OAK BAY POLICE DEPARTMENT MEMORANDUM

Transcription

1 OAK BAY POLICE DEPARTMENT MEMORANDUM DATE: November 12, 2015 TO: District of Oak Bay Mayor and Council FROM: RE: Chief Constable Brinton 2016 Oak Bay Police Department Provisional Budget EXECUTIVE SUMMARY: The Province of British Columbia requires that each municipal Police Board submits a provisional budget to the Municipal Council prior to November of each year. The Oak Bay Police Board approved the 2016 provisional budget on October 27, 2015 and it is now before Mayor and Council for consideration. The budget is divided into two parts, the Operating Costs and the Capital Expenditures. The 2016 provisional budget shows the following changes from 2015: Operating Costs - an increase of $37,774 (0.81%) Capital Expenditures no change in the amount funded by taxes ($16,000) Please note that the Oak Bay Police Collective Agreement expires on December 31, The 2016 budget has been prepared using 2015 pay rates. Future bargaining may impact this. The BC Police Act states that the municipal council must include the provisional police department budget in its overall municipal budget. Although the budgeting process is approached in a cooperative way, the Director of Police Services is available to arbitrate any disagreement at the request of either party. th 30 1

2 BACKGROUND: The following explains any significant variations in funding or points of interest. It should be read in conjunction with the 2016 Provisional Police Budget, which is attached to this memorandum. OPERATING COSTS Administration: Administration Salaries relate to executive officers and support staff outside the bargaining unit. There was a correction in Administration Salaries calculations from 2015 showing a small change. The 2015 pay rates are used. The Consulting Fee for a Building Assessment is removed in 2016 as it is now being addressed through a municipal wide review. There may be a request in future years depending on how the municipal asset management process moves forward. There is an increase in Legal Fees in anticipation of more usage of legal advice during labour matters and policy development. Overall there will be a $2,847 decrease in Administration. Protective Services: Protective Services Salaries relates to sworn officers and support staff within the bargaining unit. The 2015 pay rates are used. There is an increase in Small Equipment Replacement due to ever-greening the department s office based computers. This does not fall under a capital purchase due to the individual purchase pricing. A complete change out is being done to gain better pricing and the need to upgrade to support software requirements. There is an increase in the Transfer to Reserve for Retirement as additional members have reached seniority benchmarks requiring planning for retirement payments in keeping with the Collective Agreement. The Service Contract with the Saanich Police Department remains largely unchanged other than a small decrease in Police Dispatching as a result of pay and benefit adjustments after their collective bargaining process. There will be a $30,367 increase in Protective Services. 2

3 Train inci: There are additional training needs associated to the department s new Patrol Carbine program. This was mitigated somewhat by an adjustment to the overall training initiatives within the account. There will be a $3,850 increase in Training overall. Building Exienses: There will be small increases in building related expenses primarily due to changes in maintenance staff wages and utility costs. There will be a $1,904 increase to Building Expenses. Auto EguiDment: The vehicle accounts saw some changes after reassessing fuel needs and projected maintenance costs. The equipment costs for Car #74 is high as we deferred replacing this car in 2015 and this represents the cost to fit out the replacement with police related equipment in There will be a $4,428 increase to Auto Costs. Mobile Youth Services Team (MYST): The Oak Bay Police Department (OBPD) manages this integrated unit and has the lone member there. This account tracks all associated costs and recoveries from the participating agencies. The budget was determined through the Deputy Chiefs Joint Management Team (JMT). The OBPD contribution is calculated through the integrated unit funding formula. There will be a $1,350 decrease to the OBPD contribution. Integrated Units: The JMT develops the budgets for all the area s integrated units. A funding formula considering police strength, caseload, population, and tax assessment values is used for cost sharing. There are some minor adjustments this year. There will be a $1,589 increase in the OBPD contributions to the area s Integrated Units. 3

4 CAPITAL EXPENDITURES New Office Equipment: There will be purchases of new office equipment for the front desk area and 2 Patrol Carbines in This will show a $16,000 increase in this account. New Equipment Cars: Car 74 was approved for replacement in 2015 but was deferred to 2016 as it was felt it would be fiscally responsible to delay it for a year. A lower priced unmarked police car was replaced instead with the approval of the Police Board. Car 74 will be replaced in The price quote is reflective of the true cost of a new vehicle. There will be a $3,000 increase in the cost to replace Car 74. New Equipment Computer: All items in this account have been identified by the IT support personnel. The priorities change year to year as ever-greening and new capability needs emerge. There is a need to replace a server in There will be a $9,000 reduction in this account in Reserve Accounts: The contributions to reserves will remain the same as ANALYSIS: Please see the above noted comments. STRATEGIC/OPERATIONAL IMPACT: The budget was developed considering the practical costs of delivering a police service to the District of Oak Bay. 4

5 FINANCIAL IMPACT: The operating costs have increased by $37,774 over the 2015 budget. This represents an increase of 0.81% over the 2015 police costs, and a 0.2% increase in taxes. This increase does not include any wage increases, because the Police Association Agreement expires on December 31, A contingency to cover the expected increase will be included elsewhere in the municipal budget. While the total cost of capital projects in 2015 are higher than that of 2016, the amount of money coming from reserves to fund the capital results in the net costs, being funded by taxes, being exactly the same for both years. The Chief Constable is aware of the established protocol with respect to the need for express Council approval before making capital expenditures prior to completion of the review process at the Estimates Committee level. OPTIONS: 1. That Council approves the 2016 provisional budget as recommended by the Oak Bay Police Board, and instructs staff to incorporate it into the 2016 financial plan. 2. That Council determines areas of the budget that it wishes the Oak Bay Police Board to review further. RECOMMENDATION: That Council approves the 2016 provisional budget as recommended by the Oak Bay Police Board, and instructs staff to incorporate it into the 2016 financial plan. Respectfully submitted, Andy Brinton, Chief Constable 5

6 With respect to the Financial Impact described in this report, I concur with the recommendation of Chief Constable Brinton. Patricia Walker, Municipal Treasurer I concur with the recommendation of Chief Constable Brinton. I Helen Koning, Chief Administrative Officer ATfACHMENT: 2016 Oak Bay Police Department Provisional Budget 6