BOARD OF COMMISSIONERS

Transcription

1 BOARD OF COMMISSIONERS 1 S. Main St., 9 th Floor Mount Clemens, Michigan ~ Fax: JUSTICE AND PUBLIC SAFETY COMMITTEE TUESDAY, NOVEMBER 5, 2013 FINAL AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Adoption of Agenda, AS AMENDED, TO INCLUDE #9 4. Public Participation (five minutes maximum per speaker, or longer at the discretion of the Chairperson related only to issues contained on the agenda) 5. Budget Amendment/Circuit Court/County Clerk ($2,215) (page 1) (attached) 6. Budget Amendment/Circuit Court/Mental Health Court ($108,370) (page 5) (attached) 7. Budget Amendment/Circuit Court/Veterans Treatment Court ($50,125) (page 10) (attached) 8. Budget Amendment/Emergency Management/Fund 350 ($250,000) (page 15) (attached) 9. Budget Amendment/Finance/District Court 3 rd Class Budget ($12,152) (page 19) (attached) 10. New Business 11. Public Participation (five minutes maximum per speaker or longer at the discretion of the Chairperson) 12. Adjournment MEMBERS: Vosburg-Chair, Smith-Vice-Chair, Boyle, Brown, Sabatini, Sauger, Tocco and Flynn (ex-officio) MACOMB COUNTY BOARD OF COMMISSIONERS David J. Flynn Board Chair Kathy Tocco Vice Chair Mike Boyle Sergeant-At-Arms District 4 District 11 District 10 Toni Moceri District 1 Marvin Sauger District 2 Veronica Klinefelt District 3 Robert Mijac - District 5 James Carabelli District 6 Don Brown District 7 Kathy Vosburg District 8 Fred Miller District 9 Bob Smith District 12 Joe Sabatini District 13

2 1 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive Date: October 24, 2013 RE: Agenda Item Circuit Court/County Clerk Budget Amendment Attached you will find documentation and a resolution from Jennifer Phillips, Court Administrator, to transfer $2,215 from the 2013 Circuit Court Budget to the 2013 County Clerk Budget to provide funding for clerk staff overtime for court-related work. The Executive Office respectfully submits this agenda item for the Commission s consideration and recommends approval of the funding transfer as stated above. PJL/smf cc: Jennifer Phillips

3 2 Resolution to: RESOLUTION Transfer $2,215 from the 2013 Circuit Court Budget to the 2013 County Clerk Budget to provide funding for clerk staff overtime for court-related work. Jennifer Phillips, Court Administrator Additional Background Information (If Needed): This will reduce the Circuit Court Budget Special Project line item by $2,215 and increase the County Clerk Personnel Overtime Salary and Fringe line items by $2,215. This transfer will allow for approximately 60 hours of overtime spread among 10 different Clerk court section employees. Committee Meeting Date

4 3 10/03/2013 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Macomb County Circuit Court REQUEST APPROVAL/ ADOPTION OF Budget Transfer To County Clerk SUBJECT: Authorize the transfer of $2,215 from the 2013 Circuit Court Budget to the 2013 County Clerk Budget l IT IS RECOMMENDED THAT. THE EXECUTIVE SUBMIT TO THE BOARD: A resolution to transfer funding in the 2013 budget from the Circuit Court Cost center to the County Clerk Cost center. PURPOSE I JUSTIFICATION: Staff in the Clerk's office need to attend training related to the new E-filing procedures being implemented by the Circuit Court. These staff members will then need to work overtime in order to avoid creating a backlog of court-related work at the County Clerk's office. The Court is willing to cover this extra overtime cost in the budget. FISCAL IMPACT I FINANCING: This will reduce the Circuit Court budget Special Project line item by $2,215 and increase the County Clerk Personnel Overtime and Fringe Benefit line items by the same. This transfer will allow for 60 hours of overtime spread among 10 different Clerk court section employees.

5 4 Budget Transfer To County Clerk Macomb Counrv Circuit Court FACTS AND PROVISION/ LEGAL REQUIREMENTS: CONTRACTING PROCESS: IMPACT ON CURRENT SERVICES (PROJECTS): This will prevent creating a further backlog of court-related work in the Clerk's office. Respectfully submitted, Macomb County Circuit Court 21Page

6 5 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive Date: October 24, 2013 RE: Agenda Item Mental Health Court Budget Increase Attached you will find documentation and a resolution from Jennifer Phillips, Court Administrator, to authorize the increase in the FY2014 budgeted State revenues and expenditures of the Macomb County Mental Health Court in the amount of $108,370 to account for the final amount awarded by the Michigan Mental Health Court Grant Program, which was not included in the FY2014 budget adopted by the Board of Commissioners in September, The Mental Health Court will offer sentencing alternative to incarcerations where treatment and close monitoring will take place for persons with severe and persistent Axis 1 diagnoses. The Executive Office respectfully submits this agenda item for the Commission s consideration and recommends approval of the Mental Health Court budget increase as stated above. PJL/smf cc: Jennifer Phillips

7 6 Resolution to: RESOLUTION Authorize the increase in the FY2014 budgeted State revenues and expenditures of the Macomb County Mental Health Court in the amount of $108,370 to account for the final amount awarded by the Michigan Mental Health Court Grant Program, which was not included in the FY2014 budget adopted by the Board of Commissioners in September, Jennifer Phillips, Court Administrator Additional Background Information (If Needed): The Mental Health Court seeks to address a need in the community for persons with severe and persistent Axis 1 diagnoses that are involved in the justice system and many times incarcerated. This program is designed to allow court supervision in the community, thus alleviating the use of many jail beds for these individuals. This will increase the State Grant Revenue line item by $108,370. The expenditure line items will be adjusted as follows: Program Supplies, increase $2,000; Provider Assistance I Incentive, increase $6,260; Electronic Monitor Program, increase $4,500; Mental Health Treatment, increase $70,650; Substance Abuse Treatment, increase $24,960. The Mental Health Court will offer a sentencing alternative to incarcerations to the bench where treatment and close monitoring will take place and assurances can be made that if strict conditions are not being met, the individual can be institutionalized in a quick manner. Committee Meeting Date

8 7 10/21/2013 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, M! Macomb County Circuit Court REQUEST APPROVAL/ ADOPTION OF Mental Health Court 2014 Fiscal Year Budget SUBJECT: The Court has received a new grant from the Michigan Mental Health Court Grant Program for FY2014 in the amount of$108,370. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: A resolution to authorize the increase in the FY2014 budgeted State revenues and expenditures of the Macomb County Mental Health Court in the amount of $108,370 to account for the final amount awarded by the Michigan Mental Health Court Grant Program, which was not included in the FY2014 budget adopted by the Board of Commissioners in September, PURPOSE/ JUSTIFICATION: The Mental Health Court seeks to address a need in the community for persons with severe and persistent Axis 1 diagnoses that are involved in the justice system and many times incarcerated. This program is designed to allow court supervision in the community, thus alleviating the use of many jail beds for these individuals. FISCAL IMPACT/ FINANCING:~ This will increase the State Grant Revenue line item by $108,370. The expenditure line items will be adjusted as follows: Program Supplies, increase $2,000; Provider Assistance /Incentive, increase $6,260; Electronic Monitor Program, increase $4,500; Mental Health Treatment, increase $70,650; Substance Abuse Treatment, increase $24,960.

9 8 Mental Health Court2014 Fiscal Year Budget Macomb County Circuit Court FACTS AND PRQVISION /LEGAL REQUIREMENTS: CONTRACTING PROCESS: IMPACT ON CURRENT SERVICES (PROJECTS): The Mental Health Court will offer a sentencing alternative to incarcerations to the bench where treatment and close monitoring will take place and assurances can be made that if strict conditions are not being met, the individual can be institutionalized in a quick manner. Respectfully submitted,,k()fl!l PkLi..tDh( CS Signature I Jennifer Phillips, Court Administrator Macomb County Circuit Court 21Page

10 9 Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box Lansing, Michigan Phone (517) DawnA.Monk Deputy State Court Administrator September 18, 2013 Honorable John C. Foster, Chief Judge 16th Circuit Court Macomb County Court Building 40N. Main Mt. Clemens, MI Re: FY 2014 Michigan Mental Health Court Grant Program Award Notification 16th Circuit Court - Adult Dear Chief Judge Foster: I am pleased to inform you that your court has been awarded a grant in the amount of$108,370 from the Michigan Mental Health Court Grant Program (MMHCGP) administered by the State Court Administrative Office (SCAO). This award is for the grant period October 1, 2013, through September 30,2014. Your court's FY 2014 contract and instructions for updating the budget based on your court's actual award will be ed to your project director, Ms. Lisa Ellis. The budget should be updated on WebGrants by October 18, 2013, and the original signed contract should be returned by mail to SCAO by December 6, Should you have any questions, please contact Jessica Parks at , or by at Sincerely, (.:Xi...vsn i\ I u) \ y, Dawn A. Monk cc: Dr. Jessica Parks, Problem-Solving Courts Manager Ms. Deborah Green, Region I Administrator Ms. Jennifer Phillips, Court Administrator Ms. Lisa Ellis, Mental Health Court Project Director

11 10 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive Date: October 24, 2013 RE: Agenda Item Veterans Treatment Court Budget Increase Attached you will find documentation and a resolution from Jennifer Phillips, Court Administrator, to authorize the increase in the FY2014 budgeted State revenues and expenditures of the Macomb County Veterans Treatment Court in the amount of $50,125 to account for the final amount awarded by the Michigan Veterans Treatment Court Grant Program, which was not included in the FY2014 budget adopted by the Board of Commissioners in September, The Veterans Treatment Court seeks to treat veterans who have an alcohol and/or drug dependency and/or a mental illness resulting from military service while offering an alternative to incarceration. The Executive Office respectfully submits this agenda item for the Commission s consideration and recommends approval of the Veterans Treatment Court budget increase as stated above. PJL/smf cc: Jennifer Phillips

12 11 MACOMB COUNTY, MICHIGAN Wll!lllll!l""'-'-"111"""'"-' Resolution to: RESOLUTION Authorize the increase in the FY2014 budgeted State revenues and expenditures of the Macomb County Veterans Treatment Court in the amount of $50,125 to account for the final amount awarded by the Michigan Veterans Treatment Court Grant Program, which was not included in the FY2014 budget adopted by the Board of Commissioners in September, Jennifer Phillips, Court Administrator Additional Background Information (If Needed): The Veterans Treatment Court seeks to treat veterans who have an alcohol and/or drug dependency and /or a mental illness resulting from military service while offering an alternative to incarceration. This will increase the State Grant Revenue line item by $50,125. The expenditure line items will be adjusted as follows: Program Supplies, increase $1,500; Provider Assistance I Incentive, increase $6,600; Printing & Reproduction, increase $1,000; Employee Training, increase $825; Electronic Monitor Program, increase $4,500; Substance Abuse Treatment, increase $35,700. This grant will allow Veterans to participate who are not financially able to pay for their own treatment and alcohol I drug testing. Committee Meeting Date

13 12 10/18/2013 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Macomb County Circuit Court REQUEST APPROVAL/ ADOPTION OF Veterans Treatment Court 2014 Fiscal Year Budget SUBJECT: The Court has received a new grant from the Michigan Veterans Treatment Court Grant Program for FY2014 in the amount of $50,125. IT IS RECOMM~NDED TliAJl!:lE p~e.cuti'je SUBMIT TO THE BOARD: A resolution to authorize the increase in the FY2014 budgeted State revenues and expenditures of the Macomb County Veterans Treatment Court in the amount of $50,125 to account for the final amount awarded by the Michigan Veterans Treatment Court Grant Program, which was not included in the FY2014 budget adopted by the Board of Commissioners in September, PURPOSE I JUSTIFICATION; The Veterans Treatment Court seeks to treat veterans who have an alcohol and/or drug dependency and /or a mental illness resulting from military service while offering an alternative to incarceration. FISCAL IMPACT I FINANCING:.. This will increase the State Grant Revenue line item by $50,125. The expenditure line items will be adjusted as follows: Program Supplies, increase $1,500; Provider Assistance I Incentive, increase $6,600; Printing & Reproduction, increase $1,000; Employee Training, increase $825; Electronic Monitor Program, increase $4,500; Substance Abuse Treatment, increase $35,700.

14 13 Veterans Treatment Court 2014 Fiscal Year Budget Macomb County Circuit Court FACTS AND PROVISION l ~~~.~~ RsgUJ.RErVt~NJS: CONTRACTING;PROCESS: :\ IMPACT ON CU.RRENT SERVI~.~S (PROJECTS): This grant will allow Veterans to participate who are not financially able to pay for their own treatment and alcohol/ drug testing. Respectfully submitted, Jer1f/1~ Signature P~~./.S/?5 Jennifer Phillips, Court Administrator Macomb County Circuit Court 21Page

15 14 Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box Lansing, Michigan Phone (517) Dawn A. Monk Deputy State Comt Administrator September 23, 2013 Honorable John C. Foster, Chief Judge 16th Circuit Court Macomb County Court Building 40N. Main Mt. Clemens, MI Re: FY 2014 Michigan Veterans Treatment Court Grant Program Award Notification 16th Circuit Court Dear Chief Judge Foster: I am pleased to inform you that your court has been awarded a grant in the amount of $50,125 from the Michigan Veterans Treatment Court Grant Program (MVTCGP) administered by the State Comt Administrative Office (SCAO). This award is for the grant period October 1, 2013, through September 30, Yom court's FY 2014 contract and instructions for updating the budget based on your court's actual award will be ed to your project director, Ms. Lisa Ellis. The budget should be updated on WebGrants by October 18,2013, and the original signed contract should be retul'ned by mail to SCAO by December 6, Should you have any questions, please contact Jessica Parks at , or by at parksj@courts.mi.gov. Sincerely, tj~!iajj Dawn A. Monk cc: Dr. Jessica Parks, Problem-Solving Courts Manager Ms. Deborah Green, Region I Administrator Ms. Jennifer Phillips, Court Administrator Ms. Lisa Ellis, Veterans Treatment Court Project Director

16 15 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive Date: October 29, 2013 RE: Agenda Item Emergency Management, Budget Transfer 2011 UASI Grant Attached you will find documentation and a resolution from Emergency Management & Communications Director, Vicki Wolber, to approve a Budget Transfer request in the amount of $250,000 in Fund 350 for the 2011 Urban Area Security Initiative (UASI) Grant by increasing Capital Outlay by $250,000 and decreasing Supplies and Services by $250,000. When the budget was created in 2012, the 2011 UASI grant budget was based on anticipated projects. Since that time the projects and expenses have changed. The Executive Office respectfully submits this agenda item for the Commission s consideration and recommends approval of the budget transfer in Fund 350 as stated above. PJL/smf cc: Vicki Wolber One South Main * 8 th Floor * Mt. Clemens, Michigan * Phone (586) * Fax (586)

17 16 Resolution to: RESOLUTION Approve a Budget Transfer request in the amount of $250,000 in Fund 350 for the 2011 UASI Grant by increasing Capital Outlay by $250,000 and decreasing Supplies & Services by $250,000. Additional Background Information {If Needed}: See attached letter to the Executive. Committee Meeting Date

18 EMERGENCY MANAGEMENT & COMMUNICATIONS 2J93QOunbamRoad Mount Clemens, Micbigan48043 Emergency Management: Phone: (586) Fax: (586) Technical Services: Phone: (586) Fax: (586) Mark A. Hackel County Executive October 28, 2013 Date Office of County Executive County of Macomb One South Main, s'h Floor Mount Clemens, Ml Victoria Wolber, PEM Director Keith Bradshaw Technical Services Manager David Mcintyre Emergency Program Manager Emergency Management & Communications REQUEST APPROVAL/ ADOPTION OF Budget Transfer Request for Fund 350 in the Amount of $250,000 SUBJECT: Emergency Management & Communications is requesting a budget transfer in Fund 350 in the amount of $250,000 for the 2011 Urban Area Security Initiative (UASI) Grant Program. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: The attached resolution requesting a budget transfer in the amount of $250,000 in Fund 350 for the 2011 UASI Grant. Specifically, I am requesting to increase Capital Outlay by $250,000 and decrease Supplies & Services by $250, Items include radio equipment, computers for the operations center, rescue boats, and computer software programs... PURPOSE I JUSTIFICATION:. When this budget was initially created in late 2012, the budget for the 2011 UASI grant was based on projected projects and a corresponding projected project expense. Since that time, these projects and expenses have changed. I now need to transfer these funds from one line item to another to account for the funding appropriately.. FISCAL IMPACT I FINANCING: None. This is simple a transfer between expense line items within the 2011 UASI grant. This does not increase or decrease the grant award amount itself or affect our general fund budget...

19 18 Budge/ Transfer Reques/for Fund 350 inlhe Amounl of$250,000 Emergency Managemenl & Communicalions FACTS AND PROVISION/ LEGAL REQUIREMENTS: N/A CONTRACTING PROCESS:. ~- - N/A - IMPACT ON CURRENTSERVICE? (PROJECTS): None... Respectfully submitted, Signature Vicki Wolber, Director Emergency Management & Communications 21P age

20 19 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive Date: October 30, 2013 RE: Agenda Item Finance, District Court 3 rd Class Budget Amendment Attached you will find documentation and a resolution from Finance Director, Pete Provenzano, to increase the 2013 supplies and services line item in the District Court 3 rd Class budget center and decrease the 2013 contingency account in the amount of $12,152 in order to pay witness fees for the remainder of the year. The District Court 3 rd Class cost center is used to account for witness fees paid to individuals called by the Prosecuting Attorney s Office in connection with matters handled at the various district courts in the County. Actual expenditures for 2013 are projected to be approximately $27,000, which is in line with the average spending of $33,850 for the years The budget for 2013 is $17,848, which was lowered from previous year levels. The Executive Office respectfully submits this agenda item for the Commission s consideration and recommends approval of the budget amendment for District Court 3 rd Class, as stated above. PJL/smf cc: Pete Provenzano

21 20 MACOMB COUNTY, MICHIGAN Resolution to: RESOLUTION Increase the 2013 supplies and services line item in the District Court 3rd Class budget center and decrease the 2013 contingency account in the amount of $12,152 in order to pay witness fees for the remainder of the year. Additional Background Information (If Needed): The District Court 3rd Class cost center is used to account for witness fees paid to individuals called by the Prosecuting Attorney's Office in connection with matters handled at the various district courts in the County. Actual expenditures for 2013 are projected to be approximately $27,000, very much in line with the average spend of $33,850 for the years The budget for 2013 is $17,848, which was lowered from previous year levels. Therefore, the Finance Department is requesting a budget amendment in the amount of $12,152 to allow the County to pay witness fees for the remainder of the year. Committee Meeting Date

22 9' ~.. < "ft,c::::,.ngp.~ Mark A. Hackel County Executive 10/30/2013 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml FINANCE DEPARTMENT 120 N. Main St., 2nd Floor Mount Clemens, Michigan Phone: Fax: Peter M. Provenzaiio, CPA CGMA Finance Director Michelle M. Mykytiak Assistant Finance Director Fiscal Services Stephen L. Smigiel, CPA Assistant Finance Director Management & Budget Finance Department REQUEST APPROVAL/ ADOPTION OF A Budget Amendment in District Court 3rd Class SUBJECT: Budget amendment in District Court 3rd Class IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: A request for a budget amendment to transfer $12,152 from the contingency account to the supplies and services line item in the District Court 3rd Class cost center in the General Fund. PURPOSE I JUSTIFICATION: The District Court 3rd Class cost center is used to account for witness fees paid to individuals called by the Prosecuting Attorney's Office in connection with matters handled at the various district courts in the County. Actual expenditures for 2013 are projected to be approximately $27,000, very much in line with the average spend of $33,850 for the years The budget for 2013 is $17,848, which was lowered from previous year levels. Therefore, the Finance Department is requesting a budget amendment in the amount of $12,152 to allow the County to pay witness fees for the remainder of the year. FISCAL IMPACT I FINANCING: Funds are available in the General Fund contingency account.

23 22 A Budget Amendment in District Court 3rd Class Finance Department FACTS AND PROVISION/ LEGAL REQUIREMENTS: The County is required by State statute to pay these witness fees. (ONTRA TING>PRQCES5: II\IIPACToN CURRENT SER:VICES{PR'OJECTS): Respectfully submitted, Finance Department 21Page