Piaggio & C. S.p.A. PROCEDURE FOR SIGNIFICANT TRANSACTIONS AND RELATED PARTY TRANSACTIONS
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1 Piaggio & C. S.p.A. PROCEDURE FOR SIGNIFICANT TRANSACTIONS AND RELATED PARTY TRANSACTIONS A. Introduction. With a view to effectively implementing the provisions of Article 9 of the Corporate Governance Code currently in force, issued by the Corporate Governance Committee (the "Corporate Governance Code ), the Board of Directors has identified a series of quantitative and qualitative criteria for identifying material transactions that require the examination and approval of the Board of Directors of Piaggio & C. S.p.A. ( Piaggio or the Company ), due to their significance from an income, equity or financial point of view, or in terms of appropriateness. These criteria have been identified in relation to the type of transaction involved, with specific and distinct reference (i) to significant income, equity and financial transactions or those in relation to the Company business (i.e. Significant Transactions as defined elsewhere); as well as (ii) to transactions with related parties (i.e. Related Party Transactions, as defined elsewhere). In order to actually implement Article 9 of the Corporate Governance Code, the Board of Directors has also defined appropriate procedures guaranteeing the full and exhaustive reporting of Transactions with Related Parties to the Directors. B. Significant Transactions. For the purposes of Section B, the following are considered significant income, equity and financial transactions, i.e. transactions relating to the company s business ( Significant Transactions ): 1) acquisition or disposal of equity investments in companies, enterprises or business units; 2) conclusion and modification of loan agreements in whatever form entered into, the amount of which is greater than Euro 25 million; 3) granting of secured guarantees on assets and personal guarantees for third party obligations, other than those granted in the interest of directly or indirectly controlled companies;
2 4) transfer of brands, patents and other intellectual property rights, as well as the conclusion of licence contracts; 5) conclusion and amendment of agreements of a long-term commercial nature, including joint ventures; 6) purchase and sale of real estate; 7) other extraordinary corporate transactions, the amount of which is greater than Euro 50 million. Reference must usually be made, for the calculation of the amounts indicated in items 2) and 7) above, to each transaction considered on an individual basis, except in the case of transactions that are strictly and objectively related to a similar strategic or executive plan, where reference must be made to the total value of all the related transactions. Significant Transactions require the examination and approval of the Piaggio Board of Directors. In relation to each Significant Transaction, the Board must receive a report drawn up by the delegated bodies suitable for allowing for a prior examination of the essential elements of this transaction. Specifically, an exhaustive report must be provided regarding the strategic motivations for the Significant Transaction and its estimated income, equity and financial effects, including at consolidated level. C. Transactions with Related Parties C.1 Related Parties For the purposes of Section C, and in accordance with Article 2(1h) of Consob Regulation 11971/1999 and amendments thereto, Related Parties are the entities identified as such by the International Accounting Standard concerning related party disclosures, endorsed in accordance with the procedure set forth in Article 6 of Regulation (EC) No. 1606/2002. In order to ensure precise compliance with the principles and procedures of Section C, delegated bodies are to arrange the preparation and updating of the list of identifiable Related Parties. 2
3 C.2 Transactions with Related Parties requiring the examination and approval of the Board of Directors All Transactions with Related Parties require the examination and approval of the Piaggio Board of Directors, except for Normal Transactions with Related Parties at Market Conditions (as defined below). Notwithstanding the foregoing, any Normal Transaction with Related Parties at Market Conditions that also qualifies as a Significant Transaction, as defined in Section B, should also be submitted to the Board of Directors. In such cases, the principles and procedures of Section B apply. For the purposes of Section C.2: - "Normal Transactions mean repeated, or typical transactions, or those that occur during the normal course of the business of the company, according to type, subject and conditions of payment; - Transactions at Market Conditions mean transactions concluded at market conditions, i.e. at conditions that comply with trading practices carried out normally or at conditions that do not deviate from those practised for similar transactions. In relation to each Transaction with Related Parties reserved to the Board of Directors in accordance with Section C.2, the Board must receive a report drawn up by the delegated bodies suitable to allow for a prior examination of the essential elements of this transaction, with special reference to the following elements: - the general characteristics of the transactions (specifically indicating: the subject, motivations, amount and timing of the transaction, as well as the nature of its correlation); - the methods used to calculate the amount and/or the main conditions and main terms that could potentially generate commitments for the Company; - foreseeable income, equity and financial effects of the transaction, on a direct and consolidated basis; - any interests (direct and indirect) that the members of the corporate bodies might have in the transaction. After having received the report from the delegated bodies and wherever the opportunity may arise, and taking account of the nature, amount and other characteristics of an individual Transaction with Related Parties (as required under Article 9 of the Corporate Governance Code) the Board may request that the transaction be concluded with the assistance of one or more experts, who express an opinion on the economic and/or executive conditions and technical methods of the transaction. The selection of experts to be consulted must be from amongst individuals 3
4 whose expertise and authority is recognised, and whose independence and lack of conflict of interest regarding the transaction must be verified. In accordance with Article 9 of the Corporate Governance Code, directors who have an interest even potential or indirect in a Transaction with Related Parties must inform the Board, in advance and exhaustively, on the existence of this interest and the circumstances surrounding it. In relation to each actual case and based on the report given by the Board member involved also taking account of the need to ensure the proper functioning of the management body the Board of Directors is required to evaluate whether or not it is opportune to request that this Board member: (i) distance him/herself from the session before the beginning of discussions and until a decision has been reached; or (ii) to abstain from participation in votes regarding the matter. C.3 Transactions with Related Parties not requiring the examination and approval of the Board of Directors Transactions with Related Parties that do not require the examination and approval by the Board of Directors under Section C.2 above are instead entrusted to the expertise of the delegated bodies, in accordance with the powers delegated to them. Except where otherwise specified below, the delegated bodies must supply the Board with an exhaustive report on the essential elements of the Transaction with Related Parties arising from those that have already taken place, as well as on potential risk profiles or other critical issues of this Transaction at the next meeting thereof. Specifically, an exhaustive report must be supplied regarding the following elements: - general features of the transaction (with special reference to the nature of the association and the motivations for the transaction); - foreseeable income, equity and financial effects of the transaction, including on a consolidated basis. [The reports contemplated above in Section C.3 are not required for Intragroup Transactions (that is transactions concluded with subsidiaries controlled either directly or indirectly by Piaggio as per Article 93 of Legislative Decree No. 58/1998 and amendments thereto) approved by delegated bodies, as it is the delegated bodies that are required to report to the Board of Directors on such transactions on a quarterly basis.] In any case, it remains understood that the delegated bodies have the possibility where they feel it appropriate to submit Transactions with Related Parties to the examination and approval of the Board of Directors if, despite not being reserved to the authority of the Board under Section C.2, they present 4
5 in concrete terms specific elements and/or risks critical to the safekeeping of corporate assets, or for the protection of minority shareholders. In this case, the procedure set forth in Section C.2 applies. 5
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