Notes of. Local Council s Highway Investment Group. Monday 24 March Venue: Info-Lab Lancaster University

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1 Notes of Local Council s Highway Investment Group Monday 24 March 2014 Venue: Info-Lab Lancaster University Attendees: Blackpool Council Will Britain Principal Engineer highways Asset Manager Neil McArdle Network Planning officer Stockport City Council Richard Barnes Manchester City Council Halton Council Southend on Sea Council Lancashire County Council Plymouth Council Gaist Solutions Tony King Maria Gill Peter Stocks Mathew Bennet Ian Jones Prakash Sinha Dipti Patel Mehemet Mazhar Zulfiqar Ali Ray Worthington Adrian Trim Steve Birdsall Dr Stephen Remde Finance Manager Corporate Accountant The terms of reference : To develop new common methodologies to understand /communicate the true state of Highways Infrastructure to facilitate long term robust business plans and determine the correct level of investment for today and the future. To review current regulations (WGA etc.) To share Best Practice To identify `capability gaps Technology review Outputs to steering groups Bodies HMEP/CIPFA Roads Board HAMFIG

2 No Item Actions 1 Apologies Apologies were received from Ben Kydd (CIRIA) Zulfiqar Ali (Southend on Sea) Neil McArdle (Blackpool) 2 Minutes of last meeting Minutes of previous meetings have not been provided but it is intended to formalize notes of further meetings. WB 3 Blackpool introduction of framework contracts/shared services: - WB a. for TTS/video b. Griptest/Deflec/GPR c. Turnkey solution WB explained the offerings that Blackpool is currently preparing. This will include a turnkey range of services for other LHA s including condition surveys WB 4 Gap Analysis - WB 1. Gap analysis exercise useful for benchmarking and LHA s targeting weaknesses and standardisation WB introduced a GAP analysis prepared to assist members gauge their current performance and set a target levels for their future performance in terms of embedding highways asset management. This would be used by the group to standardize the approach to the HAMP framework. 5 Subscription fee proposals WB The group were asked to consider a nominal subscription fee ( 950 per annum per LHA) which would be used by the group to fund the continued use of Lancaster University facilities and underpin the terms of reference and achieve the objectives for the group Invite key personnel to provide advice or scrutiny Research Marketing and collaborative events

3 All spend would be transparent and agreed by the members 6 HAMP Framework -WB 1. ABC of highway asset management presentation 2. The Local Council Highway investment group Highway Asset Management framework 3. Common HAMP development WB gave a presentation on the approach to Blackpool s HAMP 2009 and how Blackpool are to refresh this key policy in the coming months WB provided a detailed explanation of the HAMP Framework which could be replicated by all members. WB referenced his previous presentation to the group on the 24 th February This presentation will be circulated and provides a guide to all the literature now available from HMEP. It was agreed that this model could be adopted to standardize and formulate a common approach All LHA s to develop further and bring back to next meeting WB provided a template for a HAMP based on Blackpool s version. It was generally agreed that this template could be used as a standardized version for all LHA s 7 Life Cycling approaches and WGA - SR Dr Stephen Remde gave a presentation on life cycling approaches and WGA. WB explained the aspiration to all members to develop their life cycles and produce the WGA in a standardized method following the CIPFA Guidance (Clauses 8.7 advanced method). 8 Asset register template and GRP development requests from Blackpool 1. Specification objective in framework 2. Reporting 3. Other development WB provided a template for the asset register which could be used to standardize the approach to data collection The group generally agreed that this could be adopted Members to review for next meeting 9 Draft Programme for WB WB is to prepare a draft programme for the 2014 meetings. Dates may be adjusted to suit Southend on Sea. WB

4 Essentially the programme will be formulated to develop common methodologies to:- Implementation of the CIPFA Code of Practice on Transport Infrastructure Assets in order to comply with the framework for the valuation of the highway network for Whole of Government Accounts (WGA) Plan for the move to measuring highway infrastructure assets at DRC in Local Authority Accounts from 2015/2016. In accordance with the current CIPFA/LASAAC consultation (including comparative information for 2014/2015. Prepare for the future internal and external audit and scrutiny of highway valuations, processes and data management. The increasingly important role that Life Cycle Planning will have in making less money go further, against, substantial increases in cost inflation, reducing budgets and projected growth in road transport. Applying the principles of the updated Asset Management Guidance published earlier in In particular the advanced methodology. Developing and maintaining levels of service in the context of the `Localism agenda, including Community Right to Challenge Understanding the effect of climate change on the road network and how best to manage this in the longer term. Coping with an environment of financial cuts and competing internal demands for revenue budgets, through innovation and different ways of working Increasing public scrutiny of spending decisions and their impact on the condition of the road network. Ability to measure and report in a consistent manner the current condition of the network, and the application of deterioration modelling to develop projected condition levels The need to apply the principles of lifetime planning to drainage assets. Continuing with the gap analysis to achieve a comparative amongst the group and to assist in the framework approach Assistance with how to refresh the asset register using a systems thinking approach topic for group discussion and analysis Invitation to HMEP lead officers including Haydn Davies, Steve Kent and Stephen Berry Invitation to KPMG external auditors to review progress with WGA GRP development sub group to be established Marketing and communication strategies to be formalized Assistance with business cases and development of LoCHIG programme Roll out of Blackpool Turnkey solution The Social Network

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6 Directions to Lancaster University and InfoLab21 InfoLab21 is part of the Lancaster University campus, located approximately 3 miles south of the city centre of Lancaster. For directions to Lancaster University, see the How To Find Us section of the university's website. InfoLab21 is at the southern end of campus. Parking at InfoLab21 On South Drive adjacent to the InfoLab21 building there is a Campus Visitor car parking zone which is pay and display or scratch cards only. This includes 4 dedicated disabled bays. In addition there are also 9 reserved bollarded spaces which are managed via InfoLab21 Reception. These are also pay and display or scratch card. A pay and display machine is located nearby. Pay and display tickets will cost 2 for two hours. These are available from the machines located at each of the visitor parking areas. Parking for a full day using pay and display tickets will only be possible on the sports field car park accessed from Green Lane or the new visitor car park opposite the ISS building and costs 5. Visitors can only park in the Visitor Zones. One day Visitor Scratch cards cost 5 each and are normally purchased by individual visitors from the Car Parking Office. Visitor Scratch cards are only valid in the Visitor Zones. When appropriate they may be supplied to the visitor by departments or companies.