Bank Secrecy Act & Anti-Money Laundering for Directors. Mike Lee Director of Regulatory Advocacy

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1 Bank Secrecy Act & Anti-Money Laundering for Directors Mike Lee Director of Regulatory Advocacy

2 Legal Disclaimer: Information provided in this presentation, including all materials, should not be construed as legal services, legal advice, or in any way establishing an attorney-client relationship. Credit unions should contact their own legal counsel for advice. Information may have changed since this presentation was prepared. This information is intended to only be a summary and is not all inclusive.

3 Goals By the end of this Presentation we will: 1. Identify regulators expectations for CU directors under BSA. 2. Identify the required components of your BSA Compliance Program. 3. Introduce the requirements of the Beneficial Ownership Rule. 4. Review Case Studies of Credit Unions that Failed BSA Compliance.

4 Why are you here? Required annual training Clarified in 05-CU-09. Advisory FIN-2014-A007: The guidance was provided due to shortcomings in compliance due to a lack of involvement from institutions senior management. It pointed to the poor culture of compliance which existed in part due to a lack of leadership to improve and strengthen organizational compliance with Bank Secrecy Act (BSA) obligations.

5 What is a Culture of Compliance? Characteristics defined by FinCEN (FIN-2014-A007): Leadership Should Be Engaged. Compliance Should Not Be Compromised By Revenue Interests. Information Should Be Shared Throughout the Organization. Leadership Should Provide Adequate Human and Technological Resources. The Program Should Be Effective and Tested By an Independent and Competent Party. Leadership and Staff Should Understand How Their BSA Reports are Used.

6 What the BSA Exam Manual says: The board of directors and senior management should be informed of changes and new developments in the BSA...they need to understand the importance of BSA/AML regulatory requirements, the ramifications of noncompliance, and the risks posed to the bank. Without a general understanding of the BSA, the board of directors cannot adequately provide BSA/AML oversight; approve BSA/AML policies, procedures, and processes; or provide sufficient BSA/AML resources.

7 BSA Framework The Law The Bank Secrecy Act and a medley of other statutes (PATRIOT Act). FinCEN Promulgates/enforces the BSA regulations. NCUA Enforces compliance via examination.(12 CFR Part 748) Federal Law Enforcement utilizes data for investigations. Statute Regulation FinCEN Credit Union Compliance Experience Analysis Prosecution Law Enforcement

8 Prevent Money Laundering

9 Then

10 And Now

11 BSA Procedures for monitoring Bank Secrecy Act (BSA) compliance. a) Purpose. This section is issued to ensure that all federally insured credit unions establish and maintain procedures reasonably designed to assure and monitor compliance b) Establishment of a BSA compliance program 1. Program requirement. Each federally insured credit union shall develop and provide for the continued administration of a program reasonably designed to assure and monitor compliance with the recordkeeping and recording requirements The compliance program must be written, approved by the credit union's board of directors, and reflected in the credit union's minutes. 2. Customer identification Program. Each federally insured credit union is subject to the requirements which require a customer identification program to be implemented as part of the BSA compliance program required under this section.

12 Pillars of BSA Compliance 1. Implement proper internal controls to ensure that your BSA program is functioning as intended; 2. Provide training for appropriate personnel, at least annually; 3. Provide adequate annual independent audit procedures; 4. Require the participation of a qualified and knowledgeable BSA officer; 5. Implement Risk Based procedures for Customer Due Diligence / Beneficial Ownership Rule

13 Pillar 1: Internal Controls Biggest Challenge? The board of directors, acting through senior management, is ultimately responsible for ensuring that the bank maintains an effective BSA/AML internal control structure, including suspicious activity monitoring and reporting. The board of directors and management should create a culture of compliance to ensure staff adherence to the bank s BSA/AML policies, procedures, and processes. Internal controls are the bank s policies, procedures, and processes designed to limit and control risks and to achieve compliance with the BSA. The level of sophistication of the internal controls should be commensurate with the size, structure, risks, and complexity of the bank.

14 Pillar 1: Internal Controls Risk Assessment An examiner will review whether the BSA/AML compliance program is adequate and provides the controls necessary to mitigate risks. Step 1: ID Risk Categories - Risks may vary according to: Products and Services Prepaid Cards, remittances Customers MSBs, attorneys, non-resident aliens Geography High Intensity Drug Trafficking Areas (HIDTA): Jefferson, Mobile, Polk, Miami-Dade, Nassau High Intensity Financial Crime Areas (HIFCA) South Florida Step 2: Analyzing the Risk Categories Using CU s data: Purpose of the account. Actual or anticipated activity in the account. Nature of the customer s business/occupation. Customer s location. Types of products and services used by the customer.

15 Pillar 1: Internal Controls SAR Suspicious Activity Report filing required for: Criminal violations involving insider abuse in any amount. Criminal violations aggregating $5,000 or more when a suspect can be identified. Criminal violations aggregating $25,000 or more regardless of a potential suspect. Transactions conducted or attempted by, at or through a credit union aggregating $5,000 or more, of the credit union knows, suspects or has reason to suspect that the transaction: May involve potential money laundering or other illegal activity. Is designed to evade the BSA or its implementing regulations. Has no business or apparent lawful purpose, or is not the type of transaction that the particular member would normally be expected to engage in, and the credit union knows of no reasonable explanation for the transaction.

16 Pillar 1: SAR Systems and Safe Harbor Credit Unions must have policies and procedures in place to monitor systems for suspicious activity, specifically regarding high risk factors and refer those activities to those who investigate and decide whether to file a SAR. The decision to file a SAR is an inherently subjective judgment. CU should not be criticized for the failure to file a SAR unless the failure is significant or accompanied by evidence of bad faith. Federal law (31 USC 5318(g)(3)) provides protection from civil liability for all reports of suspicious transactions made to appropriate authorities.

17 Pillar 1: SAR Filing SARs must be filed: Electronically; No later than 30 days from the detection of facts constituting the basis for filing. If no suspect is identified, the filing is extended to 60 days. 5 year record retention. Board should be kept aware of SAR filings. SARs are confidential, disclosure of the existence or nonexistence of a SAR is prohibited, especially to suspect Member (and associates). Can be shared with Federal law enforcement and NCUA. Must not comply with subpoenas unless requested to do so by LE. Seek Counsel.

18 Pillar 1: Internal Controls CTR File Currency Transaction Report (CTR) for each transaction in currency (deposit, withdrawal, exchange, or other payment or transfer) of more than $10,000. Multiple currency transactions totaling more than $10,000 during any one business day are treated as a single transaction if the credit union has knowledge that they are by or on behalf of the same person. Must be filed within 15 days after the date of the transaction. Bank Secrecy Act Currency Transaction Report (BCTR)/electronic. 5 year record retention.

19 CTRs Use in Investigation (NBC News) Mandalay Bay shooter Stephen Paddock gambled with at least $160,000 in the past several weeks at Las Vegas casinos, according to senior law enforcement officials. There were 16 Currency Transaction Reports, or CTRs, filed for Paddock in recent weeks. The Treasury Department and the IRS mandate that casinos file the reports for "each transaction in currency involving cash-in and cash-out of more than $10,000 in a gaming day." The reports don't show whether Paddock won or lost or both on the days in question. They do show that on same days there were multiple transactions. A source familiar with the investigation told NBC News that Paddock was a frequent player "with the highest status" at Caesars Entertainment properties in Las Vegas.

20 Pillar 2 - Training At a minimum: the credit union s training program must include employees whose duties involve BSA. training should be tailored to the person s specific responsibilities. In addition, an overview of the BSA/AML requirements typically should be given to new staff during employee orientation. The BSA compliance officer should receive periodic training that is relevant and appropriate given changes to regulatory requirements as well as the activities and overall BSA/AML risk profile of the bank. Credit unions should document their training programs.

21 Pillar 3 - Audit months Independent testing should, at a minimum, include: An evaluation of the overall adequacy and effectiveness of the BSA/AML compliance program, including policies, procedures, and processes. A review of the bank s risk assessment Appropriate risk-based transaction testing An evaluation of management s efforts to resolve violations and deficiencies A review of staff training for adequacy, accuracy, and completeness. A review of the effectiveness of the suspicious activity monitoring systems (manual, automated, or a combination) used for BSA/AML compliance.

22 Pillar 4 - Staff : BSA Officer The board of directors is responsible for ensuring that the BSA compliance officer has sufficient authority and resources (monetary, physical, and personnel) to administer an effective BSA/AML compliance program based on the bank s risk profile. The BSA compliance officer should be fully knowledgeable of: the BSA and all related regulations; and the bank s products, services, customers, etc. The BSA compliance officer should regularly apprise the board of directors and senior management of ongoing BSA compliance.

23 CIP: Collect Member Information Purpose: To enable the CU to form a reasonable belief that it knows the identity of each member. 1. Identifying Info: 1. Name 2. DOB for individuals. 3. Address 4. ID= Tax ID = SSN 2. Verifying Info: Documentary - Unexpired government issued identification, such as: A driver s license; Passport; or Military ID. Non-Documentary Information obtained from a credit bureau, or against fraud and bad check databases References from other financial institutions Confirm information such as telephone number and address by contacting member Tax return or a financial statement

24 CIP: Verifying Member Information Procedures explaining verification and non-verification. (Flowchart) Identifying info must be kept for five years after the account is closed. Included in this is documents used to verify the ID, with a full description of such document. Methods used and results of verification. Results of discrepancies in ID. Must include cross reference of ID with federal terrorist list. Must provide notice to applicant that CU is requesting info to identify their ID.

25 Information Sharing - Section 314(a) of the USA PATRIOT Act (31 CFR ) Law Enforcement via FinCEN requests information on suspects. Credit Union must review their current account or those active previous 12 months, or transactions with suspect for six months. Credit Union has 14 days to report matches. Credit Unions must develop policies and procedures to process requests. Credit Union should document its: receipt, review and response. Voluntary Information Sharing Section 314(b) of the USA PATRIOT Act (31 CFR )

26 OFAC - Office of Foreign Assets Control Enforces sanctions on people, nations, entities. Credit Unions must regularly review the Specially Designated Nationals (SDN) List against membership. Credit Unions must block or reject people or entities on the list and report those transactions to OFAC. Must perform risk assessment: International funds transfers. Nonresident alien accounts. Foreign customer accounts. Etc OFAC compliance pillars are essentially the same as for BSA.

27 Beneficial Owners : Due Diligence Rule May 2018 Must have written procedures designed to Id and verify legal entity members. At minimum the procedures to verify the identity must contain elements of CIP program already in place. develop risk profile regarding member relationships, monitor activities for suspicious transactions. ID beneficial owners when new account is opened by: Using Beneficial Owner Certification Form in Appendix A; or (no safe harbor) Collecting the info asked for on the form. Beneficial Owners Those who own 25% or more of equity interest in a legal entity; & Those who control a legal entity. (CEO, CFO, President, Treasurer) For trusts that own 25% of entity, the beneficial owner is the trustee.

28 Beneficial Owners : Legal Entity Defined Legal Entity means: corp., LLC, or other entity created by filing a public document with Sec. of State. Definition does not include: Financial institutions regulated by Fed. or state. The Fed. or state gov t. Publicly traded companies or their subsidiaries. Issuers of registered securities, investment companies or advisors. Public Accounting firms. Insurance companies regulated by the state. Non-US gov t entity that doesn t engage in commercial activities.

29 Beneficial Owners : Record keeping Credit union must establish procedures for making and maintaining a record of all info obtained under the rule. The record must include at least: For identification: any identifying info in certification. For verification: description of documents relied upon or nondocumentary methods. Records must be retained for 5 years after the account is closed for identification or 5 years after it is made for verification. Compliance date: May 11, 2018

30 Case Study 1: North Dade Community Development Federal Credit Union FOM: Community charter North Miami-Dade County, FL Employees: 5 Assets: $4.1 million Serviced MSBs outside FOM, performing High Risk activities in High Risk jurisdictions. 2013: MSBs transactions (90% of revenue) included: $54.8 million in cash orders, $1.01 billion in outgoing wires, $5.3 million in returned checks, $984.4 million in remote deposit capture. NCUA ordered C&D in 2013.

31 North Dade s compliance with BSA: 1. Internal Controls Failed to assess money laundering and terrorist financing risks. Risk assessment wasn t performed from 2009 until Nov Inadequate controls to monitor suspicious activity and 3 rd party vendors. 56 MSB accounts were serviced rather than the 1 vendor, without additional assessments or monitoring. From , one person accounted for 60% of business banking, they filed over 2000 CTRs, but didn t monitor the account as high risk. Failed to follow policy on MSBs without licenses, continued to service MSBs. 2. BSA Officer- failed to designate. 3. Training- No record of Board or employee BSA training. 4. Audit: Had no evidence of BSA audit prior to C & D.

32 North Dade s compliance with BSA: 3. Member Identification Program Failed to ID MSBs. By not knowing its members, North Dade was not capable of understanding their expected transactional behavior and thus was unable to appropriately monitor for suspicious activities. 4. SAR Reporting: - Filed only 15 SARs in a 3 year period. Failed to file SAR after Law Enforcement seized $1.5 million from MSB owner/member. 5. Review 314(a) lists: Failed to review lists for 2 years. FinCen Fine: $300,000 Result: Liquidiation

33 Case Study 2: FOM: low-moderate income in Bronx, NY Employees: 22 Maintained internal controls to its membership since In 2011, began servicing MSBs, including those in high risk jurisdictions with high risk activities (wires to Middle East). Did not update internal controls. Relied on vendor for Due Diligence and monitoring of MSBs.

34 Bethex s compliance with BSA: 1. Internal Controls In 2010, Bethex processed $657 million domestic transactions. In 2012, Bethex processed over $4 billion in domestic and international transactions, an increase of more than 300% with modifying its controls. Generated high fee income. Failed to conduct risk assessment while transacting in 30 countries, some high risk. Failed to perform Due Diligence four MSBs owned by one person at one address, serviced one Mexican MSB wasn t monitored. Failed to monitor suspicious activities, had insufficient staff. 2. BSA Officer Failed to have BSA officer with sufficient experience, authority, and resources to ensure compliance. Willfully undermined controls by sending multiple wires under policy threshold.

35 Bethex s compliance with BSA: 3. Audit: Ignored auditor findings. 4. Training- Inadequate Suspicious Activity Reporting: Failed to file SARs for wires with high dollar amounts to Middle East. SARs were filed late and were inadequate. FinCen Fine: $500,000 Result: Liquidiation

36 Takeaway from FinCEN Enforcement Actions. 1. Internal Controls: Don t rely on 3 rd party vendors for compliance. Don t wire money abroad. Don t service MSBs. Do - Update controls annually, specifically when introducing new products and services. 2. BSA Officer- Hire sufficient and competent staff 3. Training- Annual training for Board and relevant employees. 4. Audit: Independent. Listen to them.

37 SAR Filing Data Month January - 12,232 65,898 66,101 70,460 February - 21,088 61,637 65,984 73,927 March 24 45,719 64,462 73,420 83,964 April ,278 73,302 74,049 81,282 May 1,210 72,255 75,301 68,216 80,822 June 1,713 63,579 71,773 77,162 91,400 July 2,505 70,857 75,559 77,508 83,284 August 3,115 74,312 70,856 75,503 84,726 September 2,947 68,751 70,703 75,863 78,014 October 5,561 79,201 77,735 78,096 76,943 November 7,954 69,631 63,761 71,500 75,599 December 10,098 69,027 68,327 76,505 78,116 Subtotal 35, , , , ,537 Total Filings 3,427,424

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39 Civil Monetary Penalties After 1/15/17 12 U.S.C. 1829b(j) Relating to Recordkeeping Violations For Funds Transfers $20, U.S.C Willful or Grossly Negligent Recordkeeping Violations 20, U.S.C. 5318(k)(3)(C) Failure to Terminate Correspondent Relationship with Foreign Bank 31 U.S.C. 5321(a)(1) General Civil Penalty Provision for Willful Violations of Bank Secrecy Act Requirements 31 U.S.C. Foreign Financial Agency Transaction Non-Willful Violation 5321(a)(5)(B)(i) of Transaction 31 U.S.C. 5321(a)(5)(C) Foreign Financial Agency Transaction Willful Violation of Transaction 31 U.S.C. 5321(a)(6)(A) Negligent Violation by Financial Institution or Non-Financial Trade or Business 31 U.S.C. 5321(a)(6)(B) Pattern of Negligent Activity by Financial Institution or Non- Financial Trade or Business 31 U.S.C. 5321(a)(7) Violation of Certain Due Diligence Requirements, Prohibition on Correspondent Accounts for Shell Banks, and Special Measures 31 U.S.C. 5330(e) Civil Penalty for Failure to Register as Money Transmitting Business 13,603 54,789 $219,156 12, ,626 1,096 85,236 1,360,317 8,084

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41 Advocate for Changing BSA Regime Recommendations for Changes by FAITH LLEVA ANDERSON of American Airlines FCU at House Financial Services Committee hearing titled, Examining the BSA/AML Regulatory Compliance Regime. 1. SAR and CTR Forms Should Be Combined 2. Reporting Thresholds and Deadline to File Should Be Increased to Reflect Today s Environment. ($20k $50k) 3. Beneficial Owner and Beneficiaries Requirements 4. Monetary Instrument Purchases Remove Separate Documentation.

42 Upcoming Events: BSA Seminar by Federal Law Enforcement Jan. 30 Birmingham, AL Jan. 31 Huntsville, AL Note: The last element of the culture of compliance. Nov. 7 Compliance Meeting Avadian CU, Birmingham.