NEW BUSINESS CHECKLIST
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1 This checklist is intended to assist partners and staff when advising clients of steps to be taken to establish operations for the first time in Malaysia. The checklist is not intended to be exhaustive and so it is unlikely to cater for all situations. The list will be updated from time to time arising from changes in legislation. In all cases proposals of the client should be discussed with a partner or manager in charge. INTRODUCTION CHECKLIST General Requirements Remarks 1 Nationality Malaysian Foreign 2 Professional services required 3 Nature of investment / business 4 Principal place of business 5 Market - operations 6 Premises for operations Rented Owned 7 Business entity 8 Equity structure 9 Equity participation 10 Decision makers Playmakers 11 Authorised person Liaison person 12 Human resource needs 13 Banking introductions 14 Legal introductions 15 Other professional introductions 16 Planning Gantt chart Proposed implementation timeline
2 CHECKLIST FOR BUSINESSES - General Requirements General Requirements Remarks 1 Certificate of Registration of Business or Certificate of Incorporation / Notice of Registration of Companies Limited by shares 2 Local Authority Licence 3 Signboard Licence 4 Fire Department Approval 5 Approval for Renovations 6 Department of Environment Approval 7 Notification to Labour Office 8 Registration with SOCSO 9 Registration with EPF 10 Registration as Employer for Tax Purposes (E) 11 Registration with the Inland Revenue Board 12 Registration as a Data User (PDPA 2010) 13 Adequate Insurance Coverage Property Machinery / Equipment Inventory Staff Consequential Loss Any other associated risks
3 CHECKLIST FOR BUSINESSES - Specific Requirements Specific Requirements Remarks 1. Foreign Equity Compliance 2. Manufacturing Licence 3. Goods and Services Tax Registration 4. Exemptions \ Reliefs from Goods and Services Tax 5. Licenced Manufacturing Warehouse 6. Human Resource Development Fund 7. Fire Certificate for Designated Premises 8. Occupational Safety and Health Committee 9. Factory and Machinery Installation Approval 10. Importers / Exporters Code 11. Export / Import Licence 12. GSP / PTA / CEPT 13. Treasury Exemptions 14. Control Items' Licences 15. Chemistry Department Requirements 16. Industry Specific Licences Housing Developer Licence Construction Industry Development Board Printing Press Licence WRT (Wholesale, Retail, Trade) Approval Second-Hand Dealers' Licence Halal Registration Ministry of Health Requirements 17. Other Relevant Matters Work Permits Quit Rent for Properties Duty Exemptions Approval Permits
4 Detailed Requirements Remarks Licences, permits and approvals required by the manufacturing sector and where to obtain them 1 Ministry of International Trade and Industry and the Ministry of Domestic Trade, Co-operatives and Consumerism Manufacturing licence under the Industrial Co-ordination Act, MIDA Certificate of incorporation under the Companies Act, SSM Intellectual property registration - MyIPO (Intellectual Property Corporation of Malaysia) Import / export licence, Licence to manufacture and store controlled items under the Control of Supplies Act, 1961 Licence to store diesel and gas under the Control of Supplies Act, 1961 Royalty and technical assistance agreements GSP certification Notification of cheap sale under the Trade Descriptions Act, 1972 (Trade Descriptions (Cheap Sale Price) Regulations 1997) Licence for weights and measure for weighing machines and weigh bridges. Registration of contractors Approval Permits 2 Local authorities Premise licence Building plan Canteen licence Signboard licence Storage licence Advertising licence Sawmill / carpentry licence Licence to trade
5 Detailed Requirements Remarks 3 Royal Malaysian Customs Department Goods and Services Tax (GST) Registration Excise Licence Licenced Manufacturing Warehouse Licence Warehouse Licence 4 Department of Occupational Safety and Health Approval to install and operate machinery Certificate of fitness for steam boilers and unified pressure vessels 5 Fire Department Approval for use of premises Certificate for fire extinguishers Fire certificate for designated premises fire fighting requirements 6 Ministry of Public Enterprises Licence for commercial vehicles / company owned vehicles Licence for petroleum carrying vehicles 7 Electrical Inspectorate Licence for electrical installations, plant and equipment 8 Department of Environment Licence to emit or cause of discharge wastes or pollutants Notification of the Generation of Scheduled Waste Appointment of Scheduled Wastes Contractor 9 Ministry of Home Affairs Licence for printing machines Licence to publish in-house newsletters 10 Ministry of Health Licence to purchase and store chemicals Poison licence under the Drug Control Authority 11 Ministry of Agriculture Licence for importing and manufacturing pesticides
6 Detailed Requirements Remarks 12 Royal Malaysian Police Second Hand Dealers' Licence Explosives Storage Licence Purchase and Removal Licence for explosives 13 Malaysian Rubber Exchange and Licensing Board Licence to purchase and store rubber 14 Labour Department Permit on shift work for women workers 15 SIRIM Certification on product standard 16 Forestry Department Licence for carpentry shop Licence for plywood mill Steel hammer registration certificate Licence to set up and operate pencil factory 17 Atomic and Energy Licensing Board Licence to control the use of radioactive materials and equipment 18 Telecoms Department Franking machine licence 19 Immigration Department Approval for visa for expatriate posts and key posts Permits to employ foreign workers 20 National Tobacco Board Licence for manufacturer involved in the tobacco industry 21 Malaysian Timber Industry Board Manufacturing registration certificate Exporting registration certificate Supplying registration certificate Packing registration certificate 22 Malaysian Palm Oil Board Licence to buy and store palm oil 23 Malaysian Pineapple Industry Board Certificate of registration of pineapple cannery
7 Detailed Requirements Remarks 24 Petronas Licence to provide service to petroleum companies 25 Port Authority / Marine Department Permission to anchor and berth petroleum vessels at the company's terminal 26 Transport Ministry Cabotage Licence for domestic shipping Licence for all vessels to operate in Malaysia 27 Construction Industry Development Board Import Permit for building materials Application for new registration Application for the accreditation of skilled construction worker 28 Personal Data Protection Department Registration as a Data User Disclaimer The information contained in the article is for guidance only and is not exhaustive. The information is provided gratuitously and without liability. ASQ Consultants Sdn Bhd shall not be liable for any loss or damage caused by the usage of or reliance on the information and guidance provided in this article and other information provided on the ASQ Consultants Sdn Bhd website. Professional advice and assistance must always be obtained before you act on any of the guidance provided. Please refer to the respective source of information, legislation and the regulatory authorities for authoritative guidance. Privacy Statement The firm's Privacy Statement is available for viewing at the office of ASQ Consultants Sdn Bhd and at ASQ Consultants Sdn Bhd Company No.: K Suite 15.08, Level 15, City Square Office Tower, Jalan Wong Ah Fook, Johor Bahru, Malaysia. Tel.: ; admin@asq.com.my; Website:
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