ELECTRONIC FILING INDIVIDUALS BUSINESS TAX PROFESSIONALS

Transcription

1 ELECTRONIC FILING INDIVIDUALS BUSINESS TAX PROFESSIONALS

2 Tax Preparers who prepare more than 100 returns January 1, %

3 RECEIVED 10/5/2011-1,523,761

4 WAYS TO FILE: LDR WEBSITE THIRD PARTY VENDORS ELF - MEF EXTENSIONS

5 WHAT CAN BE FILED IT540 IT B IT NRA Where s my REFUND?

6 Available for most IRS 1040 filers and Louisiana resident IT540 & non-resident IT540B filers Simultaneous filing of federal and state electronic returns Option of filing State Only electronic Electronically filed returns are more accurate with less chance of error

7 Electronic Return Originators or ERO s accepted by the IRS will automatically be accepted into the state e-file program. A list of approved software vendors has been provided on the LDR Website. Only software developers are required to test with LA returns (PATS & ATS- Participants Acceptance Testing System)

8 The Louisiana Individual Income Tax forms and schedules that can be e-filed are: Form IT540 Louisiana Resident Return (original, amended or for deceased taxpayer) Schedule E Adjustments to Income Schedule F Refundable Tax Credits Schedule G Nonrefundable Tax Credits Schedule H Modified federal Income Tax Deduction

9 Supporting Federal Return and Schedules The State Only Return IT540B, Nonresident and Part-Year Resident return State extension IT540NRA, Nonresident Athlete

10 The Forms LA8453 and corresponding W-2forms, 1099s and all supporting documentation must be retained for at least 3 years. (Taxpayer s form LA8453OL) If using PIN (Personal Identification Number) retain Federal E-file signature Authorization Document, IRS Form 8879 The LA8453 will be used as an information document when IRS Form 8879 is used. The LA8453 must be signed and retained when a state only return is transmitted.

11 Exclusions in IRS publications 1345 Prior Year Returns IAT (International ACH Transaction) will not be accepted. To determine if a financial transaction potentially qualifies for IAT, the department asks that the following question be presented to the taxpayer at the time of filing; an answer of yes will indicate an IAT transaction:

12 For taxpayers due a refund and requesting a direct deposit: Will the funds be received by a financial institution outside of the territorial jurisdiction of the U.S.? For taxpayers owing a balance and requesting a direct debit: Will the funds originate from a financial institution outside of the territorial jurisdiction of the U.S.?

13 Follow procedures set by IRS Publication 1345 (Handbook for Authorized IRS e-file Providers of Individual Income Tax Returns) Confirm your ability to electronically file state and federal data. The Louisiana return is transmitted with the federal return, unless the State Only option is utilized. When transmitting both returns together, it is important to note that if either return rejects, both returns will reject.

14 After Louisiana retrieves the returns from the IRS electronic acknowledgement is generated for each return and sent to IRS to provide to transmitters Transmitters should verify that the software includes the state acknowledgement retrieval from IRS. Contact our office, Electronic Filing Help Desk at (225) / /2492 if acknowledgement is not received within 3 business days.

15 D = Duplicate Return-Error Code 900 Duplicate SSN Return will not be processed Direct Debit Problem Direct Debit problems can be caused by incorrect information on the return, account and/or date. Please review the direct deposit information thoroughly before submitting by verifying taxpayer and account information. Transmittals with these problems will be processed with no Direct Debit. The filer must make other payment arrangements for this return.

16 Imperfect Returns will be accepted by Louisiana. An acceptance code of E will be given for these returns. It has been determined that approximately 75% of Imperfect Returns are usually correct. There is no way of knowing which SSN rejected nor for what specific reason. Taxpayer may be requested to submit documentation to verify the information submitted.

17 The Louisiana Department of Revenue will accept the following: ITIN/SSN MISMATCH (Individual Taxpayer Identification Number/Social Security Number Mismatch)

18 Incorrect taxpayer address Not using most current version of software Not checking acknowledgements to determine whether return received Not including Prepayments, Declaration amounts Transmitting Duplicate Returns

19 Incorrectly requesting/not requesting direct deposit for refund or direct debit of payment Incorrect bank account information for direct deposit/direct debit Incorrect date and/or amount for direct debit Mailing paper return or LA8453s to LDR Using another taxpayer s payment voucher (do not make copies)

20 Do not mail LA 8453s unless requested by our office. Do not use another taxpayer's voucher.

21 File returns via web Submit direct debit payments online and specify effective date of payment Submit credit card payments online Individual Income Tax Options Individual Income Tax Return (IT-540), Payment & Extension Check status of Income Tax Refund Refund status telephone number Go to

22 The Department of Revenue is currently offering the option of free internet filing for many taxpayers. Access to this program is through a secured environment so that the information that is sent and received is protected from unauthorized access.

23 NEW BUSINESS REGISTRATION LA TAP LAWAGE - L-2, L-3, 1099 CORPORATION - BULK EXTENSIONS, MEF SEVERANCE EFT ELECTRONIC FUNDS TRANSFER PARISH E-FILE RESALE CERTIFICATES TAX INCENTIVES

24 Taxpayers who register for web filing online through LATAP must currently be a registered taxpayer on our records If new user, self-select their login ID and password will receive authorization code If previous online user, same user ID and PIN will be accepted

25 Taxpayers enter tax information and program will calculate return based upon the entries. Upon calculation of the return, the taxpayer has the chance to modify the information or submit it using their Password as their signature. If a balance is due, the taxpayer has the option of submitting the payment and choosing the effective date of the payment.

26 The program gives the taxpayer a confirmation number for the filing of the return. If a payment request was submitted with the return a trace number is also given to the taxpayer. Once the return is uploaded into our system, the tax preparer can view or amend the return if necessary.

27 BUSINESS PAYMENTS BUSINESS TAX CREDIT CARD PAYMENTS CORPORATION ESTIMATED PAYMENTS

28 LaTAP - Business Tax Options Severance G2 and O2 Applications LDR

29 Withholding L-2/L-3 Tax Online direct debit payments available for most Business and Individual Income Taxes Online Business Registration Online credit card payments available Severance Oil & Gas O1D, O3, O5, G1D, G3, & G5 Returns

30 Payroll Information Employer s Withholding Tax Act 452 required electronically filing o January or more o January or more o January or more

31 State Electronic Filing Help Desk For Tax Practitioners and Transmitters Only Telephone: (225) Shanna Kelly/Kathleen Parker Telephone: (225) /2492 addresses: Fax Number: (225)

32 LaTap/EFT Rodanda Washington Telephone: (225) addresses: Fax Number: (225) Parish E-File Debra Guillory Telephone: (225) addresses: Fax Number: (225)

33 Fed/State E-Filing Program (225) Stacy Garrett (E-Services Manager) Travis Fossett (Electronic Filing Coordinator) Substitute Tax Form Acceptance (225) Fay Guidry Personal Income Tax (225) Forms Request (225) Telecommunications for the Deaf and Disabled (225) (TDD)

34 We have a blog at The Twitter URL is The YouTube URL is Our proprietary video page, The Revenue Stream, is at

35 Southeastern District (New Orleans) 1450 Poydras St., Suite 800 New Orleans, LA Northern District (Alexandria, Monroe & Shreveport) 900 Murray Street Room B-100 Alexandria, LA Southwestern District (Baton Rouge, Lafayette & Lake Charles) One Lakeshore Dr,1550 Lake Charles

36 Decals are available online Register now to create a LaTap Account Register for an IFTA Account Login into your IFTA account Select Make a payment Select December 31,2011 Enter the payment in $2.00 increments for the number of decals requested

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