Accounts Receivable, Job Receivables. (SL/CS) Combined Aging Reports

Transcription

1 COINS OA Enhancement: Accounts Receivable/Job Receivables Document Ref: OA_CE-SL001 Date: Apr 16, 2013 Document Version: 0.1 Modules Affected: Accounts Receivable, Job Receivables Earliest available version of COINS: COINS OA Documentation Updated: This document may contain information that is not incorporated into the documentation, such as procedures and sample reports, so you may want to keep a copy for future use. An archive of CE documents is available on the COINS USA Client Center web site at Construction Industry Solutions Corp 6 Airport Park Blvd. Latham, NY Construction Industry Solutions Corp

2 Contents 1 Purpose of this Document Screen and Processing Changes Accounts Receivable (SL) Menu Job Receivables (CS) Menu Report Selection Screen As Of version Report Selection Screen Current version... 8 Construction Industry Solutions, Apr 16, 2013 Page 2 of 10

3 1 Purpose of this Document Combined Aging Reports are now available in the Accounts Receivable (SL) and Job Receivables (CS) OA modules. These reports allow you to run a single report that includes both Job Receivables and Accounts Receivable aging data. Previously, you had to run separate Open Item Reports in each module to obtain this information. The Combined Aging Reports include four separate versions that can be run in OA from either the Accounts Receivable or Job Receivables menu: Combined Aging By Job As Of Combined Aging By Job Current Combined Aging By Customer As Of Combined Aging By Customer Current Construction Industry Solutions, Apr 16, 2013 Page 3 of 10

4 2 Screen and Processing Changes 2.1 Accounts Receivable (SL) Menu The Accounts Receivable menu now includes a Combined Aging Reports folder under Reports > Configurable Reports, as shown in Figure 1. Figure 1: Accounts Receivable menu Construction Industry Solutions, Apr 16, 2013 Page 4 of 10

5 2.2 Job Receivables (CS) Menu The Job Receivables menu now includes a Combined Aging Reports folder under Reports > Configurable Reports, as shown in Figure 2. Figure 2: Job Receivables menu Construction Industry Solutions, Apr 16, 2013 Page 5 of 10

6 2.3 Report Selection Screen As Of version The report selection screen is identical for each Combined Aging Report As Of version that you select from either the SL or CS menu. The fields on this screen, as shown in Figure 3, therefore represent the fields found on the As Of versions of the reports. Figure 3: Combined Aging Report As Of Field Definitions Version Indicate whether you wish to run the report in Detail or Summary format. Show Invoices Over If you enter a value, only invoices/certificates over that value are included. Show Invoices Over Days If you enter a number, only invoices/certificates over that number of days old are included. Construction Industry Solutions, Apr 16, 2013 Page 6 of 10

7 Currency As of Select the currency to be used in the report. Select the range of fiscal periods to report on. Include Non-Job Whether to show non-job items in the report, e.g., invoices which have an Overhead Department assigned. Exclude Queries Indicate whether you wish to exclude queried invoices from the report. Show Customers on hold Select one of the following: On hold only - report only on customers who are on hold. Not on hold only - report only on customers who are not on hold. Both - report on customers regardless of whether they are on hold or not. Customers Where Age By Select which customers you want to show: All customers. Only customers over their credit limit by the amount you enter. Only customers whose debt exceeds the amount you enter. Only customers whose debt less than the amount you enter. Whether you want to have the aging based on the Invoice Date or Due Date of the invoice/certificate. Credits Select how you want to treat credit notes: Include in the appropriate Aging figure, Include in the Current figure, or Include in the Unallocated figure. Construction Industry Solutions, Apr 16, 2013 Page 7 of 10

8 Checks Select how you want to treat checks: Include in the appropriate Aging column, Include in the Current column, or Include in the Unallocated column. 2.4 Report Selection Screen Current version The report selection screen is identical for each Combined Aging Report Current version that you select from either the SL or CS menu. The fields on this screen, as shown in Figure 4, therefore represent the fields found on the Current versions of the reports. Figure 4: Combined Aging Report Current Construction Industry Solutions, Apr 16, 2013 Page 8 of 10

9 Field Definitions Version Indicate whether you wish to run the report in Detail or Summary format. Show Invoices Over If you enter a value, only invoices/certificates over that value are included. Show Invoices Over Days If you enter a number, only invoices/certificates over that number of days old are included. Currency Select the currency to be used in the report. Age Date The current date through which to age the invoices on the report. Include Non-Job Whether to show non-job items in the report, e.g., invoices which have an Overhead Department assigned. Exclude Queries Indicate whether you wish to exclude queried invoices from the report. Show Customers on hold Select one of the following: On hold only - report only on customers who are on hold. Not on hold only - report only on customers who are not on hold. Both - report on customers regardless of whether they are on hold or not. Customers Where Age By Select which customers you want to show: All customers. Only customers over their credit limit by the amount you enter. Only customers whose debt exceeds the amount you enter. Only customers whose debt less than the amount you enter. Whether you want to have the aging based on the Invoice Date or Due Date of the invoice/certificate. Construction Industry Solutions, Apr 16, 2013 Page 9 of 10

10 Bad Debt Whether you wish to show transactions that have been moved to bad debt. Credits Select how you want to treat credit notes: Include in the appropriate Aging figure, Include in the Current figure, or Include in the Unallocated figure. Checks Select how you want to treat checks: Include in the appropriate Aging column, Include in the Current column, or Include in the Unallocated column. Construction Industry Solutions, Apr 16, 2013 Page 10 of 10