HOPSCOTCH THEATRE COMPANY

Transcription

1 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS Registered Company No: SC Registered Charity No: SC022633

2 CONTENTS OF THE FINANCIAL STATEMENTS Page Legal and Administrative Information 1 Trustees Report 2-4 Independent Examiners Report 5 Statement of Financial Activities 6 Balance Sheet 7 Notes to the financial statements 8-12 Detailed Statement of Financial Activities 13

3 LEGAL AND ADMINISTRATIVE INFORMATION CHARITY NAME: Hopscotch Theatre Company REGISTERED OFFICE: CHARITY REGISTRATION NUMBER: 7 Water Row Govan GLASGOW G51 3UW SC COMPANY REGISTRATION NUMBER: SC TRUSTEES: COMPANY SECRETARY: INDEPENDENT EXAMINER:

4 REPORT OF THE TRUSTEES Hopscotch Theatre Company is a registered charity in Scotland Registration number SCO The Organisation is also acompanylimited by guarantee, incorporated on 10th June The Company was established under amemorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. The day to day running of the charity is overseen by the General Manager. STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure The Board of Trustees hold regular meetings to review all aspects of the operation of the charity. The charity ensures that new trustees have skills that will compliment the existing structure of the board and ensure that they are familiar with the practical work of the charity. They are also given training and induction when they join the board. As set out in the Articles of Association the maximum number of Trustees is 20. One third of directors must retire from office at the Annual General Meeting, but can be re-elected. Amember may nominate themselves or another for consideration for election as atrustee. The election process will take place at the Annual General Meeting. The trustees may at any time appoint any member (providing he/she is willing to act) to be atrustee, either to fill a vacancy or as an additional trustee. Responsibilities of Trustees The trustees are responsible for preparing the Trustees Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Company law requires the charity to prepare financial statements for each financial year, which give atrue and fair view of the charity s financial activities during the year and its financial position at the end of the year. In preparing those financial statements, the trustees are required to: - Select suitable accounting policies and apply them consistently; - Make judgements and estimates that are reasonable and prudent; -Prepare the financial statements on agoing concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities. Constitution The company is governed by its Memorandum and Articles of Association under the Companies Act The management of the company and its investment policy are the responsibility of the trustees who are elected under the terms of the Articles of Association. Risk management The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

5 REPORT OF THE TRUSTEES AIMS, OBJECTIVES AND ACTIVITIES The objectives of the charity are to promote and encourage the arts and the study of the arts, especially opera, plays, drama, ballet and music. ACHIEVEMENT AND PERFORMANCE Review of activities Now in their twenty sixth year and performing to their millionth pupil in June 2014, Hopscotch is still the stalwart of the TiE scene in Scotland. The company toured six productions to schools across Scotland from August 2014 to end June In total the company gave 555 performances to over 140,000 school pupils! The first show of the school year was St Andrew and the Story of Scotland s Flag - a topical subject in light of the referendum! This was followed by the usual three troupes of four actors touring pantomimes, Cinderella and Sleeping Beauty, from November to January and from Elgin to Cumnock. The New Year saw Hopscotch tour Burns Last Supper for a second time with Artistic Director brilliantly portraying Robert Burns in this two hander plus workshop. Pink, the Musical also saw a re-tour from its 2013 debut. Pink, the Musical had proved so popular in 2013 that it was felt another tour would allow schools the opportunity to host a performance if they missed out first time. Pink, the Musical was the company s first targeted show for nursery to P3 pupils only. The summer show was What a Load of Rubbish featuring the Eco theme still so prevalent in schools. The company has been fairly successful in attracting small pockets of funding enabling the company to offer subsidised performances to schools in less well off areas and to cover touring costs enabling Hopscotch to visit schools in more rural areas. The office has expanded slightly with coming on board as full time administrator and coming back as Bookkeeper and Administration support two days a week. Productions for the new school term beginning August 2015 are Rights of the Child, Forces Kids, Jack & the Beanstalk and Sleeping Beauty. Bringing in the New Year for the last time will be Burns Last Supper followed by a new production, #schoolbully and Be Keen to Eat Green in the summer for nursery to P3 age groups. Future Developments The company will continue to deliver high quality Theatre in Education productions aimed at school pupils. Hopscotch will introduce young people to theatre by touring productions into schools and small venues across Scotland. The company will strive to tour to small and rural and schools in areas of deprivation New productions for the remainder of 2014 are St Andrew & the Story of Scotland s Flag; two pantos for Christmas: Sleeping Beauty and Cinderella. In 2015, Burns Last Supper and What a Load of Rubbish are planned for early next year, both of which are aimed at educating children about Burns.

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8 STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted Total Total funds funds funds funds Notes Incoming Resources Incoming resources from generated funds: Activities for generating funds 3 1, ,041 2,962 Incoming resources from charitable activities: Productions and workshop income 4 202, , ,508 Grants and sponsorship income ,830 29,830 16,150 Other incoming resources ,100 Total Incoming Resources 203,768 29, , ,720 Resources Expended Costs of Generating Funds Charitable Activities 7 180,686 38, , ,124 Governance Costs Total Resources Expended 181,348 38, , ,899 Net incoming/(outgoing) resources before transfers 22,420-8,500 13,920-12,179 Transfers between funds Net income / (expenditure) for the year 22,420-8,500 13,920-12,179 Reconciliation of funds TOTAL FUNDS BROUGHT FORWARD 17 42,628 8,500 51,128 63,307 TOTAL FUNDS CARRIED FORWARD 17 65, ,048 51,128 The statement of financial activities includes all gains ands losses recognised in the year. All incoming resources and resources expended derive from continuing activites.

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10 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES Basis of Preparation The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005) issued in March 2005, applicable UK Accounting Standards and the Companies Act The principal accounting policies adopted in the preparation of the financial statements are set out below. Fund accounting Unrestricted funds are available for use at the discretion of the Trustees in furtherence of the general objectives of the charity. Designated are unrestricted funds earmarked by the Trustees for particular purposes. Restricted funds are subject to restrictions on their expenditure imposed by the donor. Incoming resources All incoming resources are included in the statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts. Investment income is included when receivable. Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance. Income is only deferred when: The donor specifies that the grant or donation must only be used in future accounting periods; or The donor has imposed conditions which must be met before the charity has unconditional entitlement. Resources Expended Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates: Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiners fees and costs linked to the strategic management of the charity. Tangible fixed assets and depreciation Tangible fixed assets costing more than 1,000 are capitalised, including any incidental expenses of acquisition. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Motor Vehicles and equipment 25% Reducing balance

11 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES (Continued) Taxation The company is a charitable company within the meaning of Section 467 of the Corporation Tax Act Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 of Part 11 of the Corporation Tax Act 2010 and section 256 of the taxation of chargeable gains act 1992 to the extent that such income or gains are applied for charitabke purposes only. 2. LEGAL STATUS The charity is a company limited by guarantee and has no share capital. 3. ACTIVITIES FOR GENERATING FUNDS Unrestricted Restricted Rehersal and costume hire 1, ,041 2,962 1, ,041 2, INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Unrestricted Restricted Productions for schools and workshops 202, , ,508 Grants and sponsorship income [See note 5 below] 0 29,830 29,830 16, ,727 29, , , GRANTS AND SPONSORSHIP INCOME ,250 - E.I.S. 1,000 1,150 Sense over sectaranism 4,300 - Merchants House 1,000 - Glasgow Airport Flight Path Fund 2,025 - Ernest Cook Trust 2,415 - Robertson Trust 5,000 - David and June Gordon Memorial Trust The Martin Connell Charitable Trust 1,000 - SSE Community Fund 1,000 - John Mather Charitable Trust 1,500 - Commonwealth Graduate Scheme 8,840 - Hugh Fraser Foundation - 3,000 The Gannochy Trust - 1,500 Garfield Weston - 3,000 James Wood Bequest Fund - 1,000 RKT Harris Charitable Trust W A Cargill Charitable Trust - 1,000 Merchants House of Glasgow - 1,000 Brookfield Multiplex Glasgow Charities Account - 4,000 29,830 16,150