SAP HCM TIP Brought to you by HR Focal Point s SAP HCM Resource, Kevin Hirsch
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1 SAP HCM TIP Brought to you by HR Focal Point s SAP HCM Resource, Kevin Hirsch Ensure NY Metro Tax Is Being Taken After Upgrading From TF 9 to TF 10 After upgrading to Tax Factory 10, several clients are noticing their New York Metropolitan Commuter Transportation Mobility Tax (MCTMT) is not being taken. Here are the steps to ensure your NY Metro taxes (/419) are being taken after upgrading to v10. Per BSI, the change that was introduced was: Tax formulas for the New York County Payroll Expense taxes were enhanced to use a single formula number to determine the tax rate based on the estimated quarterly gross payroll amount from the previous quarter. The NY metro tax for the NY locals is a tiered tax. For example, in NY07, the following tiered rates are used (as shown from the Quick Formula page) based on the estimated quarterly wages:
2 TAX RATE TABLE To see what each local rate should be for the gross wage tiers, refer to BSI s quick-formula link for v10. The following NY locals take tax type 19, per table T5UTD BRONX COUNTY COUNTY DUTCHESS COUNTY COUNTY KINGS COUNTY NASSAU COUNTY COUNTY NEW YORK COUNTY COUNTY ORANGE COUNTY COUNTY PUTNAM COUNTY COUNTY QUEENS COUNTY COUNTY RICHMOND COUNTY ROCKLAND COUNTY COUNTY SUFFOLK COUNTY COUNTY WESTCHESTER COUNTY COUNTY Table BTXTAXC ties BSI code xx to the SAP code NY03 NY0E. In earlier versions of Tax Factory, the tax (/419) was being taken, even though the quarterly gross payroll wages were not being passed from SAP to Tax Factory. To see what SAP is passing to Tax Factory, run payroll with log on and go to the following location under the tax subschema: Gross cumulation and tax processing ELSE else if non authorized manual check LPBEG Begin of iteration 1.Run Calculate taxes USTAX Call tax calculation routine Processing BSI interface In the BSI Interface log, you ll see:
3 ADC TC: NY07 NR: 1 RP: 1 RC: 1 HUD TT: 19 FN: 01 PW: HW: MS: 01 NE: 00 ADD TE: 0 YW: RN: 0 PW: 1.00 YG: VDC AT: 0 SDC SM: 9 BW: LUD MW: SA: 0 QW: PND:10.00 MND:10.00 QND:10.00 YND:30.00 As you can see, the Estimated Gross wages are not being passed. The following is produced from BSI: Tax authority NY07 New York County xxxx In the Results Table, the following is produced: To populate the new view (V_T5UX9_ADDINFO) in SAP with the gross wages, you will first want to run the payroll recon report checking on any wage type /619 for locals NY03-NY0E (this is to ensure no other locals are in use) for all tax companies for the previous quarter. In this case, we re in quarter so you d want to run the payroll recon report for Quarter to ensure your values are current. Recall that the technical Wage Types with regards to Taxes are: /3XX Gross Earnings Unadjusted (total gross not including pre-tax deduction) /4XX Taxes (returned by BSI) /6XX Earnings Subject to Taxes (total gross less pre-tax deduction) /7XX Taxable Earnings applicable limit applied (amt returned from BSI with limit) You could use /319 for the payroll recon report to get the quarterly wages, yet if /319 and /619 are different that might affect the tax, especially if /319 is in one
4 tier and /619 is in another. As shown below, Tax Factory looks to calculate the tax based on /619. From transaction SM30, enter V_T5UX9_ADDINFO and type of information 10 Estimate Gross wages V_T5UX9_ADDINFO The following interface is in tax co xxx2 and the correct wages are now being passed in the interface to TF Tax is now being taken So, *.0034=12.96, the calculation is based off /619 The following interface is in tax co xxx1 and the correct wages are now being passed in the interface to Tax Factory
5 Tax is now being taken *0.0034=5.45 The following interface is in tax co xxx3 and the correct wages are now being passed in the interface to TF No tax is being taken due to the quarterly wage amount This tax type does not self-adjust. If your configuration changes (entering values into the view for the first time) start mid-quarter, you will want perform a force retro. In the previous example for NY07, we will need to retro back to period to get the year-to-date amounts correct, with each pay period calculated using the tax rate. V_T5UX9_ADDINFO allows for date delimiting so if wages don t change from quarter to quarter, you won t need to update this view. However, a good practice is to run the payroll recon report along with quarterly processing (or
6 before the end of the quarter) to ensure compliance with wages so the right rate is being used to calculate the tax within the correct tier. ABOUT HR FOCAL POINT When time, accuracy and high-quality support are essential, HR Focal Point's precision approach to SAP HCM solutions is the clear choice. HR Focal Point has been the SAP HCM expert since 2004 with hundreds of years of combined consulting experience its team. HR Focal Point has the SAP HCM experts that will allow you to achieve your goals on time, on point and on budget, thus maximizing your ROI. HR Focal Point offers a flexible engagement model so you only pay for the services you require, when you require them. As an SAP Services Partner, HR Focal Point is known for delivering highquality solutions, in support of SAP HCM, that are completed accurately and on schedule. HR Focal Point has partnered with SuccessFactors to develop and deliver innovative Cloud solutions, including Employee Central Payroll, for their clients. FOR MORE INFORMATION HR Focal Point Telephone: solutions@hrfocalpoint.com
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