FINANCE COMMITTEE MEETING 1/12/2016 High School Library - FINANCE COMMITTEE MEETING -

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1 FINANCE COMMITTEE MEETING 1/12/2016 High School Library - FINANCE COMMITTEE MEETING - 1. Opportunity for Public Comment District residents and taxpayers wishing to address the School Board may do so at this time. Written items are strongly suggested. Speakers must state their name and address for the record before commenting. Comments are limited to three minutes. The School Board may suspend the public comment period after a reasonable amount of time. Profanity, shouting or personal attacks will not be permitted. Please note that the public comment period is intended to provide an opportunity for citizens to address the Board; however, it is not an opportunity to engage in public debate or question and answer dialogue. Questions or concerns will not be addressed publicly by the Board; therefore, contact information should be provided to the Administration so that the School District can follow-up with citizens concerns following the meeting. 2. Communications Information Item / Discussion Item - Child Nutrition Financial Report (CNFR) for : Mr. Franklin will review the Child Nutrition Financial Report that was filed in December for the food service fund operations. Mr. Franklin will review the PDE calculation of excess cash resources and the corrective action plan that was submitted. ( Child Nutrition Financial Report.pdf attached) (14-15 Budget Actual Comparison.pdf attached) (CNFR Totals.pdf attached) 3. Equipment Purchases Discussion Item / Possible Action Item - Kunkel Steam Kettle Boiler: Mr. Franklin will review the recommendation of the District and Nutrition Group to repair the steam kettle at Kunkel Elementary School at a cost of $6, (lowest of 2 quotes received) instead of replacing the unit. The repair was not included on the December 2015 board agenda, pending a determination of whether repair or replacement would be the best course of action. Although the unit may be 15 years old, it is still in good condition and has considerable life remaining. An estimate for replacement of the entire unit was more than $13, of 3

2 Discussion Item / Possible Action Item - New High School Cafeteria Tables/Chairs: Mr. Franklin will review the cost estimate (using Costars pricing) for the cafeteria tables and chairs for the new High School. The committee will discuss the possibility of using excess cash resources in the food service fund for the purchase of this equipment instead of using the construction fund. (Kunkel Setup Current.pdf attached) (Steamer Boiler.pdf attached) (Boiler Quotes pdf attached) (New HS Tables and Chairs Rendering.pdf attached) (New HS Tables and Chairs.pdf attached) 4. Exonerations Possible Action Item - Real Estate Tax Bill Exoneration: Mr. Franklin will review the real estate tax exoneration that has been proposed and the reason for the exoneration. Possible Action Item - Exoneration of Collectors: The District is required to turnover all uncollected real estate taxes to Dauphin County Tax Claim Bureau by the 3rd Monday of January. Accordingly, tax collection responsibility passes to Dauphin County and the appointed/elected tax collectors are to be exonerated from responsibility. (January 2016 Exonerations pdf attached) (Exoneration for 135 A Ln.pdf attached) (Outstanding Real Estate Taxes 2015.pdf attached) 5. Participations Discussion Item / Possible Action Item - Interest-Free Period for Delinquent Real Estate Tax Collection: Dauphin County Tax Claim Bureau offers a 30-day interest-free grace period for the collection of 2015 delinquent real estate taxes. The District has historically participated in this program. The committee will discuss whether to participate in the interest-free period. (Interest Free Grace Period.pdf attached) 2 of 3

3 6. Policies Information Item - Disposal of Unused Equipment: In accordance with School Board Policy #706.1, Mr. Franklin will review for disposal the equipment on the listing attached to the agenda. Discussion Item - High School Basketball Backboards: The basketball backboards at the current High School are not being transferred to the new High School and cannot be used in another building. The committee will discuss whether the backboards should be pulled from the High School or be included as part of the disposal done by the site contractor. (Equipment Disposal January 2016.pdf attached) 3 of 3

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5 Budget to Actual Comparison / Calculation of 3 Months Operating Costs on CNFR Budget Actual Difference Notes Revenue: Breakfast Sales 14, , , Lunch Sales 214, , Less paid lunches b/c (4,220.78) more free lunches A la Carte Sales 232, , Less A la Carte Sales - (44,642.65) Nutrition Standards Special Functions 15, , , Donated Commodities 55, , , Federal Subsidies - Breakfast & Lunch 585, , , ,500 more free lunches Federal Subsidies - Summer Food Service Program - 19, , Not part of PDE budget Federal Subsidies - Fresh Fruit & Vegetable Program - 11, , Not part of PDE budget State Subsidies 38, , , Interest Income 1, , Sale of Assets - 5, , Cafeteria Tables Miscellaneous Revenue TOTAL REVENUE 1,157, ,179, , Expenses: FSMC - Food Costs 447, , , FSMC - Nonfood Costs 586, , , District Paid Supplies - 5, (5,569.58) Purchase of smallwares Less District paid assistance Indirect Labor & Benefits 65, , , Repairs & Facility Costs 42, , , Postage (479.04) Advertising (218.34) Software Licensing 4, , (137.65) Depreciation - 51, (51,093.56) Not part of PDE budget Bank Fees & Other Miscellaneous Expenses - 1, (1,486.05) TOTAL EXPENSES 1,145, ,159, (13,664.94) Net Profit 11, , , Total Expenses Above 1,159, Less: Depreciation (51,093.56) Less: Donated Commodities (59,357.53) Less: Benefit Subsidies (1,123.05) Less: Summer Food Service Program (18,633.83) Less: Fresh Fruit & Vegetable Program (11,029.09) Operating Expenses on CNFR 1,018, Months Operating Cost (Expense / 179 * 60) 341,329.34

6 Summary of Child Nutrition Financial Report - Middletown Area School District YEAR Total Operating Expenses Net Cash Resources 3 Months Operating Costs Excess Cash Resources Use ,018, , , , Cafeteria Tables & Chairs, Equipment Repair/Replacement, POS Software? ,049, , , , Retained for Repairs & Equipment Replacement ,006, , , , Cafeteria Tables, POS Equipment, Equipment Replacements ,011, , , , POS Equipment , , , N/A , , , N/A

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11 A503 SRO B127 CAFETERIA B A357 TICKETS CONCESSIONS A359 IN-SCHOOL B126 FACULTY DINING 2A B124 SUSPENSION 25 CT60-W 18 RT3072-W 4 CRTCT42-72BLK56 24x36 28BH 24x36 36X72 65x36NT HAN003 36X72 28BH HFXB42B HAN003 65E HMN2 HFXB42B HFXB42B 28BH 26x60 H E H E 24x52 HFXB42B 65x30NT 36 65T 65L 65x30NT 65E 65x36NT 26 H E HMN E 65E 24x x30NT 65x36NT 65T 65T 65x30NT 24x36 HMN E 65E 36x72 65x30NT 65E 24x36 65L 36 24x36 65L 65x36NT 36 65x30NT 65x30NT 65x36NT 65x30NT 65x30NT 36 65x36NT 65T 36 65T 36 HAN003 65x36NT 65L 65x36NT 24x36 65x30NT 65x30NT HAN003 HAN003 HAN003 HAN003 HAN003 HAN003 24x36 HAN003 HAN003 HAN003 HAN003 HAN003 28BH 28BH 28BH HMN2 28BH 28BH HAN003 H4071 H4071 HIWM2 65E 24x36 HMN BH HFXB42B 65T 65T 24x48 HAN003 65x36NT 28BH 42D 42D 42D 42D 42D 42D 42D 42D 42D 42D Scale: 3/32" = 1'

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17 Bill of Material Project: Middletown Area H.S. - Cafeteria Sold to Distributor Company name: Middletown Area H.S. Company name: Tanner Furniture of PA Contact Person: Salesman: Gary Poffenberger Contact Phone: Salesman Phone: Contact Fax: Salesman Fax: # TAG1 Part Number Qty Options Description Sell Ext. Sell Cafeteria 1 Cafeteria H Hospitality Tbl Round Top w/ Self Edge 42" Dia $ $1, A9 Lam: Steel Mesh.P Edge: Black 2 Cafeteria HBCR28BH 10 Hospitality Tbl 3" Dia. Single Column Base Bar ht. 41"H $ $2, P Color: Black 3 Cafeteria CT60-W 25 Mity-Lite - Round Folding Table 60" R, Textured Grey Top w/ Black Frame $ $7, Cafeteria 258 hannah Stacker Armless $ $28, T13 Blue Heron P06 Silver ~ No Selection 5 Cafeteria HAN hannah Cart, stacks 16 on cart $ $2, Cafeteria 40 hannah Bar Height Stool Armless $ $8, T21 Goldfinch P06 Silver ~ No Selection 7 Cafeteria RT3072-W 18 Mity-Lite - Rectangular Folding Table 30 x 72", Grey Textured Top w/ Black Frame $ $3, Cafeteria CRTCT42-72BLK56 4 Mity-Lite - Table Cart $ $1, Total Cafeteria $56, Components $56, Installation $ Total $57, Date 12/21/2015 s:\projectspecdata\autocad drawings\m\middletown Area School Dist 1st flr.cmdrw Page 1 / 1

18 REAL ESTATE TAX EXONERATIONS 2015/2016 January 25, 2016 Bill Number Owner Municipality Face Amount Reason Robert Houser Lower Swatara $ Property Declared Legally Abandoned by MDJ Michael Smith

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28 Lower Swatara Township Middletown Borough Royalton Borough Total 2015 Actual Turnover 526, , , , Original Tax Duplicate 14,741, ,673, , ,275, Outstanding Taxes (% of Original Tax Duplicate) 3.57% 4.82% 3.87% 3.92% 2014 Actual Turnover 493, , , , Original Tax Duplicate 14,274, ,689, , ,829, Outstanding Taxes (% of Original Tax Duplicate) 3.46% 5.72% 3.92% 4.10% 2013 Actual Turnover 469, , , , Original Tax Duplicate 14,035, ,590, , ,476, Outstanding Taxes (% of Original Tax Duplicate) 3.35% 6.44% 5.03% 4.26% 2012 Actual Turnover 436, , , , Original Tax Duplicate 13,525, ,508, , ,868, Outstanding Taxes (% of Original Tax Duplicate) 3.23% 5.97% 4.65% 4.05% 2011 Actual Turnover 474, , , , Original Tax Duplicate 13,329, ,471, , ,617, Outstanding Taxes (% of Original Tax Duplicate) 3.56% 6.50% 3.75% 4.39% 2010 Actual Turnover 492, , , , Original Tax Duplicate 13,283, ,403, , ,377, Outstanding Taxes (% of Original Tax Duplicate) 3.71% 6.61% 5.60% 4.58% 2009 Actual Turnover 350, , , , Original Tax Duplicate 12,706, ,208, , ,554, Outstanding Taxes (% of Original Tax Duplicate) 2.76% 6.73% 6.45% 4.00% 2008 Actual Turnover 312, , , , Original Tax Duplicate 12,206, ,197, , ,031, Outstanding Taxes (% of Original Tax Duplicate) 2.56% 5.85% 7.59% 3.68% 2007 Actual Turnover 270, , , , Original Tax Duplicate 11,402, ,952, , ,942, Outstanding Taxes (% of Original Tax Duplicate) 2.37% 5.40% 5.81% 3.38% 2006 Actual Turnover 207, , , , Original Tax Duplicate 10,663, ,764, , ,923, Outstanding Taxes (% of Original Tax Duplicate) 1.94% 5.86% 7.17% 3.28%

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31 The following list of equipment has been deemed inoperable as of January 5, These items should be removed from inventory and disposed of following applicable disposal guidelines. Location Item Asset Tag Number Comments Kunkel Demonsatration Sink 2331 Not used & not needed. MAMS 48" TV Cart 2750 Not used & not needed. MAMS 48" TV Cart 2752 Not used & not needed. MAMS 43 Wall Pack Lights None Upgraded to LED. Not needed. MAMS Earthwalk Laptop Charging Cart 7273 Not used & not needed. MAMS Earthwalk Laptop Charging Cart 7276 Not used & not needed. MAMS Earthwalk Laptop Charging Cart 5273 Not used & not needed. MAMS Earthwalk Laptop Charging Cart Not used & not needed. WMF (2) Glass Backboards N/A Not used & not needed. Will try to sell the items on the auction site.

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