*** READ ME FIRST ***

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1 *** READ ME FIRST *** SALES TAX SET UP Determining how you want your tax codes set up: 1. Do you need to report sales tax by county? 2. Do you need to report by certain customer groups? 3. Is there a different % for county and state tax? 4. Are all items taxable or non-taxable depending on customer tax status? 5. Do you need to have a tax report for each group, or can all tax codes print on same report? Check current set up: 1. Check inventory items (IMU) codes screen Tax Status Flag (should be Y if charging tax on SKU s. RICU can be run to change flag (BE CAREFUL) 2. Check MCT default tax code- if nothing set up in customer file, system will default to MCT tax code. **Multi-store-each store has it s own MCT** 3. Check MCR (customer maintenance) if taxable then taxable flag should be (Y), if customer is non taxable then flag should be (N). 4. Check MTX and see what tax codes are currently set up, there should be at least 1 tax code set up and if multi-store there will be one for each location. They should be set up currently with.00%. 5. RTX should be in EOM queue with option (P) and in EOY queue with option (Y). Scenario: Information I have received: County Tax will be at X%, certain customers will be non taxable, and you need sales tax calculated on taxable sales and non taxable sales separate. Later on a state % will be added. Since all of you have a default tax code of 1 with a.00%, if multi store you should have a tax code for each location. Before July 1 st, check MCR(customer maintenance, fix taxable flag if needed. Make sure no tax code is assigned in MCR. (Y)= taxable (N)= non-taxable Check Taxable Flag in IMU codes screen, should be (Y) if taxable. (MCR will determine who pays tax.) You can use RICU to change flag if needed, if SKU is truly non-taxable for all customer then change flag back on that SKU to (N). Check MCT make sure default tax code is correct with what is set up in MTX. On July 1 st change MTX tax code from.00 % to whatever % it will be. ** Do before entering POS** RTX _on EOM will report Total taxable sales/sales tax /Total non-taxable Sales. Then if the state has same % to charge for tax and decides to implement then you can just change tax % in MTX and divide in half to report. If state tax will be higher or lower you can still do calculations from the RTX report. 1

2 For Example: If county tax is 1.00 % and state is 2%- MTX will be total of 3.00%. RTX prints period to date taxable sales of $ and Tax amount $ All you would have to do is 1% X $ = $10.00 for county tax And 2% X $ = $20.00 in state tax. Other Considerations: Most of you have a 6% sales tax calculated in the cost of the SKU. So you can leave as is but your GP% for sales will be off. You have the option with RPC to decrease the cost of the SKU if needed. ** See print Screens for Legacy or Windows ** ** LEGACY USERS ** MCR /Check taxable flag in MCR and tax code. If using default code in MCT then tax code should be blank. Fix and hit the change key. Can use RCCU if needed to make changes to a range of customers or all customers. *** BE CAREFUL with running RCCU***. Screen: 1 Customer/Job File Maintenance (MCR) TRIAD SYSTEMS Cust No : 100 Bal Method: O Job No : Name: DONALD DUCK (_)Sort Name : DONALD DUC Address : 123 MICKEY MOUSE LANE (_)Bill to Cust: Address : Resale Code : City : ORLANDO State: FL Account Codes : J Zip Code: Country: USA Phone Number :(352) Fax Number :(352) Cred Msg: *Contact : MINNY Category Plan : Credit Limit : Terms Code : 1 10% 10TH NET 28TH Trade Disc % : 0.0 Tax Code : Monthly Payment: 0.00 Salesperson: Charge Allowed?: Y Print Stmts : Y Finance Charges : Y *Job Accts Open?:N Check Allowed? : Y St Acct Opened : 1 Std Sell Price : 1 *Stmts by Job : S Credit A/R Only: N Dept Sales Hist: Y Transfer 'To' St: N *Job Std Store : 1 P.O. Required? : N Taxable? : N *Price Pick Tkt : N *Open Quote : N *Lumber Totals : N *Default Prc UM: _ Purge Arc Inv : 2

3 IMU-codes screen: Check taxable flag, change if needed. You can use RICU to change a range of SKU s or all SKU s. *** BE CAREFUL running RICU.*** You may want to have a good backup prior to running. Screen: C Chg Type: M Master Data - Codes (C) In Stores: 12 SKU: 77 Dept: 77 Class: 990 Fineline : Description: FREIGHT/LABOR/MISC Sequence #: 77 Prime Vend : Mfg Vend: Record Type: H User Codes : POS Returnable : Y Print Labels : Y Expanded Codes A: Update Dept Data : N Discontinued : N Expanded Codes B: Seas Sales Code : _ Kit Record : N Expanded Codes C: Lifo Pool Code : Discountable? : Y Expanded Codes D: Qty Break Code : Has Alt Part # : N Product Code : Universal Cost?: _ Ext Desc Group : Store Specific Codes STORE Expanded History--- Price Rounding : 1 Keep Stock Info? : N Keep Sales History? :Y Tax Status : Y Keep Prices? : N Keep Promo History? :Y ROP Protect? : N Count Promo Sales: Y Amount of Purch Hist :18 Special Record : _ Vendor Backorder : N Extended Sales Hist? :N *Tally : S Promo Sales Code : _ Loading Required: N Popularity Code : _ Tax Code : MCT Check default tax code, should be same code that is set up in MTX. All sales will go to this tax code unless you have a tax code on the customer file. Screen: 1 A/R Control File Maintenance (MCT) Store: 1 TRIAD SYSTEMS --Account Defaults-- --Method 'R' General Ledger Accounts-- Bal Method : B Automated Pass-off To General Ledger?: Y Salesperson : A/R Acct : Discounts : Credit Limit: 1000 Cash Acct: Fin Charge: Tax Code : 1 Tax Acct : Write-offs: Terms : 1 Returns : Print Invce : Y Taxable Non-Taxable --Revolving Charge-- Merchandise : Round Amt: 1.00 Min Due: Non Merchandise: Late Fee : Min % : Labor : No Late Fee Amt: 0.00 Freight : Past Due Periods Kept After Purge-- Bal Forward: 0 --Finance Charges-- Open Item : 0 --Miscellaneous-- Level 1 %: 1.50 Lvl 1 Cutoff: 0 --Statements-- Ord Bal in C/A :N Level 2 %: 0.00 No Chg Amt : 5 Print Store Name? : N Check Register? :Y Min Amt : 1.00 Compound FC : Y Print Prepaids? : Y Apply Credit? :B Calc Meth: A Apply To FC : F Print Due Date? : N POS Ref Priority:1 Serv Chrg: N Print Str in Ref : N Global Cred Limt:N P/A/C Ref Priority: R Mnths FS Hist: 00 3

4 MTX Check tax % and change when needed; Bring up tax code enter to Tax rate, type in % and press change key. You can also change location if needed. Screen: 1 Tax Code Maintenance (MTX) TRIAD SYSTEMS Tax Code: 1 Tax Rate : 0.000% Location: LOCAL SALES TAX Rounding: R Tax Table: N Min Taxable Amt:.00 Max Taxable Amt:.00 Inclusive: N G/L Acct: - Tax Type: _ Tax Information PTD YTD Gross Tax Liability : Taxable Sales : Non-Taxable Sales : Tax Returned : Taxable Returns : Non-Taxable Returns : Net Tax Liability : WINDOWS USER S 4

5 Accounts Receivable: Go to Accounts Receivable menu from Browser then Customer Maintenance. Bring up customer, Click on Taxable and make changes as needed hit change key (F5). Check to see if tax code # is entered, should be blank. If most customers are taxable you can change all or a range with RCCU. ***Be careful with RCCU*** Inventory Maintenance: 5

6 From Browser/ Click on Inventory Menu/Click Inventory Maintenance. Display SKU/Click on Codes Tab, make changes to Tax Status flag as needed. You can use RICU to change a range or all SKU s if needed. ***BE CAREFULL running RICU.*** You may want to have a good backup prior to running RICU. 6

7 MCT/control file From Browser/Click on Systems Management/Click on Options configuration/ click on Options Configuration again/subsystem (ALL)/Options use drop down box to select MCT. If changes are needed for default tax code click on line for default tax code, make changes and press the change button at the top (F5). 7

8 MTX: From Browser/ Click on Account Receivable Menu/Click on Customer Maintenance (MCR)/ Click on GO TO/ Click on # 5 for MTX Display TAX code or next to find tax code, enter new tax rate and press change (F5). 8

9 You can add new tax codes and make changes. 9