GENERAL LEDGER REPORT OVERVIEW BUDGET PERFORMANCE REPORT

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1 Procedure # RPT-4 Budget Performance Created By Emily Krambs 7/10/09 Updated By Carolyn Maricque 10/14/10 GENERAL LEDGER REPORT OVERVIEW BUDGET PERFORMANCE REPORT 1. General The Budget Performance Report is one of many customizable general ledger reports that can be generated in New World Systems Logos.NET. 2. Definitions Rollup Account Allows a user to summarize sub accounts to a base account level. 3. Procedure Menu Selection: Financial Management>Reports>Budgetary>Budget Performance Report The Budget Performance Report can be customized to meet the reporting needs of the user by determining which options to select when generating the report. Procedure #: RPT-4 1 of 6

2 Budget Performance Report Options: Overall Options: Load Saved Report If the same report using the same criteria is run on a regular basis, this option allows the report to be saved and named something meaningful to the user. The next time the report is run, it can be found in the Load Saved Report field by clicking on the drop down box. After selecting the report, it will be loaded and any necessary changes can be made and it can be printed. Distribution Group Allows access for a group of users to be established for a saved report. Group Provides the ability to the report to individuals. At this time this option is not available. Override Report Title Enables a standard report to be renamed when printed, so it is more specific to the report being printed. Report Criteria: Report Option The budget performance report can be run utilizing one of three different time periods: Fiscal-Year-to-Date, Life-to-Date, and Other. Report from Date This field can only be modified if Other is selected at the Report Option. Report to Date Enter the ending date of time period you wish to run the report through. For example, if you wish to view your May activity after the month s financial close, enter 5/31/2009 in this field. Budget Balances This option does not need to be changed (leave at the Annual default) as Brown County reports the budget in an annual amount. Account Type Select whether the budget performance report should include Expenses, Revenues, or <All> accounts. Sort by Account Type Select whether the budget performance report should report the accounts by type (revenue and expense). If selected all revenues will be grouped for each organizational set, followed by all expenses for each organizational set. Subtotal by Account Classification Groups accounts by account classification and provides a subtotal for each. The user needs to identify the level of classification to select. Since Brown County only uses one level of classification, 1-3 will return the same results and sub-total by classification. If none is selected, there will not be a sub-total for classification. Organization Level Usage The report can be either be Summarized to or Grouped By an organization level. If Summarize to is selected, the report will summarize to the Organizational Level selected, but only within the hierarchy of the organizational set. If Group by is selected, the report will summarize all data by the Organizational Level selected despite the higher level reporting areas within the organization set. Organization Level Select the organization level (fund, department, division, cost center) that corresponds with the Organization Level Usage that was chosen. Prior Year Balances Select whether the report should include prior year balances. If not, select None. If yes, select either the Total Year balance or the Year-to-Date balance. Page Break Level Select what organization level (fund, department, division, or cost center) the report should use as a point for a page break. Rollup Account Select whether the income statement should Include, Exclude or Only Show roll-up account totals. Procedure #: RPT-4 2 of 6

3 Under the Organizations tab, select the organization set(s) you wish to generate the report for by double-clicking on the organization set number(s) or highlighting the line and clicking on the selection arrows Navigate to the Account tab by clicking on it. Procedure #: RPT-4 3 of 6

4 Under the Accounts tab, select the account(s) you wish to include in the report by double-clicking on the account number or highlighting the line and clicking on the selection arrows. If you wish to run the report for all accounts, click on the double selection arrows to move all accounts to the selected field. Navigate to the Account Classifications tab by clicking on it. Procedure #: RPT-4 4 of 6

5 Under the Account Classifications tab, select the classification(s) you wish to include in the report by double-clicking on the classification or highlighting the line and clicking on the selection arrows. If you wish to run the report for all classifications, click on the double selection arrows to move all accounts to the selected field. Select Print to generate the budget performance report to your screen. It will appear as a new browser window. Procedure #: RPT-4 5 of 6

6 Example of a Budget Performance Report: Procedure #: RPT-4 6 of 6