DEQ AGENCY MANAGEMENT PROGRAM

Transcription

1 DEQ AGENCY MANAGEMENT PROGRAM Dick Pedersen Agency Director PEMH Z7014 (40X) 0001 Joni Hammond Deputy Director PEMG Z7012 (38X) 0275 Kerri Nelson Administrator, Management Services PEMG Z7012 (38X) 0116 Leah Koss Acting Manager, Office of Compliance & Enforcement PEMF Z7010 (35X) 0455 GOVERNMENT RELATIONS COMMUNICATIONS & OUTREACH BUSINESS SYSTEMS DEVELOPMENT INFORMATION SYSTEMS BUDGET & ADMINISTRATION HUMAN RESOURCES HEALTH & SAFETY ACCOUNTING Greg Aldrich Manager PEME Z7010 (33X) 0002 Joan Stevens-Schwenger Manager PEME Z7008 (33X) 0011 Sohng Shin Manager PEME X7008 (33X) 1335 Rebecca Kirk Manager PEME X7008 (33X) 0118 Jim Roys Manager PEME X7008 (33X) 0015 Laurie Grenya Manager PEME X7008 (33X) 0274 Todd Brown Manager PEMC X1346 (27) 2166 Dolores Passarelle Manager PEMF X7010 (35X) 0021 Richard Lawrence Revenue Manager PEMC X7004 (28X) 1222 AGENCY MANAGEMENT Positions FTE LAB Modified Essential Budget Level Program Packages Total Agency Request Budget AM-1113 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-1

2 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-2

3 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) DEQ AGENCY MANAGEMENT Agency Management provides leadership, fiscal management and central to ensure that DEQ s activities comply with legal requirements. Agency Management includes the Office of the Director, the Office of Compliance and Enforcement and the Management Services Division. The Office of the Director provides leadership, policy formation and guidance, intra- and inter-agency coordination, support to the Oregon Environmental Quality Commission, review and issue of agency enforcement actions, administrative rulemaking and legislative liaison functions. The Office of the Director includes the director, deputy director, an executive support staff and an administrative professional to support the Oregon Environmental Quality Commission, DEQ s rulemaking and policy board. DEQ enforces the state s environmental laws through the Office of Compliance and Enforcement. Budgeted in the Air, Water and Land Quality programs and managed through the Office of the Director, OCE works with DEQ regional offices, permittees and the regulated public to maintain compliance with environmental laws. When this approach fails, OCE issues enforcement actions such as civil penalties or enforcement orders. OCE participates in a state environmental crimes coordination team. As part of that work, DEQ funds a state trooper and works with DOJ s newly created environmental crimes investigation and prosecution unit. The Management Services Division (79.5 FTE) provides general division administration, government relations, communications and outreach, information systems and business systems development and management, accounting, human resources, health and safety services, budget development and implementation (including debt service), and represents DEQ in agency-wide administrative issues such as collective bargaining. Most management services FTE are supported by indirect funding (Agency Management); the exceptions are noted throughout the narrative. The division sections are detailed below. Division Administration includes one administrator and 4.5 FTE. This section provides division administration, policy development, records management, information security and organizational improvement. During , we initiated Kaizen process-improvement events throughout the agency. DEQ has also provided other state agencies with information to get started on their own process improvement efforts. Internal Kaizen projects include: Compliance and enforcement. DEQ reduced processing time from the issue of pre-enforcement notice to formal enforcement action by 50 percent, a savings of about 22 work days, and steps in its formal enforcement action review and approval process by 50 percent. DEQ laboratory. DEQ reduced the time for posting of lab sample analysis reports by 50 percent, using bar coding and other innovative measures. Business systems development. DEQ software programmers faced competing demands and a workload projected to be at 128 percent of capacity by the end of the biennium. The Kaizen project resulted in multiple improvements, including an application development plan for prioritizing agency projects and better communication between programmers and programs. Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-3

4 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) Records Management. DEQ is creating an agency-wide records management system to reduce records storage costs, improve sustainability through technology, improve compliance with federal and state laws, improve public access to DEQ records and protect the agency against litigation. DEQ is planning Kaizen events for to streamline DEQ s rulemaking and hazardous waste inspection processes and centralize invoicing for permitting programs. The Government Relations office, staffed by one government relations manager and the tax credit analyst, is the first point of contact for a legislator or other government jurisdictions. This section directs the development of legislative concepts, new budget policy package requests and budget reduction options. The office works closely with other state agencies and environmental and business stakeholders and coordinates American Recovery and Reinvestments Act reporting. The office also the lead for managing the Pollution Control Tax Credit program and various clean diesel tax credits. The Office of Communications and Outreach provides public information, internal and external communications, education and public involvement programs. OCO outreach staff includes four public affairs specialists and one website coordinator, located in Bend and Portland. While specialists are managed centrally in Agency Management, they are directly funded by air, water or land quality programs. The web coordinator, one manager, one support staff and two customer service representatives are funded by Agency Management. All Agency Management positions are located at the Portland agency headquarters. During the biennium, OCO will be enhancing DEQ s web-based activities, both through a new agency Intranet and more user-friendly Internet pages. The Information Technology section develops, enhances and maintains DEQ s technology back bone that allows us to run information technology applications and to communicate electronically both internally and externally. One manager and 11 FTE provide central technology and computer services such as: system administration Electronic communications support Database administration Network server support and maintenance Network security Hardware and software purchasing and inventory management Standardizing employee computers and software Agency headquarters computer support center Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-4

5 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) Information technology workload drivers Staying current with new technology developments and tools. For example, web conferencing and other interactive web tools, e- government and electronic fund and document transfer are not only important for environmental sustainability, but also increase employee efficiency and customer service delivery. Keeping current with scientific analysis tools and systems Demand for sophisticated technology to enable public and legislator access to information and citizen e-government services Aging agency network infrastructure. Eventually, all of the agency s network system, including workstations and servers, becomes outdated. Limited resources affect our ability to replace infrastructure and install new technologies to better serve the public and staff. Network emergencies. Information technology coming challenges Efficiency challenges: Automating network server management, such as security monitoring Standardizing software for all employee workstations. Streamlining the hardware and software purchasing and inventory process Expanding DEQ s e-business capabilities Stability and reliability challenges: Enhancing DEQ s network security Ensuring business continuity in the event of a natural or man-made disaster by frequently evaluating and improving system weak points Expanding network bandwidth in DEQ s regional offices Upgrade hardware, systems, and operating systems no longer supported by software companies with minimal interruptions to DEQ s daily operations Continue expanding and automating our headquarters helpdesk The Business Systems Development section develops and maintains agency s software applications that allow DEQ to do business electronically and deliver data internally and externally. The section also has an important role in information system project planning. BSD currently supports 85 program-specific applications ranging from simple desktop applications to fully integrated permit processing and specialized accounting applications (for example, cost recovery management). Most applications operate in desktop, client-server and web environments. BSD provides agency-wide support for geographic information systems and web infrastructure, establishes data standards and exchange protocols and system architecture. Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-5

6 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) BSD has 12.5 FTE budgeted in Agency Management and supervises an additional 7.5 FTE budgeted in the Air Quality, Land Quality, Water Quality programs and Cross Program. Most BSD employees are information systems specialists. BSD workload drivers High number and complexity of business systems Keeping current with new technology and modifications and enhancements. About 60 percent of DEQ s business systems need to be upgraded and the remaining 40 percent need enhancements to best support DEQ s current business needs. Upcoming challenges and projects During , the agency formed an internal group to improve the agency s information technology governance, alignment of information systems and management of DEQ s many information system projects. The group reviews, prioritizes and recommends information system projects to DEQ s executive management team, who make a final decision on project prioritization and resource allocation. The group also creates agency information technology standards and makes technology investment recommendations for consideration and approval by DEQ s executive management team. Following are the four major information system projects being planned and started during : Agency-wide compliance and enforcement project DEQ plans to update its compliance and enforcement information system for easier data retrieval. The data is currently stored among 16 incompatible, non-integrated databases distributed throughout the agency s offices. An agency team will determine the project s scope and recommend whether to build or buy a system. DEQ would like to have a workable system in place by mid The project also includes process improvement efforts and the development of enforcement and compliance performance measures. Time accounting system Ten years ago, DEQ developed a time accounting system. Originally planned in three phases, the project was stopped after completion of phase one. The incomplete system handicaps resource planning and tracking and the technology is outdated, making changes to the system difficult and cost-prohibitive. DEQ would like to replace the system with a time reporting system that will improve workload forecasting and management, grant reporting, division performance measure tracking, cost accounting efficiency and accuracy and DEQ s payroll process. Document management system DEQ does not currently have an agency-wide document management system. DEQ is working with the Secretary of State Archives to create document management standards and is establishing a comprehensive records management program. We are also researching electronic records management systems that will efficiently organize and classify agency records. Cross-media electronic reporting rule The US Environmental Protection Agency has developed electronic reporting standards, known as CROMERR, which DEQ must follow to electronically accept required reports and data from regulated entities. The standards cover a variety of system functions, such as electronic signature validation. The standards are designed to ensure that electronic data submittals have the same level of legal dependability as paper submittals. DEQ is researching technology that will meet CROMERR standards, be Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-6

7 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) compatible with our information systems and help the agency obtain EPA approval of our future web-enabled document exchange program. The Accounting section is responsible for the integrity of the agency s financial management system. The section places emphasis on ensuring that adequate internal controls are in place to accurately track and record the inflow and outflow of the agency s financial resources. The section received the State Controller s Gold Star Award in 2009 (17th year in a row) for timely and accurate completion of Oregon's Comprehensive Annual Financial Report. DEQ has a complex cost structure to accommodate our multiple funding sources General, federal, Lottery, and dedicated funds, cost recovery reimbursements and civil penalties. Each source has stringent expenditure requirements. To support detailed reporting requirements, DEQ s cost center structure captures the funding source, location (by region, office and manager), activity and project. DEQ has approximately 140 funds, 1,300 activities, 40 active federal grants and 10,000 open projects. The agency s accounting practices are governed by numerous federal, state and Government Accounting Standards Board rules, regulations and procedures. Accounting has 21 FTE funded by Agency Management, including an accounting manager and a revenue manager. The section s work falls into four major categories: Revenues Receives, deposits, records and monitors payments made to the agency Assists in collecting past due accounts Prepares and monitors invoices Reconciles cash accounts and fund balances Federal cash draw downs Prepares federal and state reports Provides year-end information for statewide financial statements Assists federal and state auditors Provides revenue information for budget and management decision making Expenditures Establishes proper accounting structure of funds, grants, activities and projects Assists federal and state auditors Ensures adequate internal controls Provides guidance to employees on the appropriateness of expenditures Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-7

8 Payroll AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) Reviews, codes and pays all bills Reviews SPOTS card purchases Reimburses employee travel claims and monitors out-of-state travel Maintains capital asset and other property records Provides ongoing support for DEQ s online time recording system Coordinates with the Department of Administrative Services Maintains financial records Prepares all federal grant financial reports Provides year-end information for statewide financial statements and prepares DEQ s own annual financial statements Provides expenditure information for budget and management decision making Provides all payroll services Records and monitors all leaves Manages payroll issues related to terminations, garnishments, leave without pay, payroll deductions and ensures that DEQ meets all payroll-related legal requirements Purchasing and contracting: Provides advice, guidance and oversight for writing personal service contracts, intergovernmental agreements, revenue and sub-grant awards Manages the solicitation and procurement processes for supplies, equipment and services Keeps all contracting and purchasing templates current Maintains tracking systems for all professional service contracts, revenue agreements, intergovernmental agreements and pass-through grants Acts as liaison with the Department of Justice and DAS on all procurement issues Provides training to agency employees on purchasing and contracting procedures Accounting activities for FY include: Continuing to provide high quality, timely financial reporting and processing of financial transactions Collaborating with Business System Development and program employees to design and implement e-commerce processes Continuing to develop on-line procurement materials Expanding credit card payment services for permit holders Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-8

9 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) The Human Resources section is staffed by one manager; one senior labor relations consultant; four HR generalists (one of which is budgeted in the Air Quality Vehicle Inspection program) who provide agency-wide services; one benefits and leaves analyst; one training and development specialist; one records and data specialist; and one support position. HR plans and implements agency wide policies and processes affecting approximately 797 FTE to ensure compliance with employment laws, statewide policies and the collective bargaining agreements with the American Federation of State, County, and Municipal Employees. Current and future challenges: Thirty-one percent of the agency will be eligible to retire during the next five years. As employees retire, the agency will face a loss of institutional knowledge. DEQ will need to facilitate a timely transfer of knowledge, provide growth opportunities to current employees and gain the interest of the new generation in our workforce. HR employees rely heavily on data and information. The statewide Personnel and Position Database system provides portions of employee and position related information, but DEQ needs a companion system to capture additional information, create relationships between budget, payroll and benefit information and support the agency s reporting needs. HR will analyze options for a companion system including in-house system development, partnership with other agencies and off-the-shelf software. The Health and Safety Section ensures a safe and healthy work environment for all employees. The section is staffed by one manager budgeted in Agency Management and one health and safety specialist budgeted in the Air Quality Vehicle Inspection program. Services provided include: Guidance and consultation on occupational safety and health issues Job and program safety assessments and accident prevention work Safety training, including safe driver training Hazard analysis and coordination Development and assistance in implementing DEQ office emergency plans Ergonomic assessments Working with the vehicle inspection program to identify hazards and dangers faced by vehicle inspectors Investigation and analysis of safety incidents to identify the root causes Administration of medical services contracts for DEQ employees who may come into contact with hazardous waste Development and implementation of agency-wide safety policies The DEQ Budget Office: Prepares DEQ s biennial budget and provides fiscal analysis of legislation, proposed rule changes and other proposals Manages budget execution and coordinates development of the budget execution plan Performs revenue, expenditure, and ending balance forecasts Works in partnership with the Accounting section to manage agency cash flow and maintain sufficient fund balances to prevent disruption to DEQ services and maintain current cost center coding structures in SFMA Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-9

10 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) Authorizes all major procurement and contract expenditures and position actions Maintains detailed financial and staff-hour cost accounting information databases for use by agency managers Maintains fiscal costing tools and coordinates the development of budgets for federal grant applications Negotiates the annual Indirect rate and cost allocation agreement with the Environmental Protection Agency Manages bonds, the associated debt service and ongoing arbitrage rebate calculations for Orphan Site Cleanups and the Clean Water State Revolving Fund programs Reviews landfill financial assurance plans and analyzes responsible parties ability to pay for cleanup costs The Budget Office includes 7.5 positions. One budget analyst has been assigned to provide dedicated support to each of the three major programs and each is funded directly by the programs they serve. The remaining 4.5 positions, including the manager, are budgeted in Agency Management and funded using Indirect. One position is responsible for bonds and debt service, landfill financial assurance, ability-to-pay analysis, and maintaining internal budget development tools and PICS/ORBITS coordination One position provides clerical support to the Budget Office, Business Systems Development and Information Technology and troubleshoots for DEQ IT help desk One position is responsible for budget development and operational/fiscal analysis for the Laboratory, as well as coordinating grant application budgets and maintaining grant certification documents for the entire agency. Maintains grant application cost estimating tools and assists in maintaining internal budget development tools. The final 0.5 position provides full range budget development and execution support, forecasting, and general fiscal support for the Agency Management and Cross Program areas As noted in the Accounting section description, DEQ has complex fund and cost accounting structures. To manage this, the Budget section designs and maintains systems to handle more detailed information than what is contained in PICS/ORBITS to meet DEQ's financial reporting, cash management, personnel management, management accounting, program operational planning and implementation and forecasting needs. These systems are used to support an operating budget (budget execution plan for the biennium), periodic forecasts (a minimum of three per biennium) to assess any changes in estimated revenues and expenditures, preparation of a trial budget to provide initial estimates for the coming biennium prior to developing the Agency Request Budget and other information at the level programs need to operate successfully. Important budget issues for Agency Management During the 2009 legislative session, DEQ accepted that economic conditions were likely to affect funding for a long time, an assessment that has since been officially incorporated into the statewide budget outlook that predicts multi-billion dollar General Fund shortfalls for the foreseeable future. DEQ cut 5.5 FTE from the Agency Management budget and lowered the Indirect rate, which is charged to agency programs for support Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-10

11 AGENCY MANAGEMENT PROGRAM NARRATIVE (11-13) services provided, from 20 percent in to 19 percent in the Agency Request Budget. Changing the Indirect rate alleviated some pressure on DEQ programs, which have experienced fee revenue and General Fund reductions during the biennium. DEQ made the Agency Management cuts in anticipation of further air, water and land quality program budget reductions in both and DEQ believes that Agency Management cuts will be sufficient to absorb the loss of Indirect revenues from implementing program vacancy savings in the budgets, as well potential General and Lottery Fund reductions resulting from implementing any reduction options. Indirect revenues generated from program policy packages may help temper the losses from reduction options, but it s not possible to determine whether the Agency Management cuts are sufficient or whether additional cuts might be necessary during DEQ will work closely with both DAS-BAM and LFO during the Governor s Recommended and Legislatively Adopted Budget development processes to ensure that the Agency Management budget reflects adjustments made to the program budget appropriations. Implementing budget reductions is not the only step that Agency Management is prepared to take to address budget concerns. During the biennium, Agency Management will focus its efforts and resources on the following to create more efficiency and better service delivery to both internal and external customers: Capacity building. DEQ will continue to build capacity through Kaizen events. A process improvement priority is to create a combined invoicing system. Currently, each of DEQ s permitting programs has separate invoicing databases and processes. Developing a central, consistent process will save time and resources that can be redirected to the agency s top environmental issues. Infrastructure improvement. The agency is analyzing its infrastructure needs and prioritizing projects that will create more efficient service delivery to internal and external customers. Resources will be directed to those projects that provide the most improvement and efficiency such as e-government services, online permitting and invoice alignment (as mentioned in the previous bullet). DEQ is also researching an upgrade to our current licensing system. As with the invoices, DEQ has multiple systems that perform permitting functions. Having one system to serve all of our permitting needs would save time and resources and improve service delivery to the regulated community. Records management. DEQ is in the process of implementing consistent and streamlined records management and retention processes. These changes will ensure our compliance with state and federal records laws and reduce the amount of time employees use to find records. DEQ is exploring the possibility of using electronic management systems that will make this transformation and subsequent records management easier. Agency Management organization. The agency is analyzing its current Agency Management structure to determine whether a different structure would support more efficient and effective delivery of services to both internal and external customers. Agency Management Narrative X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-11

12 LOTTERY, OTHER, AND FEDERAL FUND REVENUE: AGENCY MANAGEMENT (11-13) Bond fund and miscellaneous receipts DEQ draws funds from the Pollution Control Sinking Fund and from proceeds of newly issued bonds to cover the administrative costs in the Agency Management program for bond fund activity. Since , all non-program costs related to this activity have been budgeted and accounted for in the Agency Management program. DEQ also receives funds from non-deq sources for reimbursement of some of DEQ s travel costs associated with various environmental workshops and conferences. Summary of Projected Revenues Period Actual/Planned Beginning Balance Actual/Estimated Revenue Indirect Cost Actual/Planned Ending Balance Available For Program Use 7/1/09-6/30/11 $58,456 $408,400 $21,588 $28,923 $416,345 7/1/11-6/30/13 $0 $360,214 $22,668 $3,375 $334,171 Agency Management RevNar X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-12

13 LOTTERY, OTHER, AND FEDERAL FUND REVENUE: AGENCY MANAGEMENT (11-13) Indirect revenue The indirect-cost revenue is negotiated with the US Environmental Protection Agency and is calculated as a percentage of Personal Services. In the and prior biennia, indirect revenue was collected from Other and Federal Funds only and approximately 19 percent of Agency Management s budget was provided by General Fund. For , the agency changed the indirect collection methodology to include all funding types (including General Fund) and distributed the General Fund previously in Agency Management s budget to the Department s other programs. The budgeted indirect rate has been lowered to 19 percent of Personal Services from the rate of 20 percent, to provide revenue to fund essential budget level. The actual rate will be negotiated based on the approved budget. Summary of Projected Revenues Period Actual/Planned Beginning Balance Actual/Estimated Revenue Indirect Cost Actual/Planned Ending Balance Available For Program Use 7/1/09-6/30/11 $1,401,341 $23,804,749 $0 $4,851,149 $20,354,941 7/1/11-6/30/13 $1,781,447 $24,366,144 $0 $3,668,514 $22,479,077 Agency Management RevNar X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-13

14 LOTTERY, OTHER, AND FEDERAL FUND REVENUE: AGENCY MANAGEMENT (11-13) Central government service charge revenue For , the source of funds for the central government service charge is DEQ s Other Fund activities. The split between the Other Funds programs is based upon FTE usage by those programs and is calculated as a percentage of personal services. Previously, DEQ had been provided a General Fund limitation for the purpose of paying this charge. Revenue collected to pay for the central government services charge is now collected by Agency Management from all the Other Fund programs as outlined in the table below. Summary of Projected Revenues Period Actual/Planned Beginning Balance Actual/Estimated Revenue Indirect Cost Actual/Planned Ending Balance Available For Program Use 7/1/09-6/30/11 $0 $492,491 $0 $14,243 $478,248 7/1/11-6/30/13 $0 $524,765 $0 $0 $524,765 Agency Management RevNar X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-14

15 DETAIL OF LOTTERY FUNDS, OTHER FUNDS, AND FEDERAL FUND REVENUE: AGENCY MANAGEMENT (11-13) AM_BPR012 X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-15

16 AGENCY MANAGEMENT PROGRAM ESSENTIAL PACKAGE NARRATIVE (11-13) Title: Vacancy factor and non-pics personal services (#010) Purpose: This package applies adjustments to personal services costs that are not generated by the Position Inventory Control System: Updates the vacancy factor to project budget savings reasonably expected from staff turnover Applies the standard general inflation factor of 2.4 percent to non-pics generated personal services costs, such as temporaries, overtime and shift differential Adjusts for changes in the contribution for debt service on the PERS pension obligation bonds Adjusts for mass transit taxes (excluding federal funds) Budget: $ 0 General Fund $ 0 Lottery Fund $ 28,438 Other Fund $ 0 Federal Fund Staffing impact: None BPR013L AM essential X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-16

17 AGENCY MANAGEMENT PROGRAM ESSENTIAL PACKAGE NARRATIVE (11-13) BPR013L AM essential X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-17

18 AGENCY MANAGEMENT PROGRAM ESSENTIAL PACKAGE NARRATIVE (11-13) Title: Cost of phased-in programs or one-time increases (#021) Purpose: To identify non-pics related budget adjustments due to activities that phase-in for or are one-time costs. How accomplished: This package reflects non-pics related budget adjustments for activities that began part way through the biennium and are active for the full biennium: Budget: $ 0 General Fund $ 0 Lottery Fund $ 0 Other Fund $ 0 Federal Fund Staffing impact: None BPR013L AM essential X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-18

19 AGENCY MANAGEMENT PROGRAM ESSENTIAL PACKAGE NARRATIVE (11-13) Title: Cost of phased-out programs or one-time eliminations (#022) Purpose: To identify non-pics related budget adjustments due to activities that phase-out in or eliminate one-time expenditures from the budget. How accomplished: This package reflects non-pics related budget adjustments for one-time activities funded in the biennium budget: Budget: $ (0) General Fund $ (0) Lottery Fund $ (0) Other Fund $ (0) Federal Fund Staffing impact: None BPR013L AM essential X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-19

20 AGENCY MANAGEMENT PROGRAM ESSENTIAL PACKAGE NARRATIVE (11-13) Title: Inflation and price list adjustments (#031, 032, 033) Purpose: Inflation and price list adjustments are applied to services and supplies, capital outlay and special payment amounts in the base budget. How accomplished: Package 031 applies standard inflation, state government service charge and other price list adjustments General inflation of 2.4 percent Attorney general inflation of 11 percent State government service charge price list adjustments Central government service charge price list adjustments Self support rent agreement price list (DEQ Laboratory) Package 032 applies above standard inflation with BAM analyst approval, including non-uniform rent up to 4.7 percent. Package 033 applies inflation rates requiring Exception Committee approval, and includes only the amount over and above Package 031 or 032 amounts. For intra-agencies charges (General and Lottery Funds), which help fund the Agency Management program, an incremental 7 percent rate was approved. Budget: Package General Fund Lottery Fund Other Fund Federal Fund 031 $ 357, $ 49, $ 0 Staffing impact: None BPR013L AM essential X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-20

21 AGENCY MANAGEMENT PROGRAM POLICY PACKAGE NARRATIVE (11-13) 107BF02_AM141 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-21

22 AGENCY MANAGEMENT PROGRAM POLICY PACKAGE NARRATIVE (11-13) 107BF02_AM141 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-22

23 AGENCY MANAGEMENT PROGRAM POLICY PACKAGE NARRATIVE (11-13) 107BF02_AM141 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-23

24 Title: Fund shifts (#050) AGENCY MANAGEMENT PROGRAM POLICY PACKAGE NARRATIVE (11-13) Purpose: The package records position/budget shifts among funding types within the program. How accomplished: This package shifts positions, services and supplies and capital outlay from Federal Funds to Other Funds to reflect changes in work and funding. No shifts were made. Budget: $ 0 General Fund $ 0 Lottery Fund $ 0 Other Fund $ 0 Federal Fund Staffing impact: None 107BF02_AM141 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-24

25 AGENCY MANAGEMENT PROGRAM POLICY PACKAGE NARRATIVE (11-13) Title: Technical adjustments (#060) Purpose: The package records technical adjustments that do not fit in the standard Essential Packages. How accomplished: None Budget: $ 0 General Fund $ 0 Lottery Fund $ 0 Other Fund $ 0 Federal Fund Staffing impact: None 107BF02_AM141 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-25

26 Title: Revenue shortfalls (#070) AGENCY MANAGEMENT PROGRAM POLICY PACKAGE NARRATIVE (11-13) Purpose: The package includes other and federal funds expenditure reductions necessary to adjust essential service level to available revenue. Where appropriate, an ending balance is maintained to allow continuity of the program into the next biennium. How accomplished: None Budget: $ (0) General Fund $ (0) Lottery Fund $ (0) Other Fund $ (0) Federal Fund Staffing impact: None 107BF02_AM141 X Agency Request Governor s Recommended Legislatively Adopted Budget Page 08-26

27 PROGRAM UNIT APPROPRIATED FUND GROUP AND CATEGORY SUMMARY (BPR007A) 107BF02:AM_BPR007a X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-27

28 PROGRAM UNIT APPROPRIATED FUND GROUP AND CATEGORY SUMMARY (BPR007A) 107BF02:AM_BPR007a X Agency Request Governor's Recommended Legislatively Adopted Budget Page 08-28