SA-EU Dialogue Facility. 3rd Call for Proposals Technical proposal preparation Capacity Building workshop 22 November 2018

Transcription

1 SA-EU Dialogue Facility 3rd Call for Proposals Technical proposal preparation Capacity Building workshop 22 November 2018

2 SA-EU Dialogue Facility Welcome and Introductions Ms Flora Bertizzolo EU Delegation to South Africa (EUD) Ms Lydia Greyling Department of International Relations and Cooperation (DIRCO)

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5 Purpose of the workshop To engage departments on: 1. Dialogue Project conceptualisation & design 2. Proposal preparation technical discussions 3. Timetable and process to proposal submissions 5

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7 SA-EU Dialogue facility Eligibility criteria for policy Dialogue funding

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13 SA-EU Dialogue Facility Conceptual design of policy dialogue projects

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15 SA-EU Dialogue Facility Concept Proposal Application

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17 Administrative compliance check Application detail Compliance criteria: 1. Concept Proposal arrived by by the deadline? Administrative check To reach evaluation stage PMU will conduct administrative compliance review 2. Concept Proposal following the standard Application form, including the Logical Framework and Budget models and the Gantt Chart? 3. Total budget within the maximum amount of the CfP? 4. Presence of the supporting letter by the SA Department? 5. Presence of the supporting letter by the EU institution? 17

18 Application outline of 6 pages Short title of proposed dialogue project: Maximum 20 words Short description of dialogue Max 5-10-line synopsis Overall summary of the proposed project SA-EU Dialogue (Max 1/2 page) Alignment & Motivation (Max 1/2 page) Partners and Stakeholders (Max 1/2 page) Policy Dialogue proposal topic and purpose (Max 1 page) Policy cycle areas on which concept note will focus (Max 1/2 page) Short narrative description of methodology to be employed (Max 2 pages) Short narrative description of the type of support requested (Max ½ page) Short narrative summary cost and duration of main dialogue elements (Max 1/2 page) 18

19 Alignment & Motivation Application detail Evaluation criteria: Alignment & Motivation Alignment & Motivation (Max 1/2 page) Merit and relevance to the national priorities; Alignment with priority Strategic Partnership; Alignment with South African NDP and other key strategies; Complementarity and synergy EU- and Member States programs Additional advantages: civil society, cross-cutting issues 1 Opportunities and benefits dialogue clearly identified? 2 Is there alignment with priorities? 3 Added value for other interventions? 4 Aligned with ongoing or emerging dialogue areas? 5 Demonstrate alignment with policy frameworks? 6 Dialogue complementary/not a duplication other EU and member State projects or funding mechanisms? 19

20 Partners & Stakeholders Application detail Evaluation criteria: Partners & Stakeholders Partners & Stakeholders (1/2 page) Applicant SA Department plus any additional South African Departments and/or Civil society/business organisations that will be key partners in dialogue. EU dialogue partners/institutions and their respective domain countries. 1 All relevant partners identified including civil society if relevant? 2 Are partners identified appropriate for the dialogue proposed? 3 Relevant EU stakeholders identified and consulted? 4 All partners level of involvement and participation satisfactory? 20

21 Policy Dialogue proposal topic and purpose Application detail Evaluation criteria: Dialogue topic and purpose Dialogue topic (1 page) Policy Dialogue proposal topic and purpose 1 Are the areas of intervention within the proposal appropriate to achieve meaningful policy dialogue? 2 Is the timetable for the proposal realistic and has it taken account of the activities scheduled in the relevant policy dialogue(s)? 21

22 Methodology to be employed Application detail Evaluation criteria: Methodology Description of methodology to be employed (2 pages) Describe how different components will form an integrated whole to achieve the dialogue objectives. 1 Type of support adequate to achieve dialogue? objectives? 2 Proposed activities been appropriately costed? 3 Duration within the 12-month maximum? 4 Logical framework clear? 5 Timetable realistic for proposed activities? 6 Expected results likely to have sustainable impact? Will it have demonstrative and multiplier effects? 22

23 Description of the type of support requested Application detail Key elements to be described Type support requested (1/2 page) Describe components such as for example desk review and best practice assistance, workshops, conference, study tour, etc. that will form part of the dialogue and the flow/sequence of events Please specify the number of Non-Key experts/consultants and number of days as well as location (home based or in SA) each need to work in this section. Also indicate if these consultants need to be Senior experienced experts (PhD/Master s & >10yrs experience) or can be Junior consultants (<10yrs experience & B degree) for example doing basic desk top reviews, research etc. (The cost for these experts does not form part of your budget.) 23

24 Proposal cost narrative summary Application detail Key elements to be described Proposal cost narrative summary Short narrative summary of the indicative cost and duration of the main elements of the dialogue (Max ½ page) List main activities, flow/sequence events, costs & duration Motivate why 3-day and not 1-day workshop/conference and justification of number of participants budgeted for per event 2% for contingencies shall be added in the budget. 24

25 SA-EU Dialogue Facility Developing basic logical framework

26 The Logical Framework Matrix Intervention Logic Overall Objectives Objectively Verifiable Indicators Sources of Verification Assumptions Project Purpose Results Activities Means Cost IF results are delivered, AND assumptions hold true, THEN the project purpose will be achieved Pre- Conditions 26

27 ANNEX Ia Logical Framework Template Overall objective: Impact Results chain Indicators Assumptions The broader, long-term change which will stem from the policy dialogue project Measure the long-term change to which the project contributes. To be presented disaggregated by sex if possible Specific objective(s)/ Outcome(s) The direct effects of the policy dialogue project which will be obtained at medium term and which tend to focus on the changes in behaviour resulting from project Measure the change in factors determining the outcome(s). To be presented disaggregated by sex, if possible Factors outside project management's control that may impact on the outcome-impact linkage. Outputs/ Results The direct/tangible outputs/ deliverables (goods and services) delivered by the project. Measure the degree of delivery of the outputs. Factors outside project management's control that may impact on the outputoutcome linkage. Activities What are the key activities to be carried out, to produce the outputs? Group the activities by result and give a unique identifier number to each activity 27

28 Financial aspects costing dialogue

29 Annex 1b Budget template Annex 1-B Budget template for SA-EU Policy Dialogue costing Unit # of units Unit value (ZAR) Total Cost (ZAR) 14 Total Cost (EUR) 1 SA/EU Study tours 1.1 SA to EU study tour participants - International economy air tickets Return flight 0 R25,000 R Overnight per diems for SA study tour participants in Europe Per night 0 R3,290 R Study tour meeting travel within Europe (flights, train, bus, etc) Per day 0 R Visas: Study tour participants travel from SA to EU Per visa 0 R2,000 R Insurance with visas for travel from SA to EU Per person 0 R2,500 R0 0 Subtotal SA/EU study tours Budgetline item descriptions Individual cost items to be considered ZAR-Euro exchange rate to be used: R P

30 Annex 1b Budget template 2 Local dialogue events Venue & Travel Costs - Workshop Venue hire costs (budget Daily Conference Package) Participants 0 R700 R Breakaway room hire Per day 0 R5,000 R Other services (microphones, PA systems, flipcharts, etc) Per day 0 R3,500 R Local flights travel within SA for workshop participants Return flight 0 R5,000 R Accom, meals & transfers overnight stays SA workshop participants Per night 0 R2,500 R0 0 Sub-total Workshop-1 venue & travel costs R0 0 Workshop/Conference support services - Workshop Specialist Workshop/Conference Facilitators/Moderators Fee Per day 0 R6,000 R Professional local SA Scribes - recording proceedings Fee Per day 0 R5,000 R Professional local SA Scribes - report writing Fee Per day 0 R5,000 R Translators/Interpreters - within SA Fee Per day 0 R5,000 R Local flights travel within SA facilitators/moderators, scribes Return flight 0 R5,000 R Accom, meals & transfers overnight SA facilitators/moderators/scribes Per night 0 R2,500 R0 0 Sub-total workshop/conference support services - Workshop 1 R0 0 EU institutional expertise to SA dialogue events - Workshop Specialist EU institutional experts to SA events Int Economy air tickets Return flight 0 R25,000 R Specialist EU institutional experts to SA events Int Bus Class air tickets Return flight 0 R50,000 R Accom, meals & transfers overnight EU experts in SA Per night 0 R2,500 R Insurance with visas for air travel EU experts to SA Per person 0 R2,500 R0 0 Subtotal EU institutional expertise - Workshop 1 R0 0 30

31 Budget template cont. Subtotal Local dialogue events 3 Project and Events Visibility for ALL events consolidated 3.1 Name tags participants all events (total number participants) Participants 0 R75 R Conference bags, folders, etc all events (total number participants) Participants 0 R250 R Printing workshop/conference handouts/publications/reports Pages 0 R5 R Printing of final project deliverables: reports, policies, studies, etc Pages 0 R15 R0 0 Subtotal Visibility 4 Other costs not specified above R0 R R0 R R0 R0 0 Subtotal Other costs not specified above Sub-Total project Incidental Costs R0 R0 R0 R0 R0 0 R0 0 5 Add 2% Contingency R0 0 Total Incidental Costs of the Project R0 0 31

32 Implementation of the dialogue

33 Annex 1c GANTT Chart List only the main activities with a short description indicating planned start month and duration Main Activities: Short description Implementation months

34 Wrapping up - PMU support overview

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36 3 rd Call for Proposals timelines 1) Inform the PMU & EUD about your intention to submit 2) Early start for DG & EU/MS letters of support 3) Continuous PMU support up to closing date 4) Maximum budget 75,000 / R1,100,000 5) Closing date: Wednesday 28 February ) PSC review and decision making: March ) Notification - 14 days after the PSC s decision April ) Project start-up meeting- date the project starts 36

37 Thank you Please call us and discuss your ideas and draft proposals as soon as possible