People Advisory Services. Compliance services

Transcription

1 People Advisory Services Compliance services

2 People Advisory Services Compliance services The complexity of legislation, frequency of amendments, and many requirements specific to regions and industries makes Russian compliance a complex and laborious process. It requires the timely monitoring of the latest changes and their prompt implementation in the compliance process. Compliance outsourcing allows a company to focus on its core business and minimize computational errors and risks posed by the human factor, and grants access to regular reports on the latest changes in legislation. By outsourcing compliance to EY, you can: Ensure high-quality compliance reporting in line with the latest legislative requirements Mitigate tax, labor-law and immigration risks Ensure the confidentiality and security of information Why EY? Multiple levels of quality control Familiarity with the industry specifics of a client s business Consultation on tax, labor and immigration laws Communication and reporting in both Russian and English Payroll compliance services EY s payroll outsourcing services may include: I. Calculations of payroll, social contributions and personal income tax Calculations of advances Baseline payroll calculations Additional payroll calculations Based on these calculations, a package of reports is prepared, including individual payslips. A set of management reports in the client s corporate format may also be prepared. At the client s request, this package may be prepared in Russian and English. II. Preparing and submitting required reports on payroll and payroll taxes to the tax authorities and social funds III. Preparing a bank file, payment orders or paysheets for purposes of salary payments to employees IV. Mailing payslips to employees addresses V. Preparing statements requested by employees VI. Calculating the number of days of unused vacation for the vacation provision VII. Advisory services in connection with the calculation of payroll and payroll taxes

3 HR compliance services EY s HR compliance services may include: I. Setting up an HR documentation system, including standard employment agreements, mandatory policies and other corporate documents II. HR ongoing compliance: Preparing a set of HR documents on employees (hiring, transfers, terminations, business trips, vacations) Updating required corporate documents in the event of changes Completing temporary disability certificates III. Developing additional HR policies: we will also be happy to provide you with customized HR compliance training. Immigration compliance services The scope of immigration compliance services is the following: I. Standard immigration compliance services, which may include: Assistance with different types of work permit applications (HQS, regular non- HQS, patent, student) and the respective visas (if applicable) Application for a foreign labor needs forecast (a quota application) A company permit for the engagement of specified foreign labor All types of notifications required in respect of engaging foreign employees Assistance with immigration matters in various regions of Russia II. Additional immigration compliance services, which may include: An analysis of employment structures in respect of their effectiveness and compliance with immigration and labor law requirements A review and editing of draft employment agreements for compliance with immigration and labor law requirements An immigration health-check (which includes a review of immigration-related documents at the client s premises, the provision of a detailed report to the client, and a remediation action plan)

4 The development of internal immigration documents: timetables for immigration processes, detailed step-by-step process maps, calendars, manuals for the HR team, internal immigration compliance policies, acknowledgment letters for expatriates on understanding immigration policies Applying for rulings with the immigration authorities Assistance to foreign employees in the event that documents are lost (passport, work permit, etc.) Immigration orientation interview Applying for a Russian Police Clearance Certificate Notifications to the immigration authorities in respect of citizens of the Russian Federation who have citizenship of another country, or a residence permit or any other valid document confirming the right of their permanent residence in a foreign country Apostille/legalization of documents in Russia Enrollment/registration of foreign nationals at the address of their temporary stay in Russia Individual income tax compliance services The scope of individual tax compliance services is the following: I. Standard individual income tax compliance services, which may include: Preparation and submission to the Russian Tax Authorities of Russian individual income tax returns Provision of estimates of an individual s tax liabilities Review of tax notifications/assessments issued by the Tax Authorities for accuracy Provision of payment instructions for settling Russian tax liabilities Verification of the tax balance of an individual taxpayer s account with the Russian Tax Authorities Initial registration or re-registration of an individual taxpayer with the local Tax Authorities Applying for a Tax Clearance Certificate Applying for a Tax Residency Certificate A Russian tax orientation interview II. Additional individual income tax compliance services, which may include: Meetings or telephone consultations Assistance with audits initiated by the Tax Authorities Assistance with tax matters related to prior years Preparation and filing to the Tax Authorities of tax refund claims Amendments of Russian tax returns

5 Contacts Zhanna Dobritskaya Tel.: +7 (495) Sergei Makeev Tel.: +7 (495) Anton Ionov Tel.: +7 (495) Gueladjo Dicko Tel.:+7 (495) Ekaterina Ukhova Tel.: +7 (495)

6 EY Assurance Tax Transactions Advisory About EY EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities. EY works together with companies across the CIS and assists them in realizing their business goals. 4,500 professionals work at 20 CIS offices (in Moscow, St. Petersburg, Novosibirsk, Ekaterinburg, Kazan, Krasnodar, Rostov-on-Don, Togliatti, Vladivostok, Yuzhno-Sakhalinsk, Almaty, Astana, Atyrau, Bishkek, Baku, Kyiv, Tashkent, Tbilisi, Yerevan, and Minsk). EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. For more information about our organization, please visit ey.com Ernst & Young (CIS) B.V. All Rights Reserved. This publication contains information in summary form and is therefore intended for general guidance only. It is not intended to be a substitute for detailed research or the exercise of professional judgment. Neither EYGM Limited nor any other member of the global EY organization can accept any responsibility for loss occasioned to any person acting or refraining from action as a result of any material in this publication. On any specific matter, reference should be made to the appropriate advisor.