Board Special Meeting

Transcription

1 Board Special Meeting rd Avenue South, Seattle WA Public Comment: BTA IV and Operations Levies; Work Session: Budget; Executive Committee Wednesday, October 28, 2015, 4:00-6:30pm Auditorium, John Stanford Center Agenda Call to Order Approval of agenda 4:00pm Public Comment Session: BTA IV and Operations Levies Public Comments are limited to the BTA IV and Operations Levies only Sign-Ups will be taken at the meeting on a first-come, first-served basis Each speaker will be given a maximum of two three minutes to speak Work Session: Budget 1. FY14-15 Year-End Close Status 2. Current year FY15-16 Update 3. FY16-17 Budget Development 4. Questions 4:30pm Executive Committee Discussion and/or Action: 6:00pm I. Review of the November 4 legislative session agenda 10 mins II. Board Action Items 1. Superintendent Contract 10 mins Superintendent Evaluation Instrument, Rubric and SMART Goals 10 mins Adjourn 6:30pm (*Please note that this is a working committee. Documents may change before the meeting and/or prior to introduction before the Board. The Board Office maintains the archive for documents that were presented at the meeting. Due to the June 2015 change to the district website, documents for this meeting are provided on the pages below.)

2 Photos by Susie Fitzhugh Board Budget Work Session October 28, 2015

3 Agenda 1. FY14-15 Year-End Close Status 2. Current year FY15-16 Update Enrollment Budget Status 3. FY16-17 Budget Development Budget Guiding Principles Budget Development Calendar State Legislative Agenda/Biennium State Budget School WSS Formula Central Services Budgeting Process FY16-17 Projected Budget Historical Budget GAPS Three Year Financial Projection/Major Budget Changes List of Unfunded Needs 4. Questions? Appendix List of Future Budget Work Sessions 2

4 1) FY14-15 Year-End Close Status Date Task 8/31/2015 FY14-15 fiscal year ends 10/27/2015 Accounting files draft FY14-15 F196 with Puget Sound ESD 11/2/2015 SAO audit team arrives at District Office 11/15/2015 Accounting files FY AFR F196 with OSPI 11/16/2015 SAO/Supt Nyland kicks-off FY14-15 audit 12/10/2015 Accounting presents unaudited FY15 AFR F196 to A & F Committee 1/20/2016 Per BP 6030, FY15 AFR F196 presented to Board May 2016 June 2016 Complete financial/ federal grant compliance audits Complete accountability audit and hold SAO audit exit conference 3

5 a) Enrollment b) Budget Status 2) FY15-16 Current Year Update 4

6 2a) October Headcount: thru October 1 Headcount - 10-year Comparison 54,000 52,000 50,000 49,701 50,998 52,060 52,324 48,000 48,256 46,000 44,000 45,988 45,365 45,028 45,345 45,697 46,779 42, K-12 Oct 1 Headcount Data for current year from P223 report as submitted, all other years from OSPI report 1251H; Data does not include full-time Running Start students. 5

7 2a) Enrollment Update Prior Yr Current Yr Current Yr Expected Varience Varience Grade Oct 1 Headcount * Projected Oct 1 Actual Oct 1 * Growth from Projected from Prior Yr Band Enrollment (as Adopted) Headcount Prior Yr to Budget Budget (C ) - (A) (A) (B) (C ) (B) - (A) (C ) - (B) (C ) - (A) Kindergarten 4,932 4,981 4, (200) (151) Grades ,650 23,157 23, (149) 358 Grades ,688 10,899 10, (96) 115 Grades ,790 14,053 13, (321) (58) K-12 Totals 52,060 53,090 52,324 1,030 (766) 264 * Prior year Oct 1 Actual Headcount per OSPI published Report 1251H ** Current year Oct 1 Actual Headcount as reported to OSPI on P-223 report Data above does not include full-time Running Start students 6

8 3,927 5,016 4,895 4,932 4,781 9,857 10,136 10,447 10,688 10,803 14,103 13,473 13,555 13,790 13,732 18,101 21,076 22,101 22,650 23,008 2a) Current Year Enrollment by Grade Band Oct 1 Headcount Comparison, Prior 3 years & 10-Year Previous 25,000 20, , , ,000 - K Gr 1-5 Gr 6-8 Gr 9-12 Data above does not include full-time Running Start students 7

9 2b) FY15-16 Current Year Budget Status Negative budget items: Actual enrollment to budget variance... ($4.3M) SEA labor contract above anticipated budget... ($3.5M) Positive budget items: Potential prior year carryover support...tbd Teacher reassignments for adjusted enrollment....tbd Possible decrease in transportation expenditures..... TBD Issues that need to be resolved: USDOE/OSPI SPED funding holdback status...$3.0m Unfunded needs...($71m +) 8

10 3) FY16-17 Budget Development Budget Guiding Principles Budget Development Calendar Legislative Agenda/ State Budget School WSS Formula Update Central Services Budgeting Process Projected FY16-17 Status Historical Budget GAPS Three Year Financial Projections/Major Budget Changes List of Unfunded Needs 9

11 3a) Budget Guiding Principles Although the biennium Washington State budget reversed the trend of diminishing State funding for K-12, it did not replace the accumulated reductions of the prior 6 years. The severity of the accumulated shortfall continues to damage programs, infrastructure and student achievement, and extraordinary measures are required to achieve a balanced and sustainable district budget. We will work thoughtfully, diligently and transparently to achieve the best outcomes possible for SPS students, while acknowledging that these budget cuts are not in the best interest of our students. Student achievement and academic instruction are at the core of our work a sustainable level of funding for our schools is essential to success and to allow flexibility and innovation. 10

12 3a) Budget Guiding Principles, Cont. To accomplish our core work, student achievement and academic instruction, we must look for structural change that will Focus on budget sectors out of alignment with State and National spending per student benchmarks; Invite all labor partners to work with us to address continuing budget shortfalls; Align job descriptions and expectations with the current needs of today s and tomorrow s students; and Identify and prioritize opportunities to improve operational efficiency including the identification of externally provided services that can be renegotiated. Continue to evaluate strategic initiatives, programs and functions to determine if they have produced desired results while shifting investment to proven and promising ideas that align to our strategic objectives. Implementing the Strategic Plan will require the reallocation of resources. Ensure a lean infrastructure exists to support instruction, employees and organization decision making while remaining legally compliant. Continue the governance investments required to ensure compliance to Board policies, to verify fiscal controls, and to create a culture of ethical behavior in Seattle Public Schools. 11

13 3b) FY Budget Development Calendar October 28, Guiding Principles October 28 to May 25, Board Budget Work Sessions (see Appendix) November 12 to June 9, Audit & Finance Committee Meetings November 16, Central Office Budget Instructions December 15, School Funding Model Recommendations Finalized December 18, Governor s Budget January 11 to March 10, State Legislative Session February 17, Budget Instructions to Schools March 10, Washington State Budget Adoption April 18, Final Balancing June 15, Introduce Budget to Board June 22, 2016 Required Public Hearing July 6, Board Action to adopt FY budget 12

14 3c) State Legislative Agenda/ Biennium State Budget November 4 elections: Potential changes in legislative make-up in Washington DC and Olympia Initiative 1351 class size reduction will need funding Legislative Agenda: 1. Fully Fund McCleary including Regional salaries 2. Address capacity needs in Seattle 3. Close opportunity gaps If not funding McCleary: Extend levy lid authority, Fully fund 24 credit high school curriculum, and Fully fund common core requirements 13

15 3d) School WSS Formula Update Need to incorporate McCleary class size for high poverty schools 50% or greater October 1, 2015 K-3 only Desire to stabilize assistant principal/counselor assignment factor Review/potentially adjust non-staff and Free and Reduced lunch basic education rates No enhanced funding currently identified 14

16 3e) Central Services Budgeting Process Through 1:1 meetings with Department Managers, reviewing their planning worksheet submissions, and a careful prioritization process, we anticipate we will be able to: 1 Surface strategic needs and issues that otherwise would not be identified 2 3 Understand core business needs that impact the sustainability, efficiency and quality of services provided to stakeholders Engage the board and senior leadership in productive conversations around where gaps exist Fund core strategies in a strategic and coordinated way that allows investments to build on each other year after year to achieve vision Better awareness and transparency within the Central Office around business needs, and promotion to raise the bar for strong stewardship and efficient use of resources Have the least harmful impact if services/staff need to be reduced or eliminated to address a budget shortfall 15

17 3e) Timeline and Process Update Oct Nov Dec Jan Feb Mar Activity Start End 10/12 10/26 11/9 11/23 12/7 12/21 1/4 1/18 2/1 2/15 3/1 Budget balancing / reconciliation with all Central Office Departments Led by Budget Team Planning Kick-Off 10/14 11/23 1/30 Departments Complete Planning Exercise to identify stakeholders, define great service, assess current service levels, and understand gaps Review submissions for completeness and followup for late submissions Department Managers meet with Leadership (Deputy Superintendent, Asst. Superintendents / Exec. Director to talk through needs / concerns Asks / Needs summarized and analyzed Additional iterations on worksheets as needed Division level Prioritization with Assistant Superintendents and their respective teams Prioritization Full Day Workshops + Ongoing decision-making (incl. community involvement Process outcomes shared with Central Office Managers; Process concludes Funded / Approved priorities added to appropriate budgets Led by Budget Team 10/14 11/20 11/23 11/30 12/7 1/15 12/7 1/31 2/8 2/14 2/8 3/7 3/8 3/15 Winter Break 16

18 3f) Projected FY16-17 Budget FY16-17 Major Budget Changes (Dollars in Millions) Surplus/ GAP 1 Materials, Supplies, Operating Costs (MSOCS) $1.3 2 Operations Levy $ drop in per pupil inflator to 1.09% ($6.1) 4 Onetime Funds to balance FY15-16 ($10.8) 5 COLA 1.8% ($2.7) 6 K-3 class size reduction ($2.4) 7 State funded Full-Day Kindergarten $2.1 8 Strategic Initiatives / Grant backfill ($5.0) 9 Weighted Staffing Standard Staff costs above enrollment revenue ($3.0) 10 Reset Budget Development Reserve to $5M ($5.0) 11 Collective Bargaining Agreement final agreement to SEA included ($12.7) 12 Transfer of software cost increases from Capital Fund BEX to General Fund ($1.3) 13 Items < $1.0M ($2.3) FY16-17 Budget GAP ($33.0) 17

19 Potential Solutions for FY16-17 FY16-17 Anticipated Funding GAP as of 10/14/15 ($33.0M) Possible Solutions by Risk factor Low Medium High Get Legislators to restore per pupil inflator to 4.27% $6.1 FY15-16 salary savings $7.0M $7.0 Reduce school mitigation fund to FY14-15 level ($2.8M) $2.0 $2.0M $2.0 Use FY15-16 reserves to fund Textbooks $5.0 $5.0M $5.0 Eliminate Strategic Initiatives / Grant backfill funds $5.0 $5.0M $5.0 Eliminate McCleary resources distributed above formula need (26 teachers) $2.5 $2.5M $2.5 Reduce Budget Reserve to $4M $1.0 $1.0M $1.0 Find other Capital Fund source to cover software license increases $1.3 $1.3M $1.3 Savings from FY14-15??? Additional/expanded revenue options??? Central Budget Reductions??? Balance of GAP after solutions ($16.2) ($9.2) ($3.1) All numbers in millions 18

20 3g) Historical Budget Gaps 45 (in $Millions) FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 19

21 Historical Budget Gaps (in $Millions) FY10 Climate & Solutions Closed 4 Schools Cut WSS Central cuts Consolidated kitchens Elem. school based Instr. coaches ARRA funds $3.6M $5.1M $3.1M $0.6M $2.4M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 20

22 Historical Budget Gaps (in $Millions) FY11 Climate & Solutions Prior year hiring/spending freeze Postponed Instr. Mat. & Prof Dev Central cuts 85 positions ARRA funds $7.7M $6.0M $6.6M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 21

23 Historical Budget Gaps (in $Millions) FY12 Climate & Solutions Employee Furloughs Central cuts WSS reductions -Eliminated Elem Counselors Levy authority inc. / Supl. Levy ARRA funds $3.0M $8.2M $5.8M $18.6M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 22

24 Historical Budget Gaps (in $Millions) FY13 Climate & Solutions Employee Furloughs Central cuts Underspends Budget Dev. Contingency $3.1M $1.2M $9.7M $7.0M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 23

25 Historical Budget Gaps (in $Millions) 45 FY14 Climate & Solutions Revenue Increase MSOCS $9.7M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 24

26 Historical Budget Gaps (in $Millions) FY15 Climate & Solutions Revenue Increase MSOCS Revenue Increase Transportation Additions: School and Operation Investments $8.4M $9.0M $4.6M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 25

27 Historical Budget Gaps (in $Millions) 45 FY16 Climate & Solutions Revenue Increase MSOCS $19.8M Additions: School and Operation Investments $15.4M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 26

28 Historical Budget Gaps (in $Millions) FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 27

29 Historical Budget Gaps (in $Millions) CBA $12.7M FY16 use of 1-time funds $10.8M Levy per-pupil inflator decr. $6.1M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 28

30 Historical Budget Gaps (in $Millions) 45 Levy Cliff $26.0M CBA Additional $19.1M FY17 use of 1-time funds $7.0M Strategic Initiatives $5.0M FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 29

31 Historical Budget Gaps (in $Millions) Ops Levy (scale begins at $100M) FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY

32 Historical Budget Gaps (in $Millions) One Time Resources Ops Levy (scale begins at $100M) FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY

33 3h) Three Year Financial Projection/ Major Budget Changes FY16-17 FY17-18 FY18-19 Materials, Supplies, Operating Costs (MSOCS) $1.2 $1.3 $1.3 Operations Levy $14.9 $17.3 $ drop in per pupil inflator to 1.09% ($6.1) ($5.8) $0.0 - ghosting and levy base authority increase expires $0.0 ($26.0) ($24.8) Onetime use of prior year underspend ($10.8) ($7.0) ($7.0) Potential Employment costs ($12.7) ($19.1) ($7.6) Strategic Initiatives ($5.0) ($5.0) ($5.0) Enrollment ($3.0) ($3.0) ($3.0) Pension $0.0 ($2.4) $0.0 COLA (Consumer Price Index CPI) ($2.7) ($3.5) ($3.5) - one-biennium COLA $0.0 ($4.8) $0.0 Reset Budget Development Reserve to $5M/$4M ($5.0) ($4.0) ($4.0) K-3 class size reduction ($2.4) ($3.0) $0.0 State funded Full-Day Kindergarten $2.1 $0.0 $0.0 Transfer from BEX IV for capital eligible software ($1.3) ($1.2) $0.0 Items < $1.0M ($2.2) ($2.0) ($1.1) Surplus/Gap Estimate ($33.0) ($68.2) ($36.9) *Dollars in millions 32

34 3i) List of Unfunded Needs District level Add 5 minutes to lunch/recess Bell Time shift African American Initiative Close Opportunity GAP Special Education / ELL Program Expansion Start of School Process Improvements International Baccalaureate funding School Funding model enhancements Restoration of pre-recession central operations support October 20, 2015 estimated costs - $71 million plus 33

35 4) Questions? NOTE: The public can always send questions and comments regarding the budget through out the budget development process to: 34

36 Appendix: Future Board Work Sessions January 27 Budget FY15-16 status update Governor s budget impact Central Budget priorities School funding formula March 30 Budget FY16-17 Budget update Legislative Update Capital Fund budget May 25 Budget FY16-17 proposed budget Potential Topics: Strategic Plan alignment Enrollment Projections SPED/ELL Technology Plan Transportation Food Service Grants/Restricted Budgets: Title 1/LAP Allocations Family & Education Levy Program Placement Decisions Associated Student Body Budget 35

37 Board of Directors rd Avenue South Seattle, Washington (206) Agenda DRAFT Regular Legislative Session November 4, 2015, 4:15pm I. Call to Order 4:15pm A. General Welcome Announcement to Audience B. Roll Call C. Pledge of Allegiance D. Recognition Native American Heritage Month II. Student Presentations 4:30pm Van Asselt Elementary School III. Superintendent Comments 4:45pm IV. Student Comments V. Business Action Items 4:55pm A. Consent Agenda (action) 1. Minutes of the Executive Committee/work session/executive session October 14, the Board meeting on October 21 and the public comment session/work session/executive Committee on October Personnel Report 3. Approval of Resolution 2015/16-6, OSPI Emergency Response Grant (Ops) Approval of this item would approve Resolution 2015/16-6, accepting the 2014 Office of Superintendent of Public Instruction (OSPI) Emergency Response Grant as complete. 4. BEX IV: Loyal Heights Elementary School Project: Value Engineering Report (Ops) Approval of this item would accept the Value Engineering Report and the Architect s Response and Recommendation Matrix for the Loyal Heights Elementary School project. B. Items Removed from the Consent Agenda VI. Public Testimony 5:00pm Members of the public who wish to address the board may do so by ing the School Board Office or calling (206) , beginning Monday, November 2 at 8:00am. The public testimony list will be posted Tuesday, November 3. For information on how the public testimony list is created, please visit the Board's website. Thank you. VII. Board Comments VIII. Business Action Items (continued) 6:00pm C. Action Items agenda Page 1 of 3

38 State Legislative Agenda (Exec) Approval of this item would approve the School Board adopt the legislative agenda as attached to the Board action report. 2. Approval of Transportation Service Standards and Revised Bell Times for School Year (Ops) Approval of this item would approve the Transportation Service Standards for school year Restructuring of the Partnership with the Alliance for Education (Exec) Approval of this item would authorize the Superintendent to restructure how the District partners with the Alliance for Education and to end all or part of the District s relationship with the Alliance, depending upon District needs and/or the District s ability to handle, assume, or outsource the work being done by the Alliance. 4. Approval of Resolution 2015/16-7, Certification of the Operations Levy collection amount for 2016 (A&F) Approval of this item would approve Resolution 2015/16-7, Certification of Operations Levy, certifying the amount to be collected from property taxes for the Operations Levy. 5. Operations Levy and Authorizing Resolution 2015/16-9 (A&F/Ops) Approval of this item would approve the Operations levy and adopt Resolution 2015/16-9, which places a three-year levy totaling $758.3 million on the February 9, 2016 ballot. 6. BEX IV: Award Contract No. RFP09506, to [Vendor] for purchase of Classroom Technology for Learning (Ops) Approval of this item would authorize the Superintendent to execute Contract No. RFP09506, with [vendor] in the amount of $ dollars. 7. BEX IV: Award Contract No. RFP09506, to Thornburg Computer Services, LLC for Computer Installation and Support services (Ops) Approval of this item would authorize the Superintendent to execute Contract No. RFP09506, with Thornburg Computer Services, LLC in the amount of $300, Approval of the Student Assignment Plan (Ops) Approval of this item would approve the Student Assignment Plan. 9. Update on Growth Boundaries Plan (Ops) Approval of this item would approve the change to the Growth Boundaries Plan for Student Assignment. 10. Property Exchange Agreement with City of Seattle for the Disposition of District-Owned Property Located at South Shore Elementary in Exchange for City-Owned Property Located at Garfield Playfield (A&F) Approval of this item would authorize the Superintendent to execute a Property Exchange Agreement with the City of Seattle to exchange district-owned real property at South Shore Elementary for real property located adjacent to Garfield High School. 11. BTA IV Levy and Authorizing Resolution 2015/16-10 (A&F/Ops) Approval of this item would approve the Buildings, Technology, Academics/Athletics (BTA) IV levy and adopt Resolution 2015/16-10, which places a six-year capital levy totaling $475,300,000 on the February 9, 2016 ballot. (action) (action) (action) (action) (action) (action) (action) (action) (action) (action) (action) agenda Page 2 of 3

39 12. BEX IV: Procurement of Portables and Capital Improvements made by Tenant while at E. C. Hughes Elementary (Ops) Approval of this item would authorize the Superintendent to execute the purchase from Westside School in the amount of $525,000 of four existing portables and leaseholder improvements to the site and facility at E. C. Hughes Elementary School. (action) D. Introduction Items 1. Approval of the Board Governance Priorities and Superintendent Evaluation Instrument, SMART Goals, and Accompanying Rubrics (Exec) Approval of this item would approve for the Board Governance Priorities and Superintendent Evaluation Instrument, SMART Goals and accompanying rubrics. (introduction) 2. Superintendent Contract (introduction) 3. Race to the Top Project P1: Teaching & Learning, Round 3 Seattle Teacher Residency (C&I) Approval of this item would authorize the Superintendent to accept the Race to the Top funding in the amount of $338,000 allocated to partially support the Seattle Teacher Residency Program. (introduction) 4. (introduction) 5. (introduction) 6. (introduction) IX. Adjourn 8:00pm Calendar Reminders Board Special Meeting: Executive Committee Meeting, Thursday, November 5, 4:30-6:00 pm, Board Office Conference Room, Stanford Center Board Special Meeting: Work Session- District Scorecard/Operations Data Dashboard, Friday, November 6, 4:30-6:00pm, Auditorium, Stanford Center Board Special Meeting: Curriculum & Instruction Committee Meeting, Monday, November 9, 4:30-6:00 pm, Board Office Conference Room, Stanford Center Board Special Meeting: Work Session- Board Annual Evaluation, Tuesday, November 10, 4:30-6:00pm, Board Office Conference Room, Stanford Center Board Special Meeting: Audit & Finance Committee Meeting, Thursday, November 12, 4:30-6:30 pm, Board Office Conference Room, Stanford Center Board Special Meeting: BEX Oversight Committee, Friday, November 13, 8:30-10:30 am, Room 2750, 2nd Floor, John Stanford Center District II Community Meeting (Carr), Saturday, November 14, 8:30-10:00am, The Hearthstone at Green Lake East Green Lake Way N. Regular School Board Meeting, Wednesday, November 18, 4:15-8 pm, Auditorium, Stanford Center Board Special Meeting: Operations Committee Meeting, Thursday, November 19, 4:30-6:30 pm, Board Office Conference Room, Stanford Center District V Community Meeting (Blanford), Saturday, November 21, 10-11:30 am, Douglas Truth Branch Library, 2300 Yesler Way District VII Community Meeting (Patu), Saturday, November 21, 10-11:30 am, Caffe Vita, 5028 Wilson Ave S agenda Page 3 of 3

40 School Board Briefing/Proposed Action Report Informational (no action required by Board) DATE: October 20, 2015 FROM: Executive Committee of the Board I. TITLE Action Report (Board will be required to take action) Approval of the Board s Governance Priorities and Superintendent s Evaluation Instrument, SMART Goals and accompanying rubrics for For Introduction: November 4, 2015 For Action: November 18, 2015 II. WHY BOARD ACTION IS NECESSARY The district is aligning its work around the 5-year Strategic Plan and the Board s Governance Priorities. The Superintendent is the employee of the Board. Per Board Policy No. 1630, Evaluation of the Superintendent, the Board establishes the evaluative criteria for evaluating the performance of the Superintendent. Therefore, Board action is required to adopt the evaluation instrument, SMART goals, and accompanying rubrics for III. FISCAL IMPACT/REVENUE SOURCE Fiscal impact to this action will be N/A. The revenue source for this motion is N/A. Expenditure: N/A One-time Annual Other Source IV. POLICY IMPLICATION Per Policy No. 1630, the Board establishes the evaluative criteria and evaluates the performance of the Superintendent. Per Policy No. 1640, Responsibilities & Authority of the Superintendent, the Superintendent is accountable to the Board. V. RECOMMENDED MOTION I move that the Board: 1) Approve the Board Governance Priorities: a. Close the Opportunity Gap b. Improve Systems and Supports c. Create Culturally Inclusive School, Family & Community Engagement; and 2) Approve the Superintendent Evaluation Instrument, as attached to the Board Action Report; and 3) Approve the Superintendent SMART goals and accompanying rubrics for , as attached to the Board Action Report; and 4) Conduct the Superintendent s annual evaluation in November 2016.

41 VI. BOARD COMMITTEE RECOMMENDATION This motion was discussed at an August 26, 2015 work session, the September 26, 2015 Board Retreat, and an October 14, 2015 work session. It was also reviewed at the Executive Committee on October 28, At the Executive Committee meeting, the Committee reviewed the motion and. VII. BACKGROUND INFORMATION The goal of selecting governance priorities is to maintain the Board and staff focus on a few, high-priority and high-impact goals, focused on student achievement, and aligned to the Boardadopted Strategic Plan. Therefore, the selected Governance Priorities will guide the Board s and staff s work over the next year. Staff will build out the timeline for and implement the projects and initiatives needed to successfully achieve the priorities. The priorities are also built into the Superintendent s evaluation instrument and SMART Goals. While urgent issues will be addressed as they arise throughout the year, in order to maintain momentum on the selected Governance Priorities, new large initiatives will need to be considered for the school year. Seattle Public Schools is in the process of creating a rigorous Superintendent evaluation process. In , the Board and Superintendent consulted with the Washington State School Directors Association (WSSDA) to revise the evaluation process by creating rigorous goals and measurement rubrics aligned with the Strategic Plan. The Board Governance Priorities and Superintendent Evaluation SMART Goals are also established in alignment with the district s Strategic Plan and continue to build on that work. Policy Nos and 1640 govern the Evaluation of the Superintendent and the Responsibilities & Authority of the Superintendent, respectively. In order to evaluate the Superintendent using a fair process, the evaluation instrument and SMART goals are being brought before the Board for approval in November so that the Superintendent knows the expectations of the Board and has until Oct. 31, 2016 to make progress on the goals. This year is the first time the Board s Governance Priorities and Superintendent SMART goals are being selected at the same time. This is an intentional shift to create better alignment. Please see the attached graphic organizer that describes how the District s goals align at each level: District Goals Strategic Plan Goals Board Governance Priorities Superintendent SMART Goals. The proposed Superintendent evaluation instrument contains four overarching goals. The first three are aligned to the district s three Strategic Plan goals. The fourth is tied to the Superintendent s professional practice and core competencies. While each overarching goal within the instrument contains several indicators, the indicators that are aligned to the Board s Governance Priorities were selected as the focus for the year and have accompanying SMART goals. The SMART goals and accompanying rubrics will be the focus of the November 2016 annual evaluation of the Superintendent.

42 VIII. STATEMENT OF ISSUE Whether to adopt the Board Governance Priorities and the Superintendent s Evaluation Instrument, SMART goals, and accompanying rubrics. IX. ALTERNATIVES Not applicable. X. RESEARCH AND DATA SOURCES / BENCHMARKS The Washington State School Directors Association (WSSDA) consulted with the Board on amending the evaluation process and instruments in This motion builds upon that work. XI. TIMELINE FOR IMPLEMENTATION / COMMUNITY ENGAGEMENT The instrument, SMART goals and rubrics will be used to evaluate the Superintendent in November XII. ATTACHMENTS Superintendent Evaluation Instrument (for approval) Superintendent Evaluation SMART Goals & Rubrics (for approval) Graphic Organizer of District Goals (for reference)