INVITATION TO BID CAFETERIA TABLES CAFETERIA TABLES FOR BATE MIDDLE SCHOOL FOOD SERVICE DEPARTMENT. Notice Date: 12/13/18. Closing Date: 12/28/18

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1 INVITATION TO BID CAFETERIA TABLES CAFETERIA TABLES FOR BATE MIDDLE SCHOOL FOOD SERVICE DEPARTMENT Notice Date: 12/13/18 Closing Date: 12/28/18 Opening Date: 12/31/18 Opening Location: Danville Independent Board of Education The Danville Independent Board of Education invites you to submit a sealed bid for 5-10 rectangular, 4 12 rectangular and 6 oval cafeteria tables. Bid Specifications are as follows: TYPE-RECTANGULAR SEATING CAPACITY- 12 STOOL SEATING QUANITY-4 SIZE-30 x 12 TYPE- Oval SEATING CAPACITY- 8 STOOL SEATING QUANITY-6 SIZE-54 x 60 TYPE-RECTANGULAR SEATING CAPACITY- 12 STOOL SEATING QUANITY-5 SIZE-30 x 10 COMPARABLE ALTERNATES WILL BE ACCEPTED WITH JUSTIFICATION. Items shall be provided by the approved bidder, hereinafter called the Contractor. It shall be understood that any contract established as a result of this Request for Proposal will not obligate the Danville Independent Board of Education or its member school districts or schools to receive any quantity in excess of actual requirements. The quantities shown are estimates and result from actual or historical data. 1

2 All items are to be shipped inside delivery to the school and placed in the cafeteria or designated area. Scheduled delivery date will be coordinated with April Peach, Director of Food Service. The public notice for this invitation, the invitation itself, and any addendums can be viewed, downloaded, or printed from the internet at link beginning on the bid public notice date and until the date and time specified for the bid closing. Bid tabulations will be made by the Finance Department and the Food Service Director, and, after the Board or its designee has taken official action, will be placed in the minutes of the board meeting. Sealed proposals must be sent to: Danville Independent Board of Education, School Food Service Bid/ Cafeteria Tables, 152 E. Martin Luther King Blvd, Danville KY and will be accepted until 12/28/18. The Danville Independent Board of Education shall assume no responsibility for any delay as a result of mails failing to be delivered on time. All proposals which are in order, properly signed, etc., shall be opened and read aloud at this time. Any interested parties may attend the opening. Telegraphic or facsimile proposals are prohibited. Any proposal received electronically shall be considered a non-responsive proposal. Bid Proposal Cost Per Table 12 Rectangular $ x Quantity 4 = Cost Per Table 10 Rectangular $ x Quantity 5 = Cost Per Table Oval Delivery & Installation Fee (if any) $ x Quantity 6 = Other Costs Explanation Total Costs This Invitation to Bid, General Terms and Conditions, Instructions to Bidders, Special Conditions, Specifications, Addenda and/or any other pertinent documents form a part of this proposal and by reference are made a part thereof. 1. This contract shall be governed in all respects as to validity, construction, capacity, performance, or otherwise by the laws of the Commonwealth of Kentucky. 2. Contractors providing service under this contract assure the SFA that they are conforming to and otherwise complying with the following: 2

3 A. Contractors providing services under this IFB/RFP, herewith assure the SFA that they are conforming to the provisions of the Civil Rights Act of 1964 as amended. B. Contractors shall comply with the Executive Order 11246, entitled, "Equal Employment Opportunity," as amended by Labor regulations (41 CFR Part 60). The Executive Order (E.O 11246) prohibits federal contractors and subcontractors and federally-assisted construction contractors and subcontractors that generally have contracts that exceed $10,000 from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin. It also requires covered contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of their employment. Contractor shall comply with applicable federal, state, and local laws and regulations pertaining to wages, hours, and conditions of employment. In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. C. Buy American: The Buy American provision was added to the National School Lunch Act (NSLA) by Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law ). Section 12(n) to the NSLA (42 USC 1760(n)), requiring school food authorities (SFAs) to purchase, to the maximum extent practicable, domestic commodity or product. D. The Contractor understands that a contract award (see 2 CFR ) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders (3 CFR part 1986 Comp., p. 189) and (3 CFR part 1989 Comp., p. 235), Debarment and Suspension. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by Danville Independent Schools. If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to Danville Independent Schools, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 2 CFR while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. E. Termination for Cause: The school district reserves the right to terminate any contract at any time, in whole or in part, by thirty (30) day written notice to Contractor. Upon receipt by the Contractor of the notice of termination", the Contractor shall discontinue all services with respect to the applicable contract. The School district, after deducting any amount(s) previously paid, shall pay for all services rendered or goods supplied by the Contractor, as well as any reasonable costs incurred by Contractor up to the time of termination but not including Contractor s loss of profit. The cost of any agreed upon services provided by the Contractor will be calculated at the agreed upon rate prior to notice of termination and a fixed fee contract will be pro-rated (as appropriate). 3

4 3. State sales and use tax certificates of exemption forms will be issued upon request. No tax fee shall be included in prices. 4. Contractor agrees to retain all books, records, and other documents to this agreement for three years after final payment. SFA and its school districts, its authorized agents and/or state/or federal representatives shall have full access to, and the right to examine any or said materials during said period which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts and transcriptions. If the investigator or audit is in progress, records shall be maintained until stated matter is closed. 5. By signing this contract, the Contractor certifies that it is in compliance with, and/or will comply with, the aforementioned terms specifically mentioned, as well as all other municipal, county, state, and federal requirements and regulations. 6. Any entity or affiliate who has been placed on the Kentucky State s discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 7. Any employee or official of Danville Independent School District, elective or appointive, who shall take, receive, or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money, or things of value as an inducement or intended inducement, or in the procurement of business, or the giving of business, for or to or from, any person, or in open market seeking to make sales to the school district shall be deemed guilty of a felony and upon conviction such person or persons shall be subject to punishment or fine in accord with state and/or federal laws. The vendor is legally entitled to enter into contracts with agencies of the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest, including those prohibited by provisions of KRS , KRS , and KRS The provisions of KRS and KRS which permit the regulation of resale price by contract, does not apply to sales to the State. The vendor is fully knowledgeable of KRS 45a a.490, Kentucky Model Procurement Code, including the provisions for violation of the Code. 8. SFA agrees to use the awarded contractor as an exclusive source for the various items and services as listed herein as well as for comparable substitutes and supplemental non-bid items. The only anticipated exceptions might be in time of emergency. AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON CONFLICT OF INTEREST COMPLIANCE WITH THE KENTUCKY MODEL PROCUREMENT CODE 4

5 By my signature on the bid certification, I hereby swear or affirm under penalty of false swearing as provided by KRS : That I am the bidder (if bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation having authority on its behalf (if the bidder is a corporation); That the costs quoted in the attached bid or bids responding to the SFA Invitation to Bid are correct and have been arrived at by the bidder independently and have been submitted without collusion and without agreement, understanding, or planned common course of action, with any vendor of materials, equipment, or services descried in the invitation to bid, designed to limit independent bidding or competition; That contents of the bid or bids have not been communicated by the bidder, or its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished with the bids and will not communicate to any such person prior to the official opening of the bid or bids; that the bidder is legally entitled to enter into contracts with agencies of the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest, gratuities and kickbacks including those prohibited by the provision of the Model Procurement Code (KRS Chapter 45A); That I understand the SFA collective bidding process is conducted consistent with KRS Chapter 45A, the Model Procurement Code and that the contents of the bid proposal and the actions taken by the bidder in preparing and submitting the bid proposal are in compliance with KRS Chapter 45A, the Model Procurement Code. Any employee or official of SFA or member school districts, elective or appointed, who shall take, receive, or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money, or things of value as an inducement or intended inducement, or in the procurement of business, or the giving of business, for or to or from, any person, or in open market seeking to make sales to the school district shall be deemed guilty of a felony and upon conviction such person or personals shall be subject to punishment or fine in accordance with state and/or federal laws. CERTIFICATION OF DISBARMENT AND SUSPENSION By signature below, I certify on behalf of the company and its key employees that neither the company nor its key employees have been proposed for debarment, debarred, or suspended by any Federal Agency. PROPOSAL CERTIFICATION I hereby certify with my signature below that costs quoted in this proposal are correct and that I have authority to obligate my company to perform under the conditions stated in the proposal. SIGNATURE: COMPANY: DATE: 5