SECTION 5: FINANCIAL INFORMATION
|
|
- Loraine Kelly
- 5 years ago
- Views:
Transcription
1 SECTION 5: FINANCIAL INFORMATION ACCOUNT INFORMATION Several different accounts are used in conjunction with programming in your hall. They are: The Hall Program Account The SFO Account AD, RHD and CStaff see supplement page 11. The Hall Program Account The Hall Program Account is also a state account. Funded by a special fee included in the room charge, the account is used to support social and educational program activities, which will enhance the educational experience of the student. Activities funded from this account must be open to all residents in your hall. The program account's annual allocation is calculated at $9.00 times the number of residents in your hall in the beginning of the fall semester. You will be given your program allocation around the second week of the fall semester. The account is managed by the hall government, under the supervision of the Residence Hall Director. Expenditures from this account usually require the consent of the hall government and the Residence Hall Director. As this account is intended to support social as well as educational programming, provisions must be made for staff to have access to a portion of these funds. A monthly transaction report for the program account is sent to the hall director and treasurer. The Hall Program account may not be used: To purchase alcohol To make donations to any charity To purchase trophies, awards, or gifts for permanent staff To sponsor participants in any activity benefiting a charity In addition, there are several things to keep in mind about this account. Any time a money making event is funded from this account, all proceeds from the event must be deposited back into the account immediately. Funds cannot be transferred from a state account, such as this one, to an SFO account. Since the program account is tax-exempt, you need not pay state tax on items purchased with its funds. However, proceeds from fundraisers may be taxable. Usually, taxes will be calculated on the amount you deposit and will be deducted from your balance. Page 1
2 The SFO Account The SFO Account is not a state account. The SFO (Student Faculty Organization) account is used much like a savings account at a bank. Most commonly, the funds for SFOs are generated by fundraisers, donations, membership dues, or other non-state sources. The advantages of having an SFO account are that it earns interest and has fewer restrictions on spending. Not every hall has an SFO account; see Susan Malnory for more information. IMPORTANT: It is a violation of state policy for halls to have checking accounts at outside institutions, including banks, savings and loan associations, credit unions, or other financial entities. Deposit Slips Funds that are collected through hall programs should be deposited into the proper hall accounts. The deposit slip is used to document any deposit. After the slip is filled out, a duplicate copy should be made. The cash to be deposited and the two copies of the slip should then be given to the Bursar (Cashier) in Room 007 of the Park Student Services Center. The person submitting the deposit will receive a stamped copy of the deposit slip, which serves as the deposit receipt. Deposit forms are available on the Bursars Office website. Deposits may also be made by taking the money to Campus Information Center. They will fill out the necessary forms and make the deposit for you. Be sure to get a receipt as your proof of the deposit. Examples of Use for Various Hall Accounts Hall Program Account: Used for activities, social and educational programming, staff t-shirts, Homecoming, food charge card. SFO Account: Used for miscellaneous activities not funded by state account. PRINTING AND DESIGN CHARGES UWSP Printing and Design jobs done for your hall should be charged to your director account or your program account, depending on the nature of the job. Simply provide the appropriate account number on the Printing and Design order form. SUPPLY POLICY FOR HALLS The residence halls are responsible for ordering all of their own office supplies for their front desk operations, staff use, and for administrative purposes. Supplies should be ordered from Central Stores, or from the vendor on state contract through Central Stores. The procedure for placing orders is explained in detail, below. Use the Residence Hall Director account for Supplies (see Supplement p.11) Most supplies used for administrative purposes shall be charged to the Residence Hall Director account for your hall. Occasionally, if you need to order special supplies for a hall program, it may be more appropriate to charge the purchase to the hall program account. Page 2
3 About your budget Your $ supply budget is intended to cover necessary office supplies and administrative expenses. It may not be used to purchase larger items (individual items over $50). For example, it would not be appropriate to order a new chair for your office using these funds. If in doubt, check with Susan Malnory or Debbie Anderson. Funds that are left over at year-end will not be carried forward to the next year s budget. If you are able to end the year with a positive balance, we are very appreciative of that and it will reflect favorably upon you! If you end the year with a large deficit that cannot be adequately explained, that may be noted in your year-end evaluation. However, your budget would not be penalized the following year. Letterhead If you need department letterhead, let The Office Manager know. We will provide you with a reasonable supply of letterhead at no cost to your hall. Cleaning Supplies Cleaning supplies for checkout kits are provided by Building Services. Flashlights and batteries For safety reasons, missing and/or broken flashlights must be replaced without delay. Contact Building Services for an immediate replacement. Flashlight batteries are also provided by Building Services. Please check your batteries regularly and request replacements as needed. Supplies at 601 Division St. The supplies located in the workroom and other work areas at 601 Division St. are for the use of Central Staff only. Hall staff may not take supplies from here. Please do not restock your hall supplies by taking them out of the cabinets at 601 Division. Individual halls must order all of their own paper, pens, markers, clips, ink cartridges, toners, Kleenex, envelopes, etc. HOW TO ORDER SUPPLIES FOR YOUR HALL 1. Look for the item you want to order in the Office Depot catalog (or the current contract vendor). 2. Send an request to Central Stores at central.stores@uwsp.edu. 3. Central Stores the following information: a. Indicate item # b. Quantity c. Description d. Page # from catalog e. Account number to charge f. Where to deliver AD, RHD and CStaff see supplement page 12. Page 3
4 PURCHASING Materials and supplies may also be purchased from University Stores or from a commercial vendor. A Purchase Requisition(yellow form) must be submitted and processed prior to placing an order. Your hall account can pay for these purchases in one of four ways: 1. The UWSP Purchase Requisition/Order 2. A UWSP Check 3. A UWSP Department Purchasing Card or 4. A Reimbursement via Payment Order Form PURCHASE ORDER, CHECK, OR DEPARTMENT CREDIT CARD PURCHASES The Process 1. A decision is made to purchase items. 2. Prices are secured. If order is over $100 three competitive bids are recommended. 3. A vendor is determined. 4. The Purchase Requisition (yellow form) is completed with appropriate signatures 5. The Purchase Requisition (yellow form) including any supporting documentation such as a flier or advertising the event the purchase is for, is given to the Residential Living office. 6. If a Purchase Requisition (yellow form) is requested, it will be made available for pick up at the Residential Living Office front desk unless otherwise specified. 7. The Purchase Order is taken to the vendor and the order is placed or items are attained. The Vendor "bills" the University using the Purchase Order and payment is sent. 8. If a check is requested, it will be available for pick up at the Bursar s Office or mailed to the vendor. Please specify on the Purchase Requisition. 9. If credit card payment is requested, arrangements will be made for delivery on an individual basis. If you have any questions or concerns, please call The Office Manager at x8940. Helpful Hints to Make Purchasing Easier 1. Properly completed Purchase Requisitions (yellow forms) including all authorizing signatures can normally be processed within 48 hours; except when a check is required. 2. Purchase Requisitions (yellow forms) asking for a check to be produced can take up to 14 days to process. PLAN AHEAD! Page 4
5 3. Do not include sales tax on an order. Tax exempt documentation is available if vendor requests it. 4. Any person placing or receiving an order without a completed and processed Purchase Requisition (yellow forms) may be held personally responsible for payment. 5. Purchase Requisitions (yellow form) must be for the total amount of the order. Do not "put money down" on an order. 6. Purchase Requisitions (yellow form) without the Residence Hall Director's signature will not be processed. 7. Purchase Requisitions (yellow form) that are not correctly or completely filled out, will be returned. If the purchase is for an event/program, please attach a flier or used to announce the activity. 8. Special regulations apply to the purchase of trophies, prizes, gift certificates and awards. Generally, if an item is to be "given away" rather than consumed by the hall, supporting documentation including the names of recipients/winners is needed. 9. Items (T-shirts, mugs, etc.) can be sold via the Statement of Charge form. If your hall chooses to do this, you must indicate such on the purchase requisition form. It is also important to indicate whether the sale is a fundraiser or just a resale to the residents at cost or below cost. When the money (Statement of Charge forms, checks, etc.) is collected, it must be forwarded to the Residential Living Office/Office Manager to be deposited into the hall program account. Statement of charges will not be processed if returned more than 2 weeks after the end of a semester. 10. SFO accounts are not part of the state system. Therefore, we can not use Statement of Charge forms to collect money for the SFO account. REIMBURSEMENTS Reimbursements may be requested using the Payment Order form in two situations: 1. The purchase is for under $20. A purchase requisition (yellow form) or check will not be produced for purchases under $20.00 OR 2. There may be situations when time constraints do not allow you to complete the purchase requisition or check process In these rare situations, we can reimburse individuals for money they spend on hall activities. Reimbursements over $50 require written documentation (separate sheet of paper) explaining why a Purchase Requisition (yellow form) was not completed prior to purchase in addition to the Payment Order form. Reimbursements of under $200 require a completed Payment Order form with the Residence Hall Director s signature and the signature of the Office Manager or Susan Malnory from the Residential Living Office. For either of these situations, an itemized RECEIPT IS REQUIRED for the purchase. There are NO EXCEPTIONS to this regulation. Page 5
6 The individual seeking reimbursement should take the form, with the appropriate signatures and receipt(s), to the Payment Services Office, Room 041W, Old Main building. Reimbursements up to $50 will be made in cash; for over $50 it will take several days to issue a check. PURCHASING PRINTED ITEMS (like T-shirts, mugs, pens, award ribbons, etc.) All logos, seals, names (including hall names), symbols, slogans, and colors associated with the University of Wisconsin-Stevens Point are trademarks. Reproduction of these marks for resale, promotion or other commercial purposes must have university authorization. Procedure 1. Find a vendor If order is over $100, attempt to get three competitive bids. Get a price quote. Ask about any extra charges such as artwork set-up fees or screen charges. DO NOT give the vendor the artwork. The vendor should not begin printing items. Note: Vendors change from time to time so you need to double-check to be sure you have an approved vendor. 2. Complete Purchase Requisition (yellow form). See instructions on previous page. If items are to be given away (prizes, awards, etc.) a roster of the recipients/winners MUST be submitted with the purchase requisition 3. Submit artwork and purchase requisition (yellow form) for approval. This needs to be done prior to placing an order. 4. Place order. Take Purchase Order and artwork to vendor and place order. Recommended vendors for apparel include: Screenmaster Graphics, Ken at , screenmaster@pcpros.net Mada Embroidery & Screen Printing at , Please contact the Office Manager at for suggested vendors for other printed items or visit Page 6
7 Page 7
8 The Process Simplified 1. A decision is made to purchase the items. 2. A Vendor is determined. 3. The Purchase Requisition (yellow form) is completed with appropriate signatures (Residence Hall Director signature is required.) 4. The Purchase Requisition is given to the Office Manager at the Residential Living office. If the items you are requesting have already been received, the Purchase request may be denied. 5. If a Purchase Order is requested (the yellow form is not a Purchase Order), it will be made available for pick up at the Residential Living office front desk (unless otherwise specified). The Purchase order is taken to the vendor and the order is placed or items are attained. The Vendor bills the University using the Purchase Order and payment is sent. 6. If a Check is requested, it will be available for pick up at the Bursar s Office or mailed to the vendor. Please specify on the Purchase Requisition. 7. If Credit Card payment is requested, arrangements will be made for delivery on an individual basis. Any questions or concerns please call the Office Manager at x8940 or Susan Malnory at x3511. Page 8
9 Page 9
10 UWSP PAYMENT ORDER Instructions: 1. Reimbursements may be requested for up to $ Reimbursements for purchases are requested in two situations: a. The purchase is for under $20. A purchase requisition (yellow form) or check will not be given for purchases under $20. OR b. There may be situations when time constraints that do not allow you to complete the purchase requisition or check process. -- For reimbursements over $50 written documentation explaining why a Purchase Requisition was not completed prior to purchase is required. 3. Reimbursements require a completed Payment Order with the Residence Hall Director s signature, as well as an appropriate Central Staff signature. 4. An itemized RECEIPT IS REQUIRED for all reimbursements; --there are NO EXCEPTIONS to this rule. 5. The individual seeking reimbursement should take the Payment Order form with appropriate signatures and the RECEIPTS to: the Payment Services office, Old Main room 041E. 6. Reimbursements up to $50 will be made in cash; reimbursements over $50 will take several days to be issued as a check. Page 10
SOFAS Handbook. Student Organization Financial Accounting System (SOFAS) Handbook 08/31/2018
2018 SOFAS Handbook Student Organization Financial Accounting System (SOFAS) Handbook 08/31/2018 Contents 1.0 Contact Information... 2 2.0 Organization Registration... 2 3.0 Account Information... 2 3.1
More informationUNIVERSITY OF WISCONSIN-SUPERIOR INFORMATION PACKET FOR CONDUCTING CLASS A RAFFLES
UNIVERSITY OF WISCONSIN-SUPERIOR INFORMATION PACKET FOR CONDUCTING CLASS A RAFFLES (Raffles where some or all of the tickets are sold on days other than the day of the raffle drawing.) Any university department
More informationUniversity of Florida Levin College of Law Student Organization Funding Guide
University of Florida Levin College of Law Student Organization Funding Guide 2017-2018 1 This guide has been created to assist student organizations at the University of Florida Levin College of Law.
More informationTable of Contents FUNDING: Basic Information... 2 Self-Generated Revenue (SGR)... 2 Student Funding Board (SFB)... 2 Procedures for Collecting SGR...
Table of Contents FUNDING: Basic Information... 2 Self-Generated Revenue (SGR)... 2 Student Funding Board (SFB)... 2 Procedures for Collecting SGR... 2-3 Donations and Sponsorships... 3 Fundraising...
More informationW ESTERN STUDENT ASSOCIATION
PREAMBLE W ESTERN STUDENT ASSOCIATION A LLOCATIONS C OMMISSION Bylaws & Funding Guidelines 2018-2019 The Western Student Association Allocations Commission (WSAAC) allocates a portion of the funds collected
More informationFIT Student Government Association Basic of Finance. Finance Committee
FIT Student Government Association Basic of Finance Finance Committee 2017-2018 Who Are We? Saravine Naitingale Director of Finance saravine_naitingale@fitnyc.edu Sara Ayobi Ryan Donohue Emma Baj Executive
More informationClub Council Student Leaders Budgeting Procedures
Club Council Student Leaders Budgeting Procedures RESPONSIBILITIES: Club Officers will be responsible for tracking all income and expenses for the club. Officers will also be required to reconcile these
More informationTHE TREASURER S MANUAL
THE TREASURER S MANUAL MARCELO BUITRON VSA VP for Finance 2008-2009 1 Table of Contents Page Contents 2 New Policy Reminders 6 People and Places to Know 7 Budget Numbers 8 The Long Form 11 Reimbursements
More informationPROCEDURES FOR HANDLING CASH RECEIPTS
These procedures provide guidance on how to handle cash receipts (cash) to protect the payer, the recipient and Rice. All faculty, staff, students, organizations and individuals who handle cash receipts
More informationHOUSES HOW-TO GUIDE. In order to make a purchase for your House, the following MUST be completed:
HOUSES HOW-TO GUIDE In order to make a purchase for your House, the following MUST be completed: The House s DukeGroups page must be registered with your current House President and House Treasurer. o
More informationPolicies and Procedures. For. The State of Texas. Procurement Card Program
Policies and Procedures For The State of Texas Procurement Card Program 2017-2018 Purchasing Card Policies and Procedures Introduction The purpose of the purchasing card program is to establish a more
More informationSTUDENT COOPERATIVE ASSOCIATION, INC.
2017-2018 Edition STUDENT COOPERATIVE ASSOCIATION, INC. INDIANA UNIVERSITY OF PENNSYLVANIA INDIANA, PENNSYLVANIA ~ GUIDE TO USING STUDENT FUND ACCOUNTS ~ PREFACE Recognized campus organizations and activities
More informationINTERNAL CONTROLS AND OTHER PROCEDURES
MILWAUKEE PUBLIC SCHOOLS OFFICE OF BOARD GOVERNANCE-AUDIT SERVICES INTERNAL CONTROLS AND OTHER PROCEDURES School funds are accounted for through the Integrated Finance and Accounting System (IFAS). The
More informationOPERATION UNDERGROUND RAILROAD FUNDRAISING/SPECIAL EVENT GUIDELINES AND PROCEDURES
OPERATION UNDERGROUND RAILROAD FUNDRAISING/SPECIAL EVENT GUIDELINES AND PROCEDURES Operation Underground Railroad is a licensed 501(c)(3) organization and is held accountable to the highest ethical standards
More informationRecognized Student Organization Financial Guidelines
Recognized Student Organization Financial Guidelines All recognized UNL Student Organizations are required to deposit all funds with Student Organization Financial Services (SOFS). University of Nebraska-Lincoln
More informationBrownfield ISD Business Office Procedures Manual
Brownfield ISD Business Office Procedures Manual Brownfield Independent School District 601 Tahoka Road, Brownfield, Texas 79316 Phone (806) 637-2591 Fax (806) 637-8934 Table of Contents Section 1 Introduction..
More informationTECUMSEH LOCAL SCHOOL DISTRICT
TECUMSEH LOCAL SCHOOL DISTRICT ACTIVITIES HANDBOOK Student Activity Accounts Principal Fund Accounts Athletic Accounts Tecumseh Local School District 9760 West National Road, New Carlisle, Ohio 45344 www.tecumseh.k12.oh.us
More informationFinancial Procedures and Controls
Financial Procedures and Controls Introduction The purpose of this document is to outline each transaction and process for all incoming and outgoing money at HVL. While the Board is ultimately responsible
More informationBUDGET PACKET Student Organization President or Advisor
BUDGET PACKET 2011-2012 TO: FROM: Student Organization President or Advisor CGA Budget Committee RE: 2011-2012 Budget Information Enclosed with this memo you should find several items: 1. 2011-2012 Budget
More informationJune 30, 2012 Management Response
APOPKA MIDDLE SCHOOL Five (5) of the nine exceptions require additional attention. June 30, 2012 Audit Comment June 30, 2012 Management Response Follow Up Results 1. The following bank deposits were not
More informationSTUDENT CLUB ACCOUNTS FUND 81
FISCAL SERVICES STUDENT CLUB ACCOUNTS FUND 81 March 2013 FISCAL SERVICES STAFF Management: Rosa Royce Richard Lee Shelly Zahrt-Egbert Staff Members: Emma Valenzuela Bernice Rose Brigitte Hebert Accounts
More informationSTUDENT ACTIVITY PROCEDURE MANUAL
SCHOOL DISTRICT OF RIVERVIEW GARDENS STUDENT ACTIVITY PROCEDURE MANUAL This manual is designed to provide a set of standardized accounting guidelines and procedures for the administration of the Riverview
More informationTREASURER TRAINING www.orgsync.com/bowling-green-state-uiveristy Login using your BGSU username and password Viewing your budgets requires Administrative Access to the portal. Other Portal Administrators
More informationBooster and Support Organization Guidelines
Booster and Support Organization Guidelines July 2016 Parent Support Organizations provide an invaluable service to our schools. Many of our programs and activities could not exist without your volunteer
More informationSGAO SPENDING GUIDE. List of Don ts...2 Getting Started...3 Important Reminders.. 4
SGAO SPENDING GUIDE TABLE OF CONTENTS List of Don ts.....2 Getting Started....3 Important Reminders.. 4 The Internal Requisition (IR) Reimbursements....... 5, 6, 7 Purchases On-Campus Purchases.....8,
More informationRutgers University Student Activities Business Office. Treasurer s Workshop
Rutgers University Student Activities Business Office Treasurer s Workshop Website: http://sabo.rutgers.edu Email: sabo@echo.rutgers.edu Today s Session Introduction to SABO Treasurer Responsibilities
More informationVermilion County, Illinois. Payables Manual. November 2015 Edition
Vermilion County, Illinois Payables Manual November 2015 Edition 1 TABLE OF CONTENTS CHANGES TO PAYABLES PROCESSING AND NOTES FOR YOUR INFORMATION & USE... 3 PAYABLES PROCESSING TIPS AND PROCEDURES...
More informationFY 2020 ANNUAL FUNDING DIRECTIVES
1 FY 2020 ANNUAL FUNDING DIRECTIVES INTRODUCTION All Chartered Student Organizations (CSOs) and committees of the Association proven to be fiscally responsible are eligible to petition the Senate for annual
More informationOPERATION UNDERGROUND RAILROAD FUNDRAISING/SPECIAL EVENT GUIDELINES AND PROCEDURES
OPERATION UNDERGROUND RAILROAD FUNDRAISING/SPECIAL EVENT GUIDELINES AND PROCEDURES Operation Underground Railroad is a licensed 501(c)(3) organization and is held accountable to the highest ethical standards
More informationCollege of Journalism. Step by Step Guide procedures before and after your travel
College of Journalism Step by Step Guide procedures before and after your travel Topic Menu Before you travel Items to keep in mind before and during travel. How do I get college approval and have my reservation
More informationPTO/Booster Club Financial Guidelines
PTO/Booster Club Financial Guidelines Revised August 2015 Accounting Procedures Parent Organizations/Booster Clubs should include written instructions on the recording of accounting transactions in their
More informationACCOUNTING OFFICE POLICIES AND PROCEDURES
ACCOUNTING OFFICE POLICIES AND PROCEDURES 1. INTRODUCTION: The Bloomfield College Accounting Office is responsible for reviewing and approving all purchase order requests and vouchers for accuracy and
More informationSmart Center. Step by Step Guide procedures before and after your travel
Smart Center Step by Step Guide procedures before and after your travel Topic Menu Click on any of the topics listed to go directly to that portion of the guide or use your mouse to click and advance through
More informationStudent Activities Budget Committee Guidelines. Goals of the Budget Committee
Student Activities Budget Committee Guidelines Goals of the Budget Committee 1. Promote the educational and personal development of Fordham students by providing co-curricular and extracurricular activities,
More informationMILWAUKEE PUBLIC SCHOOLS OFFICE OF AUDIT SERVICES. Internal Controls and Other Procedures
MILWAUKEE PUBLIC SCHOOLS OFFICE OF AUDIT SERVICES Internal Controls and Other Procedures School funds are accounted for through the Checkbook Accounting System Headquarters (CASH) and the Integrated Finance
More informationAccounts Payable Policies and Procedures
Accounts Payable Policies and Procedures Updated December 6th, 2018 Table of Contents General Information... 1 1.0 Policies for Allowable Business Expenses... 2 1.1 Business Travel Expenses... 2 1.2 Meals...
More information4/30/2015 FINANCIAL PROCEDURES FOR LOCAL SCHOOLS. Accounting for Extra-Curricular Activities. Student Organizations
Accounting for Extra-Curricular Activities Sonja Peaspanen Alabama Department of Education May 5, 2015 FINANCIAL PROCEDURES FOR LOCAL SCHOOLS APPROVED June 10, 2010 www.alsde.edu Department Offices LEA
More informationPhotography and Video Production
www.revenue.state.mn.us Photography and Video Production Sales Tax Fact Sheet 169 169 Fact Sheet What s New in 2015 Starting July 1, 2015, the capital equipment refund is an up-front sales tax exemption.
More informationConference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13
Table of Contents Conference Request Claim (CRC) 2 Mileage Reimbursement (MRC) 7 Request for Check (RFC) 9 Travel Advances 11 Blanket or Open Purchase Orders 13 FAQ s 14 Conference Request Claim Do I need
More informationWeber State University. Cash Handling Training
Weber State University Cash Handling Training Cash Handling It s your responsibility Whether you take in a lot of money or you collect pennies ..it is important to maintain good cash handling procedures:
More informationSECTION 1. ACCOUNTING AND REPORTING PROCEDURES
SECTION 1. ACCOUNTING AND REPORTING PROCEDURES All schools shall use the SchoolFunds software. The school finance officer (treasurer) shall follow the procedures outlined in the SchoolFunds manual for
More informationOVERVIEW: Establish Petty Cash or Imprest Funds. Turnover Rate and Increasing or Decreasing Funds
OVERVIEW: A petty cash fund may be established so that cash payments can be made for small, incidental expenses or refunds. An imprest fund is a petty cash fund that has been converted into a checking
More informationCrook County School District School District #1970 Prineville, Oregon. Student Activity Accounting Procedures
Crook County School District School District #1970 Prineville, Oregon Student Activity Accounting Procedures January 9, 2009 Revised January 9, 2015 3 rd Revision August 10, 2017 Student Activity Accounting
More informationExtra-Classroom Activity Fund. Northern Adirondack Central School September 2014
Extra-Classroom Activity Fund Northern Adirondack Central School September 2014 GUIDELINES The State University of New York, State Education Department, The Safeguarding, Accounting, and Auditing of Extra-Classroom
More informationGeneral Cash Collections
General Cash Collections Presented by Internal Accounts Support Staff Accounting Services Top-performing urban school district in Florida 1 Overview of Process for Collecting and Depositing Money There
More informationGifts Presented to Non-Employees on Behalf of the University
University of California Policy G-42 Gifts Presented to Non-Employees on Behalf of the University Responsible Officer: Responsible Office: Executive Vice President Chief Financial Officer Financial Management
More information2016/2017 AS Annual Budget Request. Budgets are due November 15, 2015
2016/2017 AS Annual Budget Request Budgets are due November 15, 2015 This guide will assist you with the process of requesting annual funding from Associated Students (AS). The process has 4 steps and
More informationStudent Organization Accounting Training Susan Higginbotham Assistant Director August 28, 2017
Student Organization Accounting Training 2017-2018 Susan Higginbotham Assistant Director August 28, 2017 Types of Accounts 30 Account Registered and Sponsored 19 Account Sponsored organizations only No
More informationGUIDELINES FOR SPORT CLUBS
GUIDELINES FOR SPORT CLUBS TRAVEL POLICY for SPORT CLUBS 1. The club or team is expected to uphold the image of the University and to act in a positive sporting like manner when visiting other colleges/universities.
More informationWhile it is the policy of the College to limit the petty cash fund to the Business Office, occasions may arise where an exception will be made.
Page 1 of 1 Rowan College at Gloucester County 1400 Tanyard Road Sewell, NJ 08080 Administrative Procedure: 6016 Petty Cash and Cash Management Petty Cash Establishment of Funds While it is the policy
More informationFiscal Sponsorship Guidelines
Fiscal Sponsorship Guidelines What is a Fiscal Sponsorship Fund? A Fiscal Sponsorship Fund allows an organization (the Fundholder ) to operate as a 501(c)(3) organization under the umbrella of The Miami
More informationA Purchase Order is a legal instrument which expresses the buyer s part of a contract of sale. Once accepted, it is a legal contract.
A Purchase Order is a legal instrument which expresses the buyer s part of a contract of sale. Once accepted, it is a legal contract. A Purchase Order protects Utica College when buying goods and services.
More informationPolicy Manual
Policy Manual 2015-2016 Fiscal Year 2016 Revised Summer 2015 Western Illinois University Foreword The Council on Student Activity Funds (CSAF) Manual has been revised to reflect policy and procedural changes.
More informationStudent Organization Activity Fund Training PART ONE: General Guidelines & Submitting a Budget. Last Updated: July 24, 2018
Student Organization Activity Fund Training 2018-2019 PART ONE: General Guidelines & Submitting a Budget Last Updated: July 24, 2018 GENERAL GUIDELINES WHO IS ELIGIBLE? WHO IS NOT ELIGIBLE? Who is eligible?
More informationTo establish NUAMES policy and procedure governing the initiation, authorization, and review of all expenditures of the school.
NUAMES Cash Disbursement Policy Approved: 23 October 2013 1. PURPOSE AND PHILOSOPHY To establish NUAMES policy and procedure governing the initiation, authorization, and review of all expenditures of the
More informationREGISTERED STUDENT ORGANIZATION TREASURER TRAINING MANUAL TABLE OF CONTENTS. Important Numbers...3
TABLE OF CONTENTS Important Numbers.....3 Purpose of the Treasurer Training Manual.....4 Definition of Treasurer Responsibilities Basic Functions of Treasurer Position......4 A&S Funded Organization What
More informationCommunity Partnerships Program Eligible Costing Rules and Financial Management Guidelines
Community Partnerships Program Eligible Costing Rules and Financial Management Guidelines Top tips when preparing your budget... 2 What are eligible costs?... 3 I. Personnel, Payroll and other Compensation...
More informationJOHNSTON COUNTY PUBLIC SCHOOLS INTERNAL AUDIT DEPARTMENT PTA, PTO AND BOOSTER CLUB HANDBOOK
JOHNSTON COUNTY PUBLIC SCHOOLS INTERNAL AUDIT DEPARTMENT 2017-2018 PTA, PTO AND BOOSTER CLUB HANDBOOK Table of Contents Organization Guidelines 3 Financial Guidelines 3 Fundraiser Guidelines 4 Treasurer
More informationMANSFIELD UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS
MANSFIELD UNIVERSITY PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS A. General Overview Mansfield University s Purchasing Card program is designed to improve efficiency in the processing
More informationCOLLEGE STATION INDEPENDENT SCHOOL DISTRICT QUICK REFERENCE GUIDE FOR CASH HANDLING, DEPOSITS, AND PETTY CASH
QUICK REFERENCE GUIDE FOR CASH HANDLING, DEPOSITS, AND PETTY CASH Contact the business office (764-5467 or AR@csisd.org) if you have any questions about these procedures and to order more deposit slips,
More informationSGA Financial Bylaws. For the purpose of this document, the following definitions shall apply, unless the context indicates otherwise:
SGA Financial Bylaws DEFINITIONS For the purpose of this document, the following definitions shall apply, unless the context indicates otherwise: ACADEMIC YEAR The term Academic Year shall include the
More informationP-CARD TRAINING. For P-Cardholders I
P-CARD TRAINING For P-Cardholders I Who is eligible for a card? Any employee that works for the University and have the permission of the area Department Supervisor or Chair. Benefits of using a P-card
More informationNUSGA Budget Rules Revised September 17, 2015
NUSGA Budget Rules Revised September 17, 2015 1. IMPORTANT CONSIDERATIONS a. The NUSGA is here to ASSIST with funding. Other sources of funding include fundraisers, the college and/or department the club
More informationAUBURN UNIVERSITY Foundation. Auburn University: Development Accounting Guidance Memo
AUBURN UNIVERSITY Foundation Auburn University: Development Accounting Guidance Memo DETERMINING THE VALUE OF DONOR BENEFITS IRS regulations require that a charitable organization make a good faith effort
More informationfall 2018 NEW Treasurer Presentation
fall 2018 NEW Treasurer Presentation Presented by: Paul Braem (paul-braem@uiowa.edu) Student Organization Business Office Expectations of Treasurers Check & read your email! Make sure your contact info
More informationHow to Prepare Your Taxes
How to Prepare Your Taxes Along with these notes, you will also need to print a copy of the File Folder Quick Reference page, as well as the Tax Organization Labels. It would be helpful to use a 31 pocket
More informationStudent Organization Business Office (SOBO)
Student Organization Business Office (SOBO) Student Organization Business Office Serves UISG and GPSG commissions and committees, and all of their recognized Student Organizations. Assists in Financial
More informationPURCHASING CARD USER S GUIDE
PURCHASING CARD USER S GUIDE 1. OVERVIEW OF THE PURCHASING CARD (P-Card) PROGRAM 1.1 Purpose This program is designed to dramatically improve efficiency in purchasing low dollar goods and services for
More informationPURCHASING CARD GUIDE
Southern Utah University PURCHASING CARD GUIDE The Southern Utah University Purchasing Card is a campus owned credit card issued to an employee to assist in their daily purchasing activities. The Purchasing
More informationClub Teams Student Leaders Budgeting Procedures
Club Teams Student Leaders Budgeting Procedures RESPONSIBILITIES: Club team officers will be responsible creating a budget for their team for the academic year. They will also be responsible for tracking
More informationSOCIAL EVENT PLANNING GUIDE. A resource for collegiate chapters in completing Event Guidelines for events with and without alcohol.
SOCIAL EVENT PLANNING GUIDE A resource for collegiate chapters in completing Event Guidelines for events with and without alcohol. Table of Contents Introduction... 2 Part I: Planning Guide for Events
More informationSenate Bill
Senate Bill 1415-1008 DATE: 1 December 2014 AUTHORS: Senator Kayla Weinman, Adam Howard SPONSORS: Senator Kayla Toomer, Emily Green, Savannah Watts, Anthony Scudieri, Samuel Matino TYPE: Annual Finance
More informationLiberty University Club Donation Request Form. Club Information! Date. written to him or her by Liberty University?!! Yes No. Treasurer ID #!
Club Information This form must be filled out by the Club Treasurer. All sections must be filled in and this form must be submitted to the SGA Office before the date listed on the SGA Website where this
More informationTEMPLE UNIVERSITY POLICIES AND PROCEDURES MANUAL
TEMPLE UNIVERSITY POLICIES AND PROCEDURES MANUAL Title: Cash Handling Policy Number: 05.20.12 Issuing Authority: Office of Financial Affairs Responsible Officer: Chief Financial Officer and Treasurer Date
More informationCOLLEGE CREDIT CARD USER GUIDE Updated September 14, 2012
COLLEGE CREDIT CARD USER GUIDE Updated September 14, 2012 Name : Type of Card: PCARD / CORPORATE CARD The College s Credit Card Program consists of two types of cards: the PCard and the Corporate Card.
More informationP-Card Prohibited Purchases: Audit & Compliance
P-Card Prohibited Purchases: Audit & Compliance by Riki Meier Mandatory Monthly Department Review: Each statement requires two reviews: the cardholder and an independent secondary reviewer Reviewer is
More information3/11/2016. Student Activity Funds. Basic Facts about Student Activity Funds
Student Activity Funds Presented by: Natalie Rew, CPA Basic Facts about Student Activity Funds WI Stats, s. 120.16(2) authorizes a school district treasurer to receive money raised in extra-curricular
More informationSECTION 1 GENERAL INFORMATION
BRONTE ISD ACTIVITY FUND MANUAL SECTION 1 GENERAL INFORMATION 1.1 PURPOSE OF ACTIVITY FUNDS The Activity fund is designed to account for funds held by a school in a trustee capacity or as an agent for
More informationThank you for coming to the Booster Club Training! Please make sure to sign in
Thank you for coming to the 2016-17 Booster Club Training! Please make sure to sign in Dr. Michael Goddard Assistant Superintendent for Business and Operations megoddard@prosper-isd.net Shelia Winter PHS
More informationSTUDENT LEADERSHIP CONFERENCE
STUDENT LEADERSHIP CONFERENCE 2015-2016 TRAINING LEADERS FOR TOMORROW S SUCCESS STUDENT LEADER TOOLKIT ST. JOHN S UNIVERSITY TABLE OF CONTENTS I. Student Engagement II. Student Government, INC III. Audiovisual
More informationCash Handling & Deposit Procedures for Departments
Cash Handling & Deposit Procedures for Departments STUDENT ACCOUNT SERVICES BPSF CA-108 - Finance & Accounting Last Update: May 2016 Table of Contents Revenue Collection and Deposits Purpose....1 Introduction....1
More information2. Cash or checks collected during an event should be collected in the following manner:
Money Handling Procedure - (Form 8, Revision B, 3/29/2015) 1. Committee Chair- All money should be put in a cash box and an Executive Board Member should be notified once the box is in the vault. 1. Reimbursement
More informationChapter 17 School Cash Catalog
Chapter 17 School Cash Catalog In Palm Beach County, schools have the ability to accept online payments from parents, guardians, other relatives, and members of the public. Acceptable methods of payment
More informationSales tax must be collected on all taxable revenue. Revenue object codes can be viewed in FAMIS screen 806 or searched at Object Code Search.
Taxable Object Codes Sales tax must be collected on all taxable revenue. Revenue object codes can be viewed in FAMIS screen 806 or searched at Object Code Search. The most commonly used revenue object
More informationPurchasing Card Allocation Using Banner Admin:
Purchasing Card Allocation Using Banner Admin: Purchasing card allocations are an important part of a department's regular weekly duties to ensure purchases made by department cardholders are recorded
More informationPurchase orders provide for a uniform and single payment system that accounts for the ways in which student clubs use the funds allocated to them by
Purchase orders provide for a uniform and single payment system that accounts for the ways in which student clubs use the funds allocated to them by Student Senate All Purchase Orders Must: Be typed Typewriter
More informationPurchasing Procedure Policy FIN 5.0 Business Office
Policy Type: Administrative Applies to: Faculty, staff and students POLICY DATES Issued: Revised: December 2015 Edited: Reviewed: This policy does not include any type of travel (i.e.; hotels, conferences,
More informationOVERTON ISD FUNDRAISER/ACTIVITY FUND & PROCEDURE MANUAL
OVERTON ISD FUNDRAISER/ACTIVITY FUND & PROCEDURE MANUAL INTRODUCTION In view of the large amount of monies received from and expended for student/campus activities, the demand has developed for efficient,
More informationASSOCIATED STUDENTS UCLA UNDERGRADUATE STUDENTS ASSOCIATION STUDENT ORGANIZATIONS OPERATIONAL FUND (SOOF) SOOF Budget Assumptions and Instructions
ASSOCIATED STUDENTS UCLA UNDERGRADUATE STUDENTS ASSOCIATION STUDENT ORGANIZATIONS OPERATIONAL FUND (SOOF) SOOF Budget Assumptions and Instructions Because budgeting is an economic forecast for the future,
More informationBoard Policy No
Board Policy No. 2015-16-6 Fiscal Policies and Procedures Handbook Created by: TABLE OF CONTENTS Overview... 1 Annual Financial Audit... 1 Purchasing... 2 Contracts... 2 Accounts Payable... 4 Bank Check
More informationINSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITIES ACCOUNTS
1 INSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITIES ACCOUNTS TABLE OF CONTENTS Introduction 4 Responsibilities of Advisors, Bookkeeper, and Principal 5 General Requirements for Accounting for Activities
More informationCorporate Financial Services. Employee Reimbursements and Entertainment July 29, :30 pm 3:30 pm. Semel Institute NPI Auditorium
Corporate Financial Services Employee Reimbursements and Entertainment July 29, 2013 1:30 pm 3:30 pm Semel Institute NPI Auditorium Agenda New Employee Reimbursement Process (Martin Richardson) Sales and
More informationRAA Swim Team. Financial Policies. Riverside Aquatics Association Riverside, CA. Non-Profit Tax ID #:
RAA Swim Team Financial Policies Riverside Aquatics Association Riverside, CA Non-Profit Tax ID #: 95-6131487 RAA Swim Team Financial Policies Table of Contents I. Policy for the Storage and Use of the
More informationStudent & Faculty Fundraising Guidelines Development Office University Relations
Student & Faculty Fundraising Guidelines Development Office University Relations As a member of the Santa Clara community, you are encouraged to solicit gifts to the University in support of student programs,
More information2. Allocation of departmental student activity program budgets shall be held each spring semester.
MINNESOTA STATE STUDENT ASSOCIATION STUDENT ALLOCATIONS COMMITTEE GUIDELINES For Distribution of the Student Activity Fees SECTION 1: ANNUAL DEPARTMENTAL BUDGET ALLOCATIONS 1. All amendments or variations
More informationHELPFUL HINTS for Completing the Illinois 4-H Club Treasurer s Record
HELPFUL HINTS for Completing the Illinois 4-H Club Treasurer s Record Congratulations on your election to the office of treasurer. As an officer, you are expected to work with the other officers in implementing
More informationProCard Policies & Procedures Training Guide
ProCard Policies & Procedures Training Guide Prepared by: Department of Procurement Sampey 4106 897-4722 1 ProCard Benefits An accelerated process for routine or small purchases Eliminates the Under $250
More informationIntroducing the Purchasing Card Program
Introducing the Purchasing Card (P-card) Program at Boston College Uses Becoming a Cardholder How it Works Restricted Commodities Sponsored Funding Restrictions Reconciliation and Documentation Transaction
More informationOFFICER TRANSACTIONS: COMPLETE OVERVIEW. Student Organization Finance Office
OFFICER TRANSACTIONS: COMPLETE OVERVIEW Student Organization Finance Office Transaction Guidelines Only authorized officers are allowed to handle transactions with SOFO Officers who have submitted a SOFO
More informationGeneral Club Sponsor Responsibilities
General Club Sponsor Responsibilities 1. The sponsor shall be in attendance and supervise all meetings and activities. Students are not to be left unsupervised. Safety is of primary importance. Sponsors
More information