CalWORKs Allocations, Adjustments, Financial Tracking and A Conversation with Financial Aid

Transcription

1 January 11, 2018 Webinar: CalWORKs Allocations, Adjustments, Financial Tracking and A Conversation with Financial Aid Karen Baker Specialist, CalWORKs Program kbaker@cccco.edu Patricia Servin Specialist, College Finance & Facilities Planning Division pservin@cccco.edu Tim Bonnel Specialist, Student Financial Aid tbonnel@cccco.edu Ruby Nieto Specialist, Student Financial Aid rnieto@cccco.edu Bryan Dickason Specialist, Student Financial Aid bdickason@cccco.edu

2 Agenda 1:30 pm to 2:15 pm - CalWORKs Review New Allocation Adjustment Forms Explain New Allocation Adjustment Process Review CalWORKs Program $$ P1 Report Review Financial Tracker Report 2:15 pm to 3:00 pm Financial Aid Discussion Questions and Answers from the CCCCO Financial Aid Team

3 Important Changes! Once a month, semi-automated, college monitored, full transparency process If your college requests a specific $$ amount and the CCCCO either does not approve or only approves a portion of the amount, you must resubmit the following month It is the responsibility of each college to monitor monthly transactions

4 FY 2017/18 Allocation Adjustment Forms

5 Request Additional Funds

6 Transfer Funds

7 Unused Funds

8 FY 2017/18 Submission & Verification Dates Submission Dates January 15 th February 15 th March 15 th April 15 th *May 15 th *June 15 th Verification Dates N/A February 5 th March 5 th April 5 th May 5 th *June 5 th *July 5 th * Note: If your college is going to be returning unused funds, please do this no later than the April 15 th. The CCCCO cannot redistribute those funds to other campuses in need if done. Those funds then revert back to the State General Fund.

9 FY 2017/18 Forms Submission Process By the 15 th of each month, completed and signed forms to be scanned and sent to On the 5 th of each following month the Financial Tracker Report will be posted to the CalWORKs homepage indicating: Date form Received Date NOT Approved Date & $$ Amount Approved It is the responsibility of each campus to check this report on a monthly basis This report is the formal approval document that may be shared with college boards, and fiscal and accounting offices. Individual memorandums will not be distributed

10 Reminder of Important Changes! Once a month, semi-automated, college monitored, full transparency process If your college requests a specific $$ amount and the CCCCO either does not approve or only approves a portion of the amount, you must resubmit the following month It is the responsibility of each college to monitor monthly transactions

11 Example #1: Submission - Requesting Additional Funds Shasta College

12 Example #1: Verification Confirmation of Additional Funds Shasta College

13 Example #2: Submission Transferring Funds LA City College

14 Example #2: Verification Confirmation of Fund Transfer LA City College

15 Example #3: Submission Returning Unused Funds Sacramento City College

16 Example #2: Verification Confirmation the Return of Unused Funds Sacramento City College

17 Reminder of Important Changes! Once a month, semi-automated, college monitored, full transparency process If your college requests a specific $$ amount and the CCCCO either does not approve or only approves a portion of the amount, you must resubmit the following month It is the responsibility of each college to monitor monthly transactions

18 FY 2017/18 CalWORKs Program P1

19 CalWORKs Program P1 Posted to CalWORKs Homepage and Distributed via Listserv

20 All CCCCO Programs Paid via Apportionment Posted by CCCCO Finance ApportionmentReports.aspx

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22 FY 2017/18 CalWORKs Financial Tracker

23 Financial Tracker Exhibit Guide

24 Financial Tracker Book Marks

25 Financial Tracker Statewide Report

26 Reminder of Important Changes! Once a month, semi-automated, college monitored, full transparency process If your college requests a specific $$ amount and the CCCCO either does not approve or only approves a portion of the amount, you must resubmit the following month It is the responsibility of each college to monitor monthly transactions

27 Questions?????

28 Questions for Financial Aid Tim Bonnel Specialist, Student Financial Aid Bryan Dickason Specialist, Student Financial Aid Ruby Nieto Specialist, Student Financial Aid

29 Join us on Thursday, February 8 th 1:30 pm 3:00 pm for our Webinar on Guided Pathways Presented by Mia Keeley