Call to Order: Municipal Clerk reads notice of Open Public Meetings law. Roll Call:

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1 Minutes of a Regular Meeting of the Verona Township Council on Monday, June 20, 2016 beginning at 7:00 P.M. in the Municipal Building, 600 Bloomfield Avenue, Verona, New Jersey. Call to Order: Municipal Clerk reads notice of Open Public Meetings law. Roll Call: Mayor Kevin Ryan, Deputy Mayor Michael Nochimson; Councilman Bob Manley; Councilman Jay Sniatkowski and Councilman Alex Roman are present. Township Manager Matthew Cavallo, Township Attorney Brian Aloia and Jennifer Kiernan, Municipal Clerk are also present. Mayor Ryan leads the Pledge of Allegiance. Approval of Minutes: Minutes from the June 6 th meeting is moved for approval by Councilman Manley; seconded by Deputy Mayor Nochimson. Councilman Sniatkowski abstains as he was not present at the June 6 th meeting. Vote: 4 ayes. Mayor s Report: Mayor Ryan invites Julius Coltre, Essex County Liaison to the lectern. Mr. Coltre announces the Turtle Back Zoo will host Summer Movie Nights at the zoo. Information can be found on the Essex County Parks Department website. The Zoo will also have extended summer hours on Wednesdays and Thursdays from July 6 through September 1 st. Zoo hours are extended until 8:30 p.m. Branch Brook Park will have fireworks on June 28 th. Mayor Ryan announces that Verona s Summer Concert Series will be held in the Civic Center on July 13, 20 and 27. An additional concert will be held for Verona residents only at the Community Pool on August 24 th. The Mayor comments that he had the honor of attending the Verona High School Class of 2016 Graduation Ceremony at Caldwell University. He was particularly moved by the Commencement speech given by Richard Wertz. The Mayor also congratulates Valedictorian Anthony Guiliano and Salutatorian Diana Flores on their speeches, both of which were moving and inspirational. The Mayor reports that the Valerie Fund Walk, which took place on June 11 th in Verona Park was very successful with over 4,500 participants. He extends his thanks to the Rescue Squad, Fire Department and crossing guards. Councilmembers Reports: Deputy Mayor Nochimson reports that the high school Junior Prom went smoothly and was a great evening, as was the Graduation Ceremony. He states it is a testament to the school system. Councilman Manley echoes the Councilmen s remarks. He reports that he saw a person dump debris next to the locked gates of the leaf dump when it was closed. The person then turned left off of Commerce Court onto Ozone Drive indicating the violator may not be a resident of Verona. He also noticed the sign posted states a fine of $50,000 to violators. He strongly recommends enforcement and extended cameras to the gate. Councilman Roman states that the Verizon phone bill for the municipal buildings is currently over $6,500 per month. The Town Manager is currently working on quotes for a new phone system which will allow for up to $4,000 per month in savings for the Township. Implementing this system will pay for itself in the first year. 1

2 Manager s Report: Matthew Cavallo reports the fireworks will take place on June 30 at Hilltop Park. Parking is limited so shuttles from the Civic Center and Community Pool will run as needed. Summer Recreation Programs start next week and already has just under 600 registrants. The pool registration is going great. Mr. Cavallo reminds the residents to save their badges as the new system has the ability to simply reactivate them for next year s season. Mr. Cavallo invites Mr. Helb to give an update on the Library renovation and turf fields. Mr. Helb first announced the water quality annual report analysis has been received. The Town goes to great measures to meet NJDEP parameters. Any resident may contact DPW with any questions. The Hilltop fields will be open for the fireworks. They are about 95% complete but there are still several elements such as additional fencing and padding to be completed by the contractor. Weekly meetings with the contactor have continued. The library renovation is on schedule. The shelves in the Children s Room will be installed this week. The Grand Opening of the Children s Room will be June 23 rd at 10:00 a.m. Mr. Cavallo reports that an agreement between a new website vendor and the Township has been executed. He expects the website to be up and running by the end of next week and expanded daily until it has reached its full potential. The County has communicated that the lane lines at the intersection of Lakeside and Bloomfield Avenues will be done next week. Mr. Cavallo states that the former Acting Township Clerk Susan F. Neale will be retiring next week. He wishes her well on behalf of the Mayor and Council. ORDINANCE #13-16 AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 150 OF THE CODE OF THE TOWNSHIP OF VERONA ENTITLED SIGNS NOT REQUIRING A PERMIT The Municipal Clerk reads Ordinance #13-16 by title into record. Mr. Cavallo explains that this ordinance pertains to realtor open house signs. Upon adoption, all realtors in the area will be notified of the enactment of this ordinance. Motion for adoption of Ordinance #13-16 is moved by Councilman Sniatkowski; seconded by Councilman Manley. Public Participation: None. Council Discussion: None. AYES: Manley, Sniatkowski, Roman, Nochimson, Ryan Ordinance #13-16 is approved 5-0 and will be published according to law. ORDINANCE #15-16 CAPITAL ORDINANCE APPROPRIATING $20,000 FROM THE CAPITAL IMPROVEMENT FUND FOR THE PURCHASE, DEVELOPMENT AND IMPLEMENTATION OF THE TOWNSHIP 2

3 WEBSITE AND IMPROVEMENTS TO WEB SERVICES IN AND BY THE TOWNSHIP OF VERONA, IN THE COUNTY OF ESSEX, NEW JERSEY The Municipal Clerk reads Ordinance #15-16 by title into record. Mr. Cavallo states this ordinance will fund the implementation of the Township s new website. He reports that resolution , if adopted by the Council will would waive the 20-day estoppel period necessary for all ordinances under the Faulkner form of government and allow for the immediate availability of funds and the Township Manager to enter into a contract with the vendor at that time. Motion for introduction of Ordinance #15-16 is moved by Councilman Roman; seconded by Councilman Manley. Public Participation: None. Council Discussion: None. AYES: Manley, Sniatkowski, Roman, Nochimson, Ryan Ordinance #15-16 is approved on introduction by a vote of 5-0. ORDINANCE #16-16 BOND ORDINANCE PROVIDING FOR THE ACQUISITION OF WATER METERS AND EQUIPMENT IN AND BY THE TOWNSHIP OF VERONA, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING $525,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $525,000 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF The Municipal Clerk reads Ordinance #16-16 by title into record. Mr. Cavallo explains this ordinance authorizes the purchase of additional water meters which allow for remote reading. Many of the current water meters are old and need to be replaced. The installment of new meters will allow for more concise and efficient reading times. Motion for introduction of Ordinance #16-16 is moved by Councilman Sniatkowski; seconded by Councilman Roman. Vote: 5 ayes. AYES: Manley, Sniatkowski, Roman, Nochimson, Ryan Ordinance #16-16 is approved on introduction. It will be published according to law and a public hearing will be held on July 11, ORDINANCE #17-16 BOND ORDINANCE PROVIDING FOR THE IMPROVEMENT OF THE POOL UTILITY IN AND BY THE TOWNSHIP OF VERONA, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING $30,000 THEREFOR AND AUTHORIZING THE 3

4 ISSUANCE OF $30,000 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF The Municipal Clerk reads Ordinance #17-16 by title into record. Mr. Cavallo explains this ordinance authorizes the purchase of pool furniture and necessary repairs. Motion for introduction of Ordinance #17-16 is moved by Deputy Mayor Nochimson; seconded by Councilman Sniatkowski. Vote: 5 ayes. AYES: Manley, Sniatkowski, Roman, Nochimson, Ryan Ordinance #17-16 is approved on introduction. It will be published according to law and a public hearing will be held on July 11, ORDINANCE #18-16 BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS IN AND BY THE TOWNSHIP OF VERONA, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING $1,107,500 THEREFOR, INCLUDING $240,000 EXPECTED TO BE RECEIVED AS A NEW JERSEY DEPARTMENT OF TRANSPORTATION GRANT, AND AUTHORIZING THE ISSUANCE OF $1,054,000 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF The Municipal Clerk reads Ordinance #18-16 by title into record. Mr. Cavallo explains this ordinance authorizes the general items discussed during the capital improvement discussion during the June 20 th meeting. Motion for introduction of Ordinance #18-16 is moved by Councilman Manley; seconded by Councilman Roman. Vote: 5 ayes. AYES: Manley, Sniatkowski, Roman, Nochimson, Ryan Ordinance #18-16 is approved on introduction. It will be published according to law and a public hearing will be held on July 11, RESOLUTION No DECLARING AN EMERGENCY FOR PURPOSES AUTHORIZING THE IMMEDIATE ENACTMENT OF ORDINANCE #15-16 WHEREAS, N.J.S.A. 40:69A-181 permits the waiver of the 20-day estoppel period for the enactment of ordinances upon the adoption of a resolution, by at least two-thirds majority of the Council affirmatively concurring, declaring that an emergency exists necessitating the immediate enactment of the ordinance; and WHEREAS, an emergency has arisen affecting the health, safety or welfare of the citizens of the Township of Verona specifically the failure of the Township website, which failure will prevent 4

5 immediate communication and dissemination of crucial information between the Township and the residents within the Township; and WHEREAS, in the opinion of the Township s professionals, it is necessary to immediately remedy the website; and WHEREAS, immediate enactment of Ordinance #15-16 is needed as said ordinance will provide for the funding of the development of the website. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Verona, in the County of Essex, State of New Jersey, that an emergency exists as detailed herein for which waiving the 20-day estoppel period for enactment or Ordinance #15-16 is warranted and justified. BE IT FURTHER RESOLVED that Ordinance #15-16 shall take effect immediately upon final adoption. RESOLUTION No RESOLUTION DETERMINING THE FORM AND OTHER DETAILS OF $2,750,000 REFUNDING BONDS OF THE TOWNSHIP OF VERONA, IN THE COUNTY OF ESSEX, NEW JERSEY AND PROVIDING FOR THE SALE AND THE DELIVERY OF SUCH BONDS BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWNSHIP OF VERONA, IN THE COUNTY OF ESSEX, NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring) AS FOLLOWS: Section 1. The Township of Verona, in the County of Essex, New Jersey (referred herein as the Township ) hereby authorizes the sale of $2,750,000 Refunding Bonds (the Bonds ) by virtue of its final adoption by a two-thirds majority of its full membership on June 6, 2016 of a bond ordinance entitled, Refunding Bond Ordinance of the Township of Verona, in the County of Essex, New Jersey, Providing for the Refunding of All or a Portion of the Outstanding Callable $7,084,000 General Obligation Bonds of the Township, Dated November 1, 2004, Consisting of $5,764,000 General Improvement Bonds, $858,000 Water and Sewer Utility Bonds and $462,000 Pool Utility Bonds, Appropriating $2,750,000 Therefor and Authorizing the Issuance of $2,750,000 Refunding Bonds of the Township for Financing the Cost Thereof (the Bond Ordinance ). 5

6 Section 2. The Bonds are hereby authorized to be sold to an investment banking or financial institution (referred to herein as the Purchaser ) selected by the Chief Financial Officer, based on the solicitation of proposals for such financial services by Acacia Financial Group, Inc., the financial advisor (the Financial Advisor ). The purchase price for the Bonds will equal the par amount of the Bonds. The Chief Financial Officer is hereby authorized to accept the terms of the term sheet (the Term Sheet ) on behalf of the Township for the sale of the Bonds to the Purchaser in accordance with the provisions of this resolution. In consultation with McManimon, Scotland & Baumann, LLC, bond counsel to the Township ( Bond Counsel ) and the Financial Advisor, the Chief Financial Officer is authorized to revise the interest payment dates, principal payments amounts, the form of the Bond and number of maturities provided for herein between the sale date and closing date on such Bonds. The Township hereby designates the Chief Financial Officer to sell and to award the Bonds in accordance with the Term Sheet. Section 3. The Bonds are being issued to incur interest cost savings by redeeming all of the callable outstanding general obligation bonds of the Township originally issued in the principal amount of $7,084,000, consisting of $5,764,000 General Improvement Bonds, $858,000 Water and Sewer Utility Bonds and $462,000 Pool Utility Bonds, dated November 1, 2004, which bonds maturing on or after November 1, 2016 (the Refunded Bonds ) are redeemable at the option of the Township in whole or in part on any date at par (the "Redemption Price"), plus in each case accrued interest, if any, to the date fixed for redemption. Proceeds of the Bonds will be used to provide for the refunding and the costs of issuance necessary for the issuance of the Bonds. Section 4. The Bonds shall be issued in accordance with the terms and the conditions to be set forth in the Term Sheet within the parameters set forth herein: (a) The Bonds shall be issued in the par amount of $2,750,000 as determined by the Chief Financial Officer with the advice of the Financial Advisor. The proceeds of the Bonds will pay costs of issuance and will provide for payment of the Redemption Price or the amount necessary to fund an escrow which, when invested, will be sufficient to pay the Redemption Price of the Refunded Bonds on the Redemption Date and the interest due on the Refunded Bonds through the Redemption Date; (b) The Bonds shall be dated the date of delivery or as otherwise established by the Chief Financial Officer with the advice of the Financial Advisor; 6

7 (c) The Bonds shall mature in the principal amounts on November 1 of each year, commencing on November 1, 2016 and annually thereafter until November 1, 2020 as determined by the Chief Financial Officer with the advice of the Financial Advisor and shall bear interest at the interest rate per annum to be set forth in the Term Sheet on the unpaid principal balance on each May 1 and November 1 until maturity, commencing on November 1, 2016 and ending November 1, 2020; (d) The Bonds shall be issued in the form of one bond for each maturity or as determined by Bond Counsel; (e) The Bonds shall be numbered consecutively from R-1 upward and shall mature in such principal amounts as set forth herein; and (f) The Bonds are not subject to optional redemption. Section 5. The Bonds shall be substantially in the form attached hereto as Exhibit A, with such additions, deletions and omissions as may be necessary for the Township to market the Bonds. Section 6. The Bonds shall have printed thereon a copy of the written opinion with respect to the Bonds that is to be rendered by Bond Counsel, complete except for omission of its date. Section 7. Section 8. Bond Counsel is authorized to arrange for the printing of the Bonds. The Township hereby covenants that it will comply with any conditions subsequent imposed by the Internal Revenue Code of 1986, as amended, in order to preserve the exemption from taxation of interest on the Bonds, including the requirement to rebate all net investment earnings on the gross proceeds above the yield on the Bonds. Section 9. The Chief Financial Officer is hereby authorized to make representations and warranties, if necessary, to enter into agreements and to make all arrangements with the paying agent as may be necessary in order to provide that the Bonds will be eligible for deposit with the paying agent and to satisfy any obligation undertaken in connection therewith. Section 10. The Chief Financial Officer is also authorized and directed to pay the costs of issuance in connection with the sale of the Bonds pursuant to a certificate of the Chief Financial Officer to be executed upon delivery of the Bonds in an aggregate amount not to exceed the amount outlined in the Bond Ordinance. Section 11. The Chief Financial Officer shall take all steps necessary to call the Refunded Bonds on the Redemption Date, at par, plus any unpaid accrued interest thereon and to take all steps 7

8 necessary for the investment of the proceeds of the Refunded Bonds necessary to arrange for such redemption. The Financial Advisor and/or the Purchaser, on behalf of the Township, are authorized to reserve and purchase open market treasury securities and/or United State Treasury State and Local Government Series (SLGs) for deposit with the escrow agent if required. All of the principal amount and interest earnings on the open market treasury securities and/or SLGs, as well as cash, if necessary, will be used to pay the interest due on the Refunded Bonds through the Redemption Date and pay the Redemption Price on the Refunded Bonds on the Redemption Date. The Township hereby authorizes the Chief Financial Officer to select a bank to serve as escrow agent, if necessary, based upon the recommendation of the Financial Advisor and authorizes the Chief Financial Officer and/or Mayor to enter into an Escrow Deposit Agreement with such escrow agent in order to provide instructions regarding the deposit of the open market treasury securities and/or SLGs and cash, if any. Section 12. The Township hereby authorizes the Chief Financial Officer to select a firm to serve as verification agent, if necessary, based upon the recommendation of the Financial Advisor, to confirm the accuracy of the arithmetical and mathematical computations supporting (i) the accuracy of the interest cost savings and the sufficiency of the amount in the escrow account to pay the interest due on the Refunded Bonds through the Redemption Date and pay the Redemption Price on the Redemption Date; and (ii) the calculations of yield supporting the conclusion of Bond Counsel that the Bonds are not arbitrage bonds as such meaning is set forth in the Code. Section 13. The Chief Financial Officer is authorized to invest the proceeds of the Bonds in investment obligations or deposits as permitted in accordance with New Jersey law. The Chief Financial Officer, Mayor and Bond Counsel are hereby authorized to take the necessary actions to fulfill the intent and requirements of this resolution. Section 14. This resolution shall take effect immediately. RESOLUTION No

9 RESOLUTION AWARD BID CONTRACT No TO REINER GROUP, INC. FOR HVAC SERVICE CONTRACT WHEREAS, On June 14, 2016 the Township of Verona received bids for Contract No HVAC Service Contract; and WHEREAS, two (2) identical responsive and responsible low bids were received for Contract in the amount of $85.00 per hour for the Journeyman Repair Rate along with a Material Cost of Plus 15%; and WHEREAS, N.J.S.A. 40A:16.1 permits the Township when receiving two (2) equivalent bids to determine in their sole discretion to award the contract to the most advantageous contractor to the Township; and WHEREAS, the Township Engineer has reviewed the proposals and recommends that the Contract award be made to the Reiner Group, Inc., 1275 Bloomfield Avenue, Fairfield, New Jersey as the lowest responsible bidder whose low bid and experience with the Township has been determined to be the most advantageous to the Township based upon their previous work with the Township over many years. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Verona, in the County of Essex, New Jersey that the contract for Contract No HVAC Service Contract be awarded to the lowest responsive and responsible bidder, Reiner Group, 1275 Bloomfield Avenue, Fairfield, New Jersey in an amount of $85.00 per hour (Journeyman rate) plus a Material Cost of 15% plus, with a minimum of zero (0) and a maximum of two-hundred fifty (250) service call per twelvemonth period. No amount of this contract shall be chargeable until such time as to the certification of available funds is made by the Chief Financial Officer, upon receipt of a properly executed Purchase Order pursuant to N.J.A.C. 5: BE IT FURTHER RESOLVED that the term of the contract is for a twelve-month period, with the Township s option to renew the contract for a maximum for four (4) twelve (12) month terms, without further authorization by the Mayor and Council pursuant to N.J.S.A. 40A: RESOLUTION No AUTHORIZING A CONTRACT WITH QUEUES ENFORTH DEVELOPMENT, INC. FOR COMPUTER SUPPORT AND DEVELOPMENT FOR THE POLICE DEPARTMENT COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEMS WHEREAS, the Township has a need for computer software maintenance, support and development services for the Police Department Computer Aided Dispatch and Records Management Systems; and WHEREAS, the Township has received a proposal from the Queues Enforth Development, Inc. to provide the aforementioned services; and WHEREAS, the Computer Aided Dispatch and Records Management Systems utilized by the Police Department is a proprietary system developed by Queues Enforth Development, Inc. and the maintenance, support and development services can only be provided by the developer; and 9

10 WHEREAS, the Chief of Police and the Township Manager has recommended that Queues Enforth Development, Inc. be awarded a contract to provide the aforementioned services; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(dd)) permits contracts for the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software to be negotiated and awarded by the governing body without public advertising for bids; and WHEREAS, the award of the contract to Queues Enforth Development, Inc. is being made pursuant to N.J.S.A. 19:44A-20.5; and WHEREAS, the cost for said services shall not exceed $60, without further authorization by the Mayor and Council; and WHEREAS, this expenditure shall be charged to Account Nos , G , or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds have been certified by the Chief Financial Officer of the Township. THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Verona, in the County of Essex, New Jersey that Queues Enforth Development, Inc. is hereby awarded for computer software maintenance, support and development services for the Police Department Computer Aided Dispatch and Records Management Systems not to exceed $60,000.00, without further authorization by the Mayor and Council. BE IT FURTHER RESOLVED that the Business Entity Disclosure Certification and Determination of Value are to be placed on file with this Resolution; and BE IT FURTHER RESOLVED that this contract is being awarded pursuant to N.J.S.A. 19:44A- 20.5; and BE IT FURTHER RESOLVED that a notice of this action shall be published once in the Verona- Cedar Grove Times; and BE IT FURTHER RESOLVED that this expenditure shall be charged to Account Nos , G , or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds have been certified by the Chief Financial Officer of the Township; and BE IT FURTHER RESOLVED that the Township Manager and the Township Clerk are hereby authorized to enter into an agreement for the aforementioned services a copy of which shall be available for public inspection in the Office of the Township Clerk. RESOLUTION No AUTHORIZING A CONTRACT WITH QUEUES ENFORTH DEVELOPMENT, INC. FOR COMPUTER SUPPORT AND DEVELOPMENT FOR THE POLICE DEPARTMENT COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEMS 10

11 WHEREAS, the Township has a need for computer software maintenance, support and development services for the Police Department Computer Aided Dispatch and Records Management Systems; and WHEREAS, the Township has received a proposal from the Queues Enforth Development, Inc. to provide the aforementioned services; and WHEREAS, the Computer Aided Dispatch and Records Management Systems utilized by the Police Department is a proprietary system developed by Queues Enforth Development, Inc. and the maintenance, support and development services can only be provided by the developer; and WHEREAS, the Chief of Police and the Township Manager has recommended that Queues Enforth Development, Inc. be awarded a contract to provide the aforementioned services; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(dd)) permits contracts for the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software to be negotiated and awarded by the governing body without public advertising for bids; and WHEREAS, the award of the contract to Queues Enforth Development, Inc. is being made pursuant to N.J.S.A. 19:44A-20.5; and WHEREAS, the cost for said services shall not exceed $60, without further authorization by the Mayor and Council; and WHEREAS, this expenditure shall be charged to Account Nos , G , or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds have been certified by the Chief Financial Officer of the Township. THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Verona, in the County of Essex, New Jersey that Queues Enforth Development, Inc. is hereby awarded for computer software maintenance, support and development services for the Police Department Computer Aided Dispatch and Records Management Systems not to exceed $60,000.00, without further authorization by the Mayor and Council. BE IT FURTHER RESOLVED that the Business Entity Disclosure Certification and Determination of Value are to be placed on file with this Resolution; and BE IT FURTHER RESOLVED that this contract is being awarded pursuant to N.J.S.A. 19:44A- 20.5; and BE IT FURTHER RESOLVED that a notice of this action shall be published once in the Verona- Cedar Grove Times; and BE IT FURTHER RESOLVED that this expenditure shall be charged to Account Nos , G , or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds have been certified by the Chief Financial Officer of the Township; and BE IT FURTHER RESOLVED that the Township Manager and the Township Clerk are hereby authorized to enter into an agreement for the aforementioned services a copy of which shall be available for public inspection in the Office of the Township Clerk. 11

12 RESOLUTION No RESOLUTION DESIGNATING THE REGULAR, CONFERENCE AND LEGAL MEETING DATES OF THE TOWNSHIP COMMITTEE FOR CALENDAR YEAR 2016 WHEREAS, the Open Public Meetings Act, Chapter 231 of the Laws of 1975, requires all public bodies covered by said Act, at least once each year, and within seven (7) days following the annual reorganization meeting of such body, to post and maintain posted throughout the year a schedule of the regular meetings of the public body to be held during the succeeding year. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Verona, County of Essex in the State of New Jersey, as follows: 1. The schedule of regular meetings of the Mayor and Council of the Township of Verona will be held in Council Chambers of the Municipal Building located at 600 Bloomfield Avenue, Verona, New Jersey, as set forth in the schedule annexed hereto be and the same is hereby adopted; and 2. The Municipal Clerk is hereby authorized and directed to prominently post the schedule on the public bulletin located in the lobby of the Municipal Building, Verona, New Jersey; and 3. Special meetings may be held as and when necessary, with notice to be given as provided for in the Act on any meeting involving urgent matters; and 4. In the event that the approved schedule is hereafter revised, the revised schedule shall be posted and filed by the Municipal Clerk as required by the Act; and 5. The Municipal Clerk shall post a copy of this resolution and publish it in full in the Verona- Cedar Grove Times and Newark Star Ledger. SCHEDULE Meetings will be held at 7:00 p.m. in the Council Chambers of the Municipal Building, 600 Bloomfield Avenue, Verona, New Jersey Monday, July 11, 2016 Tuesday, January 17, 2017 Monday, August 15, 2016 Monday, February 6, 2017 Monday, September 12, 2016 Tuesday, February 21, 2017 Monday, September 19, 2016 Monday, March 6, 2017 Monday, October 3, 2016 Monday, March 20, 2017 Monday, October 17, 2016 Monday, April 3, 2017 Monday, November 7, 2016 Monday, April 17, 2017 Monday, November 21, 2016 Monday, May 1, 2017 Monday, December 5, 2016 Monday, May 15, 2017 Monday, December 19, 2016 Monday, June 5, 2017 Monday, January 2, 2017 Monday, June 19,

13 RESOLUTION No RESOLUTION AUTHORIZING THE VERONA TOWNSHIP TAX COLLECTOR TO PREPARE AND MAIL ESTIMATED TAX BILLS IN ACCORDANCE WITH P.L 1994, C.72 and WHEREAS, the State of New Jersey has not certified Municipal County Budgets as of this date, WHEREAS, as a result thereof, the Essex County Board of Taxation is unable to verify Verona s tax rate and the Verona Township Collector will be unable to mail the Township s 2016 tax bills on a timely basis; WHEREAS, the Chief Financial Officer has computed an estimated tax levy in accordance with N.J.S.A 54:4-66.3, and has signed a certification showing the tax levies for the previous year, the tax rates and the range of permitted estimated tax levies; NOW THEREFORE BE IT RESOLVED, that the Mayor and Council of the Township of Verona, in the County of Essex, State of New Jersey as follows: 1. The Tax Collector is hereby authorized and directed to prepare and issue estimated tax bills for the Township for the third installment of 2016 taxes and take such actions pursuant to N.J.S.A 54: and 54: The entire estimated tax levy for 2016 is hereby set at $61,785, The Estimated tax rate (based on estimated levy) is hereby set at $ In accordance with law, the third installment of 2016 taxes shall not be subject to interest until the later of August 10 or the twenty-fifth calendar day after the date the estimated tax bills were mailed. The estimated tax bills shall contain a notice specifying the date on which interest may begin to accrue. RESOLUTION No AUTHORIZING AN AGREEMENT WITH THE BOROUGH OF CALDWELL AND THE CALDWELL COUGAR AQUATIC SWIM TEAM WHEREAS, the Township of Verona wishes to enter into an agreement with the Borough of Caldwell and the Caldwell Cougar Aquatic Swim Team to provide for use of the Verona Community Pool facilities to conduct their summer practices; and WHEREAS, the Caldwell Cougar Aquatic Swim Team agrees to keep and maintain a daily log of all personnel who appear on the grounds and/or around the Pool areas under the terms of this Agreement; and 13

14 WHEREAS, the Township of Verona shall be paid directly by the Cougars for the use of the Community Pool facilities and staff in the sum of $5,700. NOW THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Verona, County of Essex, State of New Jersey that the Township Manager and Municipal Clerk are authorized to execute an agreement with the Borough of Caldwell and the Caldwell Cougar Aquatic Swim Team for use of the pool facility, a copy of which is attached hereto. RESOLUTION No RESOLUTION REFUNDING TAX LIEN REDEMPTION WHEREAS, property located at 18 Westland Avenue, Block 62 Lot 161, owned by Jeffrey Spranz, has been held in tax lien since December 5, 2013, and WHEREAS, payment was received, in the amount of $2, from 1 st Rate Title & Settlement Services, LLC, 115 Route 46 West, Suite F Mountain Lakes, NJ clearing the lien as follows: Certificate # Certificate Recording Fee Due Diligence $ Water/Sewer plus Interest $ Water/Sewer plus Interest $ Water/Sewer plus Interest $ Water/Sewer plus Interest $ $2, Premium (Held in Trust) $ Total $2, WHEREAS, this certificate has been held by Isaac Moradi and the certificate has been received and properly signed for cancellation, 14

15 NOW, THEREFORE, BE IT RESOLVED, that the Chief Financial Officer and Tax Collector be authorized to refund, from Trust, $2, to: Isaac Moradi 520 Elm Street Kearny, NJ and send the cancelled certificate to: 1 st Rate Title & Settlement Services, LLC 115 Route 46 West, Suite F Mountain Lakes, NJ Trust Check Isaac Moradi $2, TTL # Trust Check Isaac Moradi $ Premium Fiscal Impact Outside holder has paid all bills. Owner has redeemed redemption is made through the Municipality and these monies are due back to the outside holder. Outside holder is entitled to interest charges by Municipality. Due Outside Holder $1, RESOLUTION No RESOLUTION AUTHORIZING THE REFUND FOR PEDDLER S PERMIT WHEREAS, Renier Pierantoni of Kona Ice of East Essex, 26 Park Street, Montclair, New Jersey submitted a Licensing Application for a Peddler s Permit to the Municipal Clerk s Office in the amount of $250.00; and WHEREAS, Kona Ice is not required to obtain a peddler s permit pursuant to the provisions stated in Chapter 104 of Code of the Township of Verona. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Verona that the Chief Financial Officer is hereby authorized to refund Renier Pierantoni of Kona Ice of East Essex the $ application fee. RESOLUTION No A motion was made by Councilman Manley; seconded by Deputy Mayor Nochimson that PERMITTING ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION 15

16 WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975, permits the exclusion of the Public from a meeting in certain circumstances; and WHEREAS, this public body is of the opinion that such circumstances presently exists. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Verona, County of Essex, State of New Jersey, as follows: 1. The public shall be excluded from discussion of an action upon the hereinafter specified subject matter. 2. The general nature of the subject matter to be discussed is as follows: a. Contract Negotiations pursuant to N.J.S.A. 10:4-12(7) b. Pending Litigation pursuant to N.J.S.A. 10:4-12(7) c. Personnel Matters pursuant to N.J.S.A. 10:4-12(8) 3. It is anticipated at this time that the above stated subject matter will be made public when said subject has been fully discussed by the Council, and the attorney rules this matter may be brought before the public without jeopardizing any pending litigation. 4. This resolution shall take effect immediately. \ RESOLUTION NO APPROVAL OF PLENARY RETAIL CONSUMPTION LIQUOR LICENSE RENEWALS WHEREAS, the submitted renewal application forms are complete in all respects and the applicants are qualified to be licensed according to all standards established by N.J.S.A. 33 and regulations promulgated thereunder, as well as pertinent local ordinances and conditions consistent with Title 33; and WHEREAS, the following licensees have obtained a Tax Clearance Certificate from the New Jersey Division of Taxation. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Verona, in the County of Essex, State of New Jersey that the following applications for renewal of Plenary Retail Consumption License be granted, effective July 1, 2016; and BE IT FURTHER RESOLVED that the Municipal Clerk is hereby authorized to sign and issue said license certificates to the following applicants: Bloomfield Avenue LLC dba AVENUE BISTRO 470 Bloomfield Avenue Verona, New Jersey 16

17 Amadeo, Inc. dba MIELE S RESTAURANT 125 Bloomfield Avenue Verona, New Jersey Macari Spirits Inc. dba ARIANE KITCHEN BAR 706 Pompton Avenue Verona, New Jersey RJV Corporation dba Richfield Regency 420 Bloomfield Avenue Verona, New Jersey Verona Liquor License LLC dba VERONA INN 624 Pompton Avenue Verona, New Jersey Public Participation: Richard Aloia 37 Malvern Place, Verona, New Jersey Adjournment: Motion to go into Executive Session at 8:17 p.m. is moved by Councilman Manley; seconded by Councilman Roman. Vote: 5 ayes. Council reconvenes the public meeting at 9:18 p.m. RESOLUTION No AWARDING A CONTRACT FOR APPRAISER OF REAL ESTATE ADDED ASSESSMENT INSPECTION SERVICES CONTRACT WHEREAS, there exists a need in the Township of Verona for a real estate expert to assist the Tax Assessor in completing the 2016 Added Assessment services for the Township of Verona; and WHEREAS, on June 1, 2016, the Township of Verona received proposals for Appraisal of Real Estate Added Assessment Services Contract No in response to a fair and open solicitation pursuant to N.J.S.A. 19:44A-20.5; and WHEREAS, the Township has received a proposal from Hendricks Appraisal Company LLC, 7 Hutton Avenue, West Orange, NJ to complete inspections for added assessment services; and 17

18 WHEREAS, the Tax Assessor has estimated that the cost of this contract not to exceed $20,000 in a twelve-month period, without further consent and authorization of the Mayor and Council for Added Assessment services); and WHEREAS, funds are available in Account No have been contingently certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Verona, in the County of Essex, New Jersey that the proposal of Hendricks Appraisal Company LLC, 7 Hutton Avenue, West Orange, NJ accepted and it be awarded Contract in as required amount not to exceed $20,000 in a twelve-month period, without further consent and authorization by the Mayor and Council. BE IT FURTHER RESOLVED that the Chief Financial Officer has certified to the availability of funds and that expenditure shall be charged to Budget Account No or any other account that may be deemed appropriate by the Chief Financial Officer or his designee. BE IT FURTHER RESOLVED, that since this contract spans multiple budget years, this contract shall be subject to budgetary appropriation and in the subsequent budget year. In the subsequent budget year, corresponding monthly purchase orders shall serve as the Certification of Funds prior to the work commencing and payment to Hendricks. BE IT FURTHER RESOLVED that a notice of this action shall be published once in the Verona- Cedar Grove Times; and BE IT FURTHER RESOLVED, that the Township Manager and the Township Clerk are hereby authorized and directed to execute Agreement with Hendricks Appraisal Company LLC, 7 Hutton Avenue, West Orange, NJ for Contract # The meeting is adjourned at 9:22 p.m. The next regular meeting is scheduled for Monday, July 11, 2016 at 7:00 p.m. Respectfully submitted, Jennifer Kiernan Kevin Ryan Jennifer Kiernan, Municipal Clerk Kevin Ryan, Mayor 18