December 2016 Coffee Talk: General Aid Output Report and State Aid Reconciliation. State Aid and Financial Planning Service

Transcription

1 December 2016 Coffee Talk: General Aid Output Report and State Aid Reconciliation State Aid and Financial Planning Service

2 SED State Aid Unit Website

3 3 District Page For Accessing Output Reports

4 Accessing Output Reports 4 OR go through SAMS

5 5 5

6 6 GEN Output Report

7 General Formula Aid (GEN) 7 Displays summary of General Aids payable through the General Aid payment schedule Entries 1-35 General Aids Summary Many of these aids are calculated on separate output reports (Foundation Aid, Transportation Aid, Building Aid) Entry 1 Foundation Aid Major unrestricted aid

8 General Formula Aid (GEN) 8 Entry 2 - Public Excess Cost Aid Set-Aside Public Excess Cost aid was consolidated as a part of Foundation Aid Calculated on PUB report Paid through Excess Cost payment schedule Allows state to meet requirements for federal Medicaid match Entry 3 Deduct for Local Share of Education Costs for Certain Students

9 9 General Formula Aid (GEN) Building Aid

10 General Formula Aid (GEN) 10 Entry 25A Total Building Aid Prospective paid July 2016 Reflects 1 st payment of Building Aid on project that was deferred from previous years Entry 26 Gap Elimination Adjustment Entry 28 - Total Estimated General Aids displayed on computer run #SA1617 dated March 2016 Time of State Budget Approval Entry 29 - Aids used for General Aid Payments through June Frozen 12/1/16 To be recalculated May 2017

11 Payments thru June 2017 and Excess Due Sept Entry 36 - Full-Day K Conversion Aids claimed per Form A Entry 38 - Full-Day K Conversion Aids payable June 2017 If any, will show here once State Aid completes calculations using actual fall 2016 public school enrollment Lesser of Entries 36 and 37 Entry 40c - Total General Aid payments through June 2017 Including Full-Day K Conversion Aids Entry 41 - Grand Total of General Aids Payable through September 2017 Entry 42 - Balance Payments due September 2017 Excess payment due September 2017 (Accrual) Amount in excess of March 2016 projection at time state budget was adopted

12 Wealth Measures 12 Entry 46 - Pupil Wealth Ratio 2013 Actual Valuation (Full Value) divided by TWPU (State average full value per TWPU is $559,300) Decrease from prior year Entry 50 - Alternate Pupil Wealth Ratio 2013 Adjusted Gross Income (AGI) divided by TWPU (State average AGI per TWPU is $188,200) Increase from prior year Entry 52 - Combined Wealth Ratio (CWR) Entry 47 (Pupil Wealth Ratio *.50) + Entry 51 (Alternate Pupil Wealth Ratio *.50) (State average is 1.0)

13 Deduct for Local Share of Certain Residential Pupil Costs 13 Entry 63 - Basic Contribution = Tax Levy/Enrollment Entry 74 Local Share of Certain Resident Pupils = Entry 73 x Entry 63 This is a DEDUCTION from General Aid (Entry 3) Will receive STAC notification of pupils subject to contribution

14 Calculated Excess Cost Aid Summary 14 Entry Public Excess Cost Set-Aside Entry Total Excess Cost Aids (Public & Private) Entry Total Excess Cost Aid through August 2017 Entry Balance due in September 2017 (Accrual) - Amount in excess of March 2016 projection Excess Cost Aids are paid on a separate payment schedule

15 Additional Calculated Aids 15 Entry 136 Charter School Supplemental Basic Tuition Charter School Transition Aid output report Entry Grand Total Computerized Aids Instructional Materials Aids, BOCES, UPK and Charter School Supplemental Basic Tuition, are all paid on separate payment schedules.

16 16 Transportation Aid (TRA)

17 17 Transportation Aid (TRA)

18 18 Amortization Details

19 Instructional Materials Aids 19 Review these entries for Textbook, Software, Library Materials & Hardware Maximum Aid

20 General Aids Payment Schedule 20 Entry 40c Total Payments through June 2017; If line 41 > line 40C, the difference (line 42) will be paid September 2017 and should be accrued for at 6/30/2017. September 2016 through November 2016 Based on March 2016 projections December 2016 through May 2017 Based on Actual Data per 12/1/2016 GEN - FROZEN through May 2017 and recalculated June 2017 June 2017 Based on data as of May 2017 (includes Full Day K Conversion Aid) September 2017 Excess Payments (Accruals)

21 Other Payment Schedules 21 BOCES - Feb. 1, June 1, Sept. 1 Textbook, Software, Library - September 1, balance on or before March 31 Excess Cost - Dec., March, June, Aug. STAR Reimbursements - Oct., Nov., Dec., Jan.

22 22 State Aid Reconciliation Worksheet

23 State Aid Reconciliation Worksheet - State Aid Reconciliation Worksheet 23

24 Payments (check on payment schedule) Combined Fixed and Individualized Payment Schedule not yet posted online.

25 Revenues Sources that Fund General State Aid 25 NYS General fund NYS Lottery fund NYS VLT Lottery fund NYS Commercial Gaming Revenue TRS Payments

26 General Aid Cert 26 Line 28 of Gen Report Line 29 of Gen Report

27 27 Lottery Revenue

28 Video Lottery Terminal (VLT) Revenue 28 * VLT Lottery Grant revenues are recorded in General Fund Revenue account code A3102

29 29 Commercial Gaming Revenue

30 Additional State Aid Payments 30 Instructional Materials Aid September 1, balance on or before March 31 Textbook Aid A3260 Computer Software Aid A3262 Library Aid A3263 Computer Hardware Aid A3262 Excess Cost Aid December, March, June, August ST-3 Code A3101 Basic Formula Aid Excess Cost Only 30

31 Thank You! 31 State Aid and Financial Planning Service 10 Empire State Blvd. Castleton, NY (518) or (315) FAX (518)