Appendices. QuickBooks 2013 Accountant Edition Jason Wu 11/11/ /13/2013. Appendix A Open or Restore a Company File. Open or Restore Company

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1 Appendices QuickBooks 2013 Accountant Edition Jason Wu 11/11/2013 Appendix A Open or Restore a Company File When you open a company file, Choose Open a company file Open or Restore Company Open Company All company files have the extension. QBW When you open a backup copy of a file, Choose Restore a backup copy All company files have the extension. QBB Open or Restore Company Open Backup Copy 1

2 Appendix C Journal Report Types 11/13/2013 Appendix B Manual Accounting versus QuickBooks Manual Accounting System Accounts Payable Subsidiary Ledger Purchases Journal Cash Payment Journal Accounts Receivable Subsidiary Ledger Sales Journal Cash Receipts Journal General Ledger General Journal Inventory Subsidiary Ledger Payroll Journal or Register Jobs Subsidiary Ledger QuickBooks Vendor Center Enter Bills window Pay Bills window/write Checks window Customer Center Create Invoice window Receive Payments window/enter Sales Receipts window General Ledger Report Journal Report Make General Journal Entries window Item List (inventory part items) Pay windows Customer Center Type Activity Window SDA Dr. SDA Cr. Bill Enter Bills Accounts Payable Credit Enter Bills Accounts Payable Bill Pmt Check Pay Bills Accounts Payable Cash Check Write Checks Cash Invoice Create Invoices Accounts Receivable Payment Receive Payments Undeposited Funds Accounts Receivable Sales Receipt Enter Sales Receipts Undeposited Funds Deposit Make Deposit Cash Undeposited Funds General Journal Inventory Adjust Make Gen. J. Entry Adjust Q./V. on Hand Sales Tax Payment Pay Sales Tax Sales Tax Payable Cash Paycheck Pay Salaries/wages Exp. Payroll Tax Exp. Payroll Liabilities Cash - Payroll Liability Check Pay Payroll Liability Payroll Liabilities Cash Payroll Transfer Trans. Funds B. Accts. Credit Card Charge Ent. Cr. Card Charge Credit Card Liability Discount Receive Payments Sales Dist./Bad Debt Accounts Receivable 2

3 Appendix D Purchase Orders Creating a Purchase Order for Inventory Items Vendor Create Purchase Orders Track Open Purchase Orders Reports Purchases Recording Receipt of Inventory on Purchase Order Vendor Receive Items & Enter Bill Yes Open Purchase Orders Place Enter Bills Appendix E Customer Credits and Bad Debt Write-offs Record a Sale of Inventory on Account Record a Customer Credit in the Create Credit Memos/Refund Window The Credit can be applied in the form of: A cash refund; Available for use against future sales; Applied to a specific open invoice. Customers Create Credit Memos/Refunds Available Credit Customer Center Inventory Val. Detail Report Apply to Invoice Backwards Check 3

4 Appendix E Customer Customer Credits and Bad Debt Write-offs (con t) Customer Balance Detail Report Receive Payments Profit & Loss Standard Report Discount and Credit Discount and Credit Amount of Discount Discount Account $ xxx Bad Debt Expense Appendix F Please read Page A 16 & A 17 New Company Methods 4

5 Appendix F New Company Methods Appendix G QuickBooks Payroll Setup Window Customizing all the Items Payroll Setup Introduction Company Setup Employee Setup Taxes Year-to-Date Payrolls Finishing up If NOT subscribe Payroll Service Payroll Item List Employee Center 5

6 Appendix H Sick and Vacation Paid Time Process Payroll Using Banked Vacation Time Off Hours Pay Enter Payroll Information Using Banked Sick Time Off Hours Open Paycheck Detail Pay Enter Payroll Information Appendix I Setting Up QuickBooks for Multiple Users Install QuickBooks QuickBooks Installed Scan Company Files Multi-User Host Installation Set up Multi-User Access File Utilities Host Multi-User Access Multi-user setup information Start All Programs QuickBooks QuickBooks Database Server Manager Access Company Files Open a Company Open file in multi-user mode OR File Switch to multi-user mode 6

7 Appendix J Setting Up Passwords and Users Company Set Up Users and Passwords Set Up Users Selected Areas of QuickBooks A/R & Sales A/P & Purchases Checking & Credit Cards Inventory Time Tracking Payroll and Sensitive Accounting Activities Sensitive Financial Reporting Changing or Deleting Transactions Access for User User List Add User Set Up user password and access 7