How to Develop High-Quality Full Application Writing a Winning Proposal

Transcription

1 How to Develop High-Quality Full Application Writing a Winning Proposal Information and Training Workshop Presentations held at the Country Workshops in Moldova, Ukraine and Georgia Day 1

2 Day!One!!!! Workshop Agenda Day 1 Time! Topic! Presenter! 09:00% %09:30% Registration%of%Participants%and%Welcome%Coffee% %% 09:30% %10:00% Opening%Session%\%Welcome%Speeches%% % EU%Delegation% % Covenant%National%Coordinator(s)%CNC)% 10:00% %10:15% Introduction%of%the%SUDeP%Support%Mechanism%and%the%Help\Desk,%overview%of% thematic%issues%covered%by%the%concept%notes% 10:15% %11:00% Session!1:%How%to%apply%Project%Cycle%Management%(PCM)%tools%and%the%logical% framework%approach%in%preparing%the%final%project%proposal% %%Overview%with%some%practical%(real\case)%examples:%A%good%logframe%as%a%key% planning,%communication%and%monitoring%tool% TBC% KEs% KEs% 11:00% %11:30% Coffee%Break%% %% 11:30% %13:00% Session!1!(continued):%% %%Practical%examples%and%exercises:%Formulation%of%objectives,%results%and% activities,%and%of%indicators,%and%of%assumptions%and%risks% % How%to%consider%and%plan%activities%for%communicating%and%disseminating% expected%project%achievements%and%results%% KEs% 13:00% %14:00% Lunch%% %% 14:00% %15:30% Session!1!(continued):%% %%Content%and%structure%of%the%full%application:%How%to%prepare%a%good% description%of%the%action%(based%on%the%logframe)%% KEs% 15:30% %16:00% Coffee%Break% %% 16:00% %18:00% Session!1!(continued):%Face\to\face%sessions%for%questions%on%the%logframe%and% the%description%of%the%action%with%the%key%experts%%% KEs%% Note:(it(envisaged(to(group(projects(according(to(technical(themes(/(issues(as( defined(by(the(concept(notes,(with(2c3(projects(per(key(expert(to(be(covered(in( parallel(sessions;(sessions(for(individual(projects(will(be(public(and(can(be(joined( by(other(projects((30(c45(minutes(per(project).(!

3 Workshop Agenda Day 2 Day Two Time Topic Presenter 09:00 10:30 Session 2: How to prepare the action plan and a good quality activity-based KEs budget Explanation of the work plan template, with practical examples Explanation of the budget template, budget headlines, eligible costs, etc. Presentation of practical examples of project budgets, and of issues and challenges to be considered (financial contributions of partners, co-financing, procurement of works, services and equipment, etc.) 10:30 11:00 Coffee Break 11:00 13:00 Session 2 (continued): Face-to-face sessions for questions on the project budget with the key experts (30-45 minutes per project) 13:00 14:00 Lunch 14:00 15:30 Session 3: How to consider good practice experience and available technical know-how and information in designing local energy efficiency and energy saving measures Where to find further information and reference (e.g. JRC, etc., tbd) How to mobilise the necessary know-how, expertise and know-how for planning and implementing local energy efficiency and energy saving measures Monitoring Base lines Energy Audits Awareness-raising and dissemination / communication 15:30 16:00 Coffee Break 16:00 16:30 Wrap-up Outlook on further SSM assistance in the final application stage KEs KEs KEs

4 How to continue your way to success? Please inform all members of your project team who worked on the Concept Note and supporting documentation for the SUDeP Grant Call for Proposals about passing through the preselecting stage and initiation tse development of a full application (FA). This will require exceptionally intense and concerted team work in order to develop/ finalise an extensive set of documents and references no later than August 12. It is recommended to follow the following steps in order to develop FA: 1. Acquainting with documents and conducting preparatory activities by delegating two representatives of your project team to take part in our special workshop to support FA development. 2. Specifying the project intervention logic, 3. Analysing risks and assumptions, 4. Defining objectively verifiable indicators and sources of verification, 5. Formulating and planning activities for your action, 6. Collecting price information and developing project budget, 7. filling in Full Application Form, developing set of materials for mailing and send full application package in time.

5 How to continue your way to success? o Developing a Full Application (FA) Manual (EN/RU) How to move from a Concept Note to the preparation of the Full Proposal (EN/RU)

6 How to continue your way to success? Full application provides three main filling application forms available on the web pages of the contest: Appendix A. The application form for a grant (file Annex A_SUDeP_applicform_en.doc); Appendix B. Budget (file Annex B_ SUDeP_budget_en (1). Xls); Appendix C. Logical Framework Matrix project file (Annex C_SUDeP_logframe_en.doc). According to the explanation No 1 Ffom Contracting Authority applicant at the time of submission of a full application must provide a copy of the application is also an official document certifying the stage on which the development of the SEAP. In addition, the Contracting Authority may request, if necessary, also other additional documents for testing purposes. Appendix A. The application form in Microsoft Word consists of two parts: Part A. Concept Note, which has already been presented and evaluated. Part A will require some adjustments to the documents submitted at the stage of submission of Concept project (removal of the Concept Note pages 5-11 Part B. Full Application Form Appendix B consists of three worksheets in the format of Excel: Budget of the Action Justification of the budget of the Action Expected sources of funding and the total estimated costs. Appendix C is a table with 5 columns in Microsoft Word

7 Session 1 How to apply Project Cycle Management (PCM) tools and the Logical Framework Matrix in preparing your full application

8 Logical Framework Matrix Action Plan Budget

9 What do you think are the main ingredients of a winning proposal?

10 Recall: Global Objectives (1) To enable local authorities in the Eastern Partnership (EaP) countries to implement pilot projects incorporated in their Sustainable Energy Action Plans (SEAPs) under the Covenant of Mayors To bridge the gap between the SEAPs and their practical implementation

11 Recall: Global Objectives (2) help local authorities in EaP countries to address local sustainable energy challenges (such as dependency on fossil fuels, security of energy supply, energy efficiency and renewable energy, greening local transport, waste and waste-water management, etc.) contribute to making national authorities more aware of, and responsive to, the advantages of stronger involvement of local authorities in policy domains that have a direct impact on them.

12 Recall: Priorities (1) be replicable in the country or in the Eastern Partnership region make best use of locally available resources (engineers, energy auditors, construction companies, etc.) and also of locally available renewable energy sources show a genuine demonstration effect, based on the implementation of best practices innovative for the region and not "business as usual" include a communication package to disseminate the information on the results achieved

13 Recall: Priorities (2) EU grants provided under this call shall bridge the financial gap preventing the projects marked in SEAP from being implemented. It should be additional to existing possible funding (loan from IFIs, state allocation, etc.).

14 Evaluation categories of full application A. Qualitative Criteria (Yes/No, without posting scores)! Financial and operational capacity. Note: If there is a negative response to one or more of the criteria in this section, the application will be rejected! B. Quantitative Criteria (with fixing scores for the pre-known assessment scheme)! Relevance [to the conditions of Call for Proposal]. Note: the total score for this criterion is transferred from the evaluation of the project concept! Effectiveness and feasibility of the Action,! Sustainability of the Action,! Budget and cost-effectiveness of the Action

15 Quantitative Evaluation Categories

16 Evaluation Categories

17 Evaluation Categories

18 Evaluation Categories

19 Evaluation Categories

20 The Logical Framework LogFrame

21 The Logical Framework Matrix

22 Objectives and Results

23 Vertical Logic

24 Vertical and Horizontal Logic

25 Horizontal Logic

26 A Practical Example Solar LED Street Lighting

27 Present Situation Most of the city s street lighting system, dating back to Soviet times and well beyond its life cycle, is in generally bad condition due to a lack of investment and maintenance. It suffers from high power losses and high operating costs due to increasing energy costs. The total length of street lighting network in the city is 280 km, with around light units, most of them mercury lamps (80%) Only about 85% of the city area are covered by street lighting. The poor quality of public lighting negatively affects traffic safety and public security.

28 Concept Note: Objectives & Results Overall objective(s): 1. Reducing CO2 emissions by 20% Specific objective(s): 1. Reducing electricity consumption and saving energy with an increased share of renewable energy for public lighting 2. Reducing operations and maintenance costs 3. Improved traffic safety and public security Expected Results 1. Reduced energy consumption and increased share of renewable energy 2. Reduced expenditure for street lighting in municipal budget 3. Increased quality of street lighting 4. Raised awareness of the population on the importance of energy efficiency

29 Concept Note: Activities - Conduct a public lighting audit - Prepare detailed technical plans and tender works and equipment - Install energy efficient equipment (cabling, LED lights, control panels, etc.) - Inform the population on the importance of using efficient energy sources - Disseminate and communicate project results Planned Duration: 36 months

30 Further Elaboration: Objective(s) Overall objective in the Concept Note: 1. Reducing CO2 emissions by 20% Specifc objectives in the Concept Note: 1. Reducing electricity consumption and saving energy with an increased share of renewable energy for public street lighting 2. Reducing operations and maintenance costs 3. Improving traffic safety and public security Overall objective in the Final Proposal: 1. To contribute to meeting the CoM target of reducing CO2 emissions by 20% by 2020 Specifc objectives in the Final Proposal: 1. To reduce electricity consumption and save energy, and to increase the share of renewable energy for public street lighting 2. To reduce the costs of operations and maintenance for public street lighting 3. To improve traffic safety and public security

31 Further Elaboration: Results Expected Results in the Concept Note: 1. Reduced energy consumption and increased share of renewable energy 2. Reduced expenditure for street lighting in municipal budget 3. Increased quality of street lighting 4. Raised awareness of the population on the importance of energy efficiency Expected Results in the Final Proposal: 1. Public lighting improved in a selected number of priority streets and squares 2. Improved capacities of the municipal enterprise responsible for public lighting 3. Raised awareness of the population on the importance of energy efficiency in public street lighting Additional, not foreseen in concept note: 4. Follow-up measures & potential funding sources for modernising the complete public lighting system identified.

32 Full Application: Objectives and Results Overall objective(s): 1. To contribute to meeting the CoM target of reducing CO2 emissions by 20% by 2020 Specifc objective(s): 1. To reduce electricity consumption and save energy, and to increase the share of renewable energy for public street lighting 2. To reduce the costs of operations and maintenance for public street lighting 3. To improve traffic safety and public security Expected Results 1. Public lighting improved in a selected number of priority streets and squares 2. Improved capacities of the municipal enterprise responsible for public lighting 3. Raised awareness of the population on the importance of energy efficiency in public street lighting 4. Follow-up measures and potential funding sources for modernising the complete public lighting system identified.

33 Full Application: Results & Activities Result 1: Public lighting improved in a selected number of priority streets and squares Activities: 1.1 Conduct a baseline study/energy audit for the public lighting system 1.2 Identify and coordinate priority streets and squares for improving public lighting by solar LED lamps 1.3 Tender and contract services for detailed technical planning and supervision of works 1.4 Prepare detailed technical planning and tender documents for required works and supplies (including an assessment of the feasibility of solar LED lamps) 1.5 Obtain the necessary permits 1.6 Tender and contract works and supplies 1.7 Execute works and procure equipment (dismantle present installations, recycle old mercury lamps, install new cables and lampposts for solar LED system, and remote control of system with GPS administration software) 1.8 Supervise execution of works and procurement (including acceptance) 1.9 Hand-over and put into operation the new system components

34 Full Application: Results & Activities Result 2: Improved capacities of the municipal enterprise responsible for public lighting Activities: 2.1 Develop and introduce concept for operations and maintenance of new solar LED system components (maintenance plan, in conjunction with remaining old system) 2.2 Assess the options and feasibility of commissioning system operations and maintenance to a private operator (PPP), and decide on the most appropriate option 2.3 Train staff of the municipal enterprise and/or the private operator in operations and maintenance 2.4 Monitor and supervise operations and maintenance, and document the lessons learned

35 Full Application: Results & Activities Result 3: Raised awareness of the population on the importance of energy efficiency in public street lighting Activities: 3.1 Prepare a communication plan for the project (in close coordination with the Support Mechanism) 3.2 Regularly document the implementation progress of the project (situation BEFORE vs AFTER) 3.3 Roll-out communication activities according to the communication plan (e.g. public events, activities in schools, meetings and site visits for press and visiting officials) 3.4 Disseminate and publish information on project activities, outputs and results during Sustainable Energy Days (as required by signing up to the CoM) 3.5 Document and publish the final results (outcomes) and impacts of system modernisation

36 Full Application: Results & Activities Result 4: Follow-up measures and potential funding sources for modernising the complete public lighting system have been identified. Activities: 4.1 Monitor and evaluate experience in system performance 4.2 Identify and assess the potentialities of using renewable energy resources (photovoltaic panels) on a broader scale for street lighting 4.3 Develop a plan / concept for gradually modernising the complete public lighting system 4.4 Adjust and update the SEAP, if necessary 4.5 Identify potential funding sources and prepare corresponding funding proposals

37 Assumptions

38 Preconditions for completion of activities Approval of the full project proposal by the municipal council (before or after signature of the grant agreement) Registration of project with responsible Ministry (for receiving EU grant funding, VAT exemption, etc.) Municipal co-financing approved by national government, if necessary Agreement on the project with the responsible utility company (electricity provider), or prior approval, if needed

39 Assumptions Expected Results: 1. Public lighting improved in a selected number of priority streets and squares 2. Improved capacities of the municipal enterprise responsible for public lighting 3. Raised awareness of the population on the importance of energy efficiency in public street lighting 4. Follow-up measures and potential funding sources identified for modernising the complete public lighting system What external conditions must be met to obtain the expected results on schedule? Needed permits can be obtained on time in a transparent and accountable manner (without corruption) Municipal budget allocations available for implementation as needed (if depending on central government transfers) General public / civil society supports the project for improved street lighting Municipal budget available for operations & maintenance

40 Assumptions Specific Objectives: 1. To reduce electricity consumption and save energy, and to increase the share of renewable energy for public street lighting 2. To reduce the costs of operations and maintenance for public street lighting 3. To improve traffic safety and public security Which factors and conditions outside the Beneficiary's responsibility are necessary to achieve that objective? (external conditions) Which risks should be taken into consideration? Savings in energy consumption by new LED system are not dissipated by increasing losses in the existing system Increase of energy costs does not consume savings in operation expenses (note: expected savings in operating expenses may need to be adjust for expected price increases) Increase in traffic volume does not lead to higher numbers of accidents

41 Indicators and Means of Verification

42 Indicators should be SMART (1)

43 Indicators should be SMART (2) Objective: develop cycling routes network in the central part of the city N 1. Target group (who): all population of the city N 2. Quality (nature of indicator): cycling along newly arranged and marked routes 3. Quantity (how much): XX km 4. Time (when): by the year 20YY 5. Place (where): central part of the city OVI: by the year 20YY population of the city N have opportunity for cycling along XX km of newly arranged and marked routes in the central part of the city Check each indicator whether it is SMART.

44 Objectively Verifiable Indicators Overall Objective To contribute to meeting the CoM target of reducing CO2 emissions by 20% by 2020 Indicator(s): By 12/2017, CO2 emissions from public lighting are 20% lower and total CO2 emissions in the city are 3% lower than at the beginning of the project, (baseline energy audit in 3/2015) Sources and Means of Verification Energy Audits conducted in 3/2015 and 12/2017

45 Objectively Verifiable Indicators Specific Objective 1 To reduce electricity consumption and save energy, and to increase the share of renewable energy for public street lighting Indicator(s): By 12/2017, total energy consumption for public lighting is 20% lower, and 50% of electricity is produced by solar panels (indicator to be specified by technical planning; baseline in 3/2015) Sources and Means of Verification Energy consumption statistics / bills of the electricity provider

46 Objectively Verifiable Indicators Specific Objective 2 To reduce the costs of operations and maintenance for public street lighting Indicator(s): By 12/2017, expenses for operating and maintaining public lighting are 10% lower as compared to the baseline in 3/2015 Sources and Means of Verification Internal accounting of the municipal enterprise

47 Objectively Verifiable Indicators Specific Objective 3 To improve traffic safety and public security Indicator(s): By 12/2017, the number of accidents at major traffic hotspots covered by new LED lighting are 20% lower (baseline in 3/2015) Sources and Means of Verification Statistics of the municipal traffic department and/or the police

48 Objectively Verifiable Indicators Result 1: Public lighting improved in a selected number of priority streets and squares Indicator(s): By 06/2017, 15% of the public lighting system has been energetically modernised: around light units with solar LED lamps installed By 06/2017, 10 main streets and squares are covered by improved LED lighting Sources and Means of Verification Project documentation and progress reports

49 Result 2: Objectively Verifiable Indicators Improved capacities of the municipal enterprise responsible for public lighting Indicator(s): By 12/2016, an improved O&M plan for public lighting has been adopted by the city council (including a concept for gradually introducing municipal fees for public services such as street lighting, cleaning and maintenance) By 03/2017, an O&M unit with 10 trained staff established within the municipal enterprise or private operator By 03/2017, the municipality has allocated a budget for O&M of the public lighting system Sources and Means of Verification Minutes of meetings of the municipal council Statute and organisational chart of the municipal enterprise Municipal budget for 2017

50 Objectively Verifiable Indicators Result 3: Raised awareness of the population on the importance of energy efficiency in public street lighting Indicator(s): By 03/2015, a communication plan for the project has been established Communication activities rolledout acc. to plan (indicator to be specified by communication plan) Sources and Means of Verification Project documentation and progress reports

51 Result 4: Objectively Verifiable Indicators Follow-up measures and potential funding sources for modernizing the complete public lighting system identified Indicator(s): By 03/2017, a medium-term plan for gradually extending LED lighting to other parts of the city with targets for reduced CO2 emissions by 2020 has been adopted by the city council By 10/2017, a project proposal for extending the LED system (e.g. in form of pre-feasibility study) has been submitted to potential funders Sources and Means of Verification Minutes of meetings of the municipal council Project documentation and progress reports

52 The Complete LogFrame in Full Application Form Format (Annex C)

53 LOGICAL FRAMEWORK FOR THE PROJECT: Assumed Duration 36 months Intervention logic Objectively verifiable indicators of achievement Sources and means of verification Assumptions Overall objectives O1 To contribute to meeting the CoM target of reducing CO2 emissions by 20% by 2020 O1 By 12/2017, CO2 emissions from public lighting are 20% lower and total CO2 emissions in the city are 3% lower than at the beginning of the project, (baseline energy audit in 3/2015) O1 Energy Audits conducted in 3/2015 and 12/2017 Specific objective SO1 To reduce electricity consumption and save energy, and to increase the share of renewable energy for public street lighting SO2 To reduce the costs of operations and maintenance for public street lighting SO3 To improve traffic safety and public security SO1 By 12/2017, total energy consumption for public lighting is 20% lower, and 50% of electricity is produced by solar panels (indicator to be specified by technical planning; baseline in 3/2015) SO2 By 12/2017, expenses for operating and maintaining public lighting are 10% lower (baseline 3/2015) SO3 By 12/2017, the number of accidents at major traffic hotspots covered by new LED lighting are 20% lower (baseline in 3/2015) SO1 Energy consumption statistics / bills of the electricity provider SO2 Internal accounting of the municipal enterprise SO3 Statistics of the municipal traffic department and/or the police Savings in energy consumption by new LED system are not dissipated by increasing losses / consumption in the existing system Increase of energy costs does not dissipate the expected savings in operation expenses (note: expected savings in operating expenses may need to be adjust for expected price increases) Increase in traffic volume does not lead to higher numbers of accidents

54 Expected results R.1 Public lighting improved in a selected number of priority streets and squares R.2 Improved capacities of the municipal enterprise responsible for public lighting R.3 Raised awareness of the population on the importance of energy efficiency in public street lighting R.4 Follow-up measures and potential funding sources for modernizing the complete public lighting system identified 1.1 By 06/2017, 15% of the public lighting system has been energetically modernized: around light units with solar LED lamps 1.2 By 06/2017, 10 main streets and squares are covered by improved LED lighting 2.1 By 12/2016, an improved operations & maintenance plan for public lighting has been adopted by the city council (including a concept for gradually introducing municipal fees for public services such as street lighting, cleaning and maintenance) 1.1 Project documentation and progress report 1.2 Project documentation and progress reports 2.1 Minutes of meetings of the municipal council 2.2 Statute and organizational chart of the municipal enterprise 2.3 Municipal budget for Minutes of meetings of the municipal council 4.2 Project documentation and progress reports General public / civil society supports the project for improved street lighting Possibly needed permits (e.g. by central government institutions) can be obtained on time and in a transparent and accountable manner (without corruption) Municipal budget allocations can be made available for project implementation as needed (if depending on central government transfers) 2.2 By 03/2017, a unit for operations and maintenance of the new LED system with 10 trained staff has been established within the municipal enterprise or private operator 2.3 By 03/2017, the municipality has allocated a budget for operating and maintaining the public lighting system 3.1 By 03/2015, a communication plan for the project has been established 3.2 Communication activities rolledout acc. to plan (indicator to be specified by communication plan) 4.1 By 03/2017, a medium-term plan for gradually extending LED

55 Activities 1.1 Conduct a baseline study or energy audit for the public lighting system 1.2 Identify and coordinate priority streets and squares for improving public lighting by solar LED lamps in the city 1.3 Tender and contract services required for detailed technical planning and supervision of works 1.3 Prepare detailed technical planning and tender documents for required works and supplies (including an assessment of the feasibility of solar LED lamps) 1.4 Obtain all necessary permits 1.5 Tender and contract works and supplies 1.6 Execute works and procure equipment (dismantle present installations and recycle old mercury lamps, install new cables and lampposts for solar LED system, and remote control of Means Project manager / coordinator (full-time) Financial manager / accountant (part-time 50%) Technical core team composed of staff of the municipality and the municipal enterprise (4 professionals, part time 50%) Staff of municipal public relations department for visibility actions (part-time 30%) External consultant for energy audit / baseline of public lighting External consultant / professional engineer for preparing the technical planning, tender documents and supervision of works and supplies (technical implementation of the project) Contractor for works and supplies Equipment: cables, lamp posts/supports, solar LED, control cabinets, remote control panels Costs Human Resources (core project team): EUR Services: - Technical planning and tender documents: EUR - Supervision of works: EUR - Other studies: EUR Works, equipment and supplies: EUR Translation / interpretation: EUR Publications and visibility actions: EUR Total budget: EUR EU financing requested (75%): EUR Approval of the full project proposal by the municipal council (before or after signature of the grant agreement?) Registration of project with responsible Ministry (for receiving EU grant funding, VAT exemption, etc.) Municipal co-financing approved by national government? Agreement on the project with the responsible utility company (electricity provider), possibly approval needed?

56 The adjustment of the Grant Application Form (Annex A) (Part B. Full Application Form - 2. The Action)

57 Part B. Full Application Form - 2. The Action: Description of the Action General Requirements and Recommendations The Full Application Form must be submitted in accordance with the CN and the following main recommendations may be considered. Make sure that co-applicant(s) and all their affiliated entity(ies) participating in the project are registered in PADOR. If not, proceed with registration. The FAF must be filled in English. Filling in the FAF it is recommended to use the same formatting as it was used in the CN (Arial 10 characters with single line spacing). Fill in FAF carefully, follow the instructions precisely. Do not erase existing text. Do not change the format of the tables even if it differs from one table to another. Use simple, easily understandable language and terminology. Be precise and specific. Avoid complicated technical terminology and jargon. Ensure high quality of translation.

58 Part B. Full Application Form - 2. The Action: Description of the Action Description (max 13 pages - 1) Provide information as required under each clause if relevant using requiring formatting. Ensure compliance, clear coordination and cross-reference with the information provided in the CN and in Annex C Logical Framework for the Project. Use consistently the same definitions for problems and needs, target groups and beneficiaries, objectives, results and activities as in the CN, the LogFrame and the Action Plan. Group activities according to the planned results and use the same numbering as in the Logframe and the Action plan In describing activities provide all necessary data allowing verification of costs shown in the budget (e.g. 5-days on site professional training for 10 operators of the thermal power-station, see also budget example). Please pay attention to results and activities related to effective management and visibility of your project.

59 Part B. Full Application Form - 2. The Action: Description of the Action Description (max 13 pages 2 ) Provide a description of the proposed action, including all the information requested below, referring to the overall objective(s) and specific objective(s), outputs and results described in the concept note. Objective(s) Briefly recapitulate the objectives as stated in the Concept Note and explain how they have been further elaborated and specified by indicators

60 Part B. Full Application Form - 2. The Action: Description of the Action Description (max 13 pages - 3) Expected Results and Activities Then continue with the expected results. If necessary explain how they have been modified or further elaborated as compared to the CN. Explain the specific results expected, stating how the action will improve the situation of the target groups and final beneficiaries and the technical and management capacities of target groups and/or any local co-applicants and affiliated entity(ies). Identify and describe each activity (or work package to be undertaken to produce results ) in more detail, justifying the choice of activities and specifying the role of each co-applicant(s) and affiliated entity(ies) (and associates or contractors or sub-grantees where applicable) in the activities. Describe/highlight eventual changes of the information provided in the concept note.

61 Part B. Full Application Form - 2. The Action: Description of the Action Methodology (max 5 pages -1) Describe the ways you plan to implement your project activities and why you have chosen these ways. If relevant, explain how you have grouped activities in work packages and how they correspond to each result. Explain how your project is related to the SEAP and other relevant local, regional, national and EU programmes, strategies, policies and plans. Links with (a) previous action(s) must be explained only if your project is a continuation of previous project or any other significant initiative implemented by applicant / co-applicant / affiliated entity or is based on its results. Explain what previous results and / or lessons learned will be used and how. Describe what kind of internal/external evaluation (e.g. external audit) will be done and how it will be performed.

62 Part B. Full Application Form - 2. The Action: Description of the Action Methodology (max 5 pages -2) Give a brief explanation why you have chosen this particular composition of the consortium (co-applicants, affiliated entities and associates if any). Describe the management structure proposed for the project implementation, the project team and their responsibilities. Provide general information on the professional skills and knowledge necessary for the key project personnel, external experts and etc. (no names have to be provided). Explain what specific activities will be undertaken to ensure positive or at least neutral attitude of all relevant project stakeholders that could negatively influence the implementation of the project. Explain how the visibility of the project will be ensured and how EU requirements on the visibility issues will be considered.

63 Part B. Full Application Form - 2. The Action: Description of the Action Duration and indicative action plan for implementing the action (max 4 pages) Action Plan will be covered in more detail in session 2

64 Part B. Full Application Form - 2. The Action: Description of the Action Sustainability (max 3 pages - 1) Describe the expected impact of the action with quantified data where possible, at technical, economic, social, and policy levels (will it lead to improved legislation, codes of conduct, methods, etc.?). Describe a dissemination plan and the possibilities for replication and extension of the action outcomes (multiplier effects), clearly indicating any intended dissemination channel. Provide a detailed risk analysis and contingency plan, including a list of risks associated with the planned activities, and the mitigation measures to address these. A good risk analysis will include a range of risk types including physical, environmental, political, economic and social risks. Describe the main preconditions and assumptions during and after the implementation phase.

65 Part B. Full Application Form - 2. The Action: Description of the Action Sustainability (max 3 pages - 2) Explain how the action will be made sustainable after completion. This may include necessary follow-up activities, built-in strategies, ownership, communication plan, etc. Distinguish between four types of sustainability: Financial sustainability: e.g. financing of follow-up activities, sources of revenue for covering all future operating and maintenance costs. Institutional sustainability: e.g. structures that would allow the results of the action to continue to be in place after the end of the action, capacity building, agreements and local ownership of action outcomes. Policy level sustainability: e.g., where applicable, structural impact (improved legislation, consistency with existing frameworks, codes of conduct, or methods). Environmental sustainability: what impact will the action have on the environment