Annual Report. Page 10 Revenues, Expenditures & Reconciliation
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1 Annual Report Page 10 Revenues, Expenditures & Reconciliation 1
2 Step 1 Print an Account Activity Report from IFS 2
3 Review Balance Sheet Accounts on Account Activity Report Check Beginning and Ending Balances for these accounts Calculate balance changes for any of these accounts Ignore changes to Cash and Fund Balance accounts 3
4 Place revenue account balances in cash column of page 10 4
5 5
6 Place expenditure subtotals by object code in the cash column of page 10a Place the balance changes from balance sheet accounts in the cash column of page 10a 6
7 7
8 Place the beginning cash balance on page 10b Ending cash balance should reconcile to your ending cash balance 8
9 Step 1 in Review 1. Print Account Activity Report from I.F.S. 2. Review Balance Sheet Accounts on Account Activity Report a. Check Beginning and Ending Balances for these accounts b. Calculate balance changes for any of these accounts c. Ignore changes to Cash and Fund Balance accounts 3. Place revenue account balances in cash column of page Place expenditure subtotals by object code in the cash column of page 10a 5. Place balance changes from balance sheet accounts in cash column of page 10a 6. Place the beginning cash balance on page 10b 7. Ending cash balance should reconcile to your ending cash balance 9
10 Step 2 Place Prior Year and Current Year Receivable Balances in the appropriate columns on page
11 11
12 Place Prior Year and Current Year Payable Balances in the appropriate columns on page 10a. 12
13 13
14 Modify Cash Receipts to match the Cash Payments from the A/R Report (page 4) Modify Other Revenues to match the amounts from the Costing System (Revenue Guideline Costrite, 8x Section of the Trial Balance ACS) Increase or decrease Misc Revenue line, make sure total of all receipts does not change. 14
15 15
16 Check Cash Balance on page 10b, it should remain the same as in Step 1. 16
17 Step 2 in Review 1. Place Prior Year Receivable Balances in appropriate column on page Place Current Year Receivable Balance in appropriate column on page Place Prior Year Payables Balances in appropriate column on page 10a 4. Place Current Year Payables Balances in appropriate column on page 10a 5. Modify Cash Receipts to match the Cash Payments from the A/R Report (page 4) 6. Modify Other Revenues to match the amounts from the Costing System (Revenue Guideline Costrite, 8x Section of the Trial Balance ACS) 7. Increase or decrease Misc Revenue line, make sure total of all receipts does not change. 8. Check Cash Balance on page 10b, it should remain the same as in Step 1. 17
18 Final Compare Construction and Maintenance Revenues to the Costing System (Revenue Guideline Costrite, 8x Section of the Trial Balance ACS) Post the difference in the Transfers/Adjustments column of page 10 18
19 Maintenance Revenues should match the Costing System Federal Aid may need to be adjusted by the amount of revenue recognized on a Traditional Project. 19
20 Enter the amount of the expense recognized from Traditional Projects in the Transfers/Adjustments column on the Contract Payment line of page 10b 20
21 Place the Beginning Fund Balance on page 10b If Fund Balance has been adjusted during the current year the total of all adjustments must be placed on the Adjustments line in the Fund Balance reconciliation section of page 10b. This amount will be found on the Interactive Trial Balance (Costrite) or the Statement of Changes in Fund Balance (ACS) 21
22 22
23 Ending Fund Balance should equal the Fund Balance from the Costing System (Fund Balance plus Revenue Control minus Expenditure Control from the Interactive Trial Balance Costrite or Ending Fund Balance from the Statement of Changes in Fund Balance ACS) 23
24 Revenues and Expenditures may not equal those that are posted on the costing system, this is due to differences in how some receipts or disbursements have been recognized by the Auditor s Office. 24
25 Final in Review 1. Compare Construction and Maintenance Revenues to the Costing System (Revenue Guideline Costrite, 8x Section of the Trial Balance ACS) 2. Post the difference in the Transfers/Adjustments column of page Enter the amount of the expense recognized from Traditional Projects in the Transfers/Adjustments column on the Contract Payment line of page 10b 4. Place the Beginning Fund Balance on page 10b 5. If Fund Balance has been adjusted during the current year the total of all adjustments must be placed on the Adjustments line in the Fund Balance reconciliation section of page 10b. 6. Ending Fund Balance should equal the Fund Balance from the Costing System 25
26 Trouble Shooting 1. Verify Beginning Balances for Receivables and Payables, check the previous year report. 2. Verify Ending Balances for Receivables and Payables. 3. Remember Traditional Project Revenues and Expenditures. 4. Check Beginning Balances for Cash and Fund Balance. 5. Double check for Balance Sheet Accounts that have beginning and ending balances (IFS Account Activity Report). 26
27 The End!!! 27
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