Italian Visa Workshop. For Florence Academic Year and Fall Only Students

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Gillian Banks
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1 Italian Visa Workshop For Florence Academic Year and Fall Only Students

2 Italian Visa Application Process Collect all application materials Submit all materials to the IP Office The IP Office will submit visa materials to the Italian Consulate The IP Office will return your passport and Italian visa to you by mail

3 Visa Application Materials Part 1: due March 29, ) 2 Passport Photos 2) Passport Copy 3) Copy of Identification 4) Passport Authorization Form 5) Self-Addressed Envelope 6) Flight Itinerary (provided by the IP Office for group flight students) Part 2: due April 20, ) Passport 2) Complete Visa Application Form 3) Financial Guarantee Letter (pick 1 of 3 Options) a) Affidavit of Financial Support (if being supported by your parents) 4) Affidavit of Health Insurance Coverage 5) Visa Fee (money order) 6) Pepperdine Entry Letter (provided by the IP Office) Part 3: due by May 17, ) Actual passport (if not previously submitted)

1) 2 Passport Photos (obtain 4 total) 4 total (2 for

be identical copies Must be taken by a business that

Paste or glue one photo on the upper right-hand corner

paper clip the other on the front of the visa

4 1) 2 Passport Photos (obtain 4 total) 4 total (2 for application and 2 for emergency packet) 1) (Part Must be identical copies Must be taken by a business that offers this services: CVS, Walmart, Costco, Walgreens Paste or glue one photo on the upper right-hand corner of the application in the box titled photograph, and paper clip the other on the front of the visa application on the left-hand side. Examples of acceptable photos:

5 2) Passport Copy Clear, color copy Although you provide your actual passport, you must provide a copy as well (Part 1)

6 3) Copy of Identification A copy of your Driver s License and Pepperdine ID Can be on the same page Driver s License: Front and back side Pepperdine ID: Front side only (Part 1)

7 4) Passport Authorization Form Must be signed and completed Does not need to be notarized This gives the Consulate permission to send your passport back to IP so we can check for errors before mailing it to you (Part 1)

8 5) Self-Addressed Envelope (Part 1) After the Consulate returns your passports (with Italian visas) to the IP Office, we will return it to you by mail. Must be self-addressed UPS, FedEx, or USPS Priority Mail only (no P.O. boxes unless using USPS) Envelope must have a PAID tracking number Envelope must have PAID postage

9 6) Flight Itinerary (Part 1) IP Office will provide this for exempt and group flight students for the purpose of the visa application Flight exempt: If different arrival or departure dates, please provide us with your itinerary

10 Part II

11 1) Actual Passport (Part 2) Must be valid at least 6 months after return Fall Only students: through June 2019 Academic year students: through October 2019 Must be the same passport you will use when traveling to Italy

12 2) Visa Application Form (Part 2) Must be complete Must be notarized (do not sign or date until you are in front of the notary) European-style of date (day - month - year)

13 Let s give it a go!

14 Pepperdine University Pacific Coast Hwy. Malibu, CA

15 Leave blank Leave blank Leave blank Pepperdine University, c/o Elizabeth Whatley Viale Milton 41, Florence, Italy 50129

16 Applicant

17 INITIAL

18 INITIAL

19 Wait to sign until in front of the notary.

20 3) Financial Guarantee Letter (3 Options) (Part 2) You must prove that you have access to at least $1,000 for every month you will be abroad (Semester Only: $4,000; Academic Year: $8,000) 1. A letter from your bank Bank statements are not sufficient Must be printed on bank letterhead and signed by bank official 2. A letter from the Office of Financial Aid If you receive scholarships or grants (not loans) totaling above the specified amount 3. A letter from your parents or guardians bank Bank statements are not sufficient Must be printed on bank letterhead and signed by a bank official Must also submit 2 color copies of parent(s) passport (whoever is listed on the bank account) If you select this option, you must also submit a notarized Affidavit of Financial Support

21 Option 1: Bank Letter Per client s request, we are releasing the following account information below. Accounts ending in 4567 (Checking) and 8765 (Savings) are currently open and active. These funds prove financial support for the student during the time period spent studying abroad. Please contact account holder if additional information concerning this account is required. Account title: Willie Wave Customer since: May 12, 2009 Combined balance (Checking & Savings): $8, Checking 12 Mo Avg. Balance: $5, Saving 12 Mo Avg. Balance: $2,129.87

22 Option 2: Letter from Office of Financial Aid Complete Pepperdine University Financial Aid Letter Request-International Programs Turn in form to OneStop Please allow two weeks for the office to generate your letter

23 Option 3: Letter from Parent s Bank Bank statements are not sufficient Must be printed on bank letterhead and signed by a bank official Must also submit 2 color copies of parent(s) passport (whoever is listed on the bank account)

24 Affidavit of Financial Support (only required if choose Option 3) Must be notarized (do not sign until in front of notary) If both parents are listed as account holders on bank letter, both must complete their own Affidavit of Financial Support

25 4) Affidavit of Health Insurance Coverage Must be complete and signed Must be notarized (do not sign until in front of notary) (Part 2)

26 5) Visa Fee (money order) (Part 2) The fee changes quarterly The most up-to-date fee will be sent to you a week prior to the Visa Application Deadline Must be a money order or cashier s check made payable to: The Consulate General of Italy

27 6) Pepperdine Entry Letter (2 copies) (Part 2) If on the group flight, we will provide this document. If you are flight exempt, you must provide your own flight itinerary that shows your specific departure and return flight.

28 Part III: Actual Passport If you do not turn your passport in to the IP Office by April 20th, you must deliver or mail it to the office by May 17th.

29 Documents that Must be Notarized 1. Visa Application Form 2. Affidavit of Health Insurance Coverage 3. (optional) Affidavit of Financial Support - only if your parents will support you financially

30 Notary Services Your bank At Pepperdine (no charge): 1. Katy Wheeler, Office Manager of Office of Student Information and Services (TAC 2) to make an appointment 2. Eva Reid, Grade Services Supervisor, Academic Records, Office of Student Information and Services to make an appointment

31 Important Dates March 29, 2018: Part 1 materials due to IP Office April 7, 2018: Academic Year & Fall Only Orientation April 20, 2018: Part 2 materials due to IP Office May 17, 2018: Part 3 (passport) due unless previously delivered to IP Office July: IP will mail passport w/ Italian visa to students

32 Independent Visa Process Already scheduled plans to travel or will need passport from May 17 to mid-august Non-U.S. passport holder Schedule an appointment with Beverly ASAP.

33 Contact Information Beverly Cawyer, Manager of Academics & Internships (310) International Programs Office (310)

Independent Italian Student Visa Packet

Independent Italian Student Visa Packet Before you begin: Ensure you have a passport valid for at least six months after your program ends. If not, you must immediately apply for/renew your passport immediately