information and awareness raising materials disseminated, including at least 10 case studies of best practices and lessons learned from among CARICOM countries (month 35) 4. Regional institutions including such as; CCCCC, CEDMA, CHMI, INSMET, CDB, UWI, CARPHA, CARDI and CFRM are expected to participate. Expected outcomes include; Disasters Management Officers informed about GCF opportunities and strengthen relationships with NDA/FP and Regional Entities, NDA/FP informed about national and regional climate related disaster management priorities and lessons/ best practices shared on how to best align disaster risk management and climate change adaptation. Also, ways to manage climate risk to strengthen climate change resilience and early warning efforts in the CARICOM shared.

15 Page 14 of ADDITIONAL INFORMATION (ONLY FOR ADAPTATION PLANNING SUPPORT) This section is only to be completed when seeking support for formulation of national adaptation plans and/or other adaptation planning processes. Please see Part 3 Section 4 in the Readiness Guidebook and please limit to maximum of 500 words.

16 Page 15 of BUDGET, PROCUREMENT, IMPLEMENTATION, AND DISBURSEMENT 5.1 Budget plan Please complete the Budget Plan in Excel using the template available in the Library page of the GCF website. 5.2 Procurement plan Please complete the Procurement Plan in Excel using the template available in the Library page of the GCF website. For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in section 2, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below and provide a full procurement plan for the entire duration of the implementation period if available at this stage. 5.3 Disbursement schedule Please specify the proposed schedule for requesting disbursements from the GCF. For periodicity, specify whether it s quarterly, bi-annually or annually only. Please choose one option among the two below and delete the one that does not apply to you. Please fill in information under brackets: Readiness Proposal that falls within a Framework Agreement with the GCF Disbursements will be made in accordance to [Clause 4] Disbursement of Grants and [Clause 5] Use of Grant Proceeds by the Delivery Partner of the Framework Grant Agreement entered into between GCF and [Caribbean Community Climate Change Centre] 5 June The Delivery Partner is entitled to submit [2] request(s) for disbursement each year. Readiness Proposal that requires a bilateral Grant Agreement to be signed with the GCF (please add more disbursement as needed) The first disbursement amounting [Choose Currency] [Type the amount] will be transferred upon approval of the readiness request and effectiveness of the Grant Agreement; The second disbursement amounting [Choose Currency] [Type the amount] will be transferred upon submission of an interim progress report [and audited financial report] 4, in form and substance acceptable to the Fund, [including an audited expenditure statement]; and The third disbursement amounting [Choose Currency] [Type the amount] will be made upon submission of a completion report and financial report, in form and substance acceptable to the Fund, including an audited expenditure statement. Please include an indicative disbursement table showing the expected amounts to be requested and keep to multiples of USD 5, For second disbursement, audited financial report and audited expenditure statement are only required for readiness and preparatory support proposals expected to last over 12 months.

17 Page 16 of IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION 6.1 Implementation map Please describe how funds will be managed by the NDA and/or the Readiness Delivery Partner. The project will be led by the Government of Haiti through the GCF Focal Point/NDA in the Ministry of Environment, with support from the Caribbean Community Climate Centre (CCCCC), as the delivery partner. CCCCC, under the leadership and guidance from the NDA, will be responsible for overall execution of the project and for timely achievement of project results. This includes the recruitment and selection of consultants, provide financial and technical oversight services for the outcomes and outputs, and project monitoring, reporting and evaluation. The CCCCC has a long standing working relationship with the Government of Haiti. Previous collaboration includes the Intra-ACP GCCA programme which aimed at supporting sustainable development in the Caribbean region, preserving the progress of the countries towards the Millennium Development Goals (MDGs). Through this programme, CCCCC provided Haiti with hydro-meteorological stations and conducted trainings to strengthen the capacity of government staff. Further collaboration, came during the CCORAL trainings. CCORAL is an online support system for climate-resilient decision-making uniquely developed for use in the Caribbean. It allows users to take appropriate action in response to a variable and changing climate by applying a risk management approach to decision-making and ultimately delivering climate resilient development. The CCCCC designed a CCORAL training programme that encompassed, among other activities, a five-day training workshop targeted at select key government, private sector and NGO agencies/institutions that could influence the adoption of CCORAL a risk management ethos into decision-making. The first series of training was held in Five countries benefited from the 5- day training including Haiti. Four key staff members from CCCCC will be involve in the day to day implementation of this readiness proposal. These include a Project Manager, a Procurement Officer, a Financial Officer and an Administrative Personnel. The Project Manager will be supply to the Head of the Project Development and Management Unit periodic reports aligned with the report requirements of the Framework Agreement that governs all Readiness and Project Preparation Funds. The Project Manager will work closely with the NDA and other critical stakeholders to garner the necessary information for effective decision making, implementation and monitoring and reporting. The Procurement and Finance Units will provide essential services for the delivery of goods, works and services needed to realize the outputs of this Readiness. They will also provide guidance to the project manager for best practices in the procurement and purchase of goods, works and services. The Administrative Personnel is essential for supporting the Project Manager in carrying out her/his function. Supporting the aforementioned staff, are other technical staff members including Project Development Officers, Communication Specialist and Scientific, Policy and Legal Officers, who are required to aid in the development of terms of references (TORs) and review outputs/deliverables periodically or as is needed. After approval of the Grant, a notification letter will be sent by the GCF to the NDA. The date of such notification of approval by the GCF will be treated as the start date for project implementation and from that date, the end date of implementation will be calculated taking into account the total duration of the project as presented in the approved proposal. See Below a flow chart of the proposed implementation arrangements.

18 Page 17 of 19 NDA/Focal Point (grant recipient ): Ministry of Environment Responsibility: upholds country ownership Delivery Partner: Caribbean Community Climate Change Centre Responsibility: Overall supervision, fiduciary management, progress reporting and project evaluation GCF NDA/Focal Point CCCCC as Delivery Partner (technical and implementation support ) 6.2 Risks, monitoring and evaluation (M&E), and other relevant information Type of risk Risk Measure (Low, Moderate, High) Mitigation Delay in the start of project activities Timely submission of disbursement request to be processed by the GCF for the early receipt of funds. Moderate GCF-CCCCC Framework Agreement is already in place. Cost and Market Risk Inflationary pressures could result in the reduction in the purchasing power of the monies budgeted. Low To mitigate this risk, the CCCCC will hold the funding associated with this readiness in the US dollars. This eliminate the how changes in the local currency could affect the funding for the project. To mitigate against inflation, the CCCCC will enter into negotiation with consultants to match the funding available with the requires activities resulting outputs and outcomes. Financing Risk Funding not received in timely manner to implement this readiness. Low Once funding for this readiness is approved by the GCF, the existing Framework Agreement between the CCCCC and GCF will govern the request for disbursement and disbursement of funding for this readiness. CCCCC will make request

19 Page 18 of 19 of disbursement in accordance with the Framework Agreement and timely manner. Schedule Risk Delays in the implementation of activities, disbursements and reporting. Moderate To mitigate delays the CCCCC will conduct periodic review and convene internal meetings to identify potential delays and, where necessary, make adjustment to optimal implement all activities of this readiness. The CCCCC has garnered some lessons learnt during the implementation of several Readiness Projects. Adequate timelines are estimated for project activities. Periodic internal meetings are essential such that all members are aware of the activities, challenges and risk associated with each project. This is also important for reporting to the GCF on timely manner. These periodic meeting will include the Procurement and Finance Units as it critical that information flows between all parties to allow for the timely procurement of goods, works and services as well as request for disbursements and payment for goods, works and services. Previously, the leave of one staff could delay the monitoring and reporting of the CCCCC on these Readiness Project; however, measures are now in place to mitigate this from occurring again. For example, the Head of PDMU will have overarching oversight for all Readiness but there are individual managers for each Readiness. Environmental Risk External Hazards and Climatic Natural Disasters: Haiti sits directly within the hurricane belt and experiences climatic natural disasters including hurricanes/tropical cyclones, flooding and drought. These extreme climatic events have the potential to disrupt and delay the implementation of High To mitigate the potential impacts of climatic natural disasters, activities that will be implemented will take into consideration the hurricane season and as much as possible avoid implementing activities during these period.

20 Page 19 of 19 Human Resource/Consultant deficit some activities identified in this readiness. timely identification of suitable consultant/consulting firm. Moderate Implementation of parallel activities under the project will be used to compensate for time lapses.

21 5.1 Budget Plan Please add rows for Outcomes, Outputs and Cost Categories as required. Additional budget categories may be added by manually typing them on the Budget Category sheet. Outcomes Budget Categories choose from the drop-down list Detailed Budget (in US$) Unit # of Unit Unit Cost Total Budget (per budget category) Total Budget (per sub-outcome) Total Budget (per outcome) 6m 12m Disbursement Plan 18m 24m 30m 36m Professional Services Companies/Firm W/Day , Workshop/Training Training 1 15, , Workshop/Training workshop 2 10, , Institutional Capacity and Coordination mechanisms in place to govern and coordinate climate action and financed 1.1 Monitoring and verification system for climate finance flows improved Consultant - Individual - Local months 36 2, , IT Equipment lumpsum 1 2, , , , , Travel Local lumpsum 1 5, , , Office Supplies lumpsum 1 3, , Workshop/Training Training 1 8, , Country Programming process Total Outcome Budget Project Management Cost (PMC) Up to 7.5% of Total Activity Budget 2.1 Stakeholders engaged in a consultative process Professional Services Companies/Firm W/Day , , Audio Visual & Printing lumpsum 1 10, , , , , Workshop/Training workshop 1 80, , , Consultant - Individual - Local W/Day , Consultant - Individual - Local Month , Audit Fee Lumpsum 3 2, , Travel Local Lumpsum 1 2, , , , , , , , , Percentage of PMC requested: 6.7% FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY Breakdown (per budget category) Audio Visual & Printing Audit Fee Consultant - Individual - International Total (per budget category) 10, , FOR GREEN CLIMATE FUND SECRETARIAT'S USE ONLY Consultant - Individual - Local Professional Services Companies/Firm 113, , Total Outcome Budget Project Management Cost (PMC) 6.7% requested 332, , IT Equipment 2, Contingency 5% requested 16, Office Supplies Travel - International Travel Local 3, , Sub-Total (Total Outcome Budget + Contingency + PMC) 371, Workshop/Training , Delivery Partner Fee (DP) - Up to 8.5% of the Sub-Total 31, Total Outcome Budget + PMC , Total Project Budget (Total Activity Budget + Contingency + PMC + DP) $ 403,390.00

22 Budget Note Detailed Description Professional Services Professional Services Companies/Firm Workshop/Training Workshop/Training Workshop/Training Consultant - Individual - Local One Company/Firm (insitutional/policy/m&e/financial, ) for 120working 550 per day for activity 1.1.1, 1.1.2, 1.1.3, One Company/Firm (insitutional sepcialist) for 45 working 550 per day for activity One 3-day trainning workshop on climate risk identification, communication, monitoring and response for 30 persons ( government officers, NDA office 15,000 (workshop venue, equipment, accomodations, and or, local travel, per diem, catering, stationaries (note pads, pens, banners ect.) for activity Two 1.5-day policy trainning workshop for 30 persons( government officers, NGO, NDA office 10,000 each (workshop, local travel and accomodations, venue, equipment, per diem, catering, stationaries (note pads, pens, banners ect.) for activity One 1-day trainning workshop for 30 persons( government officers, NGO personel, NDA office 8,000 (workshop venue, equipment, catering, stationaries (note pads, pens, banners ect.) for activity One local consultant (GCF Coordinator) for 36 working 2,500 per month for activity Travel Local Local travel for GCF cooordinator for 36 a lumpsum of $ 5,000 to attend meeting, trannings, workshops, field visits and other acttivites in conductiing activity Office Supplies stationaries, office chair/desk,usb flash drives, note pads, folders ect for activity IT Equipment computer, printer, computer softwear, electircal accessories ect.for activity knowledge and awareness-raising products (e.g., briefs, leaflets/flyers/brochures, audio interviews, infographics, Audio Visual & Printing articles and lump sum of 10,000 for activity One 3-day Regional workshop for 50 persons ( 2 person per caricom coutry (NDA/FP, DM officer) + Workshop/Training representatives from regional 80,000 (workshop venue, equipment, per diem, regional travel to Haiti,accomodations, catering, stationaries (note pads, pens, banners ect.) for activity Consultant - Individual - Local Local consultant (Translator) for 45 working 200 per day for activity Professional Services One Company/Firm (knowledge management) for 45 working 550 per day for activity Travel Local Local travel for Project Manager for 36 lumpsum of $ 3,000 to attend meetings, trannings, workshops, field visits and other acttivites

23 Budget Categories Audio Visual & Printing Audit Fee Consultant - Individual - International Consultant - Individual - Local Professional Services Companies/Firm IT Equipment Office Supplies Travel - International Travel Local Workshop/Training Indicate additional budget categories

24 5.2 Procurement Plan For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in Section 3, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below and provide a full procurement plan for the entire duration of the implementation period if available at this stage. Item Item Description Estimated Cost (US$) Procurement Method Thresholds (Min-Max monetary value for which indicated procurement method must be used) Estimated Start Date Projected Contracting Date Goods and Non-Consulting Services (workshop venue, equipment, per (1) Workshop/ Trainnings diem, travel, acoomodation, expense, 15, Direct Procurement $2,000-80, Jun Jun-2019 catering, stationaries (note pads, (workshop venue, equipment, (1) Workshop/ Trainnings catering, local travel, stationaries 8, Direct Procurement $2,000-80, Dec Dec-2019 (note pads, pens, banners ect.) (workshop venue, equipment, per (2) Workshop/ Trainnings diem, local travel, catering, stationaries (note pads, pens, banners 20, Direct Procurement $2,000-80, Dec Jul Dec Jul-2020 ect (workshop.) venue, equipment, per (1) Regional Workshop/ diem, regional travel,accomodation, Trainnings catering, stationaries (note pads, 80, Direct Procurement $2,000-80, Feb Jan-2021 pens, banners ect.) briefs, leaflets/flyers/brochures, audio Audio Visual & Printing, interviews, infographics, articles and 10, Direct Procurement $2,000-80, Feb Feb-2021 blogs stationaries, office chair/desk,usb Office Supplies 3, Direct Procurement $2,000-80, Jan Jan-2019 flash drives, note pads, folders ect computer, printer, computer softwear, IT Equipment 2, electircal accessories ect. Direct Procurement $2,000-80, Jan Jan-2019 Local travel for GCF cooordinator to Local Travel attend meeting, trannings, workshops, 5, field visits and other acttivites Local travel for project manager to Local Travel attend meeting, trannings, workshops, 2, field visits and other acttivites Sub-Total (US$) $ 145, Direct Procurement $2,000-80, 000 Direct Procurement $2,000-80, Jan Jan Jan Jan-2019 Consultancy Services Professional Services Policy/insitutional/Climate risk sepcialist 66, Open tender $20, Jan Jan-2019 Professional Services Knowledge management specialist 24, Open tender $20, Jan Jan-2021 local consultant Translator 9, Open tender $20, Jan Jan-2021 Professional Services GFC Coordinator 90, Open tender $20, Jan Jan-2019 Professional Services Insitutional Specialist 24, Open tender $20, Dec Dec-2019 Sub-Total (US$) $ 214,500.00