This document is intended to help users understand the importance of completing:

Size: px

Start display at page:

Download "This document is intended to help users understand the importance of completing:"

Cassandra Hood
5 years ago
Views:

1 Newcastle University Quality in Learning and Teaching (QuILT) MOFS DATA HESA SCREEN This document is intended to help users understand the importance of completing: Joint Academic Coding System (JACS) codes; Contributor information; Cost Centre s. contained in the Module Outline Form (MOFS) of the MOFS Database. These fields can be found on the HESA tab. They are compulsory and require School/Board of Studies (BoS) Approval. HESA Data: This information has funding implications and drives elements of a number of external league tables eg the staff student ratio and spend per student elements of the newspaper league tables. This data is entered on the HESA Screen of the MOFS Database. It is needed for the completion of the University's two major Statutory Returns to HEFCE and HESA. The first statutory return is the HESES return (in November) which is the basis of the HEFCE teaching grant for the following year. The second is the HESA return (in July) which covers all activity over the whole academic year. The JACS code(s) is/are the subject of the module. HEFCE's advice is to consider the most detailed coding that can be used without unduly raising the burden. The University interprets this to mean that staff should consider the full list of JACS codes available at and choose the most appropriate, but that if no exact match is available, the best fit should be used. The contributor information describes which school provides what proportion of the teaching on the module. A module that is taught by staff from two schools would be divided between those two schools, usually proportionally with the amount of teaching. However, by agreement with all the schools concerned, the split may instead reflect the investment of money and/or time, eg to take into account technician time, consumable costs, etc. The contributor split and the number of students registered on a module, drive the allocation of the teaching grant and tuition fee income to the schools in the annual budget allocation. Cost Centres are the basis on which HEFCE calculates the University's teaching grant. Each school/institute has one or more cost centres that they can use. The mapping of cost centres to schools/institutes can be found in the Portal (SPV08 Valid HESA Cost Centres for Schools, under Student Planning Reports and St Plng Validation Reports) There is also a report that will show where the cost centres and schools listed on a module don't match (SPV05 Module School Report). If the cost centre and school don't match, the school may not be credited with all of its appropriate allocation in the budget. The percentage split must be the same for JACS codes, Contributor Schools/Institutes and Cost Centre s. Page 1 of 5

2 HESA Fields within MOFS The HESA Fields are located on the HESA tab in the MOFS Database. The Cost Centre, JACS Code(s) and the % Split (contributor information) are treated as related fields, so that in any calculation the same proportional split is applied to the Cost Centre s AND the JACS Code(s) AND the Contributing Schools. Area Owning School (Organisation) Contributing School JACS Subject Code TERMS USED AND EXPLAINED This identifies the School that is offering the module This identifies all the Schools that contribute to the module A new line is created for each contributing school. This identifies the main academic subject(s) for the module using the HESA subject classification system JACS. The JACS Subject Code is four characters long and should reflect the actual subject area of study of the module. Schools should use the full range of subject codes and they should manage this to ensure consistency across related modules and programmes. Cost Centre For a complete JACS classification list see (revised version JACS 2 released 2008): JACSsubjectcodelist.pdf This is a HEFCE coding system. It determines the Price Group and the funding level for the module. The Cost Centre allocated to a module should be the same as the Cost Centre for the School contributing to the module. For a complete list of the Cost Centre s available to each school/institute, please see the table at ools.xlsx % Split This identifies the percentage split between the Owning School and the Contributing School, all the JACS codes used and all the cost centres allocated to the module. It must add up to 100%. Each combination of a JACS code, a school and a cost centre will appear on a new line in the MOF. External Organisation This is reviewed annually to ensure it remains up-to-date. This identifies where there is contribution to the module from elsewhere, other than within the University eg a company, or another University. The proportion of the funding associated with this percentage of the module will be allocated to the owning school. To request additional External Organisations be added to this list please contact QuILT on x6811. If you have any questions on Cost Centre s or JACS Code(s), please call the Planning Office on ext Page 2 of 5

3 The following tables provide examples of different scenarios for: APPENDIX 1 Newcastle University Quality in Learning and Teaching (QuILT) MOFS DATA CONTRIBUTORS / HESA / JACS Owning School Contributing School JACS Code(s) Cost Centre (s) % Splits Module 1 JACS Code(s) Cost Centre % Split F L R The whole module is offered by the Owning School This module is delivered by staff from two academic disciplines in the school and so uses both the Cost Centre s for the School. The Cost Centre s determine the price group and this determines the funding of the students. The % Split totals 25% against Cost Centre 29 and 75% against Cost Centre 28 this totals 100%. This would be uploaded to Student Lifecycle Management and used to calculate the University's funding by HEFCE. There is no Contributing School so the School % Split would not be uploaded to Student Lifecycle Management as the Owning School provides the full 100% and that is the default setting in Student Lifecycle Management The JACS Code(s) split of 25% to F810, 50% to L711 and 25% to R930 is also uploaded for inclusion in the statutory returns Page 3 of 5

4 Module 2 Owning School Biosciences B Owning School Biosciences B Contributing School Agriculture, Food and Rural Development D This module covers three subject areas which are attached to two different Cost Centre s and two different schools The School % Split totals 50% against Biosciences and Cost Centre 10 and 50% against Agriculture, Food and Rural Development and Cost Centre 13. The Cost Centre s determine the price group and this determines the funding of the students. The Contributing School totals 50%. This would be uploaded to Student Lifecycle Management. The 50% of the Owning School would not be uploaded, but the Owning School is credited with the balance between contributing school total and 100%, in this case that is 50%. The Cost Centre s would be uploaded to Student Lifecycle Management and used to calculate the University's funding by HEFCE The JACS Code(s) split of 25% to B100, 25% to B900 and 50% to D600 would be uploaded for inclusion in the statutory returns Module 3 Owning School FMS Graduate School A Owning School FMS Graduate School A Owning School FMS Graduate School B The module is offered by the Owning School only across three different JACS codes and three different Cost Centre s The Owning School % Split would not be uploaded to Student Lifecycle Management as the Owning School provides the full 100% and that is the default setting in Student Lifecycle Management The % Split totals 50% against Cost Centre 01, 25% against Cost Centre 02 and 25% against Cost Centre 10 this totals 100%. This would be uploaded to Student Lifecycle Management and used to calculate the University's funding by HEFCE. The JACS Code(s) split of 50% to A100, 25% to A200 and 25% to B220 is also uploaded for inclusion in the statutory returns Page 4 of 5

5 Module 4 Owning School Mechanical Engineering H External Organisation Northumbria University 100 The module is offered by the Owning School in only one cost centre All the teaching is done by an External Organisation this would be uploaded to Student Lifecycle Management for use in Statutory reports The Cost Centre, JACS code and their % split (100% in this case) would be uploaded to Student Lifecycle Management for use in statutory returns, including the calculation of the University's funding from HEFCE The % split for the Owning School will not be uploaded to Student Lifecycle Management because Student Lifecycle Management reports assume 100% to the Owning School, where there is no Internal Contributing School Module 5 Owning School Agriculture, Food and N/A N/A N/A Rural Development Contributing School Biology D710 Agricultural 100 Where the module belongs to the Owning School there is no contribution to the module. All the teaching is done by the Contributing School (100%) this would be uploaded to Student Lifecycle Management for use in statutory reports The Cost Centre, JACS code and their % split (100% in this case) would be uploaded to Student Lifecycle Management for use in statutory returns, including the calculation of the University's funding from HEFCE There is no %split, JACS Code or Cost Centre for the Owning School and therefore this cannot be uploaded to Student Lifecycle Management Document confirmed by: R M Walker Assistant Registrar Finance and Planning D Richardson Administrator Finance and Planning (Updated: Monday 1 August 2011) Page 5 of 5

Annex G: Price groups

Annex G: Price groups This annex explains how years of instance should be mapped to price groups for the purposes of HESES17, including guidance on the special cases of medicine, dentistry, veterinary