ASIAN DEVELOPMENT BANK

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1 ASIAN DEVELOPMENT BANK TAR: SAM TECHNICAL ASSISTANCE (Financed by the Japan Special Fund) TO THE INDEPENDENT STATE OF SAMOA FOR PREPARING THE SAVAI I RENEWABLE ENERGY PROJECT November 2002

2 CURRENCY EQUIVALENTS (as of 1 October 2002) Currency Unit Tala (ST) ST1.00 = $ $1.00 = ST ABBREVIATIONS ADB Asian Development Bank EIA environmental impact assessment EPC Electric Power Corporation kw kilowatt LARP land acquisition and resettlement plan MWh megawatt-hour NGO nongovernment organization TA technical assistance NOTES (i) (ii) The fiscal year (FY) of the Government and its agencies ends on 31 December. In this report, "$" refers to US dollars. This report was prepared by L. Bodda, Project Economist, Pacific Department.

3 I. INTRODUCTION 1. During the 2002 country programming mission, the Government of Samoa (the Government) confirmed its request for technical assistance (TA) from the Asian Development Bank (ADB) to prepare the feasibility study for the proposed Savai i renewable energy project. 1 A proposed loan of $10.0 million for the project is included in the Samoa country strategy and program for In August 2002, the fact-finding mission was fielded. An understanding was reached on the TA purpose, key activities, consultants terms of reference, cost estimates and financing, and implementation arrangements. The TA framework is given in Appendix 1. II. ISSUES 2. Local renewable energy development is an important element underpinning the government strategy for economic growth and social development in Samoa. ADB has provided assistance for power sector development since Starting with the first TA in 1971, when ADB assisted the corporatization of the power supply service and the creation of the Electric Power Corporation (EPC), ADB has provided 13 TAs and 8 loans to the power sector. In particular, ADB has provided advisory assistance for the commercialization of EPC including institutional strengthening and policy reforms, tariff and revenue studies, and improvement of financial management and lending assistance for the development of the hydropower potential of the capital island of Upolu. EPC has dramatically improved its financial viability 2 and degree of social responsibility, 3 while providing a significant share of power supply from local renewable resources, including a hydropower capacity equal to 75% of the demand during the wet season and 37% during the dry season. 3. The Government intends to improve its peoples living standards and enable private sector development on the island of Savai i which lags behind the capital island of Upolu in hardship and poverty. On the basis of the 1997 household income and expenditure survey, 4 the share of households under the basic needs poverty line is 55% in Savai I island and 48% nationwide. More recently, the share of households under the food poverty line has been estimated at 41% in Savai i island and 35% nationally. 5 The Government has requested ADB to consider assisting the power sector to provide an adequate, reliable, and environmentally sustainable power supply at least cost to the island of Savai i by developing the hydropower potential of the Sili River basin. 4. In June 1996, EPC commissioned a feasibility study of the Sili River hydro potential. 6 In August 1996, the survey group carried out field investigations on land and from the air and gathered the necessary data. 7 The study concluded that it is possible to develop electric power from the Sili River at its midstream valley. The proposed Sili no. 1 hydropower project consists of taking in water from six streams and gathering the water in a comparatively flat tableland area 1 The TA first appeared in ADB Business Opportunities (Internet version) on 15 February In 2002, EPC will have a profit for the first time in its 31-year history. 3 EPC has completed a broad rural development program and has recently adopted a lifeline tariff for low-income consumers. EPC was recently commended for providing reliable power to the poor (ADB Participatory Assessment of Hardship. Manila). 4 United Nations Development Programme-Secretariat of the Pacific Community Food and Basic Needs Expenditure Report. Apia. 5 ADB Discussion Paper on Consultative Workshops for Poverty Reduction Strategies in Selected PDMCs. Manila. 6 In parallel, in 1996, the European Union (EU) financed a Water Master Plan that led to the Rural Water Supply Project (for E8 million) to connect several villages, including Sili village on Savai i. 7 EDC International Limited Study Report on Sili No. 1 Hydropower Project in Western Samoa. Tokyo.

4 2 by gravity-flow canals. After being stored in an offstream regulating pond, the water can be conducted to a powerhouse site via a head tank and penstock. The maximum output of the powerhouse is 3,600 kilowatts (kw), 8 which can be obtained by a maximum discharge of 3.0 cubic meters per second, using a total head 9 of 162 meters. 5. The study suggested dividing the construction into two stages of 1,800 kw each. The first stage (2 units of 900 kw) will produce 5,137 megawatt-hours (MWh) annually to supply a peak load of 1,763 kw (March 1995). The addition of the second stage (another 2 units of 900 kw) will supply an additional 8,758 MWh for a total annual supply of 13,715 MWh. The construction cost was estimated at $16.0 million for the first stage and at $10.1 million for the second stage, for a total project cost of $26.1 million. 6. In October 1997, the ADB-financed Power Development Plan 10 estimated for the Sili River an optimum run-of-the-river hydro installed capacity of 4,500 kw (1,100 kw during the dry season) for a long-term average annual output of 13,160 MWh. However, it concluded that there was insufficient demand at that time for this amount of energy in Savai i. 7. Since then, the energy demand on Savai i island has increased dramatically. In 1991, the system peak demand was only 800 kw. In April 2002, a record peak demand of 2,688 kw was reported. In the last decade, Savai i system peak demand has achieved a compound annual growth rate of 11.65%. In December 2001, two new diesel generators totaling 1,600 kw were installed, increasing the total generation capacity of Savai i island to 2,060 kw. A new town and cannery factories are proposed for Savai i island. Hence, there is an urgent need for EPC to increase the firm generation capacity in the Savai i system. 8. The expected impact of the proposal is minimal. Water is to be drawn at intake dams and returned to the river after power generation. No private houses are near the project site. The project area is generally a mix of secondary dense vegetation and scattered plantations of coconut trees typically found on Savai i island. The summary initial poverty and social analysis is reported in Appendix 2. III. THE TECHNICAL ASSISTANCE A. Purpose and Output 9. The TA will establish a least-cost power development plan for the island of Savai i. The plan will consider the development of local renewable resources, including water resources of the Sili River basin, for providing adequate power generation on the island. The TA will assess the social, institutional, and environmental aspects of the sector, recommend development strategies, and, in coordination with the assistance on the implementation of state-owned enterprise reform 11 and of private sector development, 12 explore the possibility of private sector participation in the sector. It will also identify and carry out a feasibility study and develop a small-scale hydro project suitable for financing by ADB or other external funding agencies, and assess its long-term sustainability. 8 The total hydro capacity was estimated at 5.9 MW: 3.6MW Sili hydropower no. 1 and 2.3 MW Sili hydropower no Head is the vertical distance by which water drops. The amount of energy that can be captured is a function of both the head and the volume of water. 10 ADB Small-Scale Technical Assistance for Institutional Strengthening of the Electric Power Corporation. Manila. 11 ADB Technical Assistance to Samoa for Implementation of State-Owned Enterprise Reforms. Manila. 12 ADB Technical Assistance for a Private Sector Development Strategy for the Pacific. Manila.

5 3 10. The proposed project will supply electricity at the lowest economic cost to the poor in rural areas of Samoa, using renewable indigenous resources. The project will reduce the need to run diesel power stations in Savai i, with considerable savings to EPC in imported fuel costs and reduced emission of greenhouse gases. B. Methodology and Key Activities 11. The assistance will be implemented in two stages: (i) assessment of the social, institutional, and environmental aspects of the proposed power supply in Savai i; and (ii) development of a hydropower project suitable for financing by ADB or other external funding agencies and assessment of its long-term sustainability. 12. Phase 1 will (i) review relevant studies with regard to power demand and supply in Savai i; (ii) forecast power demand; (iii) formulate a long-term power development strategy and least-cost option to meet the assessed demand that will maximize economic, social, and poverty reduction impacts; (iv) in close consultation with stakeholders, formulate a realistic 10-year investment plan for power supply development, including new generation renewable energy supply; and (v) explore the possibility of private sector participation. 13. Based on the results of phase 1, Phase 2 will develop a hydropower supply project suitable for external financing. Phase 2 will (i) identify the highest priority components of the project for ADB financing in terms of poverty reduction impact; (ii) prepare a feasibility level design for the project, including scope, components, cost estimates, implementation arrangements, and operation and maintenance procedures; (iii) undertake a detailed socioeconomic survey, initial environmental examination, 13 and financial and economic evaluation of the project; (iv) assess the implementation capacity and future operation and maintenance capacity; (v) propose institutional improvements suitable to ensure efficient implementation of the project, including possible private sector participation; and (vi) recommend sustainable measures to be adopted to ensure that the poor can benefit from the project. C. Cost and Financing 14. The TA is estimated to cost $400,000 equivalent, with a foreign exchange cost of $273,000 and a local currency cost of $127,000 equivalent (Appendix 3). ADB will provide $300,000 equivalent to finance all of the foreign exchange cost and $27,000 equivalent of the local currency cost. The TA will be financed by ADB on a grant basis by the Japan Special Fund, funded by the Government of Japan. The Government will contribute $100,000 equivalent to finance the remaining local currency cost. The Government has been advised that approval of the TA does not commit ADB to financing any ensuing project. D. Implementation Arrangements 15. EPC will be the Executing Agency for the TA. The Government will provide all available relevant information and facilitate the collection of socioeconomic data. The Government will also help ensure adequate cooperation from local government bodies and nongovernment organizations active in the project area. 13 Although the project is likely to be rated by ADB as an environmental category B project, the Government will require a full environmental impact assessment.

6 4 16. ADB will engage the services of international and domestic consultants, with relevant experience in all aspects of the specified scope of work. The consultants will be selected through the quality and cost-based selection method as well as simplified TA submission in accordance with ADB s Guidelines on the Use of Consultants and other arrangements satisfactory to ADB for the engagement of domestic consultants. The international consultants will have expertise in (i) power system planning and power economics, (ii) hydropower station design, (iii) economic and financial analysis, (iv) environmental assessment, (v) social and poverty impact assessment, and (vi) resettlement planning (if required). The domestic consultants will have expertise in social and community development and participation. An estimated total of 12 person-months of consulting services will be required: 9 for international and 3 for domestic consulting services. The outline terms of reference for the consultants are given in Appendix EPC/Government will recruit/appoint a project manager with qualifications acceptable to ADB. Some of the office equipment will be financed under the TA and will be procured by the international consultants in accordance with ADB s Guidelines for Procurement The TA will be implemented over a period of about 9 months. It is expected to commence in January 2003 and be completed by September Within 3 weeks after commencement of the TA, the consultants will submit a brief inception report summarizing their initial findings, identifying specific issues, and suggesting changes to the methodology and program, if any. Within 6 months after TA commencement, the consultants will submit a draft final report for ADB and EPC comments. A tripartite meeting among EPC, ADB, and the consultants will discuss the draft final report and any changes to be made. Subsequently, the consultants will make all the recommended changes and submit the final report within 1 month of the tripartite meeting. The TA will produce design and analytical results that fully comply with all relevant ADB policies. The consultants will submit three copies of all reports to ADB and six copies to EPC. IV. THE PRESIDENT'S DECISION 19. The President, acting under the authority delegated by the Board, has approved the provision of technical assistance not exceeding the equivalent of $300,000 on a grant basis to the Government of Samoa for preparing the Savai i Renewable Energy Project, and hereby reports this action to the Board. 14 The computer equipment will be transferred to EPC upon TA completion.

7 Appendix 1 5 TECHNICAL ASSISTANCE FRAMEWORK Design Summary Performance Indicators/Targets Monitoring Mechanisms Assumptions and Risks Goal Create an environment enabling poverty reduction on Savai i by satisfying power demand with reliable and environmentally sustainable supply. Improved power supply availability and reliability Lower import of fossil fuels Improved operation and maintenance Country economic and power sector statistics Policy dialogue with the Government Customer surveys Economic and social development in Savai i may be slower than anticipated. Purpose Develop an efficient, reliable, and environmentally sustainable power supply system in Savai i. Least-cost power supply Minimal environmental impact Least negative social impact Review missions Technical assistance (TA) final report and TA completion report Report and recommendation to the President Cost comparisons and performance benchmarking Renewable energy supply is available. Electricity demand continues to grow. Community accepts the proposed development. Outputs Agreement among stakeholders on the feasibility of the project Power demand forecast and leastcost development strategy for Savai i Commercialization/ privatization plan Feasibility study at a level suitable for Asian Development Bank (ADB) financing Environmental impact assessment (EIA) and summary EIA acceptable to the Government, ADB, and other stakeholders (e.g., nongovernment organizations [NGOs]) Signed agreement between the Government, Electric Power Corporation (EPC), and the local villagers Assessment of technical, economic, and financial viability of the project Review of possible private sector participation Assessment of EPC governance standards Assessment of social, environmental, poverty, and resettlement impacts (if any) TA progress reports Review mission reports Tripartite review of planning and engineering aspects of the project Tripartite review of governance and institutional issues Tripartite review of scope of the project There is adequate counterpart support. Adequate data will be available. Stakeholders are able and willing to pursue the project. There is good consultant performance.

8 6 Appendix 1 Design Summary Performance Indicators/Targets Monitoring Mechanisms Assumptions and Risks Poverty and social analysis, including poverty monitoring framework Review and upgrade of plans to address environmental, social, and resettlement (if any) issues Updated knowledge on strengthening rural distribution system Project cost estimates, contract packaging, and implementation schedule Detailed scope of project components Activities Review of available project reports Field data gathering Recommend development strategy, including private sector participation Carry out economic, poverty impact, financial, environmental, social, and governance and institutional analyses Prepare environmental and social action (including resettlement plan, if necessary) reports in line with ADB guidelines Involve the local communities in the design of the project Prepare progress, draft final, and final reports Stakeholder involvement and participation (at least 3 meetings with villagers and NGOs) Social and poverty analysis completed within 3 months Resettlement plan, if required, with compensation and mitigation measures completed and agreed within 6 months Institutional recommendations agreed on within 9 months TA progress reports Meeting with consultants Monthly progress reports Review mission reports Draft final report Final report TA implementation plan Required reports completed on time Qualified local staff available on time Data are made available on time Local villagers willing to dialogue Good cooperation of government agencies Consultants selected are suitably qualified Inputs International consulting services 9 person-months

9 Appendix 1 7 Design Summary Performance Indicators/Targets Monitoring Mechanisms Assumptions and Risks Domestic consulting services Counterpart facilities Computers and office equipment 3 person-months $100,000 equivalent $5,000 equivalent

10 8 Appendix 2 SUMMARY INITIAL POVERTY AND SOCIAL ANALYSIS A. Linkages to the Country Poverty Analysis Sector identified as a national priority in country poverty analysis? Country poverty analysis ongoing Contribution of the sector/subsector to reduce poverty in Samoa: Sector identified as a national priority in country poverty partnership agreement (PPA)? PPA not yet finalized To produce economic, renewable hydropower to serve poor electricity consumers; create unskilled and semi-skilled jobs for the poor during project construction and implementation B. Poverty Analysis Proposed Classification: Analysis: Direct project poverty reduction Impact analysis, poverty impact ratio analysis C. Participation Process Stakeholder analysis prepared Yes Sili Village, owners of the land for the proposed access roads, environmental organizations, general public, Government agencies Participation strategy : Yes Proactive community participation, particularly by the poor and women, to obtain their input and feedbacks in the planning, design, and implementation of the project. D. Social Issues Subject Significant, Not Significant, None Strategy to Address Issues Output Prepared a Resettlement b None --- None Gender None --- None Affordability Not significant To lower costs of electric supply None Labor Not significant Preferential treatment of the poor None Indigenous People None --- None Other Risks/ Vulnerabilities None None a b A plan will be required if any of the potential issues are found to be significant. Significant involuntary resettlement requires a full resettlement plan; nonsignificant resettlement requires a short resettlement plan.

11 Appendix 3 9 COST ESTIMATES AND FINANCING PLAN ($'000) Foreign Local Total Item Exchange Currency Cost A. Asian Development Bank Financing a 1. Consultants a. Remuneration and Per Diem i. International Consultants ii. Domestic Consultants b. International and Local Travel c. Reports and Communications Computers and Office Equipment b Miscellaneous Administration and Support Costs Contract Negotiations c Contingencies Subtotal (A) B. Government Financing 1. Office Accommodation and Transport Remuneration and Per Diem of Counterpart Staff Others Subtotal (B) Total a Financed by the Japan Special Fund, funded by the Government of Japan. b One personal computer, one printer, and supplies. c Cost related to participation of Government official as observer during contract negotiations. Source: Asian Development Bank estimates.

12 10 Appendix 4 OUTLINE TERMS OF REFERENCE A. Terms of Reference for the Consultants 1. The consultants will ensure that all works and outputs under the technical assistance (TA) are fully compliant with all relevant Asian Development Bank (ADB) policies and guidelines. 1. Hydropower Engineer and Team Leader (international, 4 person-months) 2. The consultant s work will include, but not be limited to, the following: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Prepare the detailed work program and implementation schedule for the TA, and coordinate the work of the consultants on the team. Review available studies relating to the energy sector of Savai i Island. Prepare a summary of the current status of resources and the energy sector requirements for Savai i Island. In coordination with the assistance for implementation of state-owned enterprise reforms (TA 3768-SAM), 1 explore the possibility of private sector participation in the power sector. Carry out the least-cost generation expansion planning of the Savai i Power System up to 2020; discuss the assumptions, methodology, and completeness of data used; and present an analysis of the results. Verify and confirm that the proposed project is part of the least-cost plan with full assessment of all alternatives, and provide full economic and technical justification for the project in relation to other alternatives. Assess site hydrology information. Prepare a hydrological balance for the project. Review the geo-technical conditions at the site and need for monitoring the safety of the water-storing pond. Assess and improve the project design. Recommend pro-poor activities for Savai i Island, including supply of freshwater to the nearby villages. Assess the impact of hydropower development on the availability of water for human consumption, irrigation, and other downstream uses in areas where water could be in short supply. Assess and update the project cost estimates, including unit costs and estimates of quantities for project components, local and foreign cost components, and physical and price contingencies. Determine the financing requirements of the project, identify options for cofinancing, and evaluate the possibility of private sector participation. Identify the goods to be procured and civil works to be undertaken, and prepare indicative procurement packages for the proposed project. Evaluate the adequacy of the government policy and regulatory framework, and idenfity measures ADB could take to facilitate participation. Prepare the project implementation schedule, a Gantt chart showing the schedule, and a procurement schedule. Assess the project s technical risks and carry out sensitivity analysis to check project viability under these risks. Prepare terms of reference, expertise requirements, and person-month and cost estimates for implementation consulting services. Prepare the project logical framework and undertake any reasonable requests made by ADB in association with the TA. 1 ADB Technical Assistance to Samoa for Implementation of State-Owned Enterprise Reforms. Manila.

13 Appendix Economic and Financial Analyst (international, 2 person-months) 3. The consultant will do the following: (i) (ii) (iii) (iv) (v) (vi) (vii) Provide macro and sector information, including energy production and consumption by sector, energy efficiency, and electricity production and consumption by sectors (current and historical) for the Savai i Island. Assess the short-term (3 years) and long-term (system planning period) demand forecasts for different consumer categories. Provide a detailed discussion on the assumptions and methodology used in the demand forecast. Analyze system hourly load curves, and monthly peak load and demand curves for Savai i Island; present the existing power supply/shortage situation in the island. List all operational thermal and other types of power plants on Savai i Island, indicating age, unit size, installed capacity, and energy generation, and indicate the location of these power plants on a map. Analyze economic parameters and present the model for least-cost generation expansion. Provide quantitative and qualitative project benefits. Carry out an economic analysis including (a) power demand, (b) least-cost and equalizing discount rate, (c) economic viability, and (d) risk analysis. Discuss alternative methodologies for carrying out the economic analysis and justify the method(s) chosen. Provide a table detailing the conversion of economic cost from financial cost of the Project and the specific conversion factors used. Incorporate an economic quantification of environmental impact due to the project. Discuss the assumptions and parameters used in the economic analysis, including consumers willingness to pay and resource cost savings in relation to alternative options. Compare the shadow prices with those in similar projects and discuss justification for shadow prices. Identify and analyze economic uncertainties and carry out a risk analysis. Review the accounting and financial records of the Electric Power Corporation (EPC). Present EPC s capacity addition and investment program for the next 10 years. Present the financing plan for this proposed investment program. Examine the financial feasibility of this plan. Determine the financial viability of the project and each of its components. Assess the methodology for determining the tariff for power supply of the project, and review the adequacy of this tariff compared with the economic costs and financial targets. Assess the impact of the existing tariff structure/levels on energy conservation, efficient use of power system facilities, and private sector participation. Evaluate the economic impact of the tariff increase required for cost recovery and the affordability of different users. 3. Social and Environmental Impact Expert (international, 3 person-months) 4. The consultant will do the following: (i) Organize surveys in the project area, and consult with relevant officials from the government and other organizations to supplement available secondary data. During phase 1, prepare an initial poverty and social analysis (IPSA) in accordance with ADB s Handbook on Poverty and Social Analysis. In phase 2, prepare a poverty profile of the project area and project impact area. Clearly

14 12 Appendix 4 (ii) (iii) (iv) (v) (vi) (vii) define the poverty line and the poverty incidence. Assess the pro-poor impact of the project in line with ADB s poverty reduction strategy, taking into account rural electrification and other linkage effects. Provide a detailed discussion of the potential impacts on the economy in the project area, particularly on the poor. Identify ways to make the project pro-poor. In coordination with the economist, estimate power price elasticities for inputs and outputs, and for consumers. On the basis of the project economic analysis, estimate the expected distribution of project net benefits among electricity consumers, power utilities, labor, the government, the economy in general, and where appropriate, lenders. Estimate the number of poor people who will benefit from the project. Estimate the willingness and ability to pay of the consumer and proportion of net benefits going to the poor, and calculate the poverty impact ratio as per ADB guidelines. Conduct a risk analysis for key variables used in calculating the ratio, and explain the implications. Summarize the poverty reduction effects of the project. Identify any complementary activities that would enhance the poverty reduction effects of the project, including (a) poverty-related measures considered at project design and implementation stage, and (b) strategy used to enhance participation of the poor in project design and implementation. In consultation with local nongovernment organizations, identify the different project stakeholders; examine their existing rights and possible risks. Help EPC build public acceptance of the project. Prepare an initial social assessment, including land acquisition effects and any potential adverse effects. Prepare a social analysis as per ADB guidelines and an analysis of indigenous peoples impacts (including preparation of an indigenous peoples development plan, if required) and appropriate socioeconomic monitoring and management plans to be implemented by EPC. The social analysis, the recommendations on changes in design to incorporate social dimensions, the analysis of minority nationality impacts, and the socioeconomic monitoring plans are separate outputs. Review the adequacy of EPC s land acquisition and resettlement plan (LARP), if any, in accordance with ADB s Handbook on Resettlement. If needed, prepare a LARP including a baseline for monitoring and evaluating incomes and living standards, and for developing rehabilitation strategies. The LARP will include eligibility criteria, compensation rates for assets lost, specific measures for the poor and vulnerable, time frame showing how those affected will be compensated, and a monitoring and evaluation plan. Identify key environmental issues and assist EPC to prepare the environmental impact assessment (EIA) and an EIA following ADB s format prescribed in the Environmental Assessment Requirements and Environmental Review Procedures. The EIA will include a study of the conditions, trends, and protection of the watershed. Submit the draft summary for review, and incorporate any subsequent comments in completing the summary. Based on the review, provide EPC with specific and detailed recommendations for revisions and/or additional studies, if needed, to make the EIA conform to ADB s requirements. Assess the impact of soil erosion and sediment on the proposed hydropower plants. Prepare a summary EIA. Assess other options for power generation and meeting the energy demand. Compare their environmental and social sustainability. Review the environmental management capability of EPC and the local environmental protection bureaus and recommend institutional strengthening measures.

15 Appendix Social Analysis and Community Development Expert (domestic, 3 personmonths) 5. The expert will do the following: (i) (ii) (iii) Assist the organization of surveys in the project impact areas, and consult with relevant officials from the government and other organizations to supplement available secondary data. Assist the preparation of a poverty profile of the project impact area. Assess the pro-poor impact of the project in line with ADB s poverty reduction strategy, taking into account rural electrification and other linkage effects. Provide a detailed discussion of the potential impacts on the economy in the project area, particularly on the poor. Identify ways to make the project propoor. Facilitate the public acceptance of the project. Assist the preparation of an initial social assessment, including land acquisition effects and any potential adverse effects. Prepare a social analysis as per ADB guidelines and an analysis of impacts on indigenous peoples and appropriate socioeconomic monitoring and management plans to be implemented by EPC. Facilitate an awareness campaign and capacity building, and conduct stakeholder workshops, ensuring full participation of women and vulnerable groups at all stages of the TA. B. Reporting Requirements 6. The following reports will be prepared by the consultants and submitted simultaneously to the Government and ADB: (i) (ii) (iii) (iv) an inception report 4 weeks from the commencement of services detailing initial findings and recommendations for the future direction of the TA; brief monthly reports summarizing the progress of work, major findings and notation of problem areas such as lack of data and other impediments that could hamper the TA; a draft final report incorporating the findings of the TA and containing especially a comprehensive proposal and institutional formation plan based on the recommendations of the consultants consistent with the ADB country strategy and program for Samoa following the format of a report and recommendation to the President with appendixes; and a final report, based on the draft final report, incorporating the comments and view received on the draft.