Appendix A Checklist of Information Required to Complete the Online Questionnaire

Transcription

1 Checklist of Information Required to Complete the Online Questionnaire Getting Started Before starting, you will need: Personal information of the Unitholder, including name, address, social insurance number and US Tax ID. The number of units owned by the Unitholder in Sunstone U.S. Opportunity (No. 3) Realty Trust and/or Sunstone U.S. Opportunity (No. 4) Realty Trust 9 as at August 15, Name of brokerage firm (and the related account number) through which you (the Unitholder) hold your interest in Sunstone. The actual number of days the Individual Unitholder has spent in the USA during 2015, 2016 and About the Online Questionnaire The Online Questionnaire is separated into four parts as follows: 1. Section A 8805 / Schedule K-1 Tax Slips (all Unitholders). 2. Section B US Tax ID: a. Individual Taxpayer Identification Number Application (Form W-7) - only for individual investors who do not have a US Tax ID or who need to renew their US Tax ID. Unitholders from Sunstone U.S. (No. 3) should already have a US Tax ID from the Sunstone U.S. (No. 3) 2014 capital gain dividend. If you are an individual investor in Sunstone U.S. (No. 3) and do not have a US Tax ID, please contact Sunstone at for further instructions; or b. SS-4 only for corporations, partnerships, trusts, or any other entities who do not have a US Tax ID. 3. Section C Individuals only: Eligibility for Form 1040NR preparation, Financial Reporting Oversight Role Disclosure and Consent to Disclose Tax Return Information. 4. Section D 1040NR Tax Return (only for non-us resident individual investors who are eligible to use the Website to prepare a US federal income tax return). Section A Form 8805 and Schedule K-1 All Unitholders are required to complete Section A Form 8805 and Schedule K-1. This Part requires the Unitholder to provide the following information: 1. Type of Investor. Each Unitholder will either be an individual, a corporation, a trust, a partnership, or an estate. 9 For the purposes of this booklet, the term Sunstone refers only to Sunstone U.S. Opportunity (No. 3) Realty Trust and Sunstone U.S. Opportunity (No.4) Realty Trust. 12

2 2. Name of Unitholder. Enter the legal name of the Unitholder (e.g., Joe Smith or ABC Company Ltd.). In general, the Unitholder is the beneficial owner of Sunstone s Units. For individuals, the legal name provided should be the same as the name on the individual s passport. If an individual investor holds units through a RRSP or TFSA as a beneficiary, the legal name of the individual investor beneficiary should be used. The US tax treatment and classification of RRSPs and TFSAs is complex, is not free from doubt and is dependent upon the terms of the specific RRSP/TFSAs. Unitholders that are RRSPs should consult their own tax advisor as to the US federal, state, and local income and other tax consequences to them as a result of their status as an RRSP and their receipt of a capital gain dividend, including which taxpayer should report the capital gain dividend. 3. Address of Unitholder. Provide the address of the Unitholder. In most circumstances, this will be the same address listed on the Unitholder s income tax return. Please also provide your street address if you have a PO Box Number. 4. Name of brokerage firm through which the Unitholder holds an interest in each of Sunstone U.S. (No. 3) and/or Sunstone U.S. (No. 4) as at August 15, You can confirm the number of units held by reviewing your brokerage statements or speaking with your broker. 5. The account number(s) for your investment in each of Sunstone U.S. (No. 3) and/or Sunstone U.S. (No. 4). The account number(s) should be indicated on your brokerage firm statement. 6. Joint Accounts. If units are held jointly by spouses, allocate the total number of units between the spouses based on how income from these units were previously divided and reported by each spouse for income tax purposes. Each spouse that is allocated units must separately go to the Website to complete the Online Questionnaire, based on the units that are allocated to each spouse. For example, if spouses jointly own 100 units, and they normally allocate 50 percent of all units to each spouse on their income tax returns, then each spouse will need to complete the Online Questionnaire and report individual ownership of 50 units. 7. US Tax ID. Provide the Unitholder s valid US Tax ID 10. Individual investors: 1. Have you ever applied for a US Social Security Number, but were not able to obtain one (i.e., received a rejection letter)? a. Are you currently a US citizen? If yes, please provide your US Social Security Number if you have one. If no, you will be directed to the next question. b. Were you ever a US citizen? If yes, please provide your US Social Security Number if you have one. c. If you indicate no US Social Security Number, please confirm if you have renounced your US citizenship. 2. Are you currently a permanent resident (e.g., green card holder) of the US? If yes, please provide your US Social Security Number if you have one. 10 Social security number (SSN), individual taxpayer identification number (ITIN) or employer identification number (EIN). 13

3 3. Do you currently have a valid US work permit (e.g., US visa)? a. If you currently have a valid US visa, please indicate your visa type. When answering the question on the Website, select one of the visa types on the list. If it is not included on the list, please enter the name of your US visa. b. Provide your US Social Security Number if you received one with your US visa. Individuals who are prompted to apply for a Social Security Number (instead of a US ITIN) will be directed to the Social Security Number application form with detailed instructions through the Website link provided upon completion of the Online Questionnaire. Individuals who are applying for a US ITIN will be prompted to complete Part B of the Online Questionnaire (see below). Section B Individual Taxpayer Identification Number Application (Form W-7) - Only Individuals Who Do Not Have a US Individual Tax Identification Number or the US Individual Tax Identification Number has Expired or will Expire on December 31, 2017 A Unitholder who is an individual and does not have a US Tax ID (or their ID has expired) will be prompted to complete Part B of the Online Questionnaire. (Note: An individual investor who has previously filed a tax return with respect to Sunstone U.S. (No. 3) s 2014 capital gain dividend and does not have a US Tax ID will be prompted to first call Sunstone at (604) for further instructions.) Part B requires the Unitholder to provide the following information: 1. Birth name of Unitholder. Enter the name as it appears on your birth certificate if it is different from the name entered in Section A above (e.g., maiden name) 2. Date of birth 3. Country of birth 4. Gender 5. Country of citizenship/nationality 6. Non-US tax identification number. For Canadian individuals, this is your social insurance number (SIN) 7. Government-issued passport verifying your identity. 1. Your passport must be valid for at least 7 months from the date of your application 8. Current US visa, including visa type, visa number, and expiry date (if any) 9. Any temporary US taxpayer identification number (TIN) previously issued. Please see Appendix B for instructions on how to get a certified copy of your passport, which you will need to attach to your US Tax ID application form submitted to the IRS. 14

4 Section B Entity Taxpayer Identification Number Application (Form SS-4) - Only Entities Who Do Not Have a US Individual Tax Identification Number 1. Name of a responsible party (either an individual or an entity). Responsible party is defined as: 1. For entities with shares or interests traded on a public exchange, or which are registered with the Securities and Exchange Commission (SEC): i. The principal officer if the business is a corporation ii. iii. iv. A general partner if a partnership The owner of an entity that is disregarded as separate from its owner (disregarded entities owned by a corporation should enter the corporation s name and Employer Identification Number). A grantor, owner, or trustee, if a trust 2. For all other entities, the person who has a level of control over, or entitlement to, the funds or assets in the entity that, as a practical matter, enables the individual, directly or indirectly, to control, manage, or direct the entity and the disposition of its funds and assets. The ability to fund the entity or the entitlement to the property of the entity alone, however, without any corresponding authority to control, manage, or direct the entity (such as in the case of a minor child beneficiary), does not cause the individual to be a responsible party. 2. US Tax ID 11 of the responsible party (if applicable). 3. Identify if the entity is a limited liability company or a foreign equivalent. 4. Entity type of Investor (i.e., partnership, corporation, personal service corporation, church or churchcontrolled organization, other nonprofit organization, estate, trust, other) and country of organization/incorporation. 5. Closing month of the accounting year of the entity. 6. Identify the principal activity that best describes the business by choosing one of the following: construction, real estate, rental leasing, transportation and warehousing, real estate, manufacturing, finance and insurance. If other, please specify in three words or less. 7. Brief description of your business activity (e.g., principal line of merchandise sold, specific construction work done, products produced, or services provided). 8. Confirm whether the entity has ever applied for and received an Employer Identification Number. 11 Social security number (SSN), individual taxpayer identification number (ITIN) or employer identification number (EIN). 15

5 Section C - Individuals in a Financial Reporting Oversight Role (FROR) To ensure the rules and regulations of the Securities Exchange Commission (SEC) are not violated by any party, Sunstone s service provider, KPMG, must be informed if any Unitholder that is an individual using the 2017 Online Questionnaire is in a FROR of a publicly-traded company. The SEC s FROR rules and regulations apply only to individuals. Persons in a financial reporting oversight role (FROR) are considered to include the Chief Executive Officer, President, Chief Financial Officer, Chief Operating Officer, general counsel, Chief Administrative Officer, controller, director of internal audit, director of financial reporting, treasurer, and any equivalent position. For this purpose, you will be asked to answer if you and/or an immediate family member [spouse, spousalequivalent (e.g., common-law or domestic partner), dependent] are in a FROR of a publicly-traded company. If applicable, provide the company name that you, your spouse, spousal equivalent, or dependent are employed. Individual Investors who are eligible for the Website to prepare their Form 1040NR must consent for KPMG to disclose their tax return information under limited circumstances. Please read the consent in detail. KPMG may decline to prepare your Form 1040NR if you do not consent, in which case, please consult with your tax advisor on your US tax filings. Section C and Section D Form 1040NR (only Non-US Resident Individual Investors Who Are Eligible to Use the Website to Prepare a US Federal Income Tax Return) Unitholders who are non-us resident individuals will be prompted to complete Section C of the Online Questionnaire to determine if they are eligible to prepare the US federal income tax return through this Website. If eligible, Unitholders will be prompted to complete Section D of the Online Questionnaire. Investors will be asked to provide the following information: 1. Did you work in the United States and earn US source income (for example, but not limited to, business income from US self-employment or as a contractor, US employment income) between January 1, 2017 and December 31, 2017 that is reportable on a US federal income tax return? 2. Are you, or were you ever a US citizen? 3. Of what country or countries were you a citizen or national during the tax year? 4. Are you, or were you ever a green card holder (lawful permanent resident) of the United States? 5. Please provide the number of days you were in the US in 2015, 2016, and Note: Please include vacation, non-work days, work days and partial days. If you were physically present in the United States for any part of a day (i.e., partial days), please count each partial day as one day. We recommend reviewing calendars, credit card statements, shopping receipts, etc. 6. Did you receive any other US source income during the period January 1, 2017 to December 31, 2017 that is required to be reported on a US federal income tax return? US source income that is required to be reported on a US federal income tax return includes, but is not limited to, US rental income, business income from US self-employment or as a contractor, income from a US partnership, US employment income or gains on sale of US real property. 16

6 7. If you are married, please confirm the following for 2017: 1. Is your spouse currently a US citizen or were they born in the US? 2. Is your spouse a green card holder? 3. Did your spouse earn any US source income between January 1, 2017 and December 31, 2017? 4. Have you and your spouse ever both elected to file jointly file Form 1040 in prior years? Individual investors will be notified immediately via pop-up message after completing Section D on their eligibility to prepare their US federal income tax returns through the Website. Individual investors who are not eligible to use the Website to prepare their US federal income tax returns must still complete the Online Questionnaire to receive (by mail or ) the US Tax Slips (i.e., Form 8805 and Schedule K-1). You are not eligible to have your 2017 US federal income tax return prepared through this Website because you otherwise might have a US federal income tax filing requirement separate from receiving the 2017 capital gain dividend. Please consult your US tax advisor on the appropriate US tax filing in connection with your Form 8805 and Schedule K-1. Keep a copy of Form 8805 and Schedule K-1 for your records. Non-US resident individual investors who are eligible to use the Website to prepare their US federal income tax returns will be prompted to complete the remaining questions in Section D of the Online Questionnaire, which requires the Unitholder to provide the following information: 1. Are you a resident of Canada, Mexico or South Korea or a US national? 2. Does your spouse have a US Social Security Number or US ITIN? If answered yes, please provide the following: 1. Spouse s first and last name; 2. Spouse s US Social Security Number or US ITIN. 3. What country did you claim residence for tax purposes during 2017? 4. Have you ever changed your (current or prior) US Visa type (non-immigrant status) or US immigrant status, if applicable? If answered yes, please indicate the date and the nature of the change. 5. If you are a Canadian resident and you do not commute to work in the US for more than 75% of your work days, provide a list of all dates you entered and left the US during 2017 (e.g. for short business trips or to visit family, vacation). The dates entered here must match to the total number of days provided earlier in the Online Questionnaire (see #5 on page 16). 6. Did you file a US federal income tax return for any prior year? If yes, please indicate the latest year and form number (i.e., Form 1040 or Form 1040NR) filed. For example, if you received a 2014 Form 1040NR after using the website in 2015, you would indicate this when answering this question on the Online Questionnaire. 17

7 Contact Information: Sunstone and its service provider, KPMG, may need to contact you to clarify the information submitted through the Website. Sunstone and its service provider, KPMG, request that each Unitholder provide an address and phone number to facilitate contact. KPMG also requires the Unitholder s address or mailing address in order to send the completed copies of the US Tax package. Without a valid or mailing address, a copy of the US Tax package will not be provided to you. We highly recommend you select the method to receive completed copies of your US Tax package. You will receive the package faster through (compared to mail). 18